The Town of Washington, Connecticut
Minutes: Parks & Recreation Commission
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Parks & Recreation Commission |
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Disclaimer: While we have attempted to reproduce them accurately, the electronic documents you see here are not the official public documents. Official copies may be obtained on paper from theTown Clerk . Also note that minutes of recent meetings are often not yet approved by the Commission, and are subject to correction.
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Posted: December 7, 2011 December 5, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Commissioners Ray Reich, Whitney Ryan, Joe Fredlund, Darren Dutcher, C.J. Kersten, Laura Martin, Tim Cook; Coordinator Lisa Easter and Clerk Mary Anne Greene.
Call to Order: Chairman Sheila Anson called the meeting to order at 7:02 p.m. noting there was a quorum present.
MOTION:
To add subsequent business not already on the Agenda – approval of the minutes of the two meetings held by the Beach House Tenant/Caretaker Selection Sub-Committee.
By Ray Reich, seconded by Joe Fredlund and unanimously approved.Approval of Minutes:
Motion:
To approve the minutes of the November 14, 2011 meeting of the Parks and Recreation Commission
by C. J. Kersten, seconded by Darren Dutcher and unanimously approved.Motion:
To approve the minutes of the November 17 and 28, 2011 meetings of the Beach House Tenant/Caretaker Selection Sub-Committee.
By Ray Reich, seconded by Whitney Ryan and unanimously approved.
OLD BUSINESS:
* Beach/Boat Launch: No report.* Beach House Tenant Selection: Adjournment to Executive Session
Motion:
To enter into Executive Session at 7:09 p.m. to discuss the Sub-Committee’s recommendation for the Beach House Tenant/Caretaker – a personnel matter.
By Ray Reich, seconded by C.J. Kersten and unanimously approved.The Commissioners closed their Executive Session and re-entered the Regular Meeting at 7:15 p.m.
Their recommendation, by consensus, will be presented to the Board of Selectmen at their meeting on Thursday, December 8, 2011. No votes were taken. Ray Reich asked the minutes reflect his gratitude to the sub-committee for their diligence.* River Walk Park:
Lisa Easter reported:
1) Larry Cable will repair the fascia board damaged by a tree at the River Walk Pavilion.
2) Five loads of clay have been delivered.
3) United Alarm has tested the system and the battery back up at the Pavilion.
There was concern that the back-up was not working correctly when the power went off last week. Lisa will check with the alarm company. Tim Cook reported the scoreboard at the Joe Martin Field is up. Electricity will be hooked up prior to next year’s baseball season. Sheila Anson asked that Gary Alex check the padlock on the gate.* Holiday in the Depot:
Lisa Easter reported that everything is set – Rumsey Hall School singers will be singing at the Town Hall tree lighting – welcoming Santa Claus. Gunnery singers will be strolling through the Depot. Ernie Fitch from Roxbury has generously donated a sleigh for the backdrop for Santa. First Selectman Mark Lyon will say a few words of greeting prior to the tree lighting by the Washington Fire Department Ladies Auxiliary. Cindy Brissett will again be taking photos of children with Santa.* 2012-2013 Budget:
The Commissioners will meet on January 11, 2012 at 6:00 p.m. (prior to their regular meeting scheduled for 7:00 p.m.) to discuss the budget for the next fiscal year.
Visitors: None.
COORDINATOR’S REPORT:
Lisa Easter reported:
* Holiday in the Depot – see above.* Red Sox Game -
May 27th – game time to be announced. $95 per person.
NEW BUSINESS:
* Trees on the Plaza:
A letter from Sarah Gager, as a member of the Washington Shade Tree Committee, has been received regarding the Plaza tree project - that has been discussed at Selectmen’s Meetings - explaining their fund raising and grant receipt. As the project has been temporarily placed on hold, the Commission agreed to support the project but will wait to hear more about it.* Steep Rock Association Donation:
Motion: To donate $200 to the Steep Rock Association in appreciation for their support of the July 4th Stephen Reich Memorial Run and long standing relationship with Parks and Rec.
By Joe Fredlund, seconded by Tim Cook.
Ray Reich and Sheila Anson recused themselves from the vote as they are members of Steep Rock’s Board of Trustees.
The motion passed.* Ed Kelly’s Senior Project will be a feasibility study of three turf fields in Washington.
CHAIRMAN’S REPORT:
Sheila Anson reported:
* Let’s Wrap!
(Parks and Rec is sponsoring a family for the Christmas Holiday Baskets)* MERRY CHRISTMAS AND HAPPY HOLIDAYS!!
Adjournment:
The meeting was adjourned at 7:48 p.m., as there was no further business for discussion.Respectfully submitted,
Mary Anne Greene Clerk
Posted: December 1, 2011 November 28, 2011
Special Meeting
Beach House Tenant/Caretaker Selection Sub-committeeMinutes are subject to the approval of the Parks and Recreation Commission.
Present: Sub-Committee Chairman Ray Reich, Joe Fredlund, Whitney Ryan, Nick Solley, Susan L. Jahnke.
Call to Order: Ray Reich called the meeting to order at 5:40 p.m.
General Discussion:
The Committee reviewed the questions prepared for the candidates to be interviewed and in what order they would present them to each candidate.Adjournment to Executive Session:
Motion:
To adjourn the Regular Meeting at 5:46 p.m. to enter into Executive Session to conduct interviews with selected candidates – a personnel issue.
By Ray Reich, seconded by Joe Fredlund and unanimously approved.The subcommittee closed their Executive Session and re-entered the Regular Meeting at 7:16 p.m. Their recommendation(s) will be presented to the Parks and Recreation Commission at their regularly scheduled meeting on Monday, December 5, 2011. No votes were taken.
Adjournment:
Motion:
To adjourn the meeting at 7:16 p.m. as there was no further business for discussion.
By Ray Reich, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Clerk for Sub-Committee
Posted: December 1, 2011 November 17, 2011
Special Meeting
Beach House Tenant/Caretaker Selection Sub-committeeMinutes are subject to the approval of the Parks and Recreation Commission.
Present: Sub-Committee Chairman Ray Reich, Joe Fredlund, Whitney Ryan, Nick Solley.
Call to Order: Ray Reich called the meeting to order at 6:02 p.m.
General Discussion:
Beach House Tenant/Caretaker selection procedure, duties, etc.:
Ray Reich explained that this evening’s meeting was the first in the process of selecting the new Beach House Tenant/Caretaker. Applications that have been received will be reviewed tonight, interviews conducted on November 28, the recommended candidate will be presented to the Parks and Recreation Commissioners at their meeting on December 5, and following their vote of approval it will be given to the Board of Selectmen for their final approval at their meeting on December 8.Discussion continued regarding the list of duties that will be performed by the tenant. Rent has been set by the Board of Selectmen at $650.00. The landscaping duties of pruning, weeding, maintaining of plantings, etc. will be done as a separate “job”. It was thought that if the candidate selected had the skills to perform these “landscaping duties” they should be paid separately rather than deducting services from their rent. Asking for a background check was also thought to be responsible and agreed upon as the tenant(s) would be around children during the beach season.
Adjournment to Executive Session:
Motion:
To adjourn the Regular Meeting at 6:40 p.m. to enter into Executive Session to discuss the applications received – a personnel issue.
By Ray Reich, seconded by Joe Fredlund and unanimously approved.The subcommittee closed their Executive Session and re-entered the Regular Meeting at 7:11 p.m.
Ray offered to meet with candidates at the Beach property prior to their interview so that they would be knowledgeable about the house, beach and boat launch areas etc. Mary Anne Greene will call to offer this as well as to schedule interview appointments for November 28.
Adjournment:
Motion:
To adjourn the meeting at 7:17p.m. as there was no further business for discussion.
By Ray Reich, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Clerk for Sub-Committee
Posted: November 19, 2011 November 14, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Whitney Ryan, Ray Reich, C.J. Kersten, Joe Fredlund, Laura Eanes Martin, Tim Cook, Darren Dutcher. Coordinator Lisa Easter; Clerk Mary Anne Greene.
Call to Order:
Chairman Sheila Anson called the meeting to order at 7:05p.m. noting there was a quorum present. Before opening the business of tonight’s meeting, Sheila expressed remembrances of her Aunt Doris Welles who was Assistant Town Clerk and Town Clerk for the Town of Washington for over 40 years. She asked that her life be celebrated and that her countless service to the Town be remembered.Minutes:
Motion:
To accept the minutes of the October 17, 2011 meeting of the Parks and Recreation Commission as submitted.
By Tim Cook, seconded by C.J. Kersten and unanimously approved.
OLD BUSINESS:
* Boat House Tenant Selection:
The deadline for submitted application for the Tenant/Caretaker position at the Town’s beach house was today. Ray Reich reported that six applications had been received. The Selection Committee, made up of three Parks and Rec members – Ray Reich, Joe Fredlund, Whitney Ryan, one Buildings & Property Commission member – Nick Solley and one Selectman – to be determined, will meet on Thursday, November 17, 2011 at 6:00 p.m. to review the applications. Applicants to be interviewed will be chosen at this time and interviews scheduled for Monday, November 28th. The Selection Committee will present their recommendation to the Parks and Rec Commission at their December 5th meeting. If the Commission votes in favor of the selection, it will go to the Board of Selectmen for final approval at their December 8th meeting.* Beach/Boat Launch:
Ray Reich reported that all is in good order at the Beach, Beach House and Boat Launch. Lisa Easter will contact the company that fertilizes the Town Hall lawn to do the Beach property.* River Walk Park:
Lisa Easter reported that the bathrooms would be closed for the season on November 16th. There was discussion about delaying getting the clay for the playing fields until spring – some that had been washed away in Hurricane Irene has been recovered but more will be needed. C.J. Kersten will follow up with Gary Alex on this. Gary suggested the floors in the men’s and ladies rooms and kitchen be painted prior to next season. He recommended a product called “Sun Deck” that should hold up to the wear and tear. All State Fire Systems has inspected the exhaust system; the walking path has been repaired although more stone will need to be added in the spring. Lisa will check with United Alarm System regarding checking the system and battery back up. Baseball and soccer seasons are over.* Holiday In the Depot:
December 9th! Gunnery singers are lined up and Lisa will confirm with Gunnery just where they will be performing – strolling the Depot, in the horse drawn wagons? Rumsey singers will perform on the steps of the Town Hall and welcome Santa Claus. Lisa has met with Valerie Sedelnick of Washington Supply and Mary Acton. Plans are being made to get more people into the local businesses – perhaps conducting raffles, etc. The Knights of Columbus will be selling raffle tickets at the Town Hall; the Washington Garden Club will have a table selling craft items; the Girl Scouts will be selling hot dogs and chili at the Senior Center and the Ladies Auxiliary will be selling cookies. Lisa Easter has contacted the Shepaug Drama Department regarding helping with a new set for “Santa” and elves – this may not happen this year – play this weekend, etc. The horse drawn wagons are reserved. Lisa had a sample of white lights for the tree in front of Town Hall – all Commissioners were in favor of them. Lisa will contact the Fire Department regarding help in stringing them. Lisa also reported she had spoken with Bill Pollock re: trimming the Town Hall tree – unfortunately due to the Storm Alfred his schedule has been too busy. He has agreed to do it prior to next year’s Holiday Season. The Washington Volunteer Fire Department Ladies Auxiliary will be asked to light the tree. Parks and Rec Commissioners will be available to distribute light necklaces, pencils, help with “traffic control”, etc.* Adult Basketball:
Last year’s program had very few Washington residents participating; there has been no request to use the gym at Shepaug. Motion: To terminate the Adult Basketball Program sponsored by Washington’s Parks and Recreation Commission. By Ray Reich, seconded by Whitney Ryan and unanimously approved. Lisa will notify the school and John DeVoe, who coordinated the program, of the Commission’s decision.* Monthly Financial Report:
The monthly report of income and expenses for the Commission’s various sponsored programs was distributed. Use of the balance in “miscellaneous” will be taken into consideration when working on next year’s budget figures.
COORDINATOR’S REPORT:
Lisa Easter reported the following:
* Bus Trips:
Mohegan Sun Casino with Warren Rec is scheduled for Sunday, January 29, 2010 and will be open to Roxbury & Bridgewater residents as well. Cost is $30. For more info contact the Rec Office. Red Sox vs. Tampa Bay Rays is scheduled for Sunday, May 27, 2010 at Fenway Park. Cost is TBA.* Safe Boating Class:
held November 5, 2011 from 9-4. Twenty participants passed the course taught by Resident Trooper Steve Sordi. Another class may be held in the spring.* Washington-Gunnery Skate:
Learn to Skate at the Gunnery and Hockey at Canterbury and Gunnery has been scheduled. Sign up information is available at the Rec Office.* Swim:
ns to Mo VanMoffaert on her 20th year of conducting this program! Litchfield has a program called Swim & Gym on one Saturday a month. Lisa inquired if Washington would like to do a similar program. Following discussion, it was decided that Lisa would contact Mo to see if she would be interested in opening the pool one Saturday a month.* Woodbury Ski Area has contacted Parks and Rec about the possibility of holding after school skiing or a “Washington Day” where tubing would be discounted. More information to follow.
* 2012 Meeting Dates:
Motion:
To approve the following dates for Parks and Rec Commission meetings for 2012: January 11, February 13, March 12, April 9, May 14, June 18, July 16, August-No meeting, September 10, October 15, November 19 and December 10.
By Tim Cook, seconded by Laura Martin and unanimously approved.
NEW BUSINESS:
* 2012-2013 Budget:
Commissioners will meet at 6:00p.m. on January 11th prior to the regularly scheduled meeting at 7:00 to begin discussion of next year’s budget.* 4th of July:
Falls on a Wednesday in 2012 – there will be no rain date.
CHAIRMAN’S REPORT:
Sheila Anson reported the following:
* Meeting with new commissioners:
prior to C.J. Kersten’s taking over as Chairman, Sheila would like to meet with Darren, Laura and Whitney to discuss their interests and what areas they would like to be involved in within the Commission.* Storm Alfred:
Thank you to the countless volunteers, employees, and neighbors who reached out to other neighbors, etc. who helped during and after Storm Alfred –within the Town Hall’s shelter and within the Town. There was discussion about the Commission’s holding an event in January or February to bring everyone back together and to say thanks – potluck, bowling alley. Commissioners will discuss further at the next meeting.* Congratulations to the Rotary/Town of Washington Volunteers of the Year: Steve Wadelton and Jim Brinton!
* Thank you to Jim Brinton and Nick Solley for their years of service to the Town as Selectmen!
* Congratulations to all who won in the recent election!
Adjournment:
The meeting was adjourned at 8:25p.m. as there was no further business for discussion.NEXT MEETING: December 5, 2011.
Respectfully submitted,
Mary Anne Greene
Clerk
Posted: October 26, 2011 October 17, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Commissioners Ray Reich, Joe Fredlund, C.J. Kersten, Whitney Ryan, Laura Martin, Darren Dutcher, Tim Cook. Coordinator Lisa Easter; Clerk Mary Anne Greene. Buildings and Properties Committee/Selectman Nick Solley.
Public: John Meeker, John and Janet Buonaiuto.Call to order: Chairman Sheila Anson called the meeting to order at 7:04 p.m. noting there was a quorum present.
Minutes:
Motion:
To approve the minutes of the September 12, 2011 meeting of the Parks and Recreation Commission.
By C.J. Kersten, seconded by Joe Fredlund and unanimously approved.
OLD BUSINESS:
* Beach House Tenant Selection Procedure:
Sheila Anson welcomed Nick Solley who attended this evening’s meeting as a member of the Buildings and Properties Committee/Board of Selectmen. Nick explained that prior to renting the Beach House a year and a half ago, he contacted Judy Auchincloss, a local realtor, who felt $1000 a month was a fair market rental value. Although on the Lake, there are drawbacks such as little or no privacy during beach and boat launch season, little outside space for private use, road noise, etc. She visited the house again last week and still believes the $1000 figure is accurate. Nick further explained that because of the care taking, landscaping and custodial duties, that were to be performed by the tenant, the Board of Selectmen felt $500 a month rent was reasonable. As the Beach House is now available for rent, the procedure for renting and the duties involved with being a tenant are being reviewed. There was also discussion as to continuing to require the tenant to do the mowing, weedwacking, bathroom custodial duties and to “hire out” to have the landscaping – weeding, garden maintenance, mulching, etc. done. If this were to be the case, the rental amount could be increased. There was discussion as to John Meeker’s suggestion to hire an outside real estate agent to handle the rental of the property. It was the consensus of the Commission members and Nick Solley, that since some potential tenants would be contacting the Selectmen’s Office for information and to express interest and the final selection of the tenant would be made by the Board of Selectmen, there was little merit in hiring an agent that would charge the Town a commission, etc. The procedure for advertising, receiving and reviewing applications, interviewing of candidates and recommendation for approval of tenant/caretaker was discussed at length. The suggestion of doing a background check for any criminal record and credit check was discussed and agreed upon. Motion: The procedure for advertising/applying/approving a new caretaker/tenant for the Town Beach House will be to advertise in VOICES and the Spectrum; form a subcommittee consisting of three members of the Parks and Recreation Commission (Joe Fredlund, Ray Reich and Whitney Ryan), one member of the Buildings and Properties Commission (Nick Solley) and one Selectman (to be determined). Applications will be submitted to the Selectmen’s Office and will be reviewed by the subcommittee, determine who will be interviewed, conduct interviews and recommend selection to the Board of Selectmen for final approval. By C.J. Kersten, seconded by Ray Reich and unanimously approved. To submit this procedure to the Board of Selectmen for their approval. By C.J. Kersten, seconded by Ray Reich and unanimously approved.* Youth Work Initiative:
Denise Arturi attended this evenings meeting to thank the Commission for their support of the program and to report that she felt it was very successful. Four youth applied and two were hired. $4480 was raised through donations from local organizations and businesses. Work was performed at Judea Garden, Bryan Plaza, River Walk, and Town Hall grounds. Denise is hopeful to coordinate with additional groups for next year – for example Lake Waramaug and Greenways. Distribution of produce from Judea Garden will take place for a couple of more weeks at the Town Hall.* Beach/Boat Launch:
The Boat Launch will be closing for the season on October 30th. Hank Vallely will be invited to the November meeting of the Park & Rec Commission to discuss the season at the Boat Launch.* River Walk:
Quotes for repairing of the River Walk walking path were submitted to the Selectmen’s Office. Wyant & Company was selected and will begin work this week. The repairs to the parking area will be completed by the Town Highway Department. Lisa Easter reported that the swings have been repaired at the Tot Lot and the two stainless steel tables have been purchased and are in the kitchen at the Pavilion. Lisa will arrange for United Alarm to check the alarm system at the Pavilion for occasional false alarms. Tim Cook inquired about the placement of a partition in the men’s room – Nick Solley will discuss with Buildings & Properties Commission. Joe Fredlund is waiting for an estimate for the construction and installation of a Bocce Court. A request may be made to the Village Improvement Society to contribute to this addition to the River Walk Park.* Holiday In the Depot:
Lisa Easter reported that this is the 20th Anniversary of this popular seasonal event and is hopeful to add some “special extras” this year. Laura Martin offered to speak with the Gunnery regarding their “troubadours” to sing, Whitney Ryan will also speak with Rumsey re: their singers – some may stroll, be on the hay wagon…The Garden Club has requested a table in the Town Hall to sell items. Lisa may speak with the art department at Shepaug re: a new set for Santa’s village. John Meeker suggested a small parade with floats, singing groups – this may be something PTO may be interested in. The lights for the tree at the Town Hall will be discussed in more detail at next month’s meeting – colored? white? who will trim? Does the tree need to be trimmed? Lisa will contact Bill Pollock of Arbor Services.
COORDINATOR’S REPORT:
Lisa Easter reported the following:
* Summer Camps:
Ace Baseball has submitted their annual report – attached to these minutes.* Bus Trips:
The cancelled trip to Yankee Stadium (8/14/11) is tentatively rescheduled for 9/15 or 9/16/2012. Confirmation will be forthcoming. Radio City Music Hall with Warren may be scheduled for next year. Dates are being worked on for a trip to a casino – Warren, Bridgewater and Roxbury may want to share. Red Sox at Fenway tentatively scheduled for 5/27/2012.* Safe Boating Class:
scheduled for 11/5/11 from 9:00a.m. to 4:00 p.m. at Town Hall. Hoping to hold another class in the spring.* Washington-Gunnery Skate:
Michael Gorra has contacted Lisa re: running Family Skate at the Gunnery and the Skating Clinic at Rumsey through Parks and Rec again this year. This is a seasonal program supported each year by Parks and Rec. Michael will be forwarding sign up information and posters soon.
Visitors:
* John Meeker inquired about the Parks & Rec’s position regarding the Beach House caretaker/tenants leaving prior to the end of the lease – would they be forgiven the balance due? Sheila Anson stated the Commission would review and refer to the Board of Selectmen.* Janet and John Buonaiuto asked where the rental income from the Beach House went. Nick Solley explained that just like the rental income from the Old Firehouse it was deposited into the General Fund. They asked why Parks and Rec was involved at all in the renting of the Beach House – as opposed to the Selectmen. Sheila Anson explained that years ago there was a “Beach Committee” that oversaw all activities and facilities at the Town Beach. That committee was dissolved and an additional member given to Park and Rec Commission with the responsibility of overseeing the Town Beach. Additional questions were asked about the amount of rent charged – how it compared to what the Housing Trust charges for their properties and if the Beach House could be counted in the Town’s inventory of affordable housing. Nick Solley felt that given the responsibilities the caretaker/tenant has the monthly rental was reasonable and in line with what may be charged at Church Street and/or Dodge Farm. As for including the Beach House as “affordable” – that can be determined on a case by case (current tenant’s income) basis rather than limiting the pool of potential candidates by designating the house affordable.
CHAIRMAN’S REPORT:
Sheila Anson reported the following:
* Monthly financial report of program income/expenses and balances was distributed and reviewed.* Sympathy was expressed to the families of Beverly Dwyer, Peg Von Gal and Elisha Dyer.
* Congratulations to Mackenzie and Meredith Stuart who completed the half marathon last weekend in Hartford and thanks to Jaye Stuart who never forgets her field hockey players – often following them into their college careers.
NEW BUSINESS:
Motion:
To adjourn to Executive Session to discuss a personnel matter.
By C.J. Kersten, seconded by Joe Fredlund and unanimously approved.The Commissioners re-entered their Regular Meeting at 9:01 p.m.
Adjournment: Motion:
To adjourn the meeting at 9:02 p.m. as there was no further business for discussion.
By Tim Cook, seconded by Darren Dutcher and unanimously approved.Respectfully submitted,
Mary Anne Greene
Clerk
Posted: September 18, 2011 September 12, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present:
Chairman Sheila Anson, Commissioners C.J. Kersten, Whitney Ryan, Laura Martin, Ray Reich, Joe Fredlund, Darren Dutcher; Coordinator Lisa Easter; Clerk Mary Anne Greene. Groundskeeper Gary Alex and guest John Meeker.Call to Order:
Chairman Sheila Anson called the meeting to order at 6:00p.m. at the River Walk Pavilion noting there was a quorum present and welcoming Whitney Ryan as a new Commissioner, Groundskeeper Gary Alex and guest John Meeker.
Tour of the River Walk Park:
The Commissioners toured the walking path, playground area and playing fields assessing damage caused by Hurricane Irene and subsequent heavy rains. The path is washed out in several places and will need repair. There was discussion as to how much the town highway department will be able to do, how much will need to be contracted out, etc. There are several pieces of equipment in the playground that need repair as well as playing fields.
Approval of Minutes:
Motion:
To approve the minutes of the July 18, 2011 meeting of the Parks and Recreation Commission.
By Joe Fredlund, seconded by C.J. Kersten and unanimously approved.
OLD BUSINESS:
* River Walk Park:
Discussion following the “tour” included working with the Board of Selectmen and Buildings and Property Commission regarding repairs to the walking path, soliciting information from contractors, determining if the job will need to go out to bid, etc. Repairs to the playing fields will also need to be given a priority, as this work needs to be done prior to the winter season. The Commission does receive $5000 a year from Region #12 for Field Upkeep; Gunnery generously assists with upkeep of the soccer field behind the Pavilion. The Town may be eligible for a FEMA reimbursement for a percentage of the costs involved in these repairs. John Meeker suggested getting information and prices for the repair and start the bidding process if necessary so will be all set for filing for FEMA reimbursement.A sub-committee was formed to work on this project consisting of Joe Fredlund, C.J. Kersten, Gary Alex, Darren Dutcher and Tim Cook. They will begin by contacting First Selectman Mark Lyon. Sheila reminded them of the importance of noticing meetings, taking notes, etc.
* Pavilion:
held up well through storms. It has been used nearly every weekend all spring and summer and is booked through September and early October. Gary Alex reported that the requiring of deposits for all individuals and groups renting the Pavilion has proven to be beneficial – the premises have been left in good order, nothing has been missing, etc.* Kitchen Stove:
It has become increasingly difficult to light the stove. There was talk about purchasing a new one, trading in the current and/or doing so in conjunction with or by the Fire Department. Gary has arranged for a repairman to look at it – hopefully tomorrow – and asking if an electric ignition can be installed.* Kitchen tables:
The Commission approved the purchase of two stainless steel tables at their June meeting. Lisa was asked to follow up on this.* Bocce Courts:
Joe Fredlund has looked at courts in New Milford and obtained information. He will review with the Buildings and Property Commission regarding placement back behind the Pavilion, solicit pricing prior to requesting assistance from the Village Improvement Society.* Alarm system:
Sheila and Joe reported that all has been working well this season noting that the only “false alarms” were as a result of renters trying to re-enter once the premises was alarmed.* Summer Concert:
was not held this year (usually arranged through Shepaug Friends of Music). It was noted that although attendance is generally light, it is enjoyed and should be looked into again.* Fireworks:
Ray Reich reported on the income and expenses for the 2011 Fireworks. There are still two bills not yet received, however Ray estimates there will be approximately a $24,700 balance left in the 4th of July account. Only 959 of 1300 car passes were sold. There was discussion as to whether unsold tickets should be sold at the entrance to the fireworks. It was decided not to do this as it has been the policy not to and may only cause confusion and difficulties in years ahead. There were reports of cars entering Painter Ridge without passes. Ray will ask to have a police officer covering the road. T-shirt sales went fairly well – possibly ask for more “women’s cut”…Sheila and the Commissioners thanked Ray for another year of a job well done!! He was also reminded that there are many who would be happy to have him delegate some of his load to them :)!Beach & Boat Launch:
Ray Reich reported that the kayaks have been a positive addition to the Town Beach. Beach Director, Jeff Cox, felt the use of them went well and were enjoyed. There was discussion about looking into a tandem kayak, storage may be an issue but will be looked into further. There was discussion of the beach area, the amount of work required, etc. Lisa Easter will invite the Caretakers/tenants to the October meeting for an end-of-season follow up discussion. Laura Martin voiced her opinion that the lifeguard staffing at the Beach went well and parents/families she spoke with throughout the season were very pleased. Jeff Cox’s end-of-season report is attached to these minutes filed with the Town Clerk. Lisa Easter spoke about the need to have scheduled coverage of the Boat Launch throughout the summer and Labor Day Weekend by our regular inspectors as well as the need to have back-up personnel in place. Hank Vallely has decreased his hours from previous years, and college students often return to school before Labor Day and before the “launch season” closes. Currently we are on the fall schedule of Saturday, Sunday and Wednesday 6:00 a.m. to 11:00 a.m. and 4:00p.m. to Sunset. Boat owners need to be reminded about the shortened coverage when arranging to have their boats taken off the Lake. Lisa will invite Hank Vallely to the November meeting for an end-of-season follow up discussion.* Youth Work Initiative:
The Shepaug Youth Work Force, started this year, has been very successful assisting Denise Arturi at the Judea Garden, helping with clean up and weeding etc. on the Town Hall property, assisting the Garden Club with Park (behind the old Parks Drug building) clean up and Gary Alex with weeding, cleanup work at the River Walk Park.
COORDINATOR’S REPORT:
Lisa Easter reported on the following:
* Summer Camps:
In general, enrollment was down considerably this year. DI Softball Experience was cancelled due to low enrollment, as was one Lego session. Darren Dutcher suggested the Commission think about holding the Softball camp earlier in the summer (at the same time as ACE), in the evening and admitting younger students. A new director will also be needed for this camp. The Shepaug Little League Board will discuss further. Discussion followed about the low number of attendees for Summer Recreation Camp and ideas brought forward included expanding the camp to a full day, combining it with swim lessons and/or other camps. The suggestion was made to put out a questionnaire to get a better feel of what parents would like. Mary Jane Ruthven has submitted her end of season report for the Arts and Crafts portion of Summer Recreation and it is attached to these minutes filed with the Town Clerk.* Gunn Library
thanked the Commission for supporting their Summer Reading program with a gift certificate to Lore’s Lanes.* Bus Trips:
The 8/14/11 trip to Yankee Stadium was cancelled due to a rain out. The Commission has a rain check for a game next year. Lisa has offered a refund to those who want it, otherwise those who wish to keep their spots will be price protected for next year’s trip. Lisa is working on a trip to Mohegan Sun Casino – using the Senior Bus, which will limit the number of attendees. The Town of Warren has expressed interest in co-sponsoring a bus trip perhaps to Radio City Music Hall’s Christmas Show. Lisa will be meeting with them as soon as possible to discuss further. 2012 is the 100th Anniversary of Fenway Park. Lisa would like to schedule a trip that would include a game, a tour of the stadium and some free time in Quincy Market. More to come on this. Safe Boating Course may be scheduled in November – have had several requests. Lisa will speak with Trooper Steve Sordi, as he is an instructor regarding his availability.
NEW BUSINESS:
* Boat House Tenant Selection:
In the event there be a need to select a new Beach House Tenant, Ray Reich drafted a procedure for the Commission’s review and discussion. The draft included advertising suggestions. Applications would be sent to the Selectmen’s Office, interviews arranged with a committee consisting of Lisa Easter, Ray Reich (as the Commissioner who oversees the Beach and Boat Launch area), and one Selectman. It was suggested there be at least one more Parks and Recreation Commissioner on this committee. Applications would be reviewed, interviews scheduled, recommendations of possible candidates made to the whole Parks and Rec Commission, who would then recommend candidate(s) to the Board of Selectmen who would make the final selection. The Commissioners agreed to discuss the suggested procedure further and with the Board of Selectmen. John Meeker made the suggestion that an “outside” real estate agency be hired to find possible candidates – it would do the advertising, the Town could give it’s “requirements”, etc. taking any possible conflict of interest out of the process. The Commissioners thanked John for his input and will take it under consideration.
CHAIRMAN’S REPORT:
Sheila Anson reported the following:
* September 11th – we remember and honor those lives lost ten years ago. Thank you to the Washington Volunteer Fire Department for conducting a very meaningful Memorial Service at the Depot Fire House on September 11, 2011.* Expression of Sympathy to the Ryan Family on the passing of Whitney’s father-in-law.
* Congratulations to C.J. Kersten and Tammy Marquis on the birth of David Henry.
* Congratulations to Sarah and Keith Lipinsky on the birth of Lily Grace.
* Congratulations to Liz (Greene) and Eric Gibbs on their wedding.
* Happy Birthday to C.J. Kersten.
* Congratulations to Sarah Fredlund on her new employment in New York City.
* Thank you to Gary Alex!
* Thank you to ALL Town volunteers and personnel who diligently prepared for the arrival of Hurricane Irene with planning meetings, staffing before, during and after the storm and to all townspeople who once again showed the strength of neighbor helping neighbor!
Adjournment:
The meeting was adjourned at 8:02 p.m., as there was no further business for discussion.Respectfully submitted,
Mary Anne Greene
Clerk
Posted: July 20, 2011 July 18, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Commissioners Laura Martin, C.J. Kersten, Joe Fredlund, Tim Cook; Coordinator Lisa Easter; Clerk Mary Anne Greene.
Visitors: Ronna Bennett, Jeff Cox, Robin Delancy and Dan Delancy.Call to Order:
Chairman Sheila Anson called the meeting to order at 7:03 p.m. noting there was a quorum present and welcoming Laura Martin as a new Commissioner.Minutes:
Motion:
To approve the minutes of the June 20, 2011 meeting of the Parks and Recreation Commission. By Tim Cook, seconded by C.J. Kersten and unanimously approved.
Visitors:
* Ronna Bennett attended this evening’s meeting to express her concern over the presence of the hot dog cart at the Town Beach. She complimented the Commission and the Town for the work done on the new beach cottage, grounds, landscaping, etc. It is her feeling that the cart and table detract from the facility. She inquired what Robin Delancy’s permit to have the cart encompassed and what would need to be done to re-visit the issuance of future permits and licenses. Sheila Anson explained that Ms. Delancy had approached the Board of Selectmen and the Parks and Recreation Commission prior to last season – had been granted approval for a one year “trial period”. Robin applied for and was given a peddler’s permit and a license from the Health Department. At the end of the season there was a review, discussion and it was the consensus of the Commission and the Board to again grant Robin permission for this season. Ms. Bennett asked about the procedure to have public input into allowing the cart next year – a petition? People voicing concern at meetings? She also stated there is now a table(s) and that another person may be selling “something”. Robin and her brother, Dan Delancy, explained the table merely holds condiments, napkins, utensils, etc. and that no one is selling anything. The woman at the table was a friend and merely visiting. Sheila advised Ms. Bennett to come to the October meeting to voice concerns, etc. – the Commission would discuss and inform the Board of Selectmen of their opinion. She would also be free to contact the Selectmen directly as it is ultimately their decision to grant permission to have the cart continue at the beach or not. Ms. Bennett and Ms. Delancy were also advised to contact the Parks and Recreation office directly with further concerns, complaints, etc.* Jeff Cox, Beach Director attended this evening’s meeting to discuss an “issue at the beach”.
Adjournment to Executive Session:
Motion:
To adjourn the Parks and Recreation Commission meeting at 7:25 p.m to enter into Executive Session to discuss a personnel issue.
By Joe Fredlund, seconded by Tim Cook and unanimously approved.Executive Session was adjourned at 7:48 p.m. and the Commissioners re-entered their regularly scheduled meeting.
OLD BUSINESS:
* Beach & Boat Launch:
Lisa Easter will check with Ray Reich about ordering kayaks for the Beach. Joe Mustich has inquired about the placement of a flagpole at the Beach – Commissioners were in agreement and will ask the Building’s and Property Commission for their input as to placement.* Fireworks:
As Ray Reich was not able to attend this evening’s meeting, a full discussion and report will be on the September meeting agenda.* River Walk Park:
Lisa reported that at the present time there is no concert scheduled by the Shepaug Friends of Music but she will inquire. The Commissioners agreed to review the duties of the Groundskeeper prior to next season. Joe Fredlund has spoken with Gary Alex about the placement and construction of bocce courts. The Commissioners agreed that behind the Pavilion (back kitchen door side) would be appropriate and large enough for two courts and horseshoe pits. Joe will continue investigating price, etc.* Youth Work Initiative:
Denise Arturi has inquired about areas in Town that could use the help of the Shepaug Youth Work Force. Following discussion, Lisa will advise Denise to contact Gary Alex about doing weeding, trimming, mulching, etc, at River Walk Park.* Projects:
See above River Walk Park – Bocce Courts.
COORDINATOR’S REPORT:
Lisa Easter reported the following:
* Summer Camps:
the number of attendees at Summer Recreation Camp is down significantly; Tennis Camp has seen an increase. Multi-Sport and Lego Camps are down but OK; Spartan Hoop Camp has 10 registrants and can take more; there have been no sign-ups for D1 Softball.* Miscellaneous:
An email has been received from Arthur Sachs requesting more bumpers placed on the boat launch dock. The Boat Launch Director does not feel other boaters are having a problem of hitting the dock. New Milford will be holding a touch football league and co-ed softball league in the fall for adults. Men’s Basketball will be discussed at the September meeting. Lisa will contact the director and explain the need to have a Washington person in charge and Washington residents attending.
NEW BUSINESS: None.
CHARIMAN’S REPORT:
Sheila Anson reported the following:
* Expression of Sympathy to the Pickett family on the death of Leo Pickett who had been a Selectmen for 23 years, First Selectman for 1 ½ years; a member of the Town’s Highway Department for 35 years and Senior bus driver for 16 years; as well as bus driver for the After School Ski Program and a long-standing member of the Washington Volunteer Fire Department. His contributions to the Town were countless.* Congratulations to Scott and Lauren Werkhoven on the birth of Alexis Rose (Mom, Lauren, having walked the entire Fourth of July road race one week prior!)
* Congratulations to the Haas Family on the marriage of Kristin.
* Congratulations to the Greene Family on the upcoming marriage of Liz.
* Happy July Birthday to Tim Cook and Mary Anne Greene.
Adjournment:
The meeting was adjourned at 8:34 p.m., as there was no further business for discussion.Reminder:
There will be no meeting in August.
Next meeting: September 12, 2011.Respectfully submitted,
Mary Anne Greene
Clerk
Posted: June 23, 2011 June 20, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Commissioners Joe Fredlund, Lou Magnoli, Ray Reich, Tim Cook, C.J. Kersten; Coordinator Lisa Easter; Clerk Mary Anne Greene.
Call to Order: Chairman Sheila Anson called the meeting to order at 6:07 p.m. at the Town Beach.
Approval of Minutes:
Motion:
To approve the minutes of the May 17, 2011 meeting
by Tim Cook, seconded by Ray Reich and unanimously approved.
OLD BUSINESS:
* Fireworks:
Ray Reich reported that ticket sales have been slow – hopeful that with the end of school this week they will pick up. Discussion of Commissioner “duties” for the Road Race and fireworks were reviewed. Ray has met with Resident Trooper Sordi who has agreed to reduce the number of State Troopers on duty from 15 to 12 with a Washington Constable on duty. This will be a significant cost savings. Several volunteers may also be utilized to check tickets and direct traffic. Organizations that will be allowed at the Fireworks will be the Fire Department – hamburgers, hot dogs; Rotary – coffee, popcorn, ice cream; Lions Club – glow in the dark necklaces, flags, miscellaneous souvenirs. Porta potties will be delivered on Friday; Oliver’s will provide two dumpsters. Morning after clean up crew volunteers – the more the merrier! Sheila and C.J. will assist Ray with the decision of canceling due to weather. Should they be cancelled, a message will be placed on the Parks and Rec’s answering machine, the sandwich board in front of Town Hall will be put out announcing the cancellation. Mary Anne Greene offered to check with Rocky Tomlinson regarding the use of the ALERT NOW system as well. Hank Ference will again open his field for 10 cars with passes. C.J. Kersten and Tim Cook offered to check the guardrail along the road.* Beach and Boat Launch:
Sheila reported that First Selectman Lyon had received a call from a Town resident who did not feel that having Robin Delaney’s hot dog cart at the beach was appropriate – did not enhance the “scene”. Robin has been given permission to be there for this season and the situation will be reviewed each year. Sheila asked that the minutes reflect the concern has been noted. There have been questions about the goose droppings and whose responsibility it is to clean it up. When the beach is open – which will be every day beginning this coming weekend – it is the responsibility of the guards. It has also been mentioned that it is difficult to launch kayaks at the launch area. It was agreed that when the Lake’s water level is low it might be difficult unless one “gets their feet wet”. There was discussion of the landscaping/caretaking duties including trimming, weedwacking, weeding. Ray will review with the caretakers. Lisa Easter has contacted the Highway Department regarding the delivery of sand. Boat Launch Director Hank Vallely has notified Lisa Easter that after July 10 he is no longer able to be available on Sunday afternoons. This will be discussed with the Selectmen. It was also suggested that an AED be placed at the beach. This would cost $1500-$2000. Lions Club and Village Improvement were possible suggestions for funding this.* River Walk Park:
The annual Village Improvement Picnic was held last Friday evening at the Pavilion at which the VIS was thanked along with the anonymous fireplace donors for the addition of “warmth and friendship”. There was discussion that at some point in the future it may be beneficial to separate the groundskeeper’s duties from the field maintainer. Tim Cook will check into if the soccer goals have been removed and if not will take care of it. Thank you to Litchfield Bancorp for the donation of a 55-gallon drum, which has been painted by local school children. Tim Cook has been speaking with Eagle Electric regarding electricity to the new scoreboard for the Joe Martin Field. The cost of materials will be approximately $3000 for a designated line and can also be used to illuminate the flagpole. Poppa Joe has said he would be able to get a donation to match whatever Parks and Rec can contribute to the cost. Motion: To approve an expenditure of $1000 from Little League for the materials needed to have the scoreboard designated line materials with the understanding that $1000 will come from a donation through Poppa Joe and the remaining $1000 from Shepaug Baseball and Softball Association. By C.J. Kersten, seconded by Joe Fredlund and unanimously approved. Tim Cook will coordinate and have the work done as soon as possible.* Five Year Plan:
No report.* Youth Work Initiative:
Several applications donations have been received and information gotten to Denise Arturi.* Projects:
1) Bocce Court – Joe Fredlund and Terry Tiernan will get all the information this summer.2) Stove for Pavilion kitchen – Tim Cook will speak with the Fire Department about getting a new stove.
3) Kayaks at town Beach – Lisa Easter has spoken with Town Attorney David Miles as well as the Town’s insurance company (see Coordinator’s Report below).
Following discussion, Motion:
To approve an expenditure of $4000 from Boathouse for the purchase of kayaks, paddles and a rack for use at the Town Beach.
By Tim Cook, seconded by Joe Fredlund and unanimously approved.4) Tables for Pavilion kitchen:
Motion:
To approve an expenditure of up to $975 for the purchase of two stainless steel tables for use in the Pavilion kitchen.
By Joe Fredlund, seconded by Tim Cook and unanimously approved.* Vacancy:
Lou Magnoli expressed his desire to resign at the present time – creating two vacancies on the Commission. Following a lengthy discussion, the Commission regretfully accepted Lou’s resignation with the condition he continues as “advisor”. The Commissioners unanimously agreed to recommend to the Board of Selectmen that Laura Eanes Martin and Whitney Ryan be appointed to the Parks and Recreation Commission.
COORDINATOR’S REPORT:
Lisa Easter reported:
* Summer Camps:
Registrations are down except for Multi Sport Camp. Hopeful that the end of school will get people thinking…* Gunn Library Summer Reading program has asked for Parks and Rec’s support by again donating a gift certificate. As the Commission has done this for several years, it was unanimously agreed to have Lisa get a certificate for Lore’s Lanes.
* Use of Kayaks at the Town Beach:
Lisa has spoken with Town Attorney David Miles – it is his opinion that if the use of the kayak is free, a waiver such as the one provided by the Town’s insurance company is signed, use would be by persons 16 years of age or older and a pfd is worn, it should be OK to provide kayaks at the beach. They will be stored on a rack and locked. Paddles, pfds will be stored in the office.
NEW BUSINESS: None.
CHARIMAN’S REPORT:
Sheila Anson reported:
* Thank you to Village Improvement Society for another successful picnic and all their contributions to the Town. Thank you to Peter Houldin for his term as president and congratulations to C.J. Kersten for taking on the position.* Thank you to Lou Magnoli for his years of service, advice, all he has added to the Commission, his voice of reason and for being a great addition :)!!!
* Speedy recovery to Jack Muckstadt.
* From those present….HAPPY BIRTHDAY, SHEILA!!
Adjournment:
To adjourn the meeting at 8:29 p.m. as there was no further business for discussion.Respectfully submitted,
Mary Anne Greene
Clerk
Posted: June 23, 2011 May 17, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Commissioners Joe Fredlund, Lou Magnoli, C.J. Kersten, Darren Dutcher, Ray Reich. Coordinator Lisa Easter and Clerk Mary Anne Greene.
Visitors: Joe Mustich, Whitney Ryan, Laura Eanes Martin.Call to Order:
Chairman Sheila Anson called the meeting to order at 7:04 p.m. noting there was a quorum present. Sheila welcomed Darren Dutcher as the Commission’s new member – the first since 1997! She also welcomed this evenings visitors.Minutes:
Motion:
To approve the minutes of the April 11, 2011 meeting of the Parks and Recreation Commission.
By Joe Fredlund, seconded by Lou Magnoli and unanimously approved.
OLD BUSINESS:
* Fireworks:
Sheila Anson reported that Steve DeWitt has requested to sell bottled water at the fireworks – donating the proceeds to various national organizations. She referred the matter to Ray Reich who spoke with Steve and explained that the Town’s service and volunteer organizations are the only vendors allowed to sell anything at the fireworks. The date for the fireworks is Monday, July 4th – with no rain date. Sheila also reminded the volunteer cleanup crew that they would need to meet early on the 5th, as that is a workday :(! Ray Reich reported that tickets are on sale; he has met with the “shooter” and reviewed the site, etc. He will be meeting with Resident Trooper Steve Sordi regarding the police coverage and related costs. The Commission again agreed that this expense should be kept to no more than $7000. Ray will relay this to Trooper Sordi. Ray also reported on an email received from South Street residents Susan and John Payne regarding an incident last July 4th that delayed their getting to their home for over 45 minutes. Following discussion, it was agreed that Ray and Lisa would write a letter to South Street residents outlining the one-way traffic patterns, etc.* Beach/Boat Launch:
Lisa Easter met with the Town’s CIRMA (insurance) representative at the beach. The only recommendation as a result of the visit was to flag or paint orange a section of metal pipe that is in the ground that the gate pin inserts into to hold the gate open. He also provided a sample waiver form to be used if kayaks or canoes are made available for beachgoers to use. Lisa will also check with Town Attorney David Miles. Ray Reich reported he has been in touch with Beach caretakers regarding their duties and work that needs to be completed prior to the beach’s opening and on an ongoing basis throughout the season. If anyone has any concerns they should contact Ray who will communicate them with David and Jess.* River Walk Park:
Sheila reported that the Pavilion has been re-keyed. Items needing to be taken care of include installation of the Joe Martin Field scoreboard (electrical work also required for this – cost?) and the flagpole – Sheila will check with Tim Cook. The walkway has been washed out in areas – more stone is required to fill in. Soccer goals have been left in the brush – who is responsible, where should they be stored, etc. Darren Dutcher offered to look into this.* Five Year Plan:
Joe Fredlund explained that after meeting with the Buildings and Property Commission several months ago, some items discussed for the five year plan will be in the budget (capital) under Buildings and Property.* Youth Work Initiative:
Denise Arturi has been “fundraising” for this project. No applications have been received as of this meeting’s date.* VIS Projects:
Joe Fredlund offered to get more information regarding the Bocce Court. The Village Improvement Picnic is scheduled for June 17th at the Pavilion at which time Parks and Recreation will thank VIS for their generous funding toward the fireplace. It has been used and enjoyed by many. Lisa will check with Gary Alex, Groundskeeper, to make sure the plaque is installed.
COORDINATORS REPORT:
Lisa Easter reported:
* Bus Trips:
NY Yankees vs. Tampa Bay Rays on August 14th – SOLD OUT!* Swim:
Still going strong – one session ends May 24th, the other June 10th.* Summer Camps:
Registrations are coming in. Information has been sent to the schools and the web master. Darren Dutcher asked about Summer Recreation counselors, and CITs (Counselors In Training), and Lisa explained the number required, how CITs usually move up to the counselor positions, etc. The Town of Warren approached Washington’s Parks and Rec Department and it was agreed to accept children from Warren in the Summer Rec program as our number of participants has decreased significantly. There was then discussion about asking Roxbury if they too would like to be able to send children to our program as they only offer a “sports camp”. Motion: To approve accepting children from Roxbury into Washington’s Summer Recreation Program, pending Director Cecilia Page’s agreement and setting of an enrollment limit by her. By Joe Fredlund, seconded by Lou Magnoli and unanimously approved.* Vacation Coverage:
Thank you to Addie Avery for covering while Lisa was on vacation.
NEW BUSINESS:
* Vacancy:
Currently there is one vacancy on the Parks and Rec Commission. Tonight’s visitors have all expressed an interest in serving. The Commission will discuss at their next meeting and make a recommendation to the Board of Selectmen for appointment.
CHAIRMAN’S REPORT:
Sheila Anson reported:
* The Stephen Reich Memorial Award will be awarded to a Shepaug student on May 26th at 9:30. Joe Sottolano, Stephen’s baseball coach at West Point, will be speaking.* The Stephen Reich Exceptional Citizen Award will be awarded at the Memorial Day Parade ceremony on May 30th.
* Congratulations to Evan Scribner who has been pitching for the San Diego Padres.
* Congratulations to David Easter, Sara Osborne and Sarah Fredlund on their college graduations.
* Congratulations to Tom and Ashley Farmen on their 25 years as Headmaster at Rumsey Hall School.
* Congratulations to the new babies who have arrived at the Gunnery!
* Congratulations and Best Wishes to Mark and Charlene Showalter on their marriage.
Adjournment:
To adjourn the meeting at 8:04 p.m. as there was no further business for discussion.NEXT MEETING: JUNE 20, 2011 AT 7:00 P.M.
Respectfully submitted,
Mary Anne Greene
Clerk
Posted: April 15, 2011 April 11, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Commissioners C.J. Kersten, Lou Magnoli, Joe Fredlund, Tim Cook, Ray Reich; Coordinator Lisa Easter, Clerk Mary Anne Greene. Former Commissioner Joan Gauthey.
Call to Order:
Chairman Anson called the meeting to order at 6:13 p.m.Minutes:
Motion:
To approve the minutes of the March 14, 2011 meeting of the Parks and Recreation Commission.
By C.J. Kersten, seconded by Tim Cook and unanimously approved.
OLD BUSINESS:
* River Walk Park:
Lisa Easter reported that the bathrooms will be opened, water turned on, etc. for the season on Friday, April 15th. After discussion, it was decided to speak with Gary Alex to determine if they could be opened by Wednesday, April 13th due to nice weather and a home baseball game. Gary has refurbished the Ted Alex scoreboard. All locks will be re-keyed for security reasons. Discussion about the Application for Use of Pavilion form, resulted in several suggestions including it’s being filed in duplicate with a checklist of what is being rented–tables, chairs, etc. that will be re-checked after the event prior to deposits being returned to the renter.Motion: Effective April 15, 2011, all applicants to use the Pavilion will be required to pay the Deposit Fee (even if the Use Fee is waived) which will be returned only after the premises has been inspected by Gary Alex, Groundskeeper, and has been found to be in good condition and all equipment in place.
By Tim Cook, seconded by Joe Fredlund and unanimously approved.* Fireworks:
Ray Reich reported all is moving along smoothly. Letter to VIP donors has been written and will be mailed shortly. T-shirts have been designed by Elizabeth Wolf and are at Tenner’s.* Beach/Boat Launch:
Ray Reich reported that he and Nick Solley will be meeting with Luis Gutierrez re: plantings at Town Beach to discuss what needs to be done this spring and will then meet with the Beach Caretakers (who have expressed their desire to continue) to discuss. Ray will be the contact between the Town officials and the Caretakers. The Lake Waramaug Association has expressed a willingness to possibly fund improvement(s) to the beach area – i.e. benches, playground equipment. There was discussion of using “Boathouse” funds to purchase used kayaks and canoes for use by townspeople using the beach. It was suggested that the liability of having kayaks or canoes be looked into prior to purchasing. The Beach will be opening on Memorial Day weekend and will be open weekends until June 25th when it will be open every day for the season.* Five-Year Plan/Capital Budget Request:
Projects that have been discussed with the Building and Property Commission include repairing the concrete floor in the Pavilion and staining of the Pavilion.* Youth Work Initiative:
Denise Arturi came to last month’s meeting to discuss this program and met again this morning with Lisa Easter, Mark Lyon and Mary Anne Greene to work on details of how the program will work, as it will be falling under the support of Parks and Rec. Funds will be raised privately from local organizations and/or individuals and the positions will be advertised for high school age students through the Town’s website, Region #12 website, Channel 17, and at the Gunnery and Rumsey Hall Schools.* VIS projects:
C.J. Kersten reported he had made suggestions that could use funding to the Village Improvement Society following last month’s meeting but had not yet heard back. Joe Fredlund offered to get more information on Bocce Courts.
COORDINATOR’S REPORT:
Lisa Easter reported on the following:
* Use of Ted Alex Field:
Tim Cook will get schedules for teams using the Ted Alex Field (Connie Mack, Babe Ruth, over 38, Shepaug, etc).* Bus Trips:
NY Yankees vs. Tampa Bay Rays on Sunday, August 14th – 24 signed up (50 tickets available).* Swim:
Session I will end on April. Session II begins April 26th with 41 children registered to date and Session III begins May 6th with 62 children registered.* Boot Camp:
Deb Andrews has asked to give another 12-class/6 week Boot Camp at the Pavilion. It would be held on Tuesdays and Thursdays from May 3rd to June 9th. Cost will be $12 per class drop-in or $120 for all 12 sessions paid up front. The Commission approved the request.* Summer Rec Camp:
All three directors will be returning this summer. We have been approached by Warren to participate in our camp – there would be approximately Warren children interested. Following discussion it was agreed to approve this request for this summer for Warren residents only.* Vacation Coverage & May Meeting:
Erin Brinton will be covering for Lisa in the Parks and Rec office on May 9th and 11th. The office will be closed on Monday, May 16th - Lisa will return on Tuesday, May 17th. The May meeting will be held on Tuesday, May 17th at 7:00 p.m.
NEW BUSINESS:
* Vacancies on the Parks and Recreation Commission:
Darren Dutcher has expressed his interest in serving on the Parks and Recreation Commission in writing to the Commission and to the Board of Selectmen. Currently two vacancies exist. Other possible candidates and what their strong points should be were discussed. The consensus of opinion was to recommend Darren be appointed to fill one vacancy at the next Board of Selectmen’s meeting.* Dugouts:
Gary Alex has suggested all dugouts be painted (traditional dugout green?) and roofs repaired on those necessary. Estimates on roofing materials (shingles or metal) and samples will be gotten by Tim Cook. Motion: To approve up to $975 from “Little League” funds for painting and possible roof repair work on dugouts once Scott and Dave Werkhoven have approved the color. By Tim Cook, seconded by C.J. Kersten and unanimously approved.* Joe Martin Field Scoreboard:
Motion:
To approve up to $250 for the purchase of cement to install the Joe Martin Scoreboard.
By C.J. Kersten, seconded by Joe Fredlund and unanimously approved.
CHAIRMAN’S REPORT:
Sheila Anson reported the following:
* Wishes that Lou Magnoli had a Happy Birthday!* Stephen Reich Citizenship Awards: suggestions of candidates can be made to Sheila.
* Congratulations to C.J. and Tammy on the news of the arrival of their third child!
* Congratulations to Tammy (Wyant) and Zen Rill on the birth of their daughter Delia.
* Sympathy Expressed to the family of Pete Locke who died today.
Adjournment:
Motion:
To adjourn the meeting at 7:42 to enter into Executive Session to discuss a personnel matter. By Sheila Anson, seconded by Tim Cook and unanimously approved.The Commissioners re-entered their regular meeting at 7:51 p.m. and adjourned, as there was no further business for discussion.
NEXT MEETING: TUESDAY, MAY 17, 2011 AT 7:00 P.M.
Respectfully submitted,
Mary Anne Greene
Clerk
Posted: March 21, 2011 March 14, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, C.J. Kersten, Lou Magnoli, Joe Fredlund, Ray Reich, Tim Cook, Joan Gauthey; Coordinator Lisa Easter, Clerk Mary Anne Greene.
Guests: Denise Arturi, Jim Kelly, Sarah Lipinsky.Call to Order:
Chairman Anson called the meeting to order at 7:00 p.m. noting there was a quorum present.Approval of Minutes:
Motion:
To approve the minutes of the February 14, 2011 meeting of the Parks and Recreation Commission.
By Tim Cook, seconded by Ray Reich and unanimously approved.
OLD BUSINESS:
* Fireworks:
Ray Reich reported all is moving along well with preparations. An agreement has been reached with Atlas Fireworks Company; Flashback will again perform.* Beach/Boat Launch:
First Selectman Mark Lyon spoke with Sheila Anson and it was agreed that Ray Reich who has been the Commissioner involved with the Town beach, would be the contact between the Town and the caretakers. The Commissioners also discussed working on a policy regarding the process/policy that should be involved in hiring caretakers and tenants should the vacancy arise. Lisa Easter explained that another boat inspector would need to be hired, as Hank Vallely is not available to do all the hours. This position will be advertised as well as an assistant beach director or lifeguard.* River Walk Park:
Gary Alex has begun work on the fields. One load of clay will be needed prior to the opening of baseball season and possibly another load later in the season.* Bowling Alley:
Thank you to John Quist and Tim Cook for repairing the alleys in time for the Town of Washington vs. Town of Roxbury challenge on March 11, 2011!!* Budget:
Several Commissioners met with the Board of Selectmen on March 3rd, reviewed budget figures for the 2011-2012 fiscal year. As a result of that meeting and further discussion among the Commissioners, adjustments were made resulting in a 2% decrease from the present budget. Motion: To accept the budget numbers as presented this evening for presentation to the Board of Selectmen. By Tim Cook, seconded by Ray Reich and unanimously approved.* Capital Budget:
Joe Fredlund will be in contact with Mark Showalter of the Buildings and Property Commission to schedule a time to meet with them regarding projects discussed several weeks ago.
Visitors:
* Denise Arturi/Youth Work Initiative:
Denise reported on a program that has started in Woodbury that provides scholarships for young people in the community to work for the Town and/or organizations that need work to be done but may not have monies in the budget to get it completed. Denise felt a similar program might be beneficial to Washington and, in particular, to Judea Garden. She has spoken to First Selectman Mark Lyon mentioning other areas in Town that may benefit – Pavilion, River Walk, Tree Warden, etc.- who received the information favorably. Denise has also spoken with students at Shepaug (who also do community service hours at the Garden) and received favorable interest. Funds for the scholarships would be raised through donations from individuals and organizations. The number of “workers” would be determined by the amount of money that is raised. She is asking the Parks and Rec Commission for its support and to be the vehicle through which funds flow. The Commissioners agreed to discuss later in the meeting and get back to Denise.
NEW BUSINESS:
* Jim Kelly and Sarah Lipinsky/Multi-purpose turf field:
Jim, Sarah and Tim Cook representing the Shepaug Sports and Recreation Foundation regarding the installation of a turf field in the Town of Washington that would accommodate soccer and field hockey and perhaps baseball/softball on a smaller scale. It would be available for “rent” by schools and organizations in and out of Town. The Foundation has begun conversations about sites for the field as well as fundraising. The two sites mentioned as possibly the best at this early stage of discussion are the field behind the Pavilion at the River Walk Park and Shepaug High School. Although River Walk appears ideal at first thought, the fact that lighting may not be allowed for night games is a con. At present, the Foundation is asking the Parks and Rec Commission, not for money, but for its support that the field is and would be an asset to the Town, feedback as to location, etc. and Perhaps, in the future, a vehicle through which grants could be applied for etc. The estimated cost would be $2 million. The Commissioners voiced interest in the project – no action required at this time.* Youth Work Initiative:
Motion:
To approve the request of Denise Arturi to support this Initiative for a one-year trial period.
By Lou Magnoli, seconded by Tim Cook and unanimously approved.* VIS projects:
Possible upcoming projects that could use support from the Village Improvement Society were discussed – another stainless steel table for the kitchen at the Pavilion, more tables for use at functions, bocce court, horseshoe pits.* Parks and Rec Commission Vacancies:
Holly Haas has submitted her resignation and the Board of Selectmen will act on this at their meeting this week. The Commissioners asked that these minutes reflect deep appreciation and sincere gratitude to Holly for her 17 years :) of service and countless hours of volunteering for all the Commission sponsored events. Joan Gauthey, as noted last month, has requested she not be reappointed after completing her 18th year of service. Both will be “honored” at a mutually convenient date for them and the Commissioners. Suggestions were made for candidates to fill these vacancies and Sheila asked that this be discussed next month in order to recommend appointments to the Board of Selectmen.* April Meeting:
Sheila has requested that the “Personnel Committee” of this Commission, of which Kathy Gollow is also a member, get together with Lisa Easter, Gary Alex and Cecilia Page to discuss any concerns, employment issues, etc. and report back at the April Meeting in an Executive Session that may be held at the end of that meeting.
COORDINATOR’S REPORT:
Lisa Easter reported the following:
* Swim Instructor Maureen VanMoffaert 20th year
– Congratulations and sincere appreciation for a job well done!* Canoe Race
– Peter Klemm approached Lisa and Sheila regarding re-instituting the annual canoe race on the Shepaug. Peter’s thought would be that it could be a fundraiser for charity. As spring is quickly approaching and coordinating this event in a short period of time did not appear feasible, the Commissioners agreed that it may be too late to have happen this year. Lisa will notify Peter and thank him for his interest.* Computer Course
– Bill Chin may be willing to offer computer classes but would like to do one-on-one as opposed to group lessons.* Shannon Strong-1)Personal Training group sessions:
6-week two-hour course for $80 or $15 per session. 2) Lumberjack Training for adults and young adults. Will discuss further next month.* Yankees Bus Trip-August 14th:
17 out of 50 tickets have been sold.
CHAIRMAN’S REPORT:
* Happy Birthday Lou Magnoli - April 1st!Adjournment:
The meeting was adjourned at 8:55 p.m. as there was no further business for discussion.NEXT MEETING: Monday, April 11, 2011 at 6:00p.m. (PLEASE NOTE TIME CHANGE!)
Respectfully submitted,
Mary Anne Greene
Clerk
Posted: February 21, 2011 February 14, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present:
Chairman Sheila Anson, Commissioners C.J. Kersten, Joe Fredlund, Ray Reich, Joan Gauthey, Holly Haas, Tim Cook; Coordinator Lisa Easter; Clerk Mary Anne Greene.Call to Order:
Chairman Sheila Anson called the meeting to order at 5:03 p.m. noting there was a quorum present.Motion:
To add subsequent business not already on the agenda.
By Sheila Anson, seconded by Holly Haas.
Discussion: “Fireworks” was added for discussion under Old Business after the agenda had been filed and posted.
The motion passed unanimously.
OLD BUSINESS:
* Beach & Boat Launch:
Sheila Anson has spoken with Selectmen Nick Solley who will be meeting with the Beach Caretakers re: spring clean-up, duties for the upcoming season, etc. Nick will be the contact with and for them. The mailbox for the beach house will be replaced after snow and plowing season. There was discussion as to whether or not there should be a “ceremonial opening” Memorial Day Weekend. One was not held last year as final touches, such as landscaping, were not quite completed by opening day.* River Walk:
Groundskeeper Gary Alex will be starting in approximately three weeks. Bob Alex has notified Sheila that he will be returning from Florida, via “Falconer Freight”, with a walking greens mower, valued at $5,000, which has been donated to Washington Parks and Recreation for River Walk, playing fields, etc. by Tom Alex. Sincere appreciation was expressed.* Bowling Alley:
Tim Cook has contacted John Quist who has obtained the wood needed to make the necessary repairs and will be voluntarily making the repairs by the end of February, early March – as soon as his schedule permits. A tentative Bowling Challenge - Washington Town Hall/Parks and Recreation Commissioners vs. Roxbury - is scheduled for March 11th. Details to follow.* Five Year Plan:
Joe Fredlund, who along with Tim Cook, met with Mark Showalter to discuss needed repairs, future plans, etc. at the Town’s park facilities, will be submitting a list of these projects to the Town’s Building and Property Committee for their next meeting.* Budget:
The Board of Selectmen, at the request of the Board of Finance, has requested all departments to submit their budget requests for the 2011-2012 fiscal year with a 0% increase to a 10% decrease. Lisa Easter has been working on the Parks and Rec ‘s budget numbers to be more in line with this request. There was discussion of items that cannot be changed – boiler contracts, increase in electric costs at the Beach House, DEP mandates for boat launch hours, coverage, etc.; separating out of Beach and Boat Launch as these were not always part of the Parks and Recreation budget; placing maintenance costs that may be necessary at the Pavilion into the Capital budget. Motion: To approve the draft budget to be submitted to the Board of Selectmen, pending the revision of decreases, discussed this evening. By C.J. Kersten, seconded by Tim Cook and unanimously approved.* Fireworks:
Ray Reich distributed a handout regarding prior costs and decisions needing to be made for the 4th of July 2011 Celebration. There was discussion on several major points.Motion:
To hold the fireworks on July 4, 2011 (a Monday) with no rain date – July 4, 2012 would be the next scheduled date. To contract with Atlas Fireworks Co of Joffrey, New Hampshire for the 2011 show. To attempt a negotiation of Police costs not to exceed $7,000. To have only t-shirts and to increase the price to $15 for adults and $10 for children’s.
By Ray Reich, seconded by Tim Cook and unanimously approved.
COORDINATOR’S REPORT:
Lisa Easter reported:
* Bus Trips:
NY Yankees vs. Tampa By Rays, Sunday, August 14, 2011. Game time to be announced. Cost-$50 per person includes game ticket, bus transportation and drivers tip.* Summer Youth Work Program:
Denise Arturi has approached Lisa about a program that has begun in Woodbury that is funded with donations and/or grant money. Woodbury’s program is working closely with its Conservation Commission to help the students find summer employment and work on the park systems. Denise felt there may be an opportunity for Washington youth and could possibly help with the Judea Garden project. She will investigate further and get back to Lisa.* Summer Programs/Camps:
The following have been scheduled:
Berkshire Field Hockey Camp July 25-29 Dimensions Basketball Camp July 11-15 Lego Camp August 8-12 Multi Sport Camp August 15-19 Softball Camp August 8-11 Spartan Hoop School August 1-5 Summer Rec Camp June 27 – July 22 WVFD Fireman’s Carnival June 23, 24, 25 Swanson/Horrigan Tournament July 8, 9, 10
NEW BUSINESS: none.
CHAIRMAN”S REPORT:
Sheila Anson reported:
* The Commission’s Sympathy is extended to the families of Jean Potter, Randy Johnson and Dan Went.* Happy Birthday, Lisa Easter! - Groundhog Day!
* Arrival of new baby Congratulations to Michael & Christine Kersten on the birth of Melina Leighton, and to becoming Washington homeowners; and to Ian and Julie Lynes (Alex) on the birth of Mark Christopher!
* Thank you Town of Washington Highway Department for a job well done this VERY snowy winter and to neighbors helping neighbors!!
* Farewell and THANK YOU to Commissioner Joan Gauthey who has asked not to be reappointed to the Parks and Recreation Commission for another three-year term. Joan has served faithfully, sharing her knowledge, energy and spirit for eighteen years! Tim Cook spoke for the entire Commission when he expressed gratitude and, “it’s been a pleasure to serve with Joan!” Joan has offered to continue in an “advisory” capacity. Her years of service will be honored by the Commission at it’s meeting in March.
Adjournment:
The meeting was adjourned at 6:42 p.m., as there was no further business for discussion.Respectfully submitted,
Mary Anne Greene
Clerk
Posted: January 17, 2011 January 10, 2011
Minutes are subject to the approval of the Parks and Recreation Commission.
Present: Chairman Sheila Anson, Commissioners Lou Magnoli, Tim Cook, C.J. Kersten, Joe Fredlund, Holly Haas; Coordinator Lisa Easter, Clerk Mary Anne Greene.
Call to Order:
Chairman Anson called the Budget Workshop to order at 6:20 p.m. noting that this meeting would be discussion, planning for the next fiscal year and that no financial decisions and/or motions would be made. The Regular Meeting of the Commission was called to order at 7:30 p.m. and Sheila noted there was a quorum present.Minutes:
Motion:
To approve the minutes of the December 13, 2010 meeting of the Parks and Recreation Commission.
By Holly Haas, seconded by Tim Cook and unanimously approved.OLD BUSINESS:
* Beach/Boat Launch: No report. Sheila will speak with Selectmen Nick Solley regarding his meeting with the beach caretakers in February or March in preparation for the spring opening.* River Walk Park:
Lisa Easter noticed that the flag at the Ted Alex field is hanging from only one grommet. She will take it down to fix.* Holiday in the Depot:
Continued comments of a successful evening have been received. Ideas are being discussed to celebrate the 20th Anniversary - next year. The Shepaug Chorus will be asked if they would like to be “strolling carolers” throughout the evening – if not, Lisa has information on a group that would do this. The Commission again asked that the minutes reflect gratitude and appreciation to Daryl Wright for putting the lights on, and taking them off, the Town Hall tree.* Bowling Alleys:
Tim Cook reported that he had the lumber to make the necessary repairs and will have it done prior to the first week in February.* Basketball:
No report.* Five Year Plan:
Joe Fredlund and Tim Cook met with Mark Showalter of the Town’s Building & Property Commission to review the facilities that Parks and Rec oversees and what needs there are present and future. Joe offered to summarize their discussion and “to do” list and get it to Mark for further discussion with his commission and the Board of Selectmen.* Morning Swim:
The pool is open!
COORDINATOR’S REPORT:
Lisa reported:
* Bus trips: -Information has been received from Mohegan Sun Casino explaining what information is needed to have the Senior Bus registered with them. Once this is done, the bus could be used for a Saturday trip. Trips to Yankee Stadium and Fenway are pending.* Summer Camps and Events are being scheduled:
WVFD Firemen’s Carnival - June 23, 24, 25
Summer Rec Camp - June 27 – July 22
Swanson/Horrigan Tournament - July 8,9,10
Dimensions Basketball - July 11-15
Berkshire Field Hockey - July 25-29
Spartan Hoop School - August 1-5
Lego Camp - August 8-12
Multi Sport Camp - August 15-19
Ace Baseball and Softball Camp have yet to be scheduled.NEW BUSINESS:
* Budget: A Budget Workshop was held prior to the regular meeting this evening. Lisa will finalize the General Fund numbers for submission to the Board of Selectmen. Discussion may continue regarding any capital expenditures that may be necessary and/or requested.* Election of Officers:
Motion:
To elect Sheila Anson as Chairman and C.J. Kersten as Vice-Chairman.
By Joe Fredlund, seconded by Tim Cook. Discussion: Sheila explained that she has been Chairman for approximately 20 years and would like to turn over the reigns. C.J. Kersten has agreed to take on the Chairmanship after Sheila completes one more year. The motion passed unanimously.
CHAIRMAN’S REPORT:
Sheila reported:
* Sympathy is extended to the families of Joan Talbot and Peg Addicks. Their lives are remembered and honored for the contributions they both made to the Town of Washington for many years!* Closing of Washington’s Probate Court:
Due to regionalization of the Probate Court system, Washington’s court officially closed on January 5, 2011. Judge Victoria “Tara” Cherniske was honored at a gathering at the Town Hall on the evening of the 5th. Her 20 years of service touched many lives and she will be deeply missed by her fellow Town Hallers! Sheila asked that the minutes reflect the Commissions gratitude and good wishes as she begins a new chapter!* Anne Potter is retiring as New Milford Senior Center’s Director in March.
* Congratulations to David Easter, Sr. on his graduation from Eastern Kentucky University! He has earned his Bachelor’s Degree in Fire Technology from the College of Justice and Safety.
* Congratulations to Great Aunt Sheila on the birth of Quinn Evans on November 12th 2010. Quinn is the daughter of Melissa (Anson) and Chris Evans and sister to Reese and Reagan.
Adjournment:
The meeting was adjourned at 8:20 p.m. as there was no further business for discussion.Respectfully submitted,
Mary Anne Greene
Clerk
Meetings in 2010