Minutes: Parks & Recreation, 2006 - Washington, Connecticut

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Minutes: Parks & Recreation Commission, 2006

Web page last updated: December 20, 2006

Disclaimer: While we have attempted to reproduce them accurately, the electronic documents you see here are not the official public documents. Official copies may be obtained on paper from the Town Clerk. Also note that minutes of recent meetings are often not yet approved by the Commission, and are subject to correction.

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Posted: December 20, 2006

December 11, 2006
Present: Chairman Sheila Anson, Joan Gauthey, Ray Reich, Joe Fredlund, Holly Haas, C.J. Kersten, Tim Cook, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Call to Order: Sheila Anson called the meeting to order at 7:01 p.m.
Minutes: Motion: To approve the minutes of the November 13, 2006 meeting of the Parks and Recreation Commission. By Holly Haas, seconded by Joan Gauthey and unanimously approved.
WELCOME: Michael Gorra attended this evening's meeting to discuss the Family Skate program held at the Gunnery rink on Sunday evenings. The Gunnery has donated the ice time for the past 33 years for this activity. Michael will be speaking with the Gunnery business office this week to finalize this year's arrangement and has asked the Parks and Rec Commission to "sponsor" the program. It would be covered under the Town's insurance. The fee was discussed and it was agreed to charge $5 per person per session or $100 per family for the season. It was suggested that the 5% of the fees that normally comes to the Commission be donated to the Bunker Burr Fund which provides financial aid to children in the Youth Hockey program (tuition and/or equipment). Motion: The Parks and Recreation Commission of the Town of Washington will sponsor the Washington/Gunnery Family Skate program with the understanding that the cost will be $5 per person per session or $125 per family for the season and 5% of the fees will be donated to the Bunker Burr Fund. By Tim Cook, seconded by C.J. Kersten and unanimously approved.
OLD BUSINESS:
1. River Walk Park: Lisa Easter reported that the Pavilion has been closed up for the season. Larry is occasionally working extra hours to do some "finishing up" - repaired a window that blew open, cleaning up leaves, taking down tennis nets etc. Lisa received an email from a Shepaug senior regarding a request to hold a senior project softball game at the fields and Pavilion. It was suggested she attend a meeting to discuss.
2. Beach Boat Launch: Ray Reich reported that things seem to be moving along on the launch project. Meetings have occurred with the DEP, First Selectman Sears, engineer Dave Wilson, etc. Necessary permits have been applied for and/or approved. It is Ray's impression that monies (not coming from the State) that are needed to complete the project will be requested in next year's budget but will not be part of the Parks and Rec Commission's budget. Ray then spoke of the Boathouse which will be the 2nd phase of the larger project. He has had a meeting of people interested in this and has explained it will need to accommodate the rowers, the police boat, the air boat and Hank's equipment. Plans and finances for this have not yet been fnalized.
3. Playgrounds: Lisa explained that the bid was awarded to Ulti Play Playgrounds and Equipment. The total amount of monies budgeted was $4022 shy of the total bid amount for the River Walk Tot Lot and the Nick Platt Field playgrounds. Village Improvement Society has generously agreed to donate $2000 and the Parks and Rec account will fund the remaining $2022. Motion: To approve an expenditure of $2022 towards the total cost of the playground equipment for the River Walk Tot Lot and the Nick Platt Field. By Holly Haas, seconded by Joan Gauthey and unanimously approved. The equipment should be arriving early January, will be stored in trailers and community builds will occur in March and April. Eliza Palucci will chair the Depot project and Holly Shannon will chair in New Preston. All Hands On Deck! Great Job, Lisa!!
4. Basketball: Tim Cook reported there are two travel teams - the girls have won their first game! Reminder - fundraiser on Sunday 12/17 at 3:00p.m. - Shepaug High School - South Kent vs. Mt. Zion. The proceeds from the gate will be divided between the South Kent School and the Shepaug Basketball Association. Lisa reported there will be a Hot Shot Contest on January 20, 2006 from 1:00-3:00 at Shepaug for 9-15 year old boys and girls.
5. Holiday In the Depot: All who attended reported a successful night. The new owners of the Washington Supply lit the Christmas Tree. Thanks to the Washington Business Association, Mari Acton, Lisa Easter, John Gueniat, David Yaunsem and Cindy Brissett and last but not least...Santa Claus!
6. Bus Trips: January 14th - Westchester Dinner Theatre to see "The Full Monty". Cost is $90 per person.
7. Capital Budget: Sheila asked the commissioners to come up with their wish lists for the general fund and capital budgets and will discuss at the January meeting. (Ideas mentioned-tennis courts, basketball courts, bowling alley resurfacing, kitchen at the pavilion, pavilion septic). Also need to work on the 10-year plan. C.J., Lisa and Mary Anne Greene agreed to meet quarterly to review the financial records.

COORDINATOR'S REPORT: See above re: bus trip, playgrounds and Hot Shot Contest.
NEW BUSINESS:
1. 2007 Meeting Dates: Motion: To approve the 2007 Meeting Dates as follows: January 8, February 12, March 5, April 9, May 14, June 18, July 23, August-no meeting, September 10, October 1, November 5 and December 10. By Tim Cook, seconded by Joan Gauthey and unanimously approved.
2. River Front Loop: Joe Fredlund has agreed to represent the Parks and Rec Commission on Dick Sears' committee regarding the clean up and walking path at the old town garage site.
CHAIRMAN'S REPORT:
1. Connecticut Wildlife Magazine states "...the coyote had attacked two people in the town of Washington and was killed a few days later in the same general vicinity by a man who defended himself when the coyote approached..." The fame continues!
2. The Stephen Reich Memorial Bridge in Hidden Valley is in and the dedication will take place on January 1, 2007 at 1:00p.m. The Parks and Recreation Commission will provide refreshments.
3. Sarah Fredlund's Alumnae Field Hockey Game (Senior Project) was a huge success in raising funds for the field hockey score board.
Adjournment: The meeting was adjourned at 8:30p.m. as there was no further business for discussion.
NEXT MEETING: January 8, 2007 - 6:00p.m. Budget Discussion; 7:00p.m. Regular Meeting.
Respectfully submitted,
Mary Anne Greene
Clerk

Posted: December 2, 2006

November 13, 2006
Present: Chairman Sheila Anson, Joe Fredlund, C. J. Kersten, Joan Gauthey, Holly Haas, Ray Reich, Lou Magnoli, Tim Cook, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Call to Order: Sheila Anson called the meeting to order at 7:03p.m. noting there was a quorum.
Minutes:
Motion: To approve the minutes of the October 2, 2006 meeting of the Parks and Recreation Commission. By Joan Gauthey seconded by Holly Haas and unanimously approved.

VISITORS:
Larry Cable, Groundskeeper for River Walk and Pavilion , attended this evening's meeting to report on this past season. He felt all went well and mentioned a few items needing attention - corner by shed gets muddy after rains, catch basin needed by Ted Alex field, electric switch in storage shed, painting dug-outs and repair of leak in Ted Alex dugout. Stone dust has been put on 1/2 of the walking track, storage shed doors have been replaced and new gates have been installed as have the cupolas. He explained that most of his hours are taken up with the actual maintenance and therefore "special projects" are usually done on rainy days. He also asked that the Highway Department be thanked for the assistance they have given him throughout the year. As far as "equipment wishes" he would like to have a top and windshield for the gator. There was discussion of trying to increase his hours next season from 18 to 24. Larry suggested the rental form be redone to include a section advising people what they should bring with them. His last day for the season will be Friday, November 17th and although he has a lot to keep him busy, Larry is hoping to catch a little time by the fire, petting the dog ! The Commission thanked Larry for his hard work.

OLD BUSINESS:
River Walk Park: Please see above under "Visitors". Also Sheila Anson reported that she had been notified by First Selectman Dick Sears that the Watts Fund of the First Congregational Church has offered a $10,000 matching grant to help provide a kitchen at the Pavilion. More discussion on this will be forthcoming. Joe Fredlund reported that Lee Levesque, Building & Property Manager, is looking into installing down spouts on the corner of the Pavilion by the telephone. Motion: To spend up to $500 for the gutter/down spout installation on the Pavilion. By Joe Fredlund, seconded by Tim Cook and unanimously approved.
Beach/Boat Launch: Ray Reich reported that there was an Inland Wetlands "walk-through" last week at the boat launch with members of LWA, the engineer, and Board of Selectmen. The Inland Wetlands meeting will be held at the end of the month. Dick Sears will submit the appropriate paperwork to the State of Connecticut for their $100,000 once the Town approvals are in place. Ray also reported he will be holding a meeting regarding the Boathouse on 11/25/06 to discuss it's placement, what it will need to accommodate, funding for it's construction, etc. Sheila asked the commission to think about whether there should be a "Beach Commission" as there once had been (separate from the Parks and Rec Commission). Ray voiced his feeling that all should stay as is, especially until the boat launch project is completed. Other commissioners agreed.
Playgrounds: Lisa Easter reported that the Playground Committee has met twice and developed plans they feel will fill the needs of the children at River Walk Park (Tot Lot), Nick Platt Field and the beach. These will be presented to the Board of Selectmen at their meetng on 11/16/06 , requesting the Board to extend an Invitation to Bid for the equipment. After discussion it was decided to wait on putting any new equipment at the beach until the beach and boat launch areas have been renovated. Motion: To use the monies alloted for playground equipment at the beach on the River Walk Park Tot Lot. By Joe Fredlund, seconded by C. J. Kersten and unanimously approved. Once the bids are received, if it is determined that additional funds are needed than what is budgeted, discussion will need to take place with Selectmen, Board of Finance and/or with the Parks and Rec Commission to determine the best way to cover this.
Basketball: Tim Cook reported that 7th and 8th grade teams have been picked and have started practicing. There may not be enough sign ups for the 5th and 6th grade girl's teams. Lisa is working on getting coaches for the younger teams. C. J. Kersten reported that Ben Woodruff will take over Adult Basketball. Thanks to C.J. for his many years of doing a FINE job with this program !
Holiday in the Depot: Lisa reported all in order - Mari Acton of the Washington Business Association is handling the details for them. Parks and Rec is getting the horse and wagon, pencils, light necklaces, etc. Cindy Brissett needs to be contacted regarding taking pictures with Santa.
Bus Trip: Lisa reported on 1/14/07, there will be a trip to the Westchester Dinner Theater to see "The Full Monty". Cost is $90 per person.
Capital Budget/Budget: Sheila asked the commissioners to begin thinking about projects that should be included in the next year's capital budget as well as the general fund budget expenses. (Basketball and tennis court resurfacing?)

CHAIRMAN'S REPORT: Sheila reported:
Sara Fredlund's Senior Project will be on 11/25 - she is hoping to raise funds for a scoreboard for the Joan Gauthey Field Hockey field.
Congratulations to AnnMarie (Reich) and Paul Lattanzi on the announcement of their expecting their first child in May! Coongratulations to Grandma and Grandpa Reich too!
The West Point game trip was a huge success leaving town at 1:30p.m. and returning back home at 1:30a.m. !
Congratulations to Kevin Smith who will be starting as the Town's new Highway Director next week.
Congratulations to Jeff Gueniat and Tim Cook this year's Rotary Volunteers of the Year.
Adjournment: The meeting was adjourned at 8:40p.m. as there was no further business for discussion.
NEXT MEETING: December 11, 2006, 7:00 p.m.
Respectfully submitted,
Mary Anne Greene
Clerk

October 2, 2006
Present: Chairman Sheila Anson, Ray Reich, Holy Haas, Joe Fredlund, Joan Gauthey, Tim Cook, Lou Magnoli, C.J. Kersten, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Call to Order: Chairman Sheila Anson called the meeting to order at 5:35p.m.
Minutes: Motion: To approve the minutes of the July 17, 2006 and September 11, 2006 meetings. By Holly Haas, seconded by Time Cook and unanimously approved.
OLD BUSINESS:
1. Potter Gift: Sheila updated the commission that she had again contacted the Gorra regarding the gift made by the Potters in their name. Sheila has advised them to speak with Joe Fredlund who has coordinated the planting project(s) at the pavilion and River Walk.
2. River Walk Park: Joe was asked to check on a shrub that needs to be replaced and a suggestion has been made to install a gutter above the phone. Sheila reported that the bathrooms are getting a great deal of us, there have been no problems this summer with vandalism, abuse of the facilities, etc. Larry Cable, groundskeeper, will be on vacation for the next two weeks. Perry Cable will cover for him.
3. Beach Boat Launch: Ray Reich reported there was a meeting last week with First Selectman Dick Sears, Selectman Nick Solley and David Wilson, Engineer to review the plans, etc. The plans have received DOT and DEP approval. The next step for now is to take the plans for the new boat ramp and subsequent work to the Inland Wetlands Commission. The present boathouse may be demolished this winter and there are plans to rebuild on another spot of the Town's beach property. Ray again stressed what he feels to be very important and that is to make sure that "rowers" still have a place to store their boats and that rowing be maintained on Lake Waramaug. A new boathouse will also be designed to store the news "air boat" to be used for rescues on the Lake.
4. Playgrounds: Lisa Easter reported that she is still waiting for one more plan/estimate from Landscape Structures. Once this is received she will ask the Selectmen to extend an Invitation to Bid. She has checked with Land Use and no permits are required. She feels the whole project (Nick Platt Field, Beach and Tot Lot) may cost more that projected and may have to be done in stages, asking the Selectmen and Town for additional monies.
5. Summer Concerts: We will again try to hold at least one in conjunction with the Shepaug Friends of Music.
6. Pumpkin Festival: Tim Cook would like to see us work on this earlier next year but for this year will try to coordinate something with the Lion's Club Halloween party - perhaps placing pumpkins on the bridge in the Depot and at the Primary School.
7. Holiday In the Depot: Washington Business Association is again sponsoring this event with some assistance from Parks and Rec.
8. Summer Rec Raffle: Cecilia Page has been notified that the Parks and Rec has won a raffle following a trip this past summer to Lore's Lanes, for a group to bowl. This may be offered to the youth group of the Salem Church.

COORDINATOR'S REPORT:
1. Red Sox Game: Lisa Easter reported a very successful trip to Fenway Park on Sunday 10/1 despite a lengthy rain delay and the game then being called due to more rain after the 5th inning. Thanks to Ray Reich who did a wonderful job assisting Lisa with this trip. Suggestions have been made to include trips to Quincy Market, etc. with a baseball game and make it an overnight in Boston trip!
2. Broadway Trip this fall: Lisa asked for suggestions - thinking of something different from Radio City, Newport Mansions, etc. She presented several ideas for Broadway plays and plans to combine with seeing the Christmas decorations, tree at Rockefeller Center, etc. Lou Magnoli also suggested looking into the Bushnell Theater and what might be available there.

NEW BUSINESS:
1. Basketball: Tim Cook reported the first planning meeting has taken place, with another scheduled for this week. Tryouts are scheduled. There will be a fundraiser game of South Kent vs. No. Carolina. More details to be announced at a later date.
2. Adult Basketball: Lisa reported that C.J. Kersten has notified her he will not be able to run this program this year. Suggestions for a replacement are being sought (although who could ever replace C.J.!?)
3. Capital Budget Requests: Start planning now (ideas: kitchen at the pavilion/septic; repairs & maintenance to basketball court and tennis courts...)

CHAIRMAN'S REPORT:
1. Congratulations to Melissa Anson and Chris Evan on their October 7, 2006 Wedding. And congratulations to Auntie Sheila!!!
2. Pavilion/River Walk: Sheila Anson again complimented the Commission and thanked all who made this new area the beautiful, much used, facility it is!
3. Congratulations to the Reich's on the induction of Stephen to the Athletic Hall of Fame for his outstanding career in baseball at West Point!
4. Welcome Back to Lou Magnoli following his successful surgery and recovery and completing his first day back at work at Rumsey today!

Adjournment: The meeting was adjourned at 6:45p.m. as there was no further business for discussion.
NEXT MEETING: November 13, 2006, 7:00p.m.
Respectfully submitted,
Mary Anne Greene
Clerk

September 11, 2006
Present: Chairman Sheila Anson, Ray Reich, Joe Fredlund, Tim Cook, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Guests: Amanda Braverman, Cecilia Page
Call to Order: Sheila Anson called the meeting to order at 7:02p.m. noting there was not a quorum.
I. Welcome Guests:
a. Amanda Braverman came to speak about Endure It Multisports LLC - a company she has formed to promote endurance sports and to give athletes the opportunity to participate in this area. She has scheduled four dates for marathons and triathlons - all of which are sanctioned by USA Track and Field and USA Triathlon Association. She asked Parks and Rec for their advice, suggestions and help in promoting these events. Several ideas and suggestions were discussed. Monies raised would go to local charities. See handout.
b. Cecilia Page came to present her final report from Summer Recreation 2006. See handout. Cecilia highlighted and presented several ideas for the Commission to consider that she feels are of importance. These were:
Develop a behavior management policy to deal with aggressive acts by campers hitting, kicking & biting. (Could borrow from REACH, Head Start)
Develop and implement a structured sign-out procedure at dismissal time to keep track of who children go home with. (this suggestion made as a result of a few parent-voiced concerns - may be more of a concern in the future.)
Write a Staff Handbook that includes, among other things, job descriptions, responsibilities and expectations of staff as well as leadership philosophies and advice, and possibly activity suggestions. (Could borrow from other parks and Rec Commissions.)
Develop an official form to track when a child is injured and receives first aid.
Require another staff member, in addition to the Director, to have CPR and First Aid Certification.
Encourage, through bonus incentives or other means, Counselors and CITs to become certified in CPR and First Aid.
Each of these points was discussed and Cecilia commended for a job VERY well done. The consensus of opinion was that the Staff Handbook would be the first priority on the above list.
II. Minutes of the July 17, 2006 Meeting were not approved as there was not a quorum present.

III. OLD BUSINESS:
a. River Walk Park: Joe Fredlund reported that the new plantings at the entrance to the Pavilion are done and many positive comments have been received. Joe has asked John Hoffer (who did the plantings) for a price to mulch trees, Ted Alex Memorial site, trim bushes, fertilize, etc. twice a year. Sheila Anson reported that "supplies" such as brooms, garbage bags, grill cleaners, etc. have been added as people suggest them. It was suggested that we look into concrete garbage can holders to prevent animals from tipping the cans over. Joe has spoken with Crown Trophy regarding a plaque that would thank the major contributors to the Pavilion. The cost for a bronze plaque would be $1500 - cost for two plastic - $100.00. Joe has seen the plastic and feels they would be very appropriate and are very nice. Lisa Easter reported that Groundskeeper Larry Cable will be on vacation in October and Perry will cover for him. Larry has asked for permission to rebuild the gate at a cost of less than $300.00. Approved by the Commission. Lisa also reported that First Selectman Dick Sears notified her that he has approached the Watts Fund for monies for the Septic system for the Pavilion.
b. Beach and Boat Launch: Ray Reich reported on a "good and normal" season. Jeff Cox, Beach Director, has submitted a final report which is attached to the minutes. Ray feels he and Hank Vallely did an excellent job. There is no new news on the Boat Launch project with the State.
c. Summer Concerts: Sheila Anson asked the commission to begin thinking about next year and suggested we again work with the Shepaug Friends of Music.
d. Tot Lot/Playgrounds: Lisa has met with several Playground Equipment companies. The latest, Landscape Structures, is putting together a proposal that should get to Lisa soon. Once received, she will meet with her subcommittee and plan on moving forward.
e. Hockey: The Commission has not heard anything more from Michael Gorra on this subject.

COORDINATOR'S REPORT:
a. Fall Swim Lessons: starts 9/22/06 for 6 weeks. Registrations going very well.
b. Bus Trips: Yankees Vs. Angels - 31 people attended. Thank you to Diane Swanson for doing a great job as "Trip Coordinator". Red Sox vs. Baltimore - 10/1//06-sold out with a wait list.
c. Boot Camp: Deb Andrews would like to try doing a 6 week morning session this fall at the Pavilion.
d. Yoga: Anne Novak's class has outgrown the Town Hall and is now being held at St. John's Church.
e. Playground: See above.
f. Groundskeeper: See above.
g. Vacation: Lisa asked for approval to work Tuesday 9/26 and Tuesday 10/3 due to Monday conflicts and will be on vacation 10/16, 18 & 23rd.
NEW BUSINESS:
a. Lights at Ballfields at River Walk Park: Tim Cook has been researching and has been given a proposal from a company called Musco that has lights with less spillage, less glare, are energy efficient, etc. There was discussion as to whether a grant could be applied for to pay for them. Other "wishes" include two new fields, score boards and batting cages. This will be discussed further when the full commission is in attendance.
b. Holiday in the Depot: Date is set for December 8th. The Washington Business Association will again sponsor the event with assistance from Parks and Rec.
c. Devereux Glenholme weight room: More details to follow.
d. Pumpkin Festival: Tim asked if there would be interest. All thought this would be a fun and good idea - if done this year would probably be small but could plan for a larger event next year.

CHAIRMAN'S REPORT:
Happy Belated Birthday to Ray Reich (August 24th), Happy Birthday to C.J. Kersten (September 28th), and Congratulations to New Dad, Lee Levesque (Matthew Lee born 8/25). Happy traveling to Holly and Steve Haas - in Italy, and Joan Gauthey and Charlotte Johnson - in Alaska. Speedy recovery to Lou Magnoli! Happy recovery news for Tim Cook and Joe Fredlund!
Remember September 11th!
Next Meeting: October 2, 2006 - 5:30p.m.
Adjournment: The meeting was adjourned at 9:10p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Clerk

July 17, 2006
Present: Chairman Sheila Anson, Ray Reich, Joan Gauthey, Holly Haas, Lou Magnoli, Clerk Mary Anne Greene
Visitor: Michael Gorra
Call to Order: Chairman Anson called the meeting to order at 7:10p.m. noting there was a quorum.
Minutes:
Motion: To approve the minutes of the June 19, 2006 meeting as presented. By Holly Haas, seconded by Joan Gauthey and unanimously approved.

VISITOR: Michael Gorra attended this evening's meeting to discuss the Washington/Gunnery Youth Hockey program. The current board of the Hockey Association has decided to merge with the New Milford program. Numbers of players have been down, there would be more flexibility - part of a regional program. The travel teams would begin tryouts in August; house teams would be more developmental. Michael sees the benefits of the merger but is not in agreement with it especially for the younger players. He gave a brief history of the program explaining Jim Goodale, who was later joined by Bunker Burr and Ferris Gorra, had started it in 1973. It began as an "outreach" to the Washington community by the Gunnery school. The program brought together private school students, weekend children and local children. Michael is not certain that the new regional program would accomplish some of these original goals. He would like to make a proposal to the Gunnery School to create a new program that would be smaller in scope and run from November to February - a "winter sport" - thus giving the participants the opportunity to participate in other sports should they choose. The longer season of the regional program would not allow this flexibility. Michael views his group as the "house team". What he is seeking from Washington Parks and Recreation Commission is its support. He was asked to put together a statement that clearly outlines the program - it's purpose, pros, cons, etc. Michael will submit this to the Commission.
OLD BUSINESS:
River Walk Park: Sheila has been advised that the "emergency pull cords" in the bathrooms do not work and the light switches in the storage area still have not been installed. Joe Fredlund and C.J. Kersten will be notified about this. Michael Gorra asked about a streetlight that is lit all evening and shines into their bedroom. Can a shade be placed on it? Mary Anne Greene offered to inquire about this.
Beach /Boat Launch: Ray Reich reported that Jeff Cox, Beach Director, and Hank Vallely, Boat Ramp Director, are into their seasons full swing and everything appears to be working fine. Ray also asked the Commissioners for their support on the proposed plans for the new boat launch (part of the Lake Waramaug Agreement). Final drawings are in the process of being done, they will then need to be signed off on by the state. The entire facility needs to be upgraded in the not-too-distant future.
Fireworks: Ray passed out a final report showing income, expenses and a projected balance of $29,475 after all the bills are paid. The majority of this amount will be placed in a CD and used for next year's event. Ray also informed the Commissioners that the cost of the fireworks would most likely increase by at least $1000 next year. The consensus was to stay with Telstar - very pleased with their performance and show. Ray thanked all for their hard work before, during and after (clean up)! He also asked those present to think about raising the cost of the VIP pass to $125 or $150 from $100.. The suggestion was made for next year to make sure the notices in the paper are clear about when and where tickets will be sold. This year, a paper publicized that tickets were "available at the Washington Food Market" instead of "in front of the Market at (times).
Summer Concerts: Sheila reported that Lisa (as far as she knew) had still not been contacted about the Navy Band's coming to Washington. Most likely will not happen this year but we would like to get our request in now for next summer. The Shepaug Friends of Music will be holding their concert on July 29th.

COORDINATOR'S REPORT: Lisa Easter submitted a written report on:
Summer Swim: Session I started 7/17, Session II will start 7/31. Both sessions are full.
Bus trips: Yankees vs. Angels - 8/13 - $55; Red Sox vs. Baltimore - 10/1 -$85.
Summer Camps: Tennis - 36 children; Swim - 130 children; Summer Rec - 55 children and 18 in the K/PreK camp; Multi Sport Camp - 36 children with registrations still coming in.
Pavilion: The refrigerator has been purchased and delivered and a First Aid Kit has been given to Larry Cable to be placed at the Pavilion.
Playgrounds: Lisa reported she has met with the representative from Playworld (who installed the system at the WPS and Hurlburt Park in Roxbury). She will be meeting with at least two other companies.

CHAIRMAN'S REPORT: Sheila reported on the following upcoming events:
July Birthdays: 1st- Joe Fredlund, 12th-Joan Gauthey, 25th-Mary Anne Greene, 27th-Tim Cook
August 14th - Lou Magnoli's surgery - wishing him well!!

Adjournment:
The meeting was adjourned at 8:30p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Clerk

June 19, 2006
Present: Chairman Sheila Anson, Holly Haas, Ray Reich, Joan Gauthey, Joe Fredlund, Lou Magnoli, C.J. Kersten, Tim Cook, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Call to Order: Sheila Anson called the meeting, held at the Pavilion amidst Carnival set-up, thunder storms and heavy rains, to order at 7:03p.m.
Minutes:
Motion: To approve the minutes of the May 8, 2006 meeting with the following correction: Steven Reich should be Stephen. By Holly Haas, seconded by Joan Gauthey and unanimously approved.
Opening Comments:
Sheila thanked Lou Magnoli for his dedication to the Parks and Recreation Commission as he attended this evening's meeting just days after surgery and wished him well on a procedure scheduled for next week.
The Village Improvement Society held it's annual picnic last week at the Pavilion and there were many words of praise for the new facility !!
I. Visitors: First Selectman Dick Sears attended this evening's meeting to bring the commissioners up-do-date on the boat ramp at Lake Waramaug. One set of plans has gained verbal DEP and DOT approval (need to still get in writing). Dick is hoping to get the applications/approvals from the Town's Land Use Commissions this fall and winter with a possible start time of next summer. There was discussion as to what will be done with the current beach house, boat house (renovate, demolish, rebuild?) and the additional funds that will need to be raised by the Town and private sources. Ray Reich felt it was important that rowing on the lake continue to be an important activity - the boat house therefore would be important for storing of boats.
II. OLD BUSINESS:
1. Beach/Boat Launch: See above report from Dick Sears. Lisa Easter reported that Jeff Cox will be the Beach Director this year and Matt Hall will be his assistant. All guards are hired and set and opening day will be 6/23. Beach passes will be $20 per family for the season.
2. River Walk Park: Kathy Gollow in the selectman's office has been working on getting a "courtesy phone" installed at the new pavilion for emergencies and local calls only. Larry Cable would like to cut away sod and put stone dust under the Little League bleachers, and wash benches. Scott Werkhoven is working on getting the water fountain at the Ted Alex Field working. An expenditure of $100 was approved for the purchase of a lawn mower. Anne and John Potter have given a $200 donation and would like something done along River Walk acknowledging the Gorra Family. Sheila has been in touch with them and asked what they would like. A suggestion was made to have a First Aid Kit and Fire Extinguisher put into the kitchen at the Pavilion. Rental Rates: The Commissioners unanimously agreed to rent the Pavilion for $25 if no equipment (tables, chairs, grill) is used - plus a $25 deposit. A notation will be made on the form that if damages should exceed the $25 deposit, the renter will be responsible for damages. WVFD Carnival will be held this coming weekend. Bathrooms will be kept locked and only handicapped persons allowed to use them. The general public will use the porta potties. John Hoffer has submitted a proposal and price for the plantings at the Pavilion. The Washington Garden Club has generously offered to pay $5-6000 for this. Any additional monies needed for the plantings and the watering system will be covered by Parks and Rec. Motion: To approve an expenditure of $2500 for Artistic Irrigation. By Joe Fredlund, seconded by Joan Gauthey and unanimously approved. Motion: To approved an expenditure of $1800-$2800 for plantings (balance after WGC donation). By Joe Fredlund, seconded by Tim Cook and unanimously approved.
3. Nick Platt Field Use, Tot Lot and Beach Playgrounds: Lisa Easter reported that Tim Cook has checked maps and there is room for a playground at the Nick Platt Field without interfering with soccer field. Lisa will also be meeting with representative from a playground equipment company on Monday, June 26th re: all three playgrounds. Lisa will let Tim know the size of the playground for Nick Platt Field - this will determine if zoning permits are required.
4. Planning Commission-Depot Study. No report.
5. Little League: Tim reported there was a tournament last Saturday, All Star game this Wednesday. Fence toppers are in and a workday will be scheduled. Netting for the Ted Alex Field will hopefully be installed in the fall.
6. Master Plan: No report.
7. Senior Projects: Mike Hill's project - having signs made up with Berkshire League an State Championships - signs are done but need to be put up.
8. Summer Concerts: Julie Fredlund has contacted the Commission re: Shepaug Friends of Music holding a concert on July 29th at the Pavilion. Motion: To approve a contribution of $500 from the "Summer Concert" fund, to Shepaug Friends of Music for their concert on July 29th. If the Navy Band comes to Washington (which we have applied for), the Legion will provide the food and that concert will also be held at the Pavilion. We are awaiting word on this.
COORDINATOR'S REPORT: Lisa reported:
Summer Recreation counselors are all set. Cecilia Page will be the Director.
Monday, 6/26, 8:45a.m. - Bloodborne Pathogen course being offered to all counselors.
Multi Sport Camp has been very popular with signups coming in steadily.
NEW BUSINESS: . . .', .
Refrigerator at the Pavilion: All were in agreement size, cost will be looked into.
4th of JULY: Ray Reich updated the commissioners on plans for the Fireworks. Expenses will run approximately $34,000 and projected income is $36,000. There will be no music during the show this year. Roger Ranieri will cut the soccer field across the street from Shepaug that will be used for parking. The rain date is Wednesday, July 5th. A driver is needed for the golf cart to transport handicapped from parking in front of the school to the picnic area. All else seems to be "Ready to Go!"
CHAIRMAN'S REPORT: Sheila reported:
The first annual Stephen Reich Memorial Awards were given to Amy Fuhry (Shepaug student) and Pete Williams (community volunteer).
2006 July 4th t-shirts were designed by Megan Reich George and her husband.
Road Race - July 4lh, 9:00a.m. Steep Rock - help is needed.
Congratulations to Ray Reich on his retirement from the Gunnery, Liz Greene on her bike ride across the State of Maine for the American Lung Association, and Tim Cook for participating in his first Litchfield Road Race.
FROM THE COMMISSIONERS: HAPPY BIRTHDAY, SHEILA!! (June 23rd).
Adjournment: The meeting was adjourned at 9:05 as there was no further business for discussion.
Respectfully submitted, Mary Anne Greene Clerk

May 8, 2006
Present: Chairman Sheila Anson, Joe Fredlund, C.J. Kersten, Lou Magnoli, Joan Gauthey, Ray Reich, Holly Haas, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Visitor: Rick Bette
Call to Order: Sheila Anson called the meeting to order at 7:03p.m.
I. Visitor: Rick Bette
Rick designed the original River Walk and recently met with Sheila and Joe Fredlund and members of the Washington Garden Club to discuss plantings in front of the Pavilion by the fence. (WGC has graciously offered funding for this project). Rich presented his plans this evening that the commissioners were in favor of. He will get back to Parks and Rec with a quote.
II. Minutes:
Motion: To approve the minutes of the April 11, 2006 meeting of the Parks and Recreation Commission. By Holly Haas, seconded by Lou Magnoli and unanimously approved.
III. OLD BUSINESS:
1. River Walk Park: Joe Fredlund distributed a draft of a Job description he has written for the position of Groundskeeper/Custodian that not only outlines his duties but breakdowns the number of hours necessary to complete the various tasks. Commissioners were in favor and will pass on to the Board of Selectmen.
2. Nick Platt Field Use, Tot Lot and Beach Playgrounds: Lisa Easter reported she has not yet heard from Tim Cook who was going to review the size of the field and available space for the playground. She will check with him. She has contacted playground equipment companies and is waiting to hear back to schedule meetings with them at the different sites.
3. Beach/Boat Launch: Ray Reich reported that Hank Vallely is "ready to go" for the season. Jeff Cox will be Beach Director for the upcoming season - still looking for an "assistant". Lisa will check with Jeff re: the possibility of Matt Hall taking that position. If he is not interested, will advertise.
4. Planning Commission-Depot Study: No report.
5. Little League: Tim Cook was not present to give a report. Lisa reported she was able to get a schedule of games for "Papa Joe" as there have been numerous requests for his presence at the fields .
6. Master Plan: There was a question as to whether or not the septic system enlargement project was still in the capital budget for 2006-2007.
7. Fireworks: Ray Reich reported that the tickets should be ready any day. Ticket prices will be $20. All else is going well and on schedule.
8. Senior Projects: No reports.
9. Summer Concerts: Lisa reported that she has received word that the Navy Band is available on August 13th for this area. There is no charge other than we "need to feed them". Lisa has submitted Washington's name for consideration. She will also speak with Helga Hershey regarding her organizing another concert.
IV. COORDINATOR'S REPORT: Lisa Easter
1. Swim Lessons: Always VERY popular and all session are always full.
2. Bus Trips: Yankees vs. Angels - 8/13 - $55, Red Sox vs. Baltimore - 10/1 - $85.
3. Karate: Final grading will be 5/10 at WPS. Another session will begin 5/17.
4. Summer Camps: Registration has started. Ace Baseball and Berkshire Field Hockey will be getting their forms in soon.
V. NEW BUSINESS:
1. Opening Pavilion: Parks and Rec Commissioners discussed the opening of the pavilion on weekends on a rotating volunteer schedule.
2. Home Plate fencing: Joan Gauthey mentioned that she has been approached about having netting put up for safety - this has been discussed previously. Lisa offered to check with Tim Cook to follow up.
VI. CHAIRMAN'S REPORT: Sheila Anson
1. WEC-Denise Arturi: Thank you to Denise for the fine job she has done as president of the Washington Environmental Council - there is a great article in their latest newsletter.
2. Village Improvement Society Picnic: June 16, 2006 at the Pavilion.
3. Memorial Day Weekend: Lots happening: Wendell Minor book (dedicated to Steve Reich) signing and Tavern sign exhibit. Wendell is donating his portion of sales this weekend to the Steven Reich Memorial Bridge Fund and Hickory Stick Bookshop is donating a portion of their sales to the fund also. There will also be the Cogswell Tavern open house, Lion's Club Lobster Sale, and the Memorial Day parade - Steven Reich Citizenship Award will be presented.
4. HAPPY BIRTHDAY Phyllis Allen!
Adjournment: The meeting was adjourned at 8:35 p.m. as there was no further business for discussion
NEXT MEETING: June 19th, 7:00p.m.
Respectfully submitted,
Mary Anne Greene
Clerk

April 11, 2006
Present: Chairman Sheila Anson, Joe Fredlund, Holly Haas, Tim Cook, C.J. Kersten, Ray Reich, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Call to Order: Sheila Anson called the meeting to order at 7:00p.m. explaining that the Commission had met informally at 6:00p.m. at the Nick Platt Field in New Preston to look at the Town-owned field and discuss the possible placement of a playground there.
Rev. Bill Hawley of the New Preston Congregational Church hosted the Commissioners and will be a member of the "playground committee". First Selectman Dick Sears also attended and explained to those present that last May the Town had approved $30,000 to be spent on a playground at this location. There was discussion as to the exact size of the property owned by the Town and if there would be room for both the soccer field and the playground. It was determined that Tim Cook would investigate this and once this is known the Commission will discuss and determine how large the playground area can be and what equipment would be appropriate. Lisa Easter has several names of people who are willing to serve on the playground committee. There is also a plan to improve and replace equipment at the beach playground and the Tot Lot playground at the playing fields in the Depot.
Minutes: Motion: To approve the minutes of the March 13th Meeting of the Parks and Recreation Commission with the following corrections: " ... 5th & 6th grade basketball teams coached by Mike Alex (not Alec); cost to increase the size of the septic system at the new Pavilion is estimated to be $17,000 (not $1700); and 4th of July tickets will be increased to $20 (not $15). By Tim Cook, seconded by Holly Haas and unanimously approved.
OLD BUSINESS:
River Walk Park:
Joe Fredlund and Sheila Anson met with members of the Washington Garden Club (that has $5-6000 to donate) to discuss plantings at the fence area at the entrance of the new Pavilion. Rich Bette who was involved with the original design for River Walk was also present. The plantings will be done this spring. Joe has also spoken with Artistic Irrigation regarding installing a "drip system" to water the existing and new plantings (getting water to the various locations is very difficult at present). The cost would be approximately $2400. If the cost of the plantings does not use the total amount of the Garden Club's donation, perhaps part of this could be used for this, otherwise will discuss taking out of Parks and Rec funds.
The dog waste receptacle has been received and it was decided to place it by the corner of the Ted Alex field - a bush will also be planted.
The signs on the men's and ladies' room have had to be replaced twice (adhesive) - will investigate ones that screw onto the doors.
It was approved to permit Larry Cable to spend up to $250 for a storage container for his cleaning supplies, paper towels, etc.
C.J. Kersten will contact Daryl Wright regarding the installation of a light switch in the storage area of the Pavilion.
Larry Cable, groundskeeper, is presently scheduled to work 18 hours per week - occasionally more time is required for which he is compensated. After July 1st he will go on salary figured at 20 hours per week.
Tim Cook spoke of some repairs, improvements and general "clean up" that needs to be done, painting maintenance building, small touch ups, etc. - old fence along fields (will ask Town Highway Dept. if they can get).
Beach/Boat Launch:
Sheila explained that John Peterson and Robert and Diane Chase had written a letter to the Board of Selectmen, copied Parks and Rec Commission, asking the Town to consider a plan to allow fishermen to gain access to Lake Waramaug daily from 6:00a.m. to 1:00p.m. prior to the official opening of the boat launch. The Selectmen offered a possible solution of having a lottery that would allow 5-6 boats to moor off the Town beach. For several reasons this as not agreeable to the above parties. The Selectmen could not offer any other solutions due to staffing, budget constraints and the Town's being bound to the Lake Waramaug Agreement. This Commission discussed pros and cons of building a small dock, then having a lottery to determine who would use the slips. Ray Reich felt the preferable solution would be to extend hours and personnel. Perhaps a fisherman would be willing to do the launch monitoring. More discussion needed.
Ray Reich reported there will be a meeting on April 12, 2006 with the DEP regarding ramp designs.
Planning Commission-Depot Study - No report.
Little League:
Tim Cook reported practices have started. Season opens on 4/24. New doors are needed on the dug out at the Dick Ayer Field and the visitor's dug out needs to be painted. New bases are needed as well as installing "fence toppers" on the Joe Martin Field. Tim will look into prices. There was discussion as to what to do with Field #4 (Diamond Ball) - decided to spread top soil and seed - used as an "all purpose field".
Master Plan:
Lisa Easter reported that she has received some responses to the survey that was in the last newsletter asking townspeople what they would like to see done - kitchen addition at the new pavilion ranked high as well as the repairs and equipment replacement at the tot lot. Several other ideas submitted as well.
4th of July:
Ray reported donation monies are starting to come in and the t-shirt design is "coming along"....?....surprise!
Senior Projects:
Sheila reported that Caitlin Donovan's Road Race held at the Pavilion was a success despite the cool, drizzly day. Steve Yorzinski has not yet reported back about his soccer clinic and Mike Hill's Shepaug Baseball Championship signs are not yet completed.
Summer Concerts:
Lisa will ask the Hershey's if they would be willing to chair/organize this.

COORDINATOR'S REPORT:
Lisa handed out a packet that included information on the Tot Lot, dog waste signs, no skateboarding signs, summer program brochure, budget figures submitted to the Selectmen, a letter received from Conor Fairbairn regarding skateboarding, etc. Anything needing discussion will be addressed next month.

NEW BUSINESS:
Basketball Court at WPS: Paul Cullen of Region #12 has informed the Commission that gravel is needed around the edges, new nets and cushions need replacing.
New Employment: Lisa reported that Cecilia Page will return as Summer Recreation Director and Jeff Cox will become the Beach Director. Will advertise for an assistance beach director.
Tot Lot: C.J. Kersten reported that there are parts of the Tot Lot he and the committee feel are unsafe and dangerous. He will be meeting Lee Levesque the Town's Building and Properties Manager, tomorrow to discuss further. Motion: To dismantle those parts of the Tot Lot that are considered unsafe and possibly harmful as soon as possible. By C. J. Kersten, seconded by Holly Haas and unanimously approved.
Thank you's: Lisa has received a thank you note from Mohawk Ski Area for our After School Ski Program being held there and a note from the Judea Nursery School for the donations made to their very successful auction.

CHAIRMAN'S REPORT:
Happy Birthday to Lou Magnoli (April 1st) and Holly Haas (April 22nd).
Thank you to Lisa and son, David, for painting parks and rec storage room in the Town Hall basement.
Congratulations to Cindy Brissett on her art show at the Washington Art Association.

Adjournment: There being no further business, the meeting was adjourned at 8:48p.m.
NEXT MEETING: Monday, May 8, 2006, 7:00p.m.
Respectfully submitted,
Mary Anne Greene
Clerk

March 13, 2006
Present: Chairman Sheila Anson, Ray Reich, Joe Fredlund, C.J. Kersten, Holly Haas, Tim Cook, Clerk Mary Anne Greene.
Guests: Greg DeRosa, Steve Yorzinski, Mike Hill, Wayne Johnson, Don "Radar" Lundberg.
Call to Order: Sheila Anson called the meeting to order at 7:02 p.m.
CONGRATULATIONS TO C.J. AND TAMMY on the birth of Claire Elizabeth!

Minutes: Motion: To approve the minutes of the February 13, 2006 meeting. By Holly Haas, seconded by Tim Cook and unanimously approved.
VISITORS:
Steve Yorzinski: Steve came to the Parks and Recreation Commission regarding his Senior Project which is to hold a soccer clinic for elementary school (3rd-5th grade boys and girls) on April 22nd with a rain date of April 23rd. Chris Childs is his technical advisor and Jim Stinson his project advisor at Shepaug. He was requesting use of the field behind the pavilion. As the Gunnery also uses that field it was recommended that Steve contact their athletic advisor to determine availability and if the nets would be up, etc. The commissioners will discuss and advised him to call Lisa Easter next week.
Greg DeRosa: Greg explained to the commissioners that he and several others are interested in forming a men's soccer team and joining the Amateur Soccer League of CT. He was inquiring if a Washington field could be used for practice and to establish a "home field". They would be willing to work around other schedules, etc. and would like to open a "pick up soccer" to the public. Joe Fredlund explained that the field is not regulation size. It was suggested that Greg contact Bridgewater as their field at their recreation area is larger. It was also recommended he contact someone in the Shepaug Soccer Association regarding using the lower field at Shepaug (call Lisa Easter for contact).
Mike Hill: Mike came to report on his Senior Project (which he previously presented to this Commission). He has been working with Ray Reich regarding the making of signs listing the Shepaug baseball team's State and Berkshire League championships. It has been decided that rather than placing on the outfield fence, they will be hung on the back stop. Mike is working on raising the money (asking Rotary, baseball book ads, Village Improvement?). Mike is meeting with the sign man within the week and has a target date of the first home game which is April 30th. He will report again next month. Various suggestions were made regarding painting to reduce glare, butting on a sturdy backing, etc.
Don "Radar" Lundberg and Wayne Johnson: Radar and Wayne came to discuss the Fire Department's Carnival which will be June 22nd through the 24th. They will be using the space for set up etc. from the 18th through the 25th. They will have port-a-potties for use by the public so as not to over use the new bathrooms - will work around any scheduled clinics, etc. The Commission recommended they work with Larry Cable, groundskeeper.

OLD BUSINESS:
River Walk Pavilion/Park: Joe Fredlund reported that he will be meeting with Rich Bette who did the original plans and plantings this Wednesday to discuss the plantings at the entranceway of the Pavilion that the Washington Garden Club has generously offered to pay for. They will keep traffic, need for emergency vehicle access, etc. in mind. Ray Reich also asked if Mr. Bette could look at the trees behind the dug out that appear to be diseased. The new Pavilion sign is up and looks great! The problem of skateboarding in the pavilion was brought up and the need for signage ASAP prohibiting this. Will check with Lisa Easter upon her return from vacation on this as she was looking into signs dealing with this, leashing of dogs, etc.
Beach and Boat Launch: Ray Reich had nothing to report at this time. Hank Vallely is "gearing up" for the season.
Planning Commission/Depot Study: Ray Reich has been contacted by Susan Payne, Chairman of the Greenways Committee, regarding having a liaison from the Parks and Recreation Commission to discuss the planning of walking trails, etc. Ray offered to do this. Tim Cook also told the Commission he has spoken with Janet Hill, Planning Commission secretary, about using the old town garage site for a field - even if temporarily - until more definite decisions are made regarding the use of this area. It was suggested that the Parks and Rec Commission speak with the Board of Selectmen and the Planning Commission further about this idea.
Basketball: Tim Cook reported that the 7th and 8th grade Rec teams had their tournament this past weekend; the 5th and 6th grade teams - coached by Mike Alec - won their championship (congratulations!). Travel teams start their tournaments this coming weekend. The spaghetti supper raised $1600.
Little League: Tim Cook reported that this year there will be a uniting of the minor leagues as the three towns have not had enough signups to have their own teams. There will be an evaluation day this coming Saturday to determine player's abilities, make up of teams, etc. Tim also feels that spring soccer had been a cause of fewer girls signing up for the major league softball teams. There was discussion about putting "clay bricks" in the pitcher's mounds and batter's boxes on the Dick Ayer, Joe Martin and other little league fields. Would Larry Cable be able to do this? Tim will discuss with him.
Master Plan: C.J. Kersten reported that Wyant and Company has estimated a cost of approximately $1700 to increase the size of the septic system should a kitchen be installed at the new Pavilion. Tim Cook reported he has spoken with Janet Hill about what would need to be done as far as permits, etc. for lighting of the fields.

NEW BUSINESS:
Tuesday Evening Yoga: Jennifer Pote, who holds a yoga class on Saturday mornings at the Town Hall has offered to do a class on Tuesday's at 5:15p.m. The Commissioners saw no problem with this and it was suggested that Lisa Easter give a report of the various yoga classes held, how many attending, income generated from them, etc.
4th of July Fireworks: Ray Reich reported that the shoot will cost the same as last year. This year's t-shirt artist has been lined up. There was discussion as to whether or not the VIP passes should be increased to $125. Ray feels he would like to keep them at $100 for at least one more year - also keep the general car passes at $20. The large cost is the State police bill. Our Resident Trooper, Steve Sordi, feels very strongly about the number of officers that should be present. Ray will discuss this with Steve as well as the number of reserved handicapped parking spaces. The Commission would like to go back to having the handicapped spots in the front of the school and providing transportation-via golf carts-to the picnic area. The band Flashback will again provide musical entertainment and there will be no music during the shoot this year. Some people complain they cannot really hear the music and that it takes away from the fireworks. Holly Haas asked that this not be a "forever decision" as she feels some spectators enjoy it.
Use of Pavilion Rental Form: The subcommittee formed at last month's meeting has drafted a new form for rental of the Pavilion, outlining new fees, etc. A few minor changes were suggested. Ray Reich offered to do a final review. Motion: To accept the new Pavilion rental form, following Ray's review, and to begin using it as soon as it is ready. By Holly Haas, seconded by Tim Cook and unanimously approved.
Use of Bowing Alley Rules: These were also reviewed and will be posted in the Bowling Alley area - they include such things as not using the land use meeting room, proper footwear, cleanup, etc. Lisa Easter will be asked to schedule the sanding of the lanes and to check the pool table cover. Motion: To accept the Bowling Alley Use guidelines, rules and regulations, as presented. By Holly Haas, seconded by Tim Cook and unanimously approved.
Budget Questions: The Selectmen's office has requested clarification on some of the figures presented on the Parks and Rec Commission's requested budget for 2006-2007. The Commissioners felt this should be discussed with Lisa upon her return and they/she will get back to the Selectmen's office as soon as possible.
Personnel Committee: Sheila Anson requested the Personnel Committee meet again - this will be scheduled.
Summer Concert Series: First Selectman Dick Sears has asked about funds available for summer concerts - left over 225th Anniversary monies? New Year's Eve? Sheila suggested this be tabled to review figures and to discuss further with Dick.
CHAIRMAN'S REPORT: Great article featuring our own Tim "Duke" Cook in the Litchfield County Times!
Adjournment: The meeting was adjourned at 8:50p.m. as there was no further business for discussion.
NEXT MEETING: TUESDAY, April 11th, New Preston Congregational Church. (Please note change).
Respectfully submitted,
Mary Anne Greene
Clerk

February 13, 2006
Present: Chairman Sheila Anson, Ray Reich, Joan Gauthey, Joe Fredlund, C.J. Kersten, Holly Haas, Lou Magnoli, Coordinator Lisa Easter and Clerk Mary Anne Greene.
Call to Order: Chairman Anson called the meeting to order at 7:05p.m.
Minutes: Motion: To approve the minutes of the January 9, 2006 meeting as presented. By Ray Reich, seconded by Holly Haas and unanimously approved.
OLD BUSINESS:
River Walk Pavilion: Larry Cable reported there was some very minor vandalism (paint) on one side of the pavilion - easy to repair. Lisa Easter reported the sign is completed - it has not yet been installed. Will hold payment until the sign is "seen" and approved by commission members. The money that has been given by Louise King in memory of her friend will be specifically used at River Walk - possibly for a pet waste station and/or tree. Lisa will also have signs made up regarding leashing dogs and cleaning up after them. There was discussion as to how these can be enforced and it was decided to have Larry Cable meet with Cindy Brissett, Animal Control Officer. Lisa also suggested a sub-committee be formed to come up with rules and regulations, charges for rental of the building and equipment, etc. Joe Fredlund, Joan Gauthey, Lou Magnoli and Sheila Anson will make up this committee and will also review the rules and regulations established for the rental of the bowling alley.
Beach/Boat Launch: Ray Reich had nothing to report. Lisa reported she has received a final report from Hank Vallely, Boat Launch Director and Beach Caretaker. All in all a good season in 2005. Ray Reich, Holly Haas, Joan Gauthey and Lisa all met to develop a job description and qualifications necessary for the Beach Director position.
New Year's Eve: Linda Spak has submitted a report with a request that half of the profit of $829.69 go to the Town Hall "Soldier's Fund" and the other half towards a Summer Concert fund. Motion: To accept Linda's above mentioned suggestion. By Joan Gauthey, seconded by Holly Haas and unanimously approved.
Basketball: Lisa reported the Hot Shot Contest went very well despite only 11 participants. Two of the girls went on to win a county competition and will now go to the state competition. Tim Cook submitted a written report stating there will be a spaghetti supper on Saturday, February 25th from 5:00-7:00 at Legion Hall; the season is in full swing and there is "a lot of fun and learning going on!" Sheila asked that the notes reflect congratulations to the Shepaug Girl's Varsity Basketball team on their success this season and felt that this success is due in great measure to the youth basketball program in which many of today's players participated.
Master Plan: Tim submitted his priorities in his written report as being a kitchen at the new pavilion; work on the ball fields - combination baseball and soccer ; and to install lights at the fields (one field a year). There was then discussion as to submission of the commission's capital budget requests for next fiscal year which are due "asap". If the commission feels installation of a kitchen at the pavilion is a high priority, actual price costs will need to be worked up. C.J. Kersten will contact Harry Wyant regarding the cost of enlarging the septic system. Lou Magnoli also suggested contacting specific organizations to donate monies for specific items. Lisa will contact other towns who have kitchen facilities in their pavilions and ask them about their fees, inspections needed if the kitchen is to be used, etc.
Reiki-Yoga: Sheila reported that Doug Greene's Wednesday 20-minute lunch time reiki yoga class is going very well - average of 10 participants per week. The program may move outside in nicer weather depending on Doug's availability and participant's thoughts.
Ace Baseball School: Lisa has received a report from Art Crabtree regarding the 2005 program which had a total of 95 students.

COORDINATOR'S REPORT: Lisa reported:
Spring swim lessons: tentative schedule has been done.
Bus Trips: Yankees vs. Angels on 8/13/06 and Red Sox vs. Baltimore on 10/1/06.
After School Ski: great time on 1/30 - 29 skiers, 1/23 and 2/13 trips cancelled due to Region #12 snow days.
Hot Shot Contest: see Basketball report. Local winners: Kyle Goldstein and Katie DeWitte, Brian Hungerford and Melinda Fragomeli. Katie and Melinda went on to win the county competition for their age groups and now go to states.
Gift to Judea Nursery School: Parks and Rec has donated a certificate for one child to attend summer recreation camp and a certificate for one child for one set of summer swim lessons for their fundraising auction.
Playground Committee: Lisa will be meeting with Bill Hawley of the New Preston Congregational Church this Friday to discuss the New Preston playground. There was discussion and concern as to the placement of the playground near or on the Nick Platt Field with some commissioners feeling very strongly that it should not take away any area from the playing field. Lisa would also like to incorporate new equipment for the River Walk Tot Lot and beach. She would like to do this as one project. Lisa has had conversations with First Selectman Dick Sears regarding funding and his priorities on this subject. It was suggested to invite him to the March meeting.

NEW BUSINESS:
Little League Baseball: Tim Cook's written report informed the commission that registration is going on in the month of February; minor leagues are being regionalized due to low enrollment numbers from each town. He will report further on this next month.
Planning Commission - Depot Study: Sheila reported that Tim Cook has had discussion with Addie Roberts, Planning Commission Chairman. She will have Tim report more next month.
Washington Club plantings: There are monies available from the Garden Club for plantings at the new pavilion and/or River Walk. Joe Fredlund offered to speak with Addie Roberts of the Garden Club about this - would like to accept their generous offer to get plantings around the entrance to the pavilion.
4th of July t-shirts: Ray Reich looking for someone to design this year's t-shirt. Sheila suggested and offered to speak with Wendell Minor who is coming out with a new book that will be dedicated to Major Stephen Reich.

CHAIRMAN'S REPORT: Sheila reported:
School Renovation/Consolidation: referendum on choices coming up in March 7th.
Elevator Dedication: Town Hall improvements and upgrades celebration and dedication on 2/24 at 2:00p.m. All Commissioners are invited to attend.
Happy 70th Birthday John Allen!
Congratulations to David Easter on his promotion to Captain in the Danbury Fire Department.
Best Wishes and thoughts to Dick Ayer on his medical leave and retirement effective June 2006.
Good luck to Lyndsey Jacobelis of Roxbury on her Olympic snowboarding competition on Friday 2/17.
Yikes-no shorts on C.J. tonight - must be chilly!

Adjournment: There being no further business the meeting was adjourned at 8:25p.m.
NEXT MEETING: Monday, March 13, 2006, 7:00p.m.

Respectfully submitted,
Mary Anne Greene
Clerk

January 9, 2006
Present: Chairman Sheila Anson, C. J. Kersten, Joe Fredlund, Lou Magnoli, Ray Reich, Holly Haas, Coordinator Lisa Easter, Clerk Mary Anne Greene.
Call to Order: Chairman Anson called the meeting to order at 7:02p.m.
Welcome Visitors:
Sarah Gager attended this meeting, as a representative of the Planning Commission, to ask the Parks and Recreation Commissioners to review the Depot Study report that has just been received from Wilbur Smith Associates. All the Commissions are being asked to do this, to give their input - suggestions, ideas, questions, etc. - during the month of February for presentation and summarization at the March Planning Commission meeting. Sarah explained one of the important factors to consider is that the Town has all the necessary regulations in place for where the Town wants to go in the future.
Dick Sears attended this meeting to: 1) stress the importance of the meeting on 1/11/06, 7:30p.m. at Shepaug re: School Choices - three primary schools or one consolidated. Pros and cons, plans, costs, etc. will be presented. 2) Depot Study - the 4.4 acre parcel of land known as the "old Town Garage Property" - expansion will be occurring at the new town garage property that will allow for the equipment that is being stored on Titus Road to be moved to Blackville Rd. The plan for now is to clear a 100 foot swath along the river for the townspeople to enjoy. There will be further clean-up of this property taking place - piles of sweepings, rock, etc. but this is still in the works. The final use of the entire piece is yet to be decided but the clearing that will be occurring in the not-too-distant future will be a first step in the enjoyment of this property.

Minutes: Motion: To approve the minutes of the December 5, 2005 meeting as presented. By Holly Haas, seconded by Joe Fredlund and unanimously approved.
OLD BUSINESS:
River Walk Park: 1) Lisa Easter reported she has received prices for tables and chairs for the new Pavilion. Information on her choices was shared and the decision made to make the purchase. Motion: To spend $5360.14 (adjusting the approved amount from the last meeting) for the purchase of 10 round tables, 2 rectangular tables, 1 table car, 60 chairs and 2 chair dollies. By Holly Haas, seconded by Joe Fredlund and unanimously approved. 2) There was discussion of the new rental rates for the Pavilion use - $100, with a $100 deposit. If damages occur that surpass the $100 deposit, the renter will be responsible for the additional replacement/repair costs. 3) Louise King has given a generous donation to Parks and Recreation and has requested it be used specifically at the River Walk area in memory of her friend Diane Worcester. 4) The new sign at the Pavilion will be installed next week.
Beach/Boat Launch: Ray Reich reported that Dick Sears, Paul Frank and David Wilson will be meeting with the DEP tomorrow to discuss the Lake Waramaug Agreement - boat launch. There is still no finalized agreement.
New Year's Eve: There will be a report from Linda Spak, chairman of the event, at next month's meeting.
Holiday in the Depot: Lisa reported that the evening appeared to go well - it being the first year the Washington Business Association sponsored the event. Parks and Rec assisted by hiring the horse drawn wagon, purchasing the glow in the dark necklaces.
Basketball: Lisa reported there will be a Hot Shot Contest on 1/20 for 9-15 year olds. The rest of the program seems to be going well. Lisa needed to find a coach for the 3-4 grade team at the last minute- thank you Whitney Ryan for agreeing to do this. Lisa suggested that next year she be in charge of coordinating the 1-4 grade programs to avoid any last minute problems.
Master Plan: More discussion will occur next month. Holly Haas suggested that a kitchen at the new Pavilion be in the Plan - sooner than later.

COORDINATOR'S REPORT: Lisa Easter reported:
Town Newsletter: There is a 1/15 deadline for submission of articles - any suggestions: the new pavilion will not be rented until March - mention new equipment will be available for rental; Master Plan survey.
Hot Shot Contest: 1/20/06.
After School Ski Program: Middle/High School- 1/23, 2/27 and 3/6; Primary School 1/30, 2/13 and 3/20.
Thank you from the Reich Family: A note has been received thanking the Commission for the donation made in memory of Stephen.
NEW BUSINESS:
Reiki-Yoga: Sheila Anson reported that she canvassed the commissioners by phone and received approval for Doug Greene to give a 20-minute lunch time Reiki-Yoga class on Wednesdays. The cost will be $3/person.
Election of Officers: Motion: To keep the officers of the Parks and Recreation Commission as is: Chairman Sheila Anson, Vice-Chairmen Joe Fredlund and Tim Cook, Treasurer C.J. Kersten. By Ray Reich, seconded by Holly Haas and unanimously approved.

CHAIRMAN'S REPORT: Sheila Anson reported:
Lou Magnoli is featured in the latest Rumsey Rarebits - resembling Babe Ruth.
Expressions of Sympathy: to the Reich family on the passing of Ray's mother, to the Greene family on the passing of Doug's father and to the Stuart family on the passing of Don's sister.
Congratulations to the Reich family on the marriage of their daughter AnnMarie on New Year's Eve - a beautiful event complete with a fresh New England snow fall!
It's getting close for Tammy and C.J.'s new arrival.

Adjournment: The meeting was adjourned at 8:45p.m. as there was no further business for discussion.
NEXT MEETING: FEBRUARY 13, 2006, 7:00P.M. Land Use Room.
Respectfully submitted,
Mary Anne Greene
Clerk
Meetings in 2005