The Town of Washington, Connecticut
Minutes: Parks & Recreation Commission, 2004
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Parks & Recreation Commission, 2004 |
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Disclaimer: While we have attempted to reproduce them accurately, the electronic documents you see here are not the official public documents. Official copies may be obtained on paper from theTown Clerk . Also note that minutes of recent meetings are often not yet approved by the Commission, and are subject to correction.
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December 6 •November 8 •October 4 •September 13 •July 12 •June 14 •May 10 •April 12 •March 8 •February 9 •January 12 •Meetings in 2003
December 6, 2004
Present: Chairman Sheila Anson, Joe Fredlund, Holly Haas, Joan Gauthey, Tim Coo, C. J. Kersten. Coordinator Lisa Easter, Clerk Mary Anne Greene.Call to Order: Chairman Anson called the meeting to order at 4:20p.m. The meeting time was changed due to the predicted ice storm for this evening.
Minutes: Motion: To approve the minutes of the November 8, 2004 meeting as presented and as submitted by Holly Haas. By Tim Cook, seconded by Joe Fredlund and unanimously approved.
I. Visitor: Michael Gorra attended today's meeting with his detailed proposal for a skating rink at the Pavilion. The specific proposal is attached. Discussion followed going over the details. The rink materials have all been donated. Having the rink would be beneficial in promoting skating as a recreational sport in the Town. Washington residents who participate in the youth hockey program and on the High School Team have been decreasing. Maintenance and safety considerations were also discussed with rules being established re: wearing of helmets, skating at own risk, etc. Expenses would be minimal-$50-$100 per year for liner repair kits. Michael has volunteers lined up to monitor and maintain. The Commission thanked Michael for his hard work and advised him they would notify him of their decision. Motion: To accept Michael Gorra's proposal for a skating rink at the Pavilion contingent upon checking with the Town's insurance carrier. By Joan Gauthey, seconded by Tim Cook and unanimously approved.
II. OLD BUSINESS:
A. River Walk Pavilion Project: Sheila reported that she, Lisa Easter and Joe Fredlund were working on setting a date to speak with First Selectman Dick Sears and Board of Finance Chairman Michael Jackson regarding the Commission's fundraising, commitment from the Town, etc. Tentatively set for December 15th. Sheila, Joe, and C. J. Kersten met with two prominent residents of Town who have offered to assist in fundraising efforts-suggesting contacts etc. Joe wll be attending the Village Improvement Society meeting in January. The Town has sent a Planning Poll to all postal patrons. The suggestion was made to "write in" the bathroom project.
B. Beach and Boat Launch: No report.
C. Basketball: Tim Cook reported that games started this past weekend. Except for the clock breaking, all went well. A new clock has been ordered. There was a basketball meeting on December 1st. Lisa asked to be notified when the date of the next meeting was set so that a blood borne pathogen class could be scheduled.
D. Town Planning Process: Poll has been sent to all households. The Commission urges completion and return of the poll.
E. Holiday in the Depot: All seems to be going well. A new Polaroid camera has been purchased for pictures with Santa. Charter Communication will be filming the arrival of Santa and other "scenes" around the Depot. They have asked for someone to "host" the filming. Ideas were suggested as to who may be appropriate. As for the lighting the tree, Joe Martin and Dave Werkhoven were suggested. Sheila will contact. Discussion followed about getting outside help (Washington Business Association, etc.) to help next year with planning, staffing and cleaning up. This will be reviewed in January.
F. 2005-2006 Budget: Will start to work on after the first of the year. Sheila has written a letter to Superintendent of Schools Carmelich re: increasing the amount the Region contributes to the cost of the field upkeep.
III. COORDINATOR'S REPORT: Lisa reported that trip to Radio City Music Hall and the trip to the Newport Mansions went very well - all who attended had a wonderful time! Kezia Hearn's After School Arts and Crafts class for December has 9 children signed up and she will also be offering a Drawing class. Doug Wilke's next Karate class will begin on December 8 and the Gunnery rink will be open for a Free Skate on December 30th from 4:00-6:00p.m.
IV. NEW BUSINESS:
A. 2005 Meeting Dates: The 2005 Calendar of Meeting Dates was reviewed and after discussion two changes were made and will be submitted to the Town Clerk.
B. Open Gym: Lisa was contacted by Basketball Coach Matt Perachi about our Parks and Recreation Commission sponsoring an "open gym" for basketball players at the Shepaug High School (after normal game and practice hours). There was question as to why this needed to be done and Lisa was asked to have Matt put his request in writing. As a point of information the new backboards are not yet installed - Tim offered to look into this.
V. CHAIRMAN'S REPORT: Sheila did not have anything to report but wished all a Happy Holiday Season!
Adjournment: There being no further business, the meeting was adjourned at 5:25p.m.
NEXT MEETING: January 10, 2005, 7:00p.m. in the Land Use Room.
Respectfully submitted,
Mary Anne Greene
Clerk
November 8, 2004
Meeting called to order at 7:03 p.m. A quorum was noted with the following commission members in attendance:Sheila Anson, Tim Cook, Lisa Easter, Joe Fredlund, Joan Gauthey, Holly Haas, CJ Kersten, Ray Reich
Excused: Lou Magnoli
Approval of the October 4, 2004 meeting approved.
Sheila noted that congratulations were in order to Ray Reich as Rotary Volunteer of the year, and to Dick Johnson, emergency services volunteer of the year. There is a $250.00 award and Ray stated that $125.00 will be designated for the bathroom project and the other $125 to American Legion.
River Walk Pavilion Project:
There was a meeting with Dick Sears, Sheila, Joe, CJ and Linc Cornell, need to get an appeal letter out. We will need to meet and stuff envelopes etc. After a lengthy discussion the commission decided on the following plan of action:
1. Set up a meeting with Dick, Linc, Michael Jackson and commission member to talk about final clear concise numbers for completion. (Aiming for next Tuesday, November 16 at 5:00 p.m.
2. Need to set up photo opportunity with Ericson Agency and commission members.
Also, commission members to sign thank you note.
3. CJ to get numbers for electrical from Darryl Wright, Wright Electric
4. Joe to talk to Ray Underwood for Village Improvement possibly donation and recognition.
CJ made a motion to target our final donation by year end 2004, give it our last goodwill effort, then Parks and Rec will re-evaluate the project and make a decision whether or not to terminate project. Passed unanimously.
Lisa announced that the port a potty was vandalized, repair will be $300.00. Town insurance will cover.
Skateboarding has become an issue on the walking path and in pavilion, police said there needs to be signage for them to enforce. Selectman need to approve a sign.
Talked about the irrigation system for the ball field, there is a problem with the depth of the pump in the river. If and when we dig a well for the bathrooms, and water supply is adequate, we should marry up the two systems. Otherwise, we will re visit the pump issue.
Picnic tables will need to be painted in the spring.
Mr. Osborne received a note from the Locke's for a job well done!
Beach and Boat Launch:
Lisa and Sheila had an impromptu meeting with Hank. He is concerned with the state agreement for next April and how is going to enforce the rules. State campers especially. There are three subcommittees that will be set up; Hank will be asked to serve on the one for ramp construction and operation.
It was the consensus of the board that if someone needs to get their boat out of the water after the 10/31 deadline that they will be charged a late fee. Lisa will see if the two that were not out in time paid the town fee and will contact them through a letter regarding the new procedure. This will be addressed in the spring to come up with a late policy and fee.
Basketball:
There are 16 registered for the 5th and 6th grade A and B teams. There will be no 7th and 8th grade teams (not enough registrations). There are enough coaches for the younger teams, Doug Bixby, John Quist and Marty O'Malley and Kevin Lamay. Backboards came last Friday but the hardware didn't fit, will be redelivered. The old basketball hoops will be given to Booth Free and Burnham as requested. Adult basketball needs 3 new balls $35.00 each, board approval. Lisa will bring a thank you note to Marty O'Malley to be signed by commission members for his contribution for the hoops.
Town Planning Process:
The commission expressed their disappointment that there was nothing in the municipal building presentation about the pavilion bathroom project. Dave Werkhoven also made a point of asking about it at the meeting.
Personnel Subcommittee:
Joan, Holly and Ray met with Lisa prior to the meeting.
Lisa will justify the need for 5 more hours. She would then be able to have 3 office days, Monday, Wednesday and Thursday. Her busier months are May, June and July; she may increase hours, but talked at length about consistent hours for the public.
Vacation-she will have 3 weeks, procedure to notify board at monthly meeting and the selectman's office and notices on the door and answering machine. If for some reason she needs time off before our next scheduled meeting, she should make sure the selectman's office is notified.
There is an issue with the answering machine policy, Lisa will work on this.
Discussion of supervision of employees. Lisa will work on qualifications for beach director. Camp director position- some of the planning needs to be done prior to the hiring. Lisa said she would take responsibility for setting up field trips and events that need planning. The same committee or a new sub committee should meet with Mr. Osborne for a review. Also, discussed the need for someone to cover walking path and field maintenance prior to his return from Florida, Lisa will make sure this happens, may need some help from Joe, Tim and CJ.
Lisa does an outstanding job for us; her enthusiasm and efficiency are greatly appreciated by all of us.
Garden Club Meeting:
Lisa went through the walking path park with her dad and the Garden Club has put out new benches. The commission thanks the garden Club for all the beautification projects that have been done on River Walk.
Holiday in the Depot:
Friday, December 10, 2004. Lisa sent letters for participation. She has had positive responses from: Sr. Center, David Yaunsem (music), Gunn Memorial Library and Museum, the Ladies Auxiliary. John and Lisa will take responsibility for the winter scene. Cyndy Brissett has been contacted for photos. Lisa will purchase a Polaroid camera and film, and then we will have it for future use.
Coordinators Report:
Fall swim ended last Friday there were 118 children registered. Mo is thinking about residents only the spring. Mo is taking CPR instruction and babysitting classes, so she can teach upon her completion of training.
There is a waiting list for Radio City Music Hall.
Newport Mansions-needs 20 people to make it a trip, doesn't think it will be a problem.
Red Sox Yankees at end of run and one other Red Sox game, maybe do an overnight, request for Yankees tickets 1st baseline on the shady side!
Art classes, Kezia will do a drawing class, attendance has been good.
Karate-Doug Wilke has 16 participants, students and adults.
Possible Trip: Broadway Show, Tim mentioned Palace Theater in Waterbury.
Possible Activity; Deborah from Montessori, stamping class, scrapbook class, stain glass class
Family ski nights at Mohawk, Butternut. Busing is too expensive to continue with the after school ski program.
Family Skate at Gunnery: two dates were set November 27th and December 30th, 4-6 p.m.
New Business:
Tennis Courts: crack along post by nets, Lisa called M&M $675.00 repair. Nets down the Monday after Thanksgiving and up by the first of April.
Budget, Lisa will send letter to school requesting $3,000 ($1,000 increase)
US Sports Institute Camps: Lisa will research November 22nd and 23rd with vendors.
$700 income from bowling alleys will be used for upkeep for the lanes.
Lisa will arrange a blood pathogens class for basketball coaches, complete medical kit on stage at gym.
Joe requested 2 truckloads of clay, order now for spring. CJ will find out a "quality" source and get the information to Lisa.
Tim will use the stone dust for Joe Martin field dugouts, and if we need more it will be ordered.
Chairman's Report:
A great time had by all who attended dinner at GW's. Congratulation to Mary Ann Lundberg who retired from Shepaug after 32 years of service. All the teams at public and private schools for their accomplishments...especially the Boys and Girls cross country teams.
Lisa expressed condolences to Nancy Mygatt on the death of her mother in law. (Nancy still was able to complete our P&R brochures).
Meeting adjourned at 8:50 p.m.
Respectfully submitted,
Holly Haas
October 4, 2004
Present: Chairman Sheila Anson, Joe Fredlund, Holly Haas, Ray Reich, C. J. Kersten, Lou Magnoli, Secretary Mary Anne Greene, First Selectman Dick Sears.Call to Order: Sheila Anson called the meeting to order at 6:35p.m. noting there was a quorum.
Minutes: Motion: To approve the minutes of the September 13, 2004 meeting as submitted. By Ray Reich, seconded by Lou Magnoli and unanimously approved.
OLD BUSINESS:
1. River Walk Pavilion Project: Sheila Anson reported that Joe Fredlund, C.J. Kersten and Dick Sears met with Bill Worcester and Brad Sedito to discuss the bid for the bathroom addition and renovations to the Pavilion. As noted in Brad's original bid, the cost of the project could be reduced due to "voluntary alternates" and some of the contractual work will be donated. The cost of the project is now estimated at $147,000. Funds in the amount of approximately $47,000 +/- will still need to be raised. Sheila has a scheduled meeting with Linc Cornell and has also been contacted by another Town resident who is willing to help with fundraising to get the project completed. Members of the Parks and Rec Commission will attend next Monday's Village Improvement Society meeting to request funds specifically for the cupola and roofing in the amount of $10,000.
2. Beach and Boat Launch: Dick Sears reported he has received a letter from DEP Commissioner David Leff notifying him that a liaison has been appointed to work on the projects that are a result of the Lake Waramaug Agreement. Dick explained there will be committees formed to work on the various pieces of the project - namely the boat ramp, boat house, beach house and personnel.
3. Basketball: Joe Fredlund reported the Shepaug Basketball Association committee has met once and is meeting again next week. Try-outs for the travel teams will be held in early November.
4. Old Warming Hut Restoration: Tabled until after the Pavilion Project is completed.
5. Town Planning Process: Town Meeting this evening will "kick-off" this project. Parks and Rec may wish to become involved in the Municipal Project segment.
6. Personnel Subcommittee: Holly Haas, Lou Magnoli, Joan Gauthey and Ray Reich have agreed to serve on this subcommittee which will review job description of the Coordinator and well as policies for hiring and firing summer employees.
NEW BUSINESS:
1. Garden Club invitation: The Commission has received an invitation from Addie Roberts of the Washington Garden Club to attend a meeting on Biodiversity.
MONTHLY FINANCIAL REPORT: Mary Anne Greene submitted a report of program financial activity for the past month. She will prepare a quarterly report of all programs for the next meeting.
COORDINATOR'S REPORT: Sheila Anson reported for Lisa Easter who is visiting her daughter at college. The trip to Radio City Music Hall is sold out; some tickets have been sold for the Newport, Rhode Island trip. Fall swim started last Friday and is full.
CHAIRMAN'S REPORT: Sheila Anson wished the residents of Florida well following the devastation of four major hurricanes. She reminded the commissioners of the Town Meeting following this meeting.
Adjournment: There being no further business, the meeting was adjourned at 7:15p.m.
NEXT MEETING: NOVEMBER 8, 2004, 7:30P.M.
Respectfully submitted,
Mary Anne Greene
Secretary
September 13, 2004
Present: Chairman Sheila Anson, Holly Haas, Joan Gauthey, C. J. Kersten, Joe Fredlund, Lou Magnoli, Ray Reich, Tim Cook, Coordinator Lisa Easter, Secretary Mary Anne Greene, First Selectman Dick Sears.Call to Order: Sheila Anson called the meeting to order at 7:06 p.m. noting there was a quorum.
Minutes: Motion: To approve the minutes of the July 12, 2004 meeting as submitted. By Holly Haas, seconded by Joan Gauthey and unanimously approved.
Welcome Back: Sheila welcomed the Commission back after having the month of August off. It was suggested when making up the meeting calendar for next year, the July and August meeting should be combined and held later in July than the second Monday of the month.
OLD BUSINESS:
1. River Walk Pavilion Project: Only one bid was received for the project - from Brad Sedito in the amount of $232,000. It has not been awarded as the amount was higher than projected. Dick Sears, Sheila Anson, C. J. Kersten and Joe Fredlund met earlier this evening to discuss and plan the next step. William Worcester, architect, and Brad Sedito are reviewing the plans to see what can possibly be cut to lower the cost. Even if this is accomplished the Commission feels that at the present, funds will still be short of the actual expense. Several of the Commissioners will again meet with Linc Cornell to discuss the need for more fundraising. At present, the Commission has raised $46,000 through fundraising. It is hoped that the Village Improvement Society will contribute $10,000, another organization may contribute $4,000, the Town of Washington has committed $50,000, and possible contributions of $20,000 may be raised through private contacts. It is projected that at least $20,000 more will need to be raised. The Commission will need to go out to bid again for a lower construction figure. In summary - more money needs to be raised and the total cost of the project needs to be lowered.
2. Beach and Boat Launch: It was reported by Ray Reich that Washington, Warren and Kent all voted yes to the Lake Waramaug Boat Launch Agreement with the State. The three First Selectmen will sign the Agreement this week. It will most likely take a couple of years to finalize the plans and construction - Land Use permits need to be obtained, details with DEP need to be worked out, etc. The financial obligation will be carried mostly by Washington with the other two Towns contributing. DEP has indicated grant monies will be available for the actual construction of the ramp. The boathouse, pump house and caretaker's house will also need to be reconstructed. Keeping the swimming section of the beach is also of utmost importance as well as working out the best situation for the boaters. Ray Reich thanked Dick Sears for his efforts in getting the Agreement approved. Dick urged the Parks and Rec Commission to stay involved in the planning and permit process. A detailed report has been received from the Beach Director, Jessica Giordano noting a successful season. 180 beach permits and 152 boat permits were issued. The importance of having beach staff trained on boat inspections was mentioned as well as having the Director trained in Water Safety Instruction.
3. 4th of July Fireworks Wrap-up: Ray Reich reported a successful 4th with a few minor kinks: it was difficult to hear John and Ralph Quist sing the National Anthem and the coordinated music with the fireworks was questioned (may not do next year). The Police did an excellent job of taking care of an unfortunate underage drinking incident. Expenses were up slightly from the previous years, donations stayed approximately the same. Next year's costs for port-a-potties and the band will increase. There was discussion of getting more help for the morning after clean-up - the same "crew" has been doing it year after year. Can scout groups be asked to help? High School students needing community service hours?
4. Backboards at WPS: Joe Fredlund reported that the backboards have been ordered and will be paid for partially by Parks and Rec, Region #12 and a private donation from the O'Malley family. A special thanks to the O'Malleys!
5. 225th Anniversary Celebration: Sheila Anson and Dick Sears both reported a VERY successful parade and picnic on August 28th despite the heat. Special thanks to Jim Brinton who headed the parade committee. September 18th will be the "Tribute to Washington" at Shepaug High School. There will be music, dance, acts, skits, etc. featuring Skitch Henderson, Pilobolus, Momix, the Shepaug chorus, etc. Admission is $10. Sue Reich's 225th Anniversary quilt is on display in the Town Hall. There is also a display from the Institute for American Indian Studies and the Gunn Historical Museum in the Town Hall foyer. Thank you to all!
COORDINATOR'S REPORT: Lisa Easter reported on a great summer and distributed reports from Jessica Giordano, Beach Director; Matt Perachi, Dimensions Basketball Camp; Courtney Dohman, Summer Recreation Camp Director, Sheila Stutsky, Pre K and K Program Summer Camp; Mary Jane Ruthven, Arts and Crafts Summer Camp; and Jaye Stuart, Berkshire Field Hockey. ACE Baseball and Boat Ramp reports still need to be submitted. Lisa requested that several Commissioners form a committee to review policies and procedures for hiring and re-hiring for the summer programs. There will be a trip to Radio City Music Hall on November 11th and to Newport Mansions on December 1st. The Yankees Game trip was a huge success and special thanks to Cheryl and Dick Ayer for overseeing the trip and that all went smoothly. Sheila suggested that a personnel committee be formed consisting of Holly Haas, Lou Magnoli, Joan Gauthey and Ray Reich to not only review above mentioned policies but to also review Lisa's position. She asked those commissioners to give it thought and report back to her by the October meeting.
NEW BUSINESS:
1. Basketball: Tim Cook reported the season started with a meeting last week. Registration will be held from October 16th-29th and try-outs will begin on November 1st. Bridgewater needs one more member for the board of the Shepaug Basketball Association. Motion: To approve the appointment of Jenine Michaud as a Washington representative on the SBA. By Joe Fredlund, seconded by Tim Cook and unanimously approved.
2. New Yoga Class: The Rec Commission has received a request from Jennifer Pote to hold a yoga class on Saturday mornings in the Town Hall. The cost will be $50 for 5 classes or $12 per class for drop-ins. 5% of proceeds will be given to the Commission. There was discussion as to whether or not there were too many yoga classes being held. It was decided to give it a try as each teacher's style and following is different and the variety of days and times appeals to different groups of people Motion: To approve Jennifer Pote's proposal to conduct a yoga class on Saturday mornings. By Holly Haas, seconded by Ray Reich and unanimously approved.
3. Painting Dug-outs: Tim Cook reported he had gotten a purchase order to get paint for the dug-outs at the Ted Alex Field. He, Scott Anson, Fritz Johnson, and Mike Alex will volunteer their time to do the painting.
4. Old Warming Hut Restoration: Tim Cook asked about restoring the old hut so it could be used for storage, etc. He, Joe Fredlund and possibly others would volunteer their time to do the work. Would need funding for supplies. Sheila asked him to work up estimates of how much it would cost before further discussion.
5. Town Planning Process: Dick Sears reported that the October 4th Town Meeting will be a "kick-off" for discussions on the Town's future planning issues. Following an over-view at the Town Meeting, there will be four issue forums dealing with Municipal Projects, Open Space, Diversified Housing and Public Education. There will then be a Focus Meeting to summarize and prioritize. Dick urged the commissioners to be involved and vocal in expressing their views for the future.
CHAIRMAN'S REPORT: Sheila Anson reported a donation from Chubb & Son, Inc. in the amount of $1250 for the Pavilion Project. Special thanks to the Ericson Agency and the Houldin's for arranging for this gift. Congratulations to Michelle Gorra on her election to the Board of Education. Michelle will be completing the term of Dan Leab who recently resigned. Thanks to Dan for his years of dedication to the Board of Ed! The Washington High School reunion held this past weekend was a huge success with over 250 attending! Thanks to Superintendent Carmelich who rolled up his sleeves to help cook and give tours of the high school. The "guest cat" at the Commission's July meeting has been adopted by the Owens family - just in the nick of time! Belated Happy August Birthday to Ray Reich and Happy September Birthday to C.J. Kersten! Tim Cook reported a very successful benefit golf tournament today for Brian Kaylor who was able to attend and who is improving-with hopes of coming home soon. The Commission's best wishes go to Brian and his family! Get well wishes are also extended to Dick Johnson!
ADJOURNMENT: There being no further business, the meeting was adjourned at 8:45p.m.
NEXT MEETING: October 4th at 6:30p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
July 12, 2004
Present: Chairman Sheila Anson, C. J. Kersten, Joe Fredlund, Joan Gauthey, Tim Cook, Coordinator Lisa Easter, Secretary Mary Anne Greene.
Visitors: First Selectman Dick Sears, Anne Hungerford and William Worcester.Minutes: Motion: To approve the minutes of the June 14, 2004 meeting as submitted. By Tim Cook, seconded by Joan Gauthey and unanimously approved.
I. Visitors:
JoAnne Torti was not able to attend this evening however she did ask Lisa Easter to report that at the 225th Celebration Show at Shepaug on September 18th, ASAP students will be performing with Pilobolus and will be dedicating a piece to the Washington Parks and Recreation Commission in gratitude for all the Commission has done for the program.
Anne Hungerford came to this evening's meeting to propose giving an evening yoga class at the Town Hall under the sponsorship of the Commission. She is currently in training under Marie Fourcourt who will be leaving the area and who has quite a following. Thursday evenings would be convenient for Anne and would work well with the meeting schedule at the Town Hall. Classes would start late August or early September. Later in the meeting there was discussion re: this proposal. Motion: To accept Anne's proposal for teaching an evening yoga class. By Joan Gauthey, seconded by Tim Cook and unanimously approved.
William Worcester presented the commissioners with updated plans for the pavilion project. See below for more detail.II. OLD BUSINESS:
a. "River Walk Pavilion Project": Sheila reported that the plans have been approved by the Zoning Commission. She, Tim and Joe will be meeting again with Linc Cornell to update him on fundraising and the amount of money raised to date. They will also request to attend the Village Improvement Society's next meeting. Bill Worcester presented the plans and there was lengthy discussion regarding materials, colors, styles, etc. Bill will make the necessary adjustments to the plans and the Selectmen will extend an Invitation to Bid for the project at Thursday's (July 15th) Selectmen's Meeting. Bids will be due by August 12th, the "Comfort Station sub-committee" will have a chance to review them, meeting altogether on August 23rd in preparation for the bid to be awarded on August 26th.
b. Beach and Boat Launch: Dick Sears reported that progress is being made with the State and more details will be available in a few days.
c. 4th of July: Sheila reported in Ray Reich's absence that the day was a huge success - starting with the road race in the morning with 84 participants. The Fireworks were spectacular, parking and traffic went smoothly. More details will be coming from Ray. The suggestion was made to have cans placed next to garbage cans that could be used for recyclable and returnable containers.
d. 225th Anniversary Celebration: Dick Sears reported that Bill Bader's Walking Tour and the Art of Washington Art Show at the Town Hall were both very successful. The next event will be the Bluegrass Concert on the lawn of the Town Hall on July 29th at 6:30. Plans for the parade and picnic are moving right along - there will be antique cars, floats, the Shriners, a sky diver, baseball games, stage coach rides, aerial photos, etc. The committee has asked Parks and Rec to consider having activities available that would be specifically geared to small children at the picnic.
e. Backboards at WPS: Joe reported the he met with Region #12's Business Manager, Bob Geason, and he feels the Region will be able to purchase one backboard. The Rec Commission will purchase two and a private donor has agreed to pay for one.
III. COORDINATOR'S REPORT: Lisa submitted her report that summarized the Summer Rec program - all going very well - good enrollments, activities planned with field trips scheduled to Action Wildlife Preserve, the Gunn Library and Museum, Lore's Lanes and Shepaug High School for a "carnival atmosphere" on the last day of camp. Summer Swim is again very popular with high registration numbers. Summer Tennis went very well and instructor JoAnn Kelly was very pleased with the numbers, etc. Tickets are on sale for the August 2nd Yankees vs. Anaheim game. Lisa will be away and has asked for a Rec Commission member to go on the trip.
IV. NEW BUSINESS:
a. Fencing costs: Gate work and fencing have been completed at the ball fields and pavilion area. Banks Fencing invoice will be in the amount of $2200.00. Motion: To pay $2200 from "Field Upkeep" upon receipt of the bill. By Joe Fredlund, seconded by C. J. Kersten and unanimously approved.
b. July-August 2005 meeting: As several of the commissioners are away in July and August, Sheila brought up the possibility of having next year's July-August meetings combined into one meeting at the end of July.
c. Purchase Order Reminder: Sheila reminded all Commissioners that any and all purchases made must be done with a Purchase Order..
V. CHAIRMAN'S REPORT: Sheila noted special congratulations to Joan Gauthey for winning the "Manure raffle" at the Green Fair. Happy July Birthdays to Joan (Today ), Joe, Tim and Mary Anne!
VI. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:20p.m.
NEXT MEETING: SEPTEMBER 13TH, 2004, 7:00P.M. (There will be NO regularly scheduled August meeting).
Respectfully submitted,
Mary Anne Greene
Secretary
June 14, 2004
Present: Chairman Sheila Anson, Ray Reich, Joe Fredlund, Holly Haas, Joan Gauthey, Tim Cook, Lou Magnoli, C.J. Kersten, Coordinator Lisa Easter, Secretary Mary Anne Greene.
Visitors: First Selectman Dick Sears, Jen Jankowski, Patrice Griffing.Call to Order: Sheila Anson called the meeting to order at 7:04p.m. noting there was a quorum.
Minutes: Motion: To approve the minutes of the May 10, 2004 meeting. By Ray Reich, seconded by Joan Gauthey and unanimously approved.
I. Visitors: Jen Jankowski and Patrice Griffing from Rumsey Summer Camp attended this evening's meeting to inquire about using the Town beach 1-2- days a week for water safety classes for 3-5 year olds. They would supply lifeguards and swim instructors. Campers would be transported from Rumsey by bus. Discussion followed about the time they would be using the beach - immediately before the beach opened or at the very start of the day when there are not many people using the beach. Motion: To accept the proposal from Rumsey Hall School camp to use the Town beach for water safety classes. The number of days a week and hours should be worked out with Lisa Easter, Parks and Rec Coordinator. By Ray Reich, Holly Haas and unanimously approved.
II. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that Hank Vallely has been running the boat launch and all is going fine. As far as the agreement with the State to use the boat launch, there is nothing new to report but talks are moving along. The beach is in fine shape for a 6/22/04 opening. There will be a final clean up on 6/21. Lisa Easter has arranged for a blood borne pathogen class to be held at the Town Hall on 6/21 at 1:00p.m. for lifeguards and summer rec counselors.
b. River walk Pavilion Project: Sheila Anson reported that she had received a notice from Zoning Commission that letters needed to be sent to surrounding property owners prior to the 6/28/04 Zoning meeting regarding the work that will be done on the Pavilion. Thanks to the Easter family for preparing the letters and appropriate forms to all 28 property owners. Bill Worcester, architect, will attend the meeting. Joe Fredlund reported that Bill is putting numbers together for the improvements. Lisa Was asked to contact Bill regarding going out to bid for the project.
c. Little League: Tim Cook reported that it was a great year and the end of year tournament was a great success - thank you to Bill Curran for a fine job! The Shepaug Little League final tournament will be 6/15/04.
d. 225th Anniversary Celebration: Sheila reported the monthly meeting of the 225th committee was held this date. Some new ideas were discussed (a fashion show with "local" models?). A special edition of the Town's newsletter will be coming out soon with just 225th news. The next event will be Bill Bader's walking tour of the Depot to be held on 6/26/04. Sales of the 225th t-shirts at the market will be stopped for a time so as not to compete with the 4th of July t-shirt sales.
e. 4th of July: Ray Reich reported all is on schedule. The band this year will be set up closer to the shooting area - more of the crowd should be able to hear them and the music can be better coordinated to the shooting of the fireworks. Trooper Sordi has reported to Ray that there will be more police on duty and will be especially alert for underage drinking. Police dogs will also be used. Dumpsters will be places by the snow fence and the tennis courts to hopefully help with the amount of garbage that is left for the clean up crew. Frisbie Road will be closed to any traffic this year as people were coming in through the woods in previous years. Handicapped parking will be increased in the area of the tennis courts. Clean up will be the following morning as usual - 6:00a.m. - all welcome! Commissioners will have the same jobs as always on the 4th. Tim Cook will ask the Quists to again sing the National Anthem. Donations are coming in fine however t-shirt sales have been down slightly. Porta-potties will be set up on 7/2 and the need to have someone stay overnight at the school grounds was discussed. Dick Sears suggested using boy scouts who could camp out at Shepaug. The last day to purchase tickets will be 7/3 and anyone interested in helping sell t-shirts should contact Ray.
III. COORDINATOR'S REPORT: Lisa Easter reported all is going very well. Summer swim starts next Tuesday; Summer Rec is filling up fast. Nine counselors have been hired back and there will be 8 CITs. Tickets for the 4th from Lisa's office have started to pick up. There are broken tree limbs that need to be taken care of by the softball field and walking path. Roger Cannavaro of the Highway Department has been contacted. Tickets will be available for Yankees vs. Anaheim game on 8/22. $55 will include ticket and bus fee.
IV. NEW BUSINESS:
a. Backboards at WPS: Joe Fredlund has spoken with Paul Cullen and has gotten prices for adjustable backboards that can be used for the younger players - $10,600 for 4 if glass, $8,800 if wood. Paul has said that the Superintendent and Business Manager need to be contacted. The Parks and Rec Commission has approximately $4000 that could be used for this project - this amount could purchase 2. Joe thinks there is a possibility of getting a donation to purchase the other two. It was decided to table any vote on this until all figures could be gotten together.
b. Dick Sears reported: **225th Anniversary parade and picnic should be a great event - there will be approximately 11 floats and 18 antique cars. **ASAP relationship with Parks and Rec will be coming to an end in the near future - it is taking time for them to get the necessary work done for non-profit status. We will continue to take in grant money and donations - all other income will go through someone else. All should be completed by the end of December. **Shepaug Youth Patrol grant was not approved and they are looking to other organizations for donations. Trooper Steve Sordi, and Officers Pat Kessler and Herb Furhman have volunteered their time to get the program started. Participants have already been trained in water safety and first aid. Insurance coverage was discussed. Dick will speak with Kathy Gollow regarding this. **Looking ahead: Dick spoke to the commissioners regarding their future plans and priorities on projects - recreational facilities, upgrading of the beach property, etc. Dick recommended Parks and Rec stay active and involved when the Town starts speaking about Open Space, Housing, etc.
c. Boathouse: Ray voiced his opinion that if the boathouse is rebuilt, those who store their boats there could be asked for donations. He feels the Commission should stay committed to keep rowing on the lake.
V. CHAIRMAN'S REPORT: Congratulations to all area graduates on their academic and athletic accomplishments. Special congratulations to Kate Fredlund for pitching a perfect softball game! Congratulations to area college grads and to Dave Werkhoven and Sandy Brugger who will be retiring from Shepaug. Congratulations to C.J. Kersten for being chosen as this year's "Friend of Shepaug"!
VI. Adjournment: There being no further business, the meeting was adjourned at 8:48p.m.
VII. NEXT MEETING - JULY 12, 2004, 7:00P.M.
Respectfully submitted,
Mary Anne Greene
Secretary
May 10, 2004
Present: Chairman Sheila Anson, C. J. Kersten, Joe Fredlund, Joan Gauthey, Ray Reich, Lou Magnoli, Holly Haas, Tim Cook, Lisa Easter, Mary Anne Greene, clerk.
Visitor: William WorcesterCall to Order: Sheila Anson called the meeting to order at 7:05p.m.
Minutes: Motion: To approve the minutes of the April 12, 2004 meeting with the addition of: "Happy April Birthday to Holly Haas." By C. J. Kersten, seconded by Holly Haas and unanimously approved.
I. Visitor: William Worcester. Sheila welcomed Bill who came to the meeting to review plans for the pavilion project. He has recently come aboard to assist with the project - taking over for Reese Owens and Frank Dolen. Bill met with Dick Sears along with Joe Fredlund, Tim Cook and Frank Dolen to discuss what could possibly be done before the 225th Anniversary Celebration parade and picnic on August 28th. It had been decided to put the construction on "hold" until after this but the present plan is to do some modifications and "sprucing up" to the existing pavilion building if possible. Bill explained that the siding on the pavilion, painting and the addition of the cupola were all possible before August 28th. Bill is willing to coordinate contractors for these projects (using local people if at all possible who could also possibly work on the larger project). It was suggested that the Lions Club and the Fire Department be notified of our plans. C. J. Kersten offered to speak with officers of the Fire Department and Lou Magnoli offered to speak with Chip Wildman, President of Lions. The suggestion was made to approach the Village Improvement Society for funds for the cupola. Payment for these projects will come from the donations already received. Bill offered to speak with the Building Department and to attend land use meetings along with Tim Cook. The specs for the larger project can be completed within a month with a target date for fall for construction and completion. Bill presented the Commission with his proposal to complete working drawings for the project, consult with the Building Department, blueprinting and construction observation and consulting. His sum would not exceed $4000. Appearances before Land Use Commissions would be additional. Motion: To accept the proposal of William Worcester, Architect, as presented. By C.J. Kersten, seconded by Joan Gauthey and unanimously approved.
II. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported the boat launch is open. Andrew Roraback continues to work with the DEP regarding opening the boat launch to non-residents. First Selectman, Dick Sears, is also involved. Nothing new to report at this time. Lisa Easter reported that she had been contacted by Rumsey Hall School regarding holding swim lessons at the beach for the school's summer campers 2 mornings a week for 4-5 weeks. This was fine with the Commissioners present but suggested the Jessica Giordano, Beach Director, be contacted regarding this.
b. River Walk Pavilion Project: It was reported that the stone dust cover on the walk is thin in places and needs to be fixed. There is an infestation of bamboo (Japanese knotweed) in several areas. Garden Club member, Natalie Dyer, has researched this and found the best way to rid the area of the bamboo is to spray it, cut it, and cover the area with carpet and wood chips. The Garden Club has proposed that the Town (Parks and Rec) pay for the spraying and the Garden Club will do the rest of the work. This is a process approved by the DEP. Grassroots would be hired to do the spraying. Motion: To approve an amount not to exceed $300 for walking path maintenance for the spraying of the bamboo by Grassroots (following an inquiry with the Town's regulations). By Joe Fredlund, seconded by C.J. Kersten and unanimously approved.
c. Little League: No report.
d. Washington's 225th Anniversary Celebration: Sheila reported that she has attended meeting earlier this evening - plans moving along. Linda Spak spoke about 225th t-shirts at that meeting. Ray Reich will call and speak with her re: 4th of July t-shirts. Sheila said it was again brought up that perhaps Parks and Rec could organize "games" at the picnic following the parade on August 28th. The consensus of this commission is that there will probably be enough going on that organized games are not necessary. The possibility of Parks and Rec having a float in the parade was again discussed - a possibility ! Sheila reported that the children's "My Favorite Place in Washington" Art Show is scheduled for this Friday - May 14th. Thanks to C.J. Kersten for his help in picking up the display boards.
e. Fourth of July Fireworks: Ray Reich reported that donations are coming in. The rain date will be July 5th. He will be speaking with Trooper Steve Sordi regarding the police coverage. Port-a-potties and trash receptacles will be ordered. Everything moving along nicely. Tickets should be in this week.
III. COORDINATOR'S REPORT: Lisa Easter reported that:
a. After School Arts and Crafts has 9 children signed up for May.
b. Spring Swim is full and peopled have had to be turned away. The suggestion has been made that next year this be open to residents of Region #12 only.
c. Summer Brochure should be completed and in the mail soon. Will also be in the Town's website.
d. Summer Recreation Program has a good number of counselors lined up. Some of last year's are not returning which will keep the numbers down and will be in line with the budget figures. A hiring policy will be developed for next year which should incorporate the evaluation of counselors that is done by the Director of the program.
IV. NEW BUSINESS:
a. Roller: Joe Fredlund and Tim Cook reported on the excellent condition of the baseball fields (Thanks to the mowing by the Town Crew!) The idea of purchasing a "roller" was discussed - this would give the fields the "finished pattern look" Motion: To purchase a roller (after consulting with Roger Cannavaro, Road Foreman) for an amount not to exceed $400 (to be taken out of Parks and Recreation Little League funds). By Tim Cook, seconded by C.J. Kersten and unanimously approved.
b. Bamboo Infestation: See above notes under "River walk".
c. Line Dancing Lessons: Lisa reported that she has been approached by Robin Palmer to conduct line dancing lessons. As the Town Hall calendar is quite full with meetings scheduled, kickboxing, social events, etc. It was suggested that these could possibly be held in the gym at the Primary School or at the Legion Hall. The price would be $20 a class. The commissioners were in agreement to try this as a program if a suitable space could be found.
d. Shepaug Basketball Association: Joe Fredlund reported that he has spoken with Paul Cullen, Region #12 Facilities Coordinator, regarding the replacement of hoops. Paul will get prices. Joe will be going off the SBA board and Jenine Michaud will be going on. Many thanks to Joe for his MANY years of service and dedication to the basketball program!!!
e. "Tot Lot" It has been reported to Joe Fredlund that the swings in the tot lot area by the baseball fields are extremely squeaky and that people walking their dogs should be reminded to bring along their "Pooper Scoopers".
V. CHAIRMAN'S REPORT: Sheila reported that there was not much to report this evening that was not already covered . She will be getting the "thank you gifts" for Tara Cherniske and Mo VanMoffaert that were discussed at a previous meeting.
Adjournment: Motion: To adjourn the meeting at 8:35p.m. as there was no further business to discuss. By Lou Magnoli, seconded by Holly Haas and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Clerk
April 12, 2004
Present: Chairman Sheila Anson, Ray Reich, Joe Fredlund, Lisa Easter, Joan Gauthey, Holly Haas, Tim Cook, Lou Magnoli. (Mary Anne Greene, secretary.)Call to Order: Sheila Anson called the meeting to order at 7:04p.m. noting there was a quorum "even if C.J. is in Florida!"
Minutes: Motion: To approve the minutes of the March 8, 2004 meeting. By Joan Gauthey, seconded by Joe Fredlund and unanimously approved.
I. Visitors: Donna Wright - Donna came to this evening's meeting to request the Parks and Recreation Commission to sponsor PTO After School Workshops. A group of parents is willing to conduct various workshops each month for the children at the Washington Primary School. The programs were to start in January and run through June. The costs involved (minimal) would be to cover supplies - not a fundraiser. The principal is in favor of the programs however when the proposal was submitted to the superintendent's office, they were told that the programs could not happen because of "insurance reasons" - they would need to find an organization to sponsor them that would also provide the insurance coverage. Discussion followed as to why it would not be covered as it is a PTO event. As it is now so late in the year, they are now planning for the next school year. It was recommended that Donna go back to the Business Manager to discuss further and to again explain to him that this is a WPS PTO event and should therefore be covered by the Region's insurance. Donna explained that this was "OK" except for one workshop that was to be given by Michael Allan James - to construct a model of Washington for the 225th Anniversary celebration. This should be done this year. Motion: The Parks and Recreation Commission will sponsor one workshop this year (by Michael Allan James); if the Business Manager will not approve the insurance coverage and the percentage normally given back to the Commission will be waived. By Joe Fredlund, seconded by Ray Reich and unanimously approved.
II. OLD BUSINESS:
a. Budget: Lisa Easter explained that she, Ray Reich and Sheila Anson met with First Selectman Dick Sears to discuss the number of counselors requested in the Parks and Rec budget proposal for Summer Recreation. Dick told the commissioners that the Selectmen had trimmed the budget to cover 9 counselors (plus the 3 head counselors) not the 12 that were requested. Lisa explained further ideas she had to save money - "field trips" to the Library and Museum that would save bus fare and admission fees After much discussion, it was decided that Lisa will write to all of the counselors from last year, explain the need to know if they wish to return, that there have been budget cuts and there will possibly be a need for interviews. "Cutting" the number of those wishing to return will most likely be determined by seniority or by performance (if they did not receive a good evaluation at the end of last year's program). Lisa and Sheila have discussed this with Courtney Dohman (last year's Director).
b. Beach & Boat Launch: Ray Reich reported there is nothing new to report at this meeting. There was a sizable fish kill this spring at the Lake (normal occurrence) and Hank Vallely is doing a fine job cleaning up the beach. Boathouse Rental letters have gone out and fees have started coming in for storage of canoes, shells and kayaks.
c. Riverwalk: Sheila and Joe Fredlund met with Linc Cornell. Linc is hopeful that more donations will be forthcoming for the project and that another fundraising letter should not go out yet. Village Improvement Society may be making a sizable donation. Sheila and other commissioners will be in touch with them to follow up on this. Tim Cook reported that Frank Dolen has been hired to oversee the project and Reese Owens(architect) will be doing up the specs. The project is now in front of the Inland Wetlands Commission - once this step is completed the commission can proceed with Planning and Zoning requirements, permits, etc. Mike Alex is working very closely with the commission on the IW application. Tim is hopeful the project can go out to bid by the end of May.
d. Little League: Tim Cook reported that practices have started - the official season opens the last weekend in April. Coaches have their packets and will be notifying their players/parents of the upcoming schedules of practices and games.
e. Washington's 225th Anniversary Celebration: Sheila reported there was a meeting today. The chairmen of this event have mentioned the possibility of Parks and Rec organizing games at the parade/picnic celebration on August 28th. It was felt at this meeting, that Parks and Rec will be more than happy to assist on that day and evening but that there is probably enough going on that "games" are not necessary. Sheila, Courtney Dohman and Michelle Gorra have been working on a children's are exhibit to be held in May. The theme is "My Favorite Place in Washington." Lisa has received a letter from the parade chairman, Jim Brinton, asking if Parks and Rec wants to have a float in the parade. Although several ideas for a float were discussed this evening, the general feeling was not to have one but to be involved in other ways. (This may not be "the final decision" however ...butt...) C.J. Kersten was unanimously nominated and approved to be the official "contact person" for the commission.
f. 4th of July Fireworks: Ray Reich reported the fundraising letters have started to go out. He will be making decisions regarding t-shirts, tote bags, golf shirts, etc. and will be comparing prices with Tenners and with Sarah Lyon who may also be doing work for the 225th.
g. Town Garage Property: No report.
h. Bus Trips: Lisa reported that a trip to Radio City Music Hall Christmas Spectacular on November 11, 2004 has been scheduled. Total cost will be approximately $55 per person. A trip to the Yankees vs. Anaheim game on August 21, 2004 is in the works.
i. Monthly Financial Report: Mary Anne Greene distributed - there were no questions. Joe Fredlund requested a final accounting on the basketball accounts. May be using some monies for the purchase of new baskets.
j. ASAP: Sheila reported that JoAnne Torti has requested a meeting with several of the commissioners to discuss possibly extending the time that ASAP would be sponsored by Parks and Rec. This would give her more time to get the non-profit status, insurance, etc. that is needed. Sheila, Ray, and Lisa will meet with her tomorrow.
III. COORDINATOR'S REPORT: Lisa reported that the April After School Arts and Crafts program has 11 children enrolled. The next class will be scheduled for May 6th. Thursday of this week is the final day for sign-up for spring swim. John Norris will be teaching spring tennis this year (at the suggestion of Kenyon Clark). Lisa has been contacted by Doug Wilke regarding teaching a karate class at the Washington Primary School As we have never had a program with Mr. Wilke, it was suggested that other towns that have used him be contacted - if they have been pleased than OK to go ahead. Although there had been discussion about hiring someone to begin work on the fields and walking path (prior to Mr. Osborne's being able to start), this has not occurred. Gunnery students will be helping next week as part of their community service day. Tennis nets at WPS are not yet up. Lisa will follow up on this.
IV. NEW BUSINESS: None.
V. CHAIRMAN'S REPORT: Sheila congratulated UCONN Men and Women for their victories - NCAA champs!! Linea Quist is recovering very well! Sheila also asked the minutes to reflect best wishes and deep appreciation to Andrew Newlin (youth minister at the Salem Church) who will be leaving in May to hike the Appalachian Trail. The Commission is grateful to him for his work in the community - not only in his church but in the schools, and in Town. Happy Belated Birthday to Pappa Beak Lou Magnoli!
Adjournment: There being no further business, the meeting was adjourned at 8:15p.m.
Next Meeting: Monday, May 10, 2004, 7:00 p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
March 8, 2004
Present: Chairman Sheila Anson, C. J. Kersten, Joe Fredlund, Lisa Easter, Holly Haas, Tim Cook, Mary Anne Greene, Secretary.Visitors: Wayne Johnson, Stark Weiner - Washington Volunteer Fire Department
Sheila called the meeting to order at 7:03p.m. and welcomed the Fire Department representatives.
Minutes: Motion: To approve the minutes of the February 9, 2004 meeting of the Parks and Recreation Commission as presented. By Holly Haas, seconded by Tim Cook and unanimously approved.
I. Visitors: Wayne Johnson and Stark Weiner of the Fire Department came to this evening's meeting to discuss the Department's annual carnival which will be held on June 24th through the 26th, 2004 with set up beginning on June 20th. The purpose of their coming was to make certain there would be no conflicts with Parks and Rec programs that may be going on at the same time in the Pavilion area. ACE Baseball will be occurring that week (daytime) but as they only use the Pavilion for lunch and to occasionally get out of the sun it was felt there would be no conflict. The Commission recommended that the Fire Department contact Dave Werkhoven and let him know the dates as well. Legion baseball may have some games scheduled and it was recommended Vince Belanger be contacted about this. The Fire Department also mentioned their willingness to repair any damage that may be done to the fields and surrounding areas.
II. OLD BUSINESS:
A. Budget: Sheila reported that several members of the Commission and Lisa met with the Selectmen to go over their request for next fiscal year and to answer any questions they may have. The Commission will be speaking with Courtney Dohman, Summer Recreation Director, regarding the ratio of counselors to campers and Lisa has mentioned to Hank Vallely, Boat Ramp Director, the possibility of his going on salary as opposed to being paid by the hour. Motion: The Commission supports its proposed budget and is hopeful it will be accepted by the Selectmen and the Board of Finance. By Holly Haas, seconded by Tim Cook and unanimously approved.
B. Beach and Boat Launch: No report as Ray Reich was not present this evening.
C. River walk Pavilion Project: Sheila, Joe, Tim and any other interested Commissioners will meet with Susie Payne and Linc Cornell the end of this month to discuss another fund raising letter. Sheila has also been notified that they will need to go to Planning in addition to Zoning after gaining Inland Wetlands approval. Tim Cook has spoken to Frank Dolen, a local contractor, re: doing the specs for the project and the necessary coordinating with engineers. This would need to be done before going out to bid. Motion: The Parks and Recreation Commission will hire Frank Dolen to do the specs, coordinate with engineers, the architect (Reese Owens), etc. at a price not to exceed $5000.00 dollars. By Tim Cook, seconded by C. J. Kersten and unanimously approved.
There was further discussion regarding the timing of this project. It was unanimously decided to think more realistically of a fall start date because of the necessity of getting permits, specs drawn up, the Carnival in June and the 225th Town Anniversary in August.
D. Basketball/SBA: Joe Fredlund reported the program is winding down. The spaghetti dinner at the Legion Hall raised $1300.00 for the program and they are in good financial shape. Sheila asked that the minutes reflect gratitude to the Legion for all they do to support the local organizations, sports teams, etc. Motion: To donate $225.00 to American Legion Gage Zumpf #87 for the purchase of flags. By Holly Haas, seconded by Tim Cook and unanimously approved.
E. Little League: Tim Cook reported that three registrations have been held. Cheryl Ayer has the figures. Late registrations can still occur however there may be a penalty fee. Several League meetings have been held and the start of the season is scheduled for April 26th with a "Jamboree" on April 24th. Cheryl will be "retiring" after this season and Adrienne Guliano will be Tim's new assistant. Sheila asked that the minutes reflect the Commission's gratitude to Cheryl for the many years she has given the Little League Program. Tim also asked Lisa to schedule a blood borne pathogen class for the coaches - this will be done at a coaches meeting.
F. 225th Anniversary Celebration: Sheila reported on the meeting she just attended. Bill Fairbairn has asked the Parks and Rec Commission to help organize games, etc. at the picnic which will be after the parade on August 28th. Lisa has received a referral from the school's PTO about Mr. Michel James idea to make a model of the Depot - getting students involved, etc. It was recommended this get passed on to Bill Fairbairn and Helga Hershey, chairmen for the celebration. Parks and Rec is still interested in the possibility of obtaining a George Washington costume.
G. Fourth of July Fireworks: No Report as Ray Reich was not at this meeting. Sheila did report that the logo for the 225th Celebration may be used for the t-shirts this year.
H. Town Garage Property: Tim Cook has spoken with Mike Alex re: doing a survey of this property and will be done after the River walk work is done.
III. COORDINATOR'S REPORT: Lisa Easter reported that the After School Arts and Crafts program is doing very well - 11 children for the March program. Adult Tai Chi is almost finished and De Calvey would like to continue with the program. Kim O'Reilly has 5 children signed up for knitting classes and adult classes will be held Friday evenings beginning on April 2nd. Lisa has received an inquiry from Donna Wright re: conducting a Mexican bark painting class. She will be invited to the next meeting of the Commission to discuss. The Bowling Alleys continue to be very popular. The pool table cover has been repaired. Motion: No one under the age of 16 will be allowed to use the Bowling Alley and/or pool table area without adult supervision. By Joe Fredlund, seconded by C. J. Kersten and unanimously approved.
Spring Swim will begin the end of April and Family Swim will be Friday and Monday evenings for 1 1/2 hours following the last lesson. Lisa announced the summer 2004 schedule. There was discussion about Lisa changing her hours from Monday, Tuesday, and Wednesday 9:00 - 12:00 to Monday 9:00-12:00 and Wednesday 9:00-3:00. As there was no objection, this will start on April 1st.
III. NEW BUSINESS:
A. Temporary Skating Rink: Michelle and Michael Gorra have approached the Commission re: installing a temporary skating rink in the Pavilion area. They are willing to oversee it if Parks and Rec purchases the rink (possibly $50-$100). The Town of Roxbury has one of these and we will get more information from them. The Commission will also speak with the Fire Department as they used to do a similar project several years ago.
B. Bus Trips: Lisa asked the Commission for their input on going to a Yankees game even if we cannot get tickets for Yankees vs. Red Sox. It was decided to still do this- will pick a team that would be of interest to those who usually go. She also asked about doing another Broadway Show trip. It was decided to have Lisa use her knowledge of what show and when would be best.
C. Skateboarding: Tim mentioned seeing skateboarders on the steps of the gym of the Washington Primary School. As it appeared dangerous and they were not students from Washington, it was recommended this be mentioned to the police.
D. Field Upkeep: Tim will be working with a group of volunteers to paint the dugouts. Also dust and clay need to be put in. There is also quite a bit of work that needs to be done on the fields before the season starts. Mr. Osborne will not be returning from Florida until the end of April. Motion: To hire someone temporarily to work on the fields (9 hours a week @ $10.00/hour) to be paid out of the Parks and Rec account. By Holly Haas, seconded by Tim Cook and unanimously approved. Lisa will handle "advertising" and Tim will coordinate the work that needs to be done.
IV. CHAIRMAN'S REPORT: Sheila wished a happy and healthy recovery to Linnea Quist who will be undergoing surgery this Thursday.
Adjournment: There being no further business, the meeting was adjourned at 8:32p.m.
Next Meeting: April 12, 2004, 7:00p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
February 9, 2004
Chairman Sheila Anson called the meeting to order at 7:05p.m.Present: Sheila Anson, Lisa Easter, Holly Haas, Ray Reich, Joan Gauthey, Lou Magnoli, Tim Cook (later in meeting), Mary Anne Greene (secretary) and Kathy Gollow (Selectmen's Assistant).
Minutes: To accept the minutes of the January 12, 2004 meeting as presented by Holly Haas, seconded by Lou Magnoli and unanimously approved.
Sheila Anson began the meeting explaining that Kathy Gollow was present to discuss the Parks and Recreation proposed budget for 2004-2005 and asked that the minutes reflect congratulations to Kathy and her family on the birth of Charles Brian Coffey.
I. OLD BUSINESS:
a. Budget: Parks and Rec have submitted a proposed budget request to the Selectmen for consideration for 2004-2005. Kathy Gollow was present this evening to discuss the budget and to go over any questions the Selectmen had. Broken down the areas of discussion are as follows: Salaries: The Summer Recreation Program salary line indicates a large number of counselors. Lisa Easter explained there are 3 directors (the program director, pre-k director and arts and crafts director); 15 counselors and 7 CITs. Last year's enrollment was approximately 60 children (3 to 1 ratio). The commission was asked to review with Courtney Dohman (Director) if this number of counselors was necessary. Groundskeeper: More hours have been requested. The commissioners feel this is required - especially in the spring - when the hours are needed to get the fields and walking path ready for the season. Boat ramp attendant: This item went slightly over budget mostly due to the fact that Hank Vallely put in more hours than budgeted for to accommodate residents to get their boats off the lake in the fall. The possibility of putting Hank on salary as opposed to paying him by the hour was discussed and asking him to be firm with a deadline when boats need to be off the lake. Programs: Holiday in the Depot and Youth Baseball went slightly over budget last year. Suggestion made to remind coaches to use purchase orders and to turn in equipment at the end of the season to avoid purchasing unnecessary equipment. Bus Trips: "Start up" money requested in this line. Lisa explained that monies are needed to purchase tickets and reserve busses prior to people signing up and paying. As there is money left in the recreation checking account in this area, it was suggested that perhaps this could be used for "start up" and then if this gets low next year because of poor sign ups etc., it could be requested again in the Town budget. ASAP: The Town of Washington has given $5000 annually to this program as does Roxbury and Bridgewater. Will most likely do again. The Rec Commission does not feel this should be in their budget - should be the Town's. Kathy explained that the Selectmen also feel that it may be time to ask JoAnne Torti (ASAP Director) to either hire someone else to do the bookkeeping (Mary Anne Greene currently does this and is taking time away from her Selectmen duties) and/or to suggest it is time for the program to be on it's own. (This subject will be discussed further in these minutes.) 225th Celebration: Lisa and Sheila explained this item was included in the budget for Parks and Rec's participation in the celebration -not as general funding for the celebration. Parks and Maintenance: Lisa explained that the mowing figure is higher as previous year's bills were not received regularly and a true cost was not clear. It now is. Joe Fredlund offered to break down for the Selectmen what the $5700 will cover for the River Walk Pavilion. Under Bowling Alley it was thought to take carpet cleaning out of Recreation budget and keep in waxing of lanes as there is money in Rec. checking that has been collected from rental fees. Beach: The number of bathing suits was questioned - do the substitutes need two? (This will be reviewed). There is now a block on the beach phone so that long distance calls cannot be made. Water sample fees will be taken out or Rec budget as they are done by the Health Department. Office: This figure looks good - perhaps part of the phone bill could be charged to "Elections" as they share the office on Tuesdays.
b. Beach and Boat Launch: Ray Reich reported that things are moving along on this subject. First Selectman, Dick Sears, and Andrew Roraback have been working together on a new Memorandum of Understanding with the State DEP. If the DEP should agree to the terms in the Memo, it will then be brought back to the Parks and Recreation Commission for its input, comments, and recommendations. If they recommend the Board of Selectmen sign the Agreement, it would be brought to a Town Meeting. The Selectmen of Kent and Warren will also be required to sign.
c. River Walk Pavilion: Lisa reported for Tim Cook. The project was not on the January agenda for Zoning as there was a question re: Inland Wetlands involvement. This has been straightened out and Tim will go to the February meeting. There was discussion of doing a follow up fund raising letter or card - "We're almost there..." idea. Sheila and Joe will get together with Linc Cornell on this as he has offered his assistance with fundraising.
d. Basketball/Shepaug Baseball Association: Joe reported all going well - games, fundraisers, etc. Lisa reminded that coaches should all take the blood borne pathogen course to be certified.
e. Washington's 225th Anniversary: Sheila reported she had attended a planning meeting this evening before this meeting and events and activities are being formulated. The parade scheduled for August will be separate from the Firemen's parade in June. (Reminder: to invite the Fire Department to next meeting - concerns about Pavilion construction, which areas will be used for carnival, etc.)
f. 4th of July Fireworks: Ray Reich reported plans are in motion. The 4th falls on a Sunday this year. Rain date will be the 5th. Fireworks cost remains the same at $25,000. 1300 tickets will be sold at $15 each. Road race will be held the morning of the 4th as always. There was discussion as to whether Wendell Minor's design for the 225th Anniversary could also be used for this years t-shirts and tote bags.
g. Town Garage Property: Tim Cook has spoken to Mike Alex who said he would do a survey of the area if one has not already been done.
h. ASAP: There was discussion as to whether the Commission felt it was time to notify JoAnne Torti that it would no longer be the fiduciary for this program. The Parks and Rec minutes of 3/10/03 indicate that JoAnne felt the program needed 5 years to be able to become self sufficient. It is now five years. Motion: Following discussion and review of the minutes of the Parks and Recreation meeting of 3/10/03, the Commission will notify JoAnne Torti, Director of ASAP, it will no longer be the fiduciary of said program by Joan Gauthey, seconded by Tim Cook, and approved by all present except Ray Reich who abstained as he felt he had a conflict of interest. Sheila will write the letter to JoAnne and asked that the minutes reflect congratulations to JoAnne and the ASAP and that the Commission will recommend the Town continue its support of the program.
II. COORDINATOR'S REPORT:
a. Knitting Classes: Lisa reported that Kim O'Reilly would like to give Knitting Classes both in the Washington Primary School and to adults. The costs would be $42/6 classes at WPS and $63/6 classes for adults. Participants would supply their own yarn and needles. The suggestion was made to inquire if this was a fair price and if so the commissioners felt it was OK to do and asking for a report after the first session.
b. Tai-Chi: this has started and there are currently 3 students.
c. Spartan Hoop School: Daren Grabel has again agreed to do this.
d. Spring Swim: this will start in early April.
e. Little League: registration will be Saturday 2/14 at the Washington Primary School. Tim Cook is handling this.
f. After School Arts and Crafts: Kezia Hearn now has 10 students enrolled.
g. Blood borne Pathogen Class: this will be offered on 6/25 for lifeguards and counselors and anyone else interested in taking.
III. NEW BUSINESS:
None.
IV. CHAIRMAN'S REPORT:
Happy Birthday to Lisa and wishes for a good vacation for her as well! Due to the length of the meeting and there being no further business, Sheila called for Adjournment at 9:05p.m.
NEXT MEETING: March 8, 2004; 7:00 p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
January 12, 2004
Chairman Sheila Anson called the meeting to order at 7:05p.m. noting there was a quorum present and Ray Reich, Lou Magnoli and Tim Cook have been sworn in to their re-appointed positions.Present: Sheila Anson, C. J. Kersten, Lisa Easter, Joan Gauthey, Holly Haas, Joe Fredlund, Lou Magnoli, Ray Reich, Tim Cook, Mary Anne Greene (secretary) and Dick Sears (First Selectman).
Minutes: Motion: To accept the minutes of the December 8, 2003 meeting as presented by Lou Magnoli, seconded by Joan Gauthey and unanimously approved.
I. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that First Selectman Dick Sears, Nick Solley, and Doug Hamilton have recently met and the Lake Waramaug Association has hired an architect and engineer to study the boat launch and beach area. David Leff of the DOT has written a letter requesting additional information on expanding the hours of the boat launch and a sketch of what we want to do. Ray reported that the Board of Selectmen has expressed their desire to complete negotiations with the State and to possibly construct a new facility. Ray will meet with the Selectmen to discuss the response to David Leff's letter which was sent to Senator Andrew Roraback. Sheila Anson reported she will be contacting Jessica Giordano to inquire if she wishes to continue as Beach Director. If not, it is possible that Jeff (her assistant for past several years) may be willing to step up.
b. Riverwalk/Pavilion Project: Sheila Anson reported that she will be attending the Village Improvement Society's meeting this week to request funds. Tim Cook and C.J. Kersten and Ray Reich will also attend. Dick Sears suggested that the Commission also contact the Watts Fund (c/o First Congregational Church) to request a donation. Other contacts have also been suggested that the Commission will follow up on. Tim Cook reported he has met with Janet Hill and all necessary Land Use applications have been completed. He will be attending the January Zoning meeting and hopefully by February or March all approvals will be in order. Letters need to be sent to all adjoining property owners. (Lisa will take care of these.) Discussion followed on hiring a clerk of the works (Frank Dolen and Ray Underwood were suggested for this position). It was also suggested to hire as many local contractors for this project as possible. A Building Committee will be formed consisting of Tim Cook and C. J. Kersten who will also speak with the Town's Building and Property Commission.
c. Parent Council/Shepaug Youth Association: No report.
d. Basketball/Shepaug Basketball Association: Joe Fredlund reported all is going well. Grades 5-8 (SBA) have started as well as the programs under the Rec. Department. It was noted that Shepaug High School teams are doing very well this year and it is felt this is due to the fact that many of the players started in the Rec program as young children - thanks to Joe Fredlund and Chris Childs! The Shepaug Basketball Association meets regularly and is running well.
e. 225th Anniversary of the Town: Sheila Anson reported that the committee formed for this celebration has been formed and met twice. At present the major activities include a parade/picnic the end of August; a Talent Show in the fall and a New Year's Eve Dance. Dick Sears asked the commission to keep the celebration in mind throughout the year as our programs and events are scheduled and planned. The Commission is looking into obtaining a George Washington costume.
f. After School Arts Program: The benefit performance of Pilobolus this past weekend was a huge success - sold out. As the program has grown over the years and it's success has been noted, the commissioners discussed notifying JoAnne Torti (ASAP Director) that Washington's Park and Recreation Commission may terminate it's position as fiduciary for the program - feeling they are able to succeed on their own at this point.
g. Town Garage Property: A study of the old Town Garage Property will be conducted (separate from the recently completed Plan of Development). Dick Sears encouraged the Commission to think and discuss their ideas for the best use of that area and let them be known to the Board of Selectmen. Private groups have also expressed interest in this area.
II. COORDINATOR'S REPORT:
a. After School Arts and Crafts: Kezia Hearn's last class was very successful with 10 participants. She will be doing a Valentine's Class starting February 5th.
b. Tai Chi: DeeCalvy will begin a class for adults on January 28th.
c. After School Ski: Lisa Easter reported that no one has been found to coordinate this program this winter. She is suggesting we do one trip to Mohawk a month with hopes of keeping the program alive and encouraging a parent to take it over.
d. Yankees/Red Sox tickets: Lisa reported she is not able to get group tickets for a Yankees/Red Sox game this year but can get them for Yankees vs. another team.
e. Golf and Gamble: This would be a new "trip" to one of CT's casinos. Joe Fredlund offered to speak with Fran Gollow.
f. Family Skate: This was held a couple of weeks ago at the Gunnery rink - reports of a good turnout. Lisa will write a note of thanks to Headmaster Susan Graham.
g. Holiday in the Depot: Lisa reported another successful year with this popular event. Businesses were pleased with the turnout, etc. It was decided that in planning for next year a "work crew" should be designated to stay after to help the Town's custodian, John Gueniat, and Lisa Easter and her family with clean up. Thanks to them for all they did!
III. NEW BUSINESS:
a. Easter Egg Hunt: Lisa asked the Commission for their feeling on reinstituting this event. The last time it was held it was done on the same day as a fundraising breakfast at Legion Hall. The two events worked well together. It was decided to look into this further and to also contact the Devereux Glenhome School as they also hold a Hunt.
b. "Coupon Night": Lisa mentioned contacting someone she knows who saves a great deal of money by clipping coupons, applying for rebates, etc. and asking if she would do a "presentation".
c. Little League: Tim Cook reported that the winter meeting will take place soon to plan for the start of the season in the spring. A new backstop is needed for the Ted Alex Field and it was recommended that the commission meet with the Board of Finance as well as Region #12 regarding funding for this. Budget planning season for the Town is beginning.
IV. CHAIRMAN'S REPORT:
Sheila Anson expressed the Commission's sympathy to the family and friends of Jean Averill who recently passed away. Jean was a great supporter of the Town and of the Parks and Rec programs. Also condolences to the family of "Washington Pizza Nick", Mo Van Moffaert's father, and Louis Forese. Sheila also asked that the minutes reflect thanks to the Washington Volunteer Fire Department who did an excellent job this past weekend saving the Fuchs home on Turner Road. Congratulations to Tim Cook who has been a member of the Parks and Recreation Commission for 25 years!!
Officer Election: Motion: To re-elect Sheila Anson, Chairman, Tim Cook and Joe Fredlund, Vice-Chairmen and C.J. Kersten, Treasurer by Holly Haas, seconded by Lou Magnoli and unanimously approved.
Adjournment: There being no further business, the meeting was adjourned at 8:35p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
Meetings in 2003