The Town of Washington, Connecticut
Minutes: Parks & Recreation Commission, 2003
|
www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Parks & Recreation Commission, 2003 |
|
Disclaimer: While we have attempted to reproduce them accurately, the electronic documents you see here are not the official public documents. Official copies may be obtained on paper from theTown Clerk . Also note that minutes of recent meetings are often not yet approved by the Commission, and are subject to correction.
Jump down to: General information about the Parks & Recreation Commission
December 8 •November 3 •October 6 •September 8 •August 11 •July 14 •June 17 •May 12 •April 8 •March 10 •February 24 •January 13
December 8, 2003
Present: Sheila Anson, Tim Cook, Lisa Easter, Joe Fredlund, Joan Gauthey, Holly Haas, Lou Magnoli, Ray Reich
Guests: Dick Sears, Diane Schrier, Mari Acton, Dee CalvyWashington Business Association: Diane Schrier and Mari Acton purchased a banner with the Washington Business Association imprint. They had hoped to hang it on the Town Hall for the night of Holiday in the Depot. After discussion it was decided to hang it inside the Town Hall with a display of stockings they also purchased for the children to take to the various businesses to fill their stockings with a small gift.
Dee Calvy: Dee proposed two classes she wanted to offer:
Tai Chi-6 weeks on Wednesday evenings at 7:15 (after kickboxing) apprx. $50.00 Minimum of three participants and max 10. Tai Chi is an ancient form of martial arts slow form followed by tea.
Adult Art-6 weeks evening TBA, apprx. $50.00 -self discovery and journaling
Joe made the motion to give Dee permission to begin both programs in January contingent on references Lisa is to check, and the understanding that 5% of income goes to W P&R. Tim second, passed unanimously.
Tim made a motion to accept the minutes of November 3, 2003 with the spelling correction of Christina Wells, Lou second, so carried.
OLD BUSINESS:
Beach and Boat Launch: A memo of understanding has been presented to the DEP by Mike Chaticci, Hartford attorney. DEP will review and then come back to W P&R. It is the same document with some minor changes. A walk through is scheduled at the beach site before Christmas with Roger, Dick, Ray, and Nick. Hank's report for the boat launch attached. We have not received a report from the beach director regarding the 2003 season so, as noted in their contract, the last paycheck has been withheld until we receive the report.
River Walk Pavilion Project: 227 donors total of $27,200 to date, $58,000 goal. Thanks to Lisa and Ken Johnson for the design of the thank you notes, and to Sheila who has been signing them all. P&R commission members will be writing personal notes on them. Next Step to Fundraising: Go to individuals for large contributions, civic organizations and businesses. A presentation will be made to the Washington Lions. Tim will begin getting permits this next week so the project can begin as scheduled in the spring.
Parent Council: Joe feels he has not been much of a contributor due to conflicts in meeting schedules. It was decided that the committee is large and competent and if the Council needs assistance from W P&R we can help out in that way.
Shepaug Basketball Association: Tim moved that we accept the Shepaug Basketball Association as it's own entity under the auspices of the Washington Parks and Recreation, Roxbury Parks and Recreation and Bridgewater Parks and Recreation. They have their own by-laws. They have a checking account which will be audited. Board members will be approved by each Park and Rec. Joan seconded the motion, motion approved. Thanks to Joe for his organization and for keeping expenses low, and also to the school system which has been most cooperative with scheduling and custodians.
Dick Ayer Field Backstop: The bid Tim had received a few years ago was $5,700; the work was actually done for $5,300. Tim will write a thank you note to the highway department. Additional work was done on fencing as needed; Tim has taken money out of pocket. A reminder was issued that all work orders and purchase need to go through Lisa for approval. A couple of notes on grounds, backstop will be filled in with dirt the ground is uneven and there is a gap below the backstop. The drainage issue near the gate will be addressed when the bathroom project begins. The gate entry will be repaired. The sprinkler system was winterized. The tennis nets were taken down after Thanksgiving weekend.
Holiday in the Depot: Friday, December 12, 2003 at 6:00p.m. sponsored by Washington Parks and Rec and the Washington Business Association. Santa suit at drycleaner. Polaroid's are being donated by Washington Pharmacy and photographer Cyndy Brissett is volunteering her services. Tree Lighting -Shepaug Boys Cross Country Team -Music David Yaunsem-Shepaug Choir Singing (Ray to lend Lisa a halogen light), John raffle gifts (donated by Ericson Agency as well as Santa)-Ernie and Cindy Finch's sleigh on display-Library, Girl Scouts, Boy Scouts, 5th grade class, Washington Business Association all taking place in and around town hall.
Purchase of Windshield and Top for Gator: Motion to table - Lisa will ask Gary and CJ about the installation of the windshield and then possibly get the top next year. The shipping, pick up-drop off cost, and installation cost added to the price of the materials could be as high as $1,132 in conflict with the approved amount of $441.10 last meeting.
($668.00 cozy cab, $100-200 freight, $195 installation, $69 pick up-drop off)
Coordinators Report: Art classes were held with Kezia Hearn she had the minimum of 6 children. Basketball registrations taking place, donations for pavilion project collected, thank up notes designed. Computer problems-Bill Chin taking to Toshiba, everything backed up on disk and memory strip. $440 taken in from bowling alleys, decided to put money back in to maintenance of the alleys, i.e. Stripping and waxing-Lisa to call Bill Deering. Danbury Alleys may have pins to donate-Lisa will stay in touch with them to come visit. Also need new rack for pool table.
NEW BUSINESS:
Hunter's Safety Course: Pete Marcucio, a Washington resident and state trooper, is offering a hunter safety course in cooperation with the Rod and Gun Club. Apprx. $5.00 for an 8 hr. class. After discussion it was noted that he just needs approval from the selectman's office for a location in the town hall to hold the class.
2004 Calendar: submitted to the selectman's office. Tim made the motion to accept the proposed calendar Ray second, unanimously approved. It was decided a postcard will be sent to the commission members as a reminder for any changes (i.e., date or time of the meeting). Lou Magnoli, Tim Cook and Ray Reich are up for reappointment for a 3 year term. Note: Tim has served 25 years on the Parks and Recreation Commission-Congratulations!
Washington's 225 Anniversary Celebration: Dick Sears noted there is a lot of excitement about a celebration for 225 years. Would like to appoint a committee of volunteers to coordinate events, exhibits, contests, parades, etc., and they would come up with programming and cost schedules. It was suggested that we put money in our next years budget (July) for an event, possibly an outdoor family concert. Other suggestions were a Taste of Washington and/or a block party.
Joan made a suggestion that a celebration of appreciation be held in honor of Dennis Hussey who has generously served the Town of Washington for so many years. A date around St. Patrick's Day was mentioned. Lou to check and find out the dates that Dennis will be Florida. Paul Martin has improved miraculously and might be coming home soon. Congratulations to Grandpa Ray and Grandma Sue Reich who have welcomed with Megan and Steve a baby boy, Owen Reich George-9lbs 6oz! Sheila met with Dan Leab and the superintendent and noted our appreciation of cooperation between the town and the school. George Murphy died December 2, he was 97. He will be remembered for all of his civic service and contributions in so many ways to the Town of Washington. Our thoughts are with Kathy Gollow and her family on the death of her mother.
Meeting Adjourned at 8:52 p.m.
NEXT MEETING JANUARY 12, 2004 at 7:00 p.m.
Respectfully Submitted,
Holly Haas
Secretary pro tem
November 3, 2003
Present: Sheila Anson, Joe Fredlund, Ray Reich, C. J. Kersten, Tim Cook, Lou Magnoli, Lisa Easter, Mary Anne Greene-Secretary.
Minutes: Motion: To accept the minutes of the September 8, 2003 meeting as presented by Ray Reich, seconded by C. J. Kersten and unanimously approved.
Motion: To let the minutes reflect there was a consensus to accept the "notes" (there was not a quorum present) of the October 6, 2003 meeting as presented by Ray Reich, seconded by Joe Fredlund and unanimously approved.
I. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that meetings have continued with the State Department of Environmental Protection, Attorney Mike Chichetti (representing the Lake Waramaug Association) the selectmen from the towns of Washington, Warren and Kent. A Memorandum of Understanding has been drafted. Ray explained there was still a way to go on the boat launch issue - explaining that even if M of U is signed, plans still need to go Inland Wetlands, reviewed by the Crops of Engineers, etc. It was suggested that two of the P&R commissioners meet with Elaine, Ray and Town attorney David Miles to discuss further.
b. Riverwalk/Pavilion Project: Sheila and Lisa Easter reported there has been a great response to the fundraising letter sent to the townspeople with a great cross section of residents already donating. At present $18,645 has been received. It was decided that Sheila and Joe Fredlund and Tim Cook would again meet with Linc Cornell who has been very helpful with fundraising efforts to give him an update. The Commissioners agreed to send thank you notes to everyone who donates - it will be in a card format with the "outhouse" logo on it. Tim Cook has started the paperwork for the necessary permit applications. The Building & Property Commission will be contacted to get their input re: a clerk of the works, help with the bidding process, etc.
c. Parent Council/Youth Association: Nothing to report.
d. Town Garage Property/Plan of Development: Nothing to report.
e. Basketball/SBA: Joe Fredlund reported that the tryout for 7th and 8th grade boys and girls are underway. The "Shepaug Basketball Association" is working well. By-laws are completed and a copy will be given to Parks and Recreation Commissions of each of the three towns in the region.
f. Dick Ayer Field Backstop: Motion: To spend $5382 from the Recreation Commissions Field Upkeep and Little League accounts to replace the backstop at the Dick Ayer Field by Joe Fredlund, seconded by C. J. Kersten and unanimously approved. Let the minutes reflect that the expenditure of these monies had been discussed at earlier meetings however the actual motion and vote had not been recorded. Joe reported that work is progressing very nicely on this project and noted the Town Highway crew was extremely helpful in taking down the old backstop and poles. Tim Cook will take care of a "thank you" for the highway department.
g. Holiday in the Depot: Lisa Easter reported all is going along smoothly for this event. Santa needs to be contacted and she will take care of this. It was decided to ask the Shepaug Boys Cross Country team to light the tree this year as they recently won the State Championship. Sheila will contact their coach - Tom Scorola.
h. Purchase of windshield and top for gator: Lisa Easter reported she has received a quote of $441.10 for the windshield and top. Motion: To approve the expenditure of $441.10 (plus installation and shipping if applicable) to purchase the windshield and top for the gator from West End Power Equipment by Tim Cook, seconded by C. J. Kersten and unanimously approved.
II. COORDINATORS REPORT: Lisa Easter reported that Kezia Hearn's After School Arts and Crafts class had a very good response - the participants were making Native American shields. She is beginning plans for next month's class. Swim classes for the fall are winding down. Basketball sign up sheets for the lower grades will be going out the end of this week. Lisa and Sheila asked that the minutes reflect the commission's gratitude to Maureen VanMoffaert for the fantastic job she continues to do with the swim classes - they are always very popular and successful. A "thank you" was discussed for "Mo" as was one for Tara Cherniske who retired as the Commission's secretary. Motion: To give both Mo and Tara a gift certificate ($100 each) to G.W. Tavern to show the Commission's appreciation and gratitude for "jobs well done" by Sheila Anson, seconded by Joe Fredlund and unanimously approved. The 4th of July road race trophies will also be engraved with the winner's names.
III. NEW BUSINESS:
a. Open Skate at the Gunnery: Lisa reported that Open Skates are scheduled for November 22 and December 27 at the Gunnery rink from 3:00p.m.-5:00p.m.
b. Trip to Canada: Reggie Breeckner has sent information to the Commission re: a trip to Canada over the April school break. This would be for all ages (families) and will only happen if there are enough sign ups. As it is not a school sponsored trip, Reggie is asking for the "support" of the Parks and Recreation Commissions of the three towns in the Region. She is not requesting any money from the commission. The support of the commission would be for advertising, etc. Motion: As the Commission agreed to do this last year, it would again approve to "support" the trip after checking with the town's attorney, David Miles, re: our liability, if he found no reason not to by Tim Cook, seconded by C. J. Kersten and unanimously approved.
c. Ti-Chi: At the suggestion of Papa Joe Martin, a young woman has inquired about giving lessons to children. It was decided to invite her to the commission's next meeting for her to present her ideas.
d. Ball Field Fences: Tim Cook reported he had met with Don Banks re: replacing the gate in front of the pavilion - it would be a 12 foot wooden gate and would cost approximately $700. Motion: To approve the expenditure of approximately $700 (not to exceed $800) to Banks Fence Company to replace the gate at the pavilion by Joe Fredlund, seconded by Lou Magnoli and unanimously approved. Tim also reported on the fence at the Joe Martin Field which needs to be repaired by the dug out and also the fencing on Field #3 needs replacing. It was decided to have Tim get a price on these repairs and/or replacements before a decision on the expenditure could be made. Tim also reported he is working on a fund raising effort for an indoor batting cage and other possible work on the fields. It was suggested he or someone on that committee approach Region #12 and explain that any additional monies could hopefully be put in their budget request as our Parks and Rec. Commission has incurred the expense of the Dick Ayer Backstop, etc.
e. Thank you Elaine Luckey: Ray Reich will write a thank you to Elaine Luckey (outgoing First Selectman) for the fine job she has done and for her support of the work of this commission.
IV. CHAIRMAN'S REPORT: Sheila reported on the reception for Steve Wright that was held in his honor as he stepped down as Chief of the Ambulance Association after many years of service. A recognition and "thank you" will be forthcoming from this commission in the form of a VIP pass to the fireworks. Congratulations to the Boys Cross Country team on winning the State Championship and to the Girl's team for doing as well as they did (placed 4th in the state) - and particularly Christina Welles who won the Class S championship! Congratulations to Gunnery faculty member Ed Small who finished in the top 4% of the NYC Marathon. Congratulations to the Field Hockey team who again won the Berkshire Championships and who will be starting the state games tomorrow.
Adjournment: There being no further business, the meeting was adjourned at 8:40p.m.
NEXT MEETING: December 8, 2003, 7:00p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
October 6, 2003
Chairman Sheila Anson called the meeting to order at 5:05p.m. noting there was not a quorum.Present: Sheila Anson, Joe Fredlund, Ray Reich, Lisa Easter, C.J. Kersten, Mary Anne Greene-secretary. Guests: JoAnne Torti, ASAP Director and Ingrid Manning, Waterbury Foundation.
I. Visitors: Ingrid Manning of the Waterbury Foundation and JoAnne Torti, Director of ASAP, presented a check from the Foundation in the amount of $5000.00 for the ASAP Community Project. Ms. Manning wanted to take the opportunity to express the Foundation's "Delight" with the program and the new component that is adding adults (Community Project). Ray Reich accepted the grant as the Parks and Recreation Commission's representative on the Advisory Board of ASAP.
II. OLD BUSINESS:
A. Beach and Boat Launch: Ray Reich reported he would be meeting October 7, 2003 with Elaine Luckey, First Selectman of Washington, Jack Travers, First Selectman of Warren, Hank Vallely, Boat Launch Director and possibly Lori Shiesel, First Selectman of Kent to discuss details of the boat launch, should the State and the Towns reach an agreement. These details included staffing, hours, fees, etc. Sheila Anson asked that the minutes reflect gratitude to Hank Vallely and Andy Hull of the Town Highway Department for manning the boat launch during Hurricane Isabel in order that boat owners could get there boats off the lake. She also thanked the Selectmen's office for the numerous calls it received on this subject. The boat launch will close the last weekend in October and notice has been sent to all the local papers.
B. Riverwalk Pavilion Project: Sheila reported the fundraising letters went out today. Thanks to the members of the commission and Lisa and volunteers Liddy Adams and Norma Anson for stuffing, counting, etc. Thanks you notes will be sent to donors. Parks and Rec representatives will be meeting with the Building and Properties Committee on October 16th.
C. Parent Council/Shepaug Youth Association: Joe Fredlund reported there has been a meeting. Peer Leadership of the High School has developed several "action plans" and may be asking the Parks and Rec Commissions of the three towns for assistance with their activities.
D. Town Garage Property: No report.
E. Baseball/Little League: No report.
F. Basketball: Joe Fredlund reported Basketball Committee has met - each Town has three representatives. The Shepaug Basketball Association will cover grades 5-8. They would like the Parks and Rec Commissions to approve any new members of the Association's committee. Washington's proposed members are Joe Fredlund, Tim Cook and Matt Perachi. As there was not a quorum at today's meeting, it was the consensus of those present to accept this membership. Joe will give copies of the by-laws to the Commission. Lisa Easter reported the school use forms are completed and reminded the commissioners that she needs to know dates they need the school facilities a couple of weeks ahead of time in order to get the paperwork completed.
G. Dick Ayer Field Backstop: The old backstop is being taken down. If the Town Highway crew is not able to take the poles down, Pete Williams will be contacted (CL&P) for assistance. The proposal from ATLAS has been returned to them along with a purchase order to do the work on the new backstop.
COORDINATOR'S REPORT:
Lisa Easter reported that Kezia Hearn's After School Arts and Crafts class was cancelled as there were not enough sign-ups. Re-thinking of the type of program offered will be done with Kezia and Linda Banks. Lisa will be on vacation all of next week.
NEW BUSINESS:
A. Steve Wright Reception: There will be a reception honoring Steve Wright on October 21, 2003 at the Depot Firehouse as he is stepping down as Chief of the Ambulance Association. Discussion of a "gift in appreciation" for all he has done for Parks and Rec.
B. Purchase of windshield and top for gator: Lisa reported she has requested estimates. Once these are received there will be a "call" to commissioners for approval.
CHAIRMAN'S REPORT:
Sheila asked the commissioners to start thinking about Holiday in the Depot. Lisa reported the glow in the dark necklaces have been ordered for Halloween and Holiday in the Depot. Horse and wagon are lined up. Will work on getting Santa signed up for the evening. Sheila asked that the minutes reflect the commissioner's thanks to Ray Reich for the post July 4th thank you get together.
Adjournment: There being no further business, the meeting was adjourned at 5:55p.m.
NEXT MEETING: November 3, 2003, 7:00p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
September 8, 2003
Chairman Sheila Anson called the meeting to order at 7:05 noting there was a quorum.Present: Sheila Anson, Lou Magnoli, C. J. Kersten, Lisa Easter, Holly Haas, Joan Gauthey, Ray Reich, Joe Fredlund, Tim Cook, Mary Anne Greene-Secretary. Guests: JoAnne Torti, Dick Sears.
Minutes: Motion: To accept the minutes of the July 14th meeting as presented by Holly Haas, seconded by Lou Magnoli and unanimously approved. Motion: As there was not a quorum at the August 11th meeting, to accept the "notes" as presented by C.J. Kersten, seconded by Joan Gauthey and unanimously approved.
Chairman Sheila Anson welcomed Dick Sears (Democratic candidate for First Selectmen) to the meeting. Mr. Sears wanted to say hello and congratulations to the commissioners for a job well done. He feels that the use of the Town's public spaces for people to have fun, socialize, etc. is very important and wanted the Commission to know he is very supportive of using the old Town Garage site as a Town Park, playing fields, etc. Sheila also mentioned the importance of making all candidates aware of plans at the Pavilion. Also congratulations to Tim Cook for playing in the Swanson-Horrigan softball tournament, to Ray Reich for being featured in the Gunnery Bulletin and to C. J. Kersten for his team winning the softball tournament.
I. Guest: Joanne Torti - report on ASAP: JoAnne presented the Commissioners with the ASAP booklet/schedule for this school year. Very pleased with the Community Project that has attracted participants of all ages including students and faculty from all schools in the Town. High School students helped write a grant to the Connecticut Commission of the Arts. The number of programs has increased as well as the participants. Artist's fees are down. A budget of the entire program was given to Lisa Easter and to Ray Reich (a member of the ASAP Advisory Board). Region 12 has given the program $3,500.00. JoAnne urged all members of the commission to attend the January 8th performance that will be a result of the Community Project with Pilobolus.
II. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that the Beach Season was a successful one with all going smoothly. The willow tree had to be taken down. Thanks to Hank Vallely - who continues to do a fine job as the Boat Launch Director - and his friend, for planting flowers in the barrels. Talks continue with the State DEP regarding the boat launch. Andy Roraback has been very supportive.
b. Comfort Station: Sheila Anson and Joe Fredlund have been working on the drafts of the fundraising letter. Hopefully will be done this week with Ken Johnson doing the printing. Commission will get together to work on the mailing. Sheila and Joe have had further meetings with Linc Cornell and Susie Payne regarding the fundraising effort. They also met with Gunnery Headmaster Susie Graham as Gunnery uses several of the Town's fields. Lou Magnoli stressed the importance of ALL the commissioners supporting this project. Sheila noted that minutes of an April 13, 1982 Town Meeting recorded then First Selectman John Marsh as saying "...the Pavilion will have portable "johns" but the hope is that eventually there will be toilets and running water."
c. Parent Council/Youth Association: Joe Fredlund reported there was no August meeting and the first meeting of the year is scheduled for next week.
d. Town Garage Property-Plan of Development: Joan Gauthey had no report on this.
e. Baseball/Little League: Tim Cook had no report on this. Lisa reported that Grass Roots had applied weed killer. Joe Fredlund voiced concern at the amount of weeds still in the playing fields. Lisa will contact Grass Roots.
f. Dick Ayer Field Backstop: Joe Fredlund has called Atlas and is waiting for a quote. Will have to go out to bid on this project. Tim Cook will talk with Don Banks of Banks Fencing to discuss repairs to gate, etc.
III. COORDINATORS'S REPORT: Lisa Easter reported Sunday's trip to Yankee Stadium (vs. Red Sox) was a huge success. Joint bus trip with Roxbury to see "Mamma Mia" is scheduled for October 15th with a cost of $75 pp. Lisa asked about sponsoring a bus trip to Madison Square Garden to see "A Christmas Carol". It was suggested to do a "survey" of interest. The trip to Radio City Music Hall to see the Christmas Show is scheduled every other year. All Summer Programs and camps were successful and reports and fees have been received from Ace Baseball, Dimensions Basketball and Spartan Hoop School. Fall swim lessons will begin on September 19th. Mo VanMoffaert continues to do a fantastic job with the swim program and Bob Futh trains all instructors in CPR at no cost. A "Resuci Annie" was purchased for Bob to express gratitude. Kezia Hearn will again direct the After School Arts and Crafts Program. School use forms have been completed and are on file for Adult Basketball and Youth Basketball programs.
IV. NEW BUSINESS:
a. Sidewalk Sale: The Washington Business Association will be holding their annual sale on Saturday, September 20, 2003 from 10:00-2:00. It was decided that Parks and Recreation could set up a booth for fundraising for Comfort Station and for announcing other programs.
IV. CHAIRMAN'S REPORT:
a. Sheila Anson asked the Commissioners to be thinking of a name for the park that includes Riverwalk. Perhaps do a questionnaire at Sidewalk Sale.
b. Sheila also asked the Commissioners to be thinking about a "Washington Squares" fundraiser (take off on Hollywood Squares) to be held as a community night some time in the winter.
Adjournment: There being no further business, the meeting was adjourned at 8:05p.m.
NEXT MEETING: October 6, 2003, 7:00 p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
August 11, 2003
Chairman Sheila Anson called the meeting to order at 7:03 p.m. noting there is not a quorum.Present: Sheila Anson, Ray Reich, Joe Fredlund, Lisa Easter, and Tim Cook arriving at 7:25 p.m..
I. OLD BUSINESS
a. Beach & Boat Launch: Ray Reich reported 2 beach closures at Lake Warmaug due to the rains we have had, elevating the bacteria count temporarily to an unsafe level. All else is well. Lisa added that Leah Smith will be acting as Beach Director with Courtney Dohman as lifeguard during the week the public schools reopen before Labor Day. Hank Vallely will be available to help out also. The regular staff will work the Labor Day Weekend, with Labor Day being the last day of this beach season.
b. Comfort Station: Sheila Anson reported that she and Joe are meeting further with Linc Cornell and Susie Payne, forming a "Pavilion Project Advisory Commission" and putting the finishing touches on a fund raising letter to be mailed out as soon as possible.
c. Parent Council/Youth Association: Joe Fredlund reports the Lake Compounce Trip was cancelled due to lack of interest. He did receive some calls after the registration deadline, but they were too late. Additionally, the upcoming Ravens Baseball game was cancelled for the same reasons. The trip for Skateboarding at Axis held on July 30th had enough interest, as does the very successful Ultimate Frisbee held every Wednesday at our fields next to the Pavilion.
d. Town Garage Property - Plan of Development: Tabled until September meeting.
e. Baseball/Little League: Tim Cook reported 21 games held in All Stars and the final games were postponed from last weekend to this weekend due to "liquid sunshine". Grass Roots is waiting on cooperation from the weather to apply the weed kill to the infields and clay areas of all the fields. Hannah Shalett, an outstanding Shepaug Softball Alumni, has expressed interest in being an umpire for our girl's softball program late next spring/summer.
f. Coordinator's Report: Lisa Easter reports Summer Rec Camp ran smoothly. Reports from the Camp Director, Pre K/K Director and Arts & Crafts Director are on file. Soccer Camp is being held today through Friday, with a total enrollment of 60 children. The Mohegan Sun Basketball bus trip did not happen due to lack of interest. The bus was cancelled saving money, and the monies paid by individuals were refunded. The Yankees bus trip is almost full. Two more trips for fall were discussed, an October 22 matinee to see "Mama Mia" on Broadway and a bus trip to see "A Christmas Carol" at Madison Square Garden in November/December. One or both trips would be shared with Roxbury Recreation.
IV. NEW BUSINESS:
a. Backstop: Tim Cook will be getting prices to replace the backstop at Dick Ayer Field. Tim will report back at next month's meeting.
V. CHAIRMAN'S REPORT
When making up the schedule for 2004, the Commission should consider not scheduling a meeting in August; a special meeting could be called if there is business that needs to be discussed. Instead, a tour of the beach/boat ramp or a ride on the police boat may be more appropriate as we wind down our summer programs.
A note of appreciation to all of our program directors and summer staff for their efforts on our behalf to offer a variety of activities to the residents and friends of the Town of Washington. Thanks also to Commission members and staff (Lisa and Mary Anne!) and our volunteers for all your contributions.
Congratulations to Meredith Stuart for competing in the Junior Olympics (field hockey) last month in Michigan and to all the athletes, artists, campers, etc., whose achievements this summer we may not know about but may have resulted from participation in some of our programs. Even if they didn't participate in our programs but earned some special recognition, CONGRATULATIONS!
Adjournment: There being no further business, the meeting was adjourned at 7:40 p.m.
NEXT MEETING: September 8th , 2003 at 7:00 p.m.
Respectfully submitted,
Lisa A. Easter
Coordinator
July 14, 2003
Chairman Sheila Anson called the meeting to order at 7:02p.m.Present: Sheila Anson, Joe Fredlund, Lisa Easter, Lou Magnoli, C. J. Kersten, Ray Reich, Holly Haas, Joan Gauthey, Mary Anne Greene, Secretary. Guests: Diana Wright, Hank Vallely.
Minutes: Motion: To accept the minutes of the May 12th meeting as presented by Joan Gauthey, seconded by Holly Haas and unanimously approved. Motion: To accept the minutes of the June 17th meeting as presented by Ray Reich, seconded by C.J. Kersten and unanimously approved.
I. GUESTS: Diana Wright: Diana presented a request from the Shepaug Soccer Club to use the soccer field at the Washington Primary School for the Fall 2003 soccer season. The schedule for playing is worked out with the Gunnery who also uses the field. This has been the arrangement for the past several years and seems to work out fine. Parks and Rec. will get back to Diana with their approval. Diana also mentioned that the Soccer Club would be willing to speak to the appropriate commission(s) regarding the use of the old town garage property and the possibility of the town using it for more playing fields. She would be willing to get numbers of players, etc. together.
Hank Vallely: Hank wanted to make the Commission and the Selectmen aware of the fact that quite a few people use the beach after hours and more than half of these people are not residents of Washington and/or do not have beach passes. He raised the question of the Town's liability and his own. The Commission requested the minutes reflect the fact that Hank is not responsible. Discussion as to the Town's liability if the main entrance is locked and people still enter from another area. It does not seem to be a problem after dark. It was decided that Parks and Rec. should write a memo to the Selectmen expressing the concerns and cc: this to David Miles, Town Attorney. Also the minutes should reflect gratitude to Hank for planting flowers in the barrels.
II. OLD BUSINESS:
A. Beach and Boat Launch: See above notes re: Hank's concerns. Ray Reich reported that the Boat Launch discussions with the State are still under way. Ray also reported that he is very comfortable with the input and assistance that the Lake Waramaug Association has provided throughout these negotiations. The "final" agreement will need to be approved and signed by the Town.
B. Fourth of July: Ray Reich provided the Commissioners with a financial report. The expenses this year were slightly more than the income (difference less than $2000). When all bills are paid, funds will be put back into a CD. A few problems brought up for discussion were the number of people coming into the fireworks from Frisbie Road - not paying. Access next year may be blocked off which will be an additional expense. Also discussion of moving the handicapped parking spaces back to the tennis court area and VIP area. Ray also spoke with the Fireworks company re: the "misfires" that were shot off around 11:00 after the show. The notes should commend Resident Trooper Steve Sordi for the fine job done with the parking this year. Suggestion made to have a specific schedule next year of when and where tickets will be sold. Also thanks to the American Legion who provides food for the police and the "shooters". THANKS TO RAY REICH FOR A FINE JOB! Sheila Anson reported that the road race went very well and has become a very popular event even with runners from out-of-town.
C. Comfort Station: Sheila reported that she and other commissioners will be meeting with Susie Payne next week to begin fundraising efforts. Linc Cornell will be helping. Joe Fredlund asked the question as to whether or not construction could begin when the funds raised are "close". Lisa Easter will check with the Selectmen's office. Also Joe will check to see if Tim Cook spoke with Dave Showalter about being the "clerk of the works" for the project.
D. Parent Council/Shepaug Youth Association: Joe Fredlund reported that Andrew from the Salem Church has organized several ultimate Frisbee games and these have been very popular. Parks and Rec. is co-sponsoring a trip to Lake Compounce with SYA. No sign ups yet. Will cancel if not enough sign up.
E. Old Town Garage Property: See below under Plan of Development.
F. Baseball/Little League: Tim Cook not present to give a report. However, discussion regarding the use of the gator. Policy needs to be developed as to who can use it, the care and operation of it, etc. Also need to define the groundskeeper's duties hours needed to perform these duties. Joan Gauthey offered to speak with Ray Osborne, groundskeeper. Sheila will also contact the Washington Garden Club re: the trees they have planted and what they expect from us. Also discussed the need to repair and/or replace backstops. Softball field's backstop in the worst condition. Will look into costs, etc. There is money in "field upkeep" account.
G. Bike Rodeo: Lisa Easter reported this was a huge success with approximately 30-40 children attending.
III.COORDINATOR'S REPORT: Lisa Easter reported one bus for the Yankees/Red Sox game is filled-the second has 12 seats reserved. The Connecticut Sun game only has 10 people signed up. ACE Baseball Camp, Swim Lessons and Summer Rec. Camp have all run or are running very smoothly. Tennis Lessons ran for only one week this year. Dimensions Basketball Camp did not have the 32 maximum enrolled but was close. Spartan Hoop School, Berkshire Field Hockey and Soccer Camp are still accepting registrations.
IV. NEW BUSINESS:
A. Plan of Conservation and Development Meeting: The new Plan will be presented to the public July 15th. Ray Reich and Joan Gauthey are planning on attending.
B. Before and After School Program: Teresa Reutzel will keep the Commission up-dated on plans for this.
C. Grass Roots: Needs to be contacted to come again to do the fields.
D. Morning Swim: All appropriate Use of Building Forms have been completed for use of pool and other facilities at Shepaug.
V. CHAIRMAN'S REPORT: Sheila Anson expressed words of sympathy for the Bailey Family. Thanks to all for a wonderful job on the 4th of July!
Adjournment: There being no further business, the meeting was adjourned at 8:35p.m.
NEXT MEETING: AUGUST 11TH , 2003
Respectfully submitted,
Mary Anne Greene
Secretary
June 17, 2003
Chairman Sheila Anson called the meeting to order at 5:03p.m. noting there is not a quorum.Present: Sheila Anson, Ray Reich, Joan Gauthey, Lisa Easter, Holly Haas, Mary Anne Greene.
I. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that talks are continuing with the State but nothing new to report. Lisa Easter reported that Jessica Giordano is again this year's beach director and the lifeguards are taking the Bloodborne Pathogen training this evening.
b. Comfort Station: Sheila reported that she and Joe Fredlund had another meeting with Linc Cornell to discuss fund raising. She will be working on a written "blurb" that can be used in the fund raising efforts. Anyone interested in helping with this should contact Sheila.
c. Parent Council/Youth Association: Lisa reported that an event is scheduled for every Wednesday evening throughout the summer for middle and high school age students - i.e. ultimate Frisbee, trip to Quassy, trip to skateboard park - to name a few.
d. Old Town Garage Site: The Parks and Recreation Commission feels that although the Town is waiting for the Plan of Development to be completed, it would like the Town to know it's opinion -that it would be a good spot for athletic fields, particularly soccer.
e. Baseball/Little League: Tim Cook not present - no report.
f. Bike Rodeo: Lisa reported she has been working with Trooper Steve Sordi on the Bike Rodeo that is scheduled for June 28th from 10:00-2:00 in the Town Hall parking lot/lawn. Steve is organizing demonstrations, activities. Publicity has gone to the Primary School and notices will be posted around town. Bike "safety" will be stressed and demonstrated.
g. Morning Swim: There is the possibility of hiring a college student to be a lifeguard at morning swim at Shepaug. This should be worked out by the next meeting.
h. Coordinator's Report: Lisa reported that ticket sales for the 4th of July are starting to pick up a little. Camp registrations are going well - 53 students for Session I and 56 for Session II. Courtney Dohman, Summer Rec Director, was meeting with the counselors this evening. She has some new and interesting programs planned. Lisa reported that there are two mornings that Courtney needs a substitute for if anyone is interested. Lisa also reported that Gail Prelli, WPS principal, contacted her regarding meeting with the Superintendent, herself, and Teresa Reutzel (day car provider) about before and after school child care needs. This is being discussed as Shirley Downs is retiring after many years and there may be a large need for this service in Town. Parks and Rec is being asked for it's input.
i. Fourth of July: Ray Reich reported that all is running smoothly. Ticket sales are slower than usual but hopeful once school is out and if the sun ever shines for more than a day they will pick up. The larger donations are about on track with previous years. Ray is meeting Friday with Trooper Sordi, and Paul Cullen (Reg. 12 facilities coordinator) to go over parking, etc. Steve Sordi has arranged to have the state Police "Explorers" there for helping with the parking as well as two other troopers and our police officers. Ray will be contacting Hank Ferrence to discuss parking at his farm as well. All other details seem to be in place such as band, music, porta - potties, dumpsters, cleanup, etc. Possibility of notifying high school before it closes to see if anyone would like to help with morning after cleanup as part of his or her community service requirement. Sheila will ask John and Ralph Quist if they would like to sing the National Anthem. There was discussion as to whether or not to give Bantam Ambulance some free tickets for helping out. It was decided not to start "giving" tickets - all Washington rec workers purchase their own, how do you decide who to give to, etc. Lisa was going to suggest to Steve Wright of Washington Ambulance that if the ambulance association wanted to buy Bantam some tickets as a thank you that would be more appropriate. A camp has contacted the Town Hall re: bringing busses to the fireworks. Calls of this nature should be referred to Ray. It was decided at tonight's meeting that if a camp wishes to bring a bus, they should give a $150 donation. All is in order for the roadrace the morning of the 4th - Sheila and Joe will set up, Holly will do registration, Steve Haas will do timing. Ray has tee shirts for prizes, also have pens and Sheila and Lisa looking into prize for first place male and female winners (possibly clock).
II. NEW BUSINESS: None.
III. COORDINATOR'S REPORT: Baseball Field plantings: Lisa reported that Gary Fitzherbert had contacted her re:plantings in outfield of Ted Alex Field. Those present this evening decided it was not a good idea for several reasons. The idea of extending the fence in front of home and visitor fans was also discussed for safety reasons. Those present thought this was a good idea. Ray offered to discuss both matters with Gary.
West Point Football game: Holly Haas mentioned that she has heard some interest in going to a game - parade at West Point. Lisa has looked into-thinks may be a problem getting enough people to go for bus. Also, because of high security, wait time to get in could be over 2 hours.
III. CHAIRMAN'S REPORT: Sheila, on behalf of the Commission, extended congratulations to all the area students graduating. Special congratulations to Shepaug graduates and all the sports teams that have done a commendable job. Shepaug again received the Michael's Cup award. Also, condolences to John Gueniat on the death of his father.
There being no further business, the meeting was adjourned at 5:55p.m.
NEXT MEETING: JULY 14, 2003, 7:30P.M.
Respectfully submitted,
Mary Anne Greene, Secretary
May 12, 2003
Present: Sheila Anson, C. J. Kersten, Ray Reich, Joe Fredlund, Lou Magnoli, Lisa Easter, Holly Haas, Joan Gauthey, Tim Cook, Mary Anne Greene .
Guests: Courtney Dohan, Shanna Saharek, Erin Price (candidates for Summer Recreation Program Director).The meeting agenda was delayed until the Commissioners had an opportunity to meet and ask questions of each of the candidates for the Director of the Summer Recreation Program. Each candidate came well qualified and the decision to select one was a difficult one. A straw ballot was taken and the result was to offer the position to Courtney Dohan. Motion: To accept the results of the straw ballot votes by Ray Reich, seconded by Joan Gauthey and unanimously approved.
Minutes: Motion: To accept the minutes of the April 8, 2003 meeting as presented by Holly Haas, seconded by Lou Magnoli and unanimously approved.
I. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that discussions with the State are continuing but nothing new to report.
b. Comfort Station: Sheila, Tim and Joe met with the Board of Finance - went well. Parks and Rec discussing fundraising with Linc Cornell and Susie Payne. Publicity will be starting soon on this campaign.
c. Parent Council/Youth Association: Joe Fredlund reported that activities are going to be held throughout the summer for youth in the Region. Each town has been asked to take different weeks. Joe responsible for organizing something the week of August 6th. The Commission will discuss further to come up with ideas.
d. Old Town Garage site: No report.
e. Baseball/Little League: Tim Cook reported all going well. He does have a concern regarding the maintenance of the fields. Each of the fields needs something done each day as they are getting more and more use. Tim does most of it but ideally work should be done in the mornings. Lisa will speak with Paul Cullen - facilities coordinator for region 12 and Ray Osborne who may be willing to put in a bit more time to get the job done. Also spraying needs to be done for weeds and Banks Fence needs to be contacted regarding repair of fence on the Joe Martin field. Lisa will follow up with Paul and Tim will follow up with Banks Fence.
f. Insurance Coverage: Lisa reported this is "in the works" hopefully will have more details on the coverage for next meeting.
g. 4th of July: Sheila reported that she and Lisa have met with Resident Trooper Steve Sordi. Police will be at the school grounds by 3:00p.m. They will have a "run through". Ray Reich reported that donations are coming in a little slower than usual but "is not worried". Tickets are now on sale. The number of cars will be limited to 1300 instead of 1500. "Explorers" from the State Police Department will be Parker's. Everything seems to be in place. Road Race will take place in Steep Rock the morning of the 4th (registration 8:30-race 9:00).
h. Defibrillator: Sheila has written to Lions Club responding to their offer to purchase one for Parks and Rec and thanking them in advance.
II. COORDINATOR'S REPORT: Lisa's report dealt mostly with low enrollment for spring. Sign ups for summer programs are just beginning and brochure has been mailed this week. The Babysitting Course was a success. Fireworks tickets are on sale.
Pool table is now in the bowling alley area - cover will be purchased for it as soon as possible. Cues and balls are being kept in Lisa's office.
III. NEW BUSINESS:
a. Connecticut Sun: A trip is scheduled for August 5th for Connecticut Sun Basketball game (vs. Detroit).
b. Golf Camp: Assistant pro from Candlewood Valley Country Club does golf clinics for children - offered to do one for Parks and Rec, giving 5% of proceeds. The Washington Club offers a similar program here in town, offered to all children in the town. Commissioners felt advisable not to conflict with this.
c. Bike Rodeo: Lisa reported this would take place on 6/28 from 9:00a.m. to Noon. Steve Sordi will be there as well - will stress bike safety, sell helmets, etc.
IV. CHAIRMAN'S REPORT:
Sheila expressed sympathy of the Commission and the Town to the Horrigan family on the loss of their son, Tyler. Congratulations to Joan Gauthey for being awarded the Grange's Citizen of the Year. Congratulations to Peter and Hilary Houldin on the birth of their twins and best wishes for their progress. Congratulations to David Werkhoven on his award as "Coach of the Year". The Benefit for Vinnie and Tracy Forese was a huge success. Speedy recovery wishes to Gary Alex. Best wishes for a speedy recovery to Dennis Hussey who is now in Candlewood Valley. Sympathy to Sue Werkhoven on the loss of her mother and to the families of Art Potter and Ernie Swanson.
Adjournment: There being no further business, the meeting was adjourned at 8:59p.m.
NEXT MEETING: June 9, 2003 at 7:00p.m.
Respectfully submitted,
Mary Anne Greene
Secretary
April 8, 2003
Present: Sheila Anson, Lisa Easter, Joan Gauthey, Joe Fredlund, Lou Magnoli, Ray Reich, Tim Cook, Mary Anne Greene (Secretary).Minutes: Motion: To accept the minutes of the March 10,2003 meeting as presented by Ray Reich, seconded by Joan Gauthey and unanimously approved.
I. OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that he has begun receiving money for rental of space in the boathouse. (*Please note: the Boathouse is full as of this writing. There is no more rental space available.) There is nothing new to report on the Boat Ramp discussions with the State.
b. "Comfort Station": Sheila Anson and Joe Fredlund reported there has been movement on the Comfort Station. Plans were unveiled at the Bowling Alley Open House held on March 14th. Members of the Commission have met with Linc Cornell and Susie Payne to discuss fundraising. Work will hopefully begin on this endeavor in the next few weeks. Also, members of the Commission met with the Board of Finance which requested specific numbers - cost estimates, how much Commission hopes to raise, etc. in order to have a clearer amount to put into the capital expenditures budget plan. Tim Cook has met with Borgessi Construction from Torrington and has shown them the plans. They will work up an estimate of the costs involved in building the structure. Wyant and Company has offered to donate some time, as has Justin Moore. Tim estimates that once the job gets started, it should be about a two-month job (weather permitting). Sheila mentioned the Commission should speak with members of the Lion's Club regarding its plan for the Comfort Station, as the Club was instrumental in the building of the Pavilion. Port-a-potties: Lisa Easter has been contacted by Chatfield Equipment regarding using their "facilities". Lisa will speak with Mr. Septic who is our current vendor and work out the best agreement.
c. Parent Council/Youth Association: No report.
d. Town Garage Property: No report.
e. Baseball/Little League: Tim reported the number of registrations is low this year with there being only one major league baseball team and one major league softball team. The field signs are ready and will be hung this week. Tim has done some work on the fields and feels the dugouts at the Ted Alex field should be painted and the dugouts at the Dick Ayer field are two different shades of blue and should also be painted. Lisa Easter offered to contact the high school and inquire if any students interested in painting for community service hours. Tim also reported there will be a little league workday on April 23rd and the Jamboree is scheduled for April 26th. Equipment will be ordered this week.
f. Insurance Coverage: Lisa explained that the $3000 that needed to be spent for additional insurance was in the Parks and Rec's budget but is now under the Town's insurance line item. There was discussion of assisting a family whose child was injured in a Parks and Rec event and who did not have insurance. It was decided to evaluate this, should it happen, on a case-by-case basis.
g. Fourth of July: Ray reported money is coming in but slowly. Will go over list of contributors and possible contributors with commissioners to determine if personal contacts from members would be helpful. Ray and Sheila discussed the need of getting together with Resident Trooper Sordi to work out details of parking, etc. Ray also mentioned the possible need of paying for parking help. Will look into the Police Explorer program for assistance. Ray will be discussing the T-shirt design with Nancy Mygatt in the near future. He has asked the commissioners for ideas. The design will then be given to Art Crabtree who will make up the shirts. Sales start the end of May.
h. Defibrillator: Sheila responded to the Lion's Club representative (after the last meeting) that the Commission would like to accept the generous offer of the defibrillator and that they were hoping to do this after the Comfort Station was built. The Lion's Club would like to give the gift as soon as possible. It was gratefully decided to accept the gift and have it at the beach/boat launch. A member of the Commission may attend the next Lion's Club meeting/dinner to accept the gift. This may also be an appropriate time to discuss the plans for the Comfort Station with the Club.
i. ASAP: Sheila and Ray reported on conversations with JoAnne Torti following the last meeting. Ray reported on the ASAP Advisory Board (of which he is a member) meeting. Ray explained to this board that the program has been so successful and has grown so much (in number and in the amount of money involved), the Parks and Rec Commissioners feel that it may be time for it to "go out on it's own". All the commissioners recognize the hard work and dedication that JoAnne has put into making ASAP the success it is. General consensus of opinion is to keep it under Parks and Rec for one more year.
j. Doug Bixby's letter: Last spring Rev. Bixby wrote a letter to the Commission addressing concerns about the use of alcohol by some fans and/or parents at the baseball fields. The Commission unanimously agreed to write to Rev. Bixby affirming the need to be watchful of behavior at the fields and to quietly "police" what goes on.
k. David Van Moffaert's letter: Lisa received a letter regarding basketball travel teams. This has been referred to Joe and Tim who will discuss it with the Basketball Committee.
II. COORDINATOR'S REPORT: See attached. In summary: After School Arts and Crafts program is doing very well under the direction of Kezia Hearn. One more watercolor class will be run before the end of school. Spring Tennis will again be offered with Kenyon Clark and Owen Curtain coaching. Summer Programs are taking shape - we are looking for a director for the Summer Recreation Program. Ads have been placed in newspapers. Anyone interested should contact the Parks and Rec office (868-1519).
The Beach will again by under the direction of Jessica Giordano and Jeff Cox. Hank Vallely will be returning as director of the Boat Launch. The Bowling Alley Open House was a huge success and there has been a great deal of interest in renting it. Leslie Anderson will be teaching a Babysitting Awareness Course in May. For information on these and other programs please call the office at 860-868-1519.
Ill. NEW BUSINESS:
a. Foxwoods Trip: Lisa asked the Commissioners for their opinion on sponsoring another trip to Foxwoods - very successful last year. Decided to do again. The suggestion was also made to look into Mohegan Sun and attending a women's basketball game.
b. Yankees v. Red Sox Trip: scheduled for September 7th.
c. Outdoor Basketball Courts at Primary School: Tim is interested in holding "informal", non-mandatory practices during the summer-perhaps one evening a week for members of the 7th and 8th grade travel team.
d. Tennis Courts: Nets need to be put up.
IV. CHAIRMAN'S REPORT:
Sheila requested the record state the Commissions thoughts are with our friend Dennis Hussey as he has just undergone extensive surgery on his legs and we wish him well.
Congratulations to the Syracuse Basketball Team for winning the championships and good luck to the Lady Huskies as they fight for the championship tonight. Sheila also expressed the admiration to the young people in our schools (private and public) who put in countless hours in the classroom, on the sports fields, in the theatre, arts, etc. and who do such a wonderful job! Congratulations to the cast and crew of Footloose - the musical that was performed at Shepaug this past weekend - for doing a fantastic job!
Adjournment: There being no further business, the meeting was adjourned at 6:25p.m.
NEXT MEETING: May 12,2003 at 7:00p.m. in the Land Use Room.
Respectfully submitted,
Mary Anne Greene
Secretary
March 10, 2003
Chairman, Sheila Anson, called the meeting to order at 7:05p.m.Present: Sheila Anson, Joan Gauthey, Holly Haas, Joe Fredlund, C. J. Kersten, Tim Cook, Ray Reich, Mary Anne Greene, Secretary.
Guests: JoAnne Torti, Vincent Belanger.
(Lisa Easter not able to attend this evening due to her son's skiing accident and possible broken arm.)Minutes: Motion: To accept the minutes of the February 24, 2003 meeting as presented, by Holly Haas, seconded by Joan Gauthey and unanimously approved.
Guests:
JoAnne Torti, A.S.A.P.: JoAnne, as Director of ASAP, was invited to this evenings meeting to discuss the program and what she sees for the long term as far as Parks and Rec continuing sponsorship, etc. JoAnne handed out the budget for this year as well as past and projected budgets for the next three years. She feels the program is very successful, 235 students enrolled this year being equally divided among primary schools, middle school and high school. All three towns in the Region contribute to the program (the same amount - $5,000.00). Bridgewater has the least amount of students participating. JoAnne cautioned the commissioners about a figure in next year's budget for $44,000 for "community project". This will be a project not only involving students from the schools but also children and adults from the community. At present, there are plans to film it, increasing the cost significantly. If the numbers signed up do not support this being done (financially) it will be cut. The question was raised how long she felt would need to be under the auspices of our Rec Commission. She feels should have at least five years completed before going off on it's own. Some of the commissioners questioned the increase in the Director's salary. JoAnne explained it has become more than a full time 40 hour per week job. Commissioners feel we should be able to answer questions regarding the administration of the program, costs, etc. The question was raised as to whether or not the program could be scaled back some as to bring down expenses. JoAnne felt that perhaps some of the high school programs could be done differently - I.e. have some programs once a week instead of a weeklong program. JoAnne also explained that the original idea of ASAP was to give students a chance to excel in the arts and to be able to have something offered to them other than sports. The point was brought up that if a student is in sports it is very difficult for them to participate in this program. JoAnne explained that they do try to offer some on weekends and holidays for the athletes. The bottom line seems to be that the commissioners of the Rec Department would like to be kept up-to-date on the program, it's expenses and perhaps encourage it to become it's own organization.
Vincent Belanger: Vinnie was invited to attend this evening's meeting to help clarify the need for funds for Babe Ruth (14 and 15 year olds, Prep team: 13 year olds), and Connie Mack (16 to 19 year olds) baseball. The $1500.00 that is in the Town's budget apparently is divided between Shepaug Valley Little League and Senior Baseball (Babe Ruth and Connie Mack). Vinnie explained that the expenses for the Senior Baseball is much greater than this and the $750.00 probably does not even cover the insurance. They do several fundraisers to meet their costs. At present, Washington gives $750, Roxbury $900 and Bridgewater buys the equipment. He has also attempted to get sponsors for the teams. It was suggested that he and Lisa Easter get together and that he give a realistic budget which would indicate income from registration (presently $60), fundraisers, towns, etc. and expenses that would include league fees, umpires, insurance, etc.
OLD BUSINESS:
Beach & Boat Launch: No report.
Comfort Station: Hoping to have the plans from Reese Owens, architect, for Friday's Bowing Alley Open House.
Bowling Alley Opening: All set for this Friday, March 14th. Publicity out in papers, doing flyers. The Town's new Resident Trooper will also be present to meet more of the public. Comfort Station plans will be available for viewing and "challenge" games (with Board of Finance?) will be planned. Food and beverages will be served. Commissioners asked to be there 5:00-5:15p.m.
Parent Council/Youth Association: No report.
ADA: Other than need to post procedures, no report.
Town Garage Property: No report.
Basketball Committee: Joe Fredlund reported that there is a meeting next week - will finalize the season and hope to have committee set for next year.
Insurance Coverage: No report. Need to discuss with Lisa next month. One idea suggested to commission was to raise prices of programs to cover additional insurance costs.
Budget: Sheila Anson reported she has spoken with the Board of Selectmen as they had some questions on the budget. One was the rise in cost of fertilizing the fields. Sheila explained these were the actual figures given in an estimate and will attach that to the budget numbers submitted.
Little League: Tim Cook reported there has been a league meeting. Hopefully the season will start April 23 or 24th. Registrations seem to be a little slow (maybe all the snow?!) but they are beginning to get more in by mail.
Fourth of July: Ray Reich reported that fundraising letters would be going out next week. Commissioners offered to help if he wished with personal notes, etc.
Easter Egg Hunt: Sheila and Lisa made the decision not to do this year.
NEW BUSINESS:
Lions Club-Defibulator: Lion's Club member Dick Kaylor approached Sheila regarding the Club possibly purchasing a defibulator for the Commission. A member should speak to the Club requesting this. It was decided to thank them and ask if we could possibly wait until the Comfort Station is built as this would be a good spot to keep it (by the playing fields).
CHAIRMAN'S REPORT: In lieu of Chairman Anson giving a report, Joan Gauthey asked that the minutes show our congratulations to Sheila and to C.J.Kersten for their participation in last weekends Penguin Plunge - a fundraiser for Connecticut Special Olympics! They, along with Phyllis Allen, Meredith Stuart, Andrew Newlin, Mark Lyon, Mike Hinkley and Ken Haverly, were brrrrrave souls for a worthwhile cause. Well done!
Adjournment: There being no further business, the meeting was adjourned at 8:25p.m.
NEXT MEETING: Scheduled for April 14th but may be changed to April 7th, as Lisa will be away on the 14th.
Respectfully submitted,
Mary Anne Greene
SecretaryP.S. The next meeting of the Parks and Recreation Commission will be held on April 7, 2003 at 7:00p.m. in the Land Use Room.
February 24, 2003
Chairman Sheila Anson called the meeting to order at 7:10p.m.Present: Sheila Anson, C.J. Kersten, Lou Magnoli, Holly Haas. Minutes are reflecting there is not a quorum at start of meeting. 7:17p.m. Ray Reich present making a quorum. 7:25 Joe Fredlund present.
Minutes: Motion to accept the minutes of the January 13, 2003 meeting as presented with the suggestion to add "next meeting date" at end of minutes by Ray Reich, seconded by Lou Magnoli and unanimously approved.
OLD BUSINESS:
Beach & Boat Launch: Sheila Anson reported for Lisa Easter that Jessica Giordano would be returning as Beach Director. Ray Reich reported that the letter regarding storage fees for canoes, kayaks, skulls, will be going out the second week of March. Ray suggested that the commissioners think about having a tiered storage fee schedule for those who do not use their boats regularly - just use the boathouse for storage - and those that do use them, as space is limited. This would not go into effect this year - something to think about for the future. Ray also reported there is no word yet on plans with the State of Connecticut regarding the Boat Launch. Hank Vallely, Boat Ramp Director, submitted a report on the Boat Ramp and Beach Property for the 2002 season. These are available as an attachment to the minutes at the Town Hall.
Comfort Station: Sheila Anson reported that Architect Reese Owens would have drawings ready by the end of next week (March 6th).
ADA: Lisa Easter has completed the packet to go to the State of Connecticut regarding the Grievance Procedure which complies with the State's Americans with Disabilities Act. Holly Haas and Joan Gauthey will review before submission.
Insurance Coverage: Lisa Easter has submitted a letter from the Ericson Agency and a quote for insurance coverage for a Special Risk Accident Policy. The Town's insurance with CIRMA does not cover participants competing in "organized athletic activities". The commissioners felt Lisa should contact CIRMA, perhaps requesting an agent come and discuss coverage through them and compare the cost.
4th of July: Sheila Anson reported that the approved Use of Facilities form from Shepaug has been received. Lisa has ordered "light up pens" for prizes at the 4th of July road race.
Finance Report: C. J. Kersten, Sheila Anson, Lisa Easter and Mary Anne Greene met to go over the financial records of the Parks and Rec Commission. Mary Anne explained the bookkeeping procedure and how much money is actually available for use and how much is "earmarked" for different activities. At that meeting, Lisa brought up the question of insurance for Shepaug Youth Baseball and Washington Baseball (Little League). There are apparently two separate organizations. It was discussed at this evenings meeting and recommended that Cheryl Ayre who is on the board of one of these organizations, come to the next meeting and clarify the differences, etc.
It was also discussed to put some of the Commission's money into a short term CD. Motion: "To deposit $5000.00 into a short term CD (minimum one month) and that the Commission should adopt as policy to review the amount of cash on a regular basis and if there is a sufficient amount, deposit it in a CD" by Ray Reich, seconded by Sheila Anson and unanimously approved.
After School Arts Program (ASAP): JoAnne Torti, Director of ASAP, has submitted a letter to Washington Parks and Recreation requesting it's support with a $5000.00 line item in their budget for 2003-2004. It was recommended by those in attendance this evening that JoAnne be invited to attend an up-coming meeting to review the program, budget etc.
Parent Council/Shepaug Youth Association: Joe Fredlund reported the variety show held at Shepaug several weeks ago was very successful and well attended. Each of the Towns in the region have been asked to sponsor 2 activities a year for middle and high school age students. The ice skating night that had been suggested could not be scheduled. Joe asked the commissioners to come up with alternative ideas - i.e. swim night, dance, etc.
Town Garage Property: Joan Gauthey has been asked to attend the Land Use Chairmen's meeting tomorrow evening.
Basketball Committee: Joe Fredlund reported that the season is winding down and has been very successful. The committee is currently looking for volunteers to take over for Joe and Chris Childs who currently run the program.
Budget: Lisa Easter submitted a copy of the "proposed" budget request for the next fiscal year. Commissioners present felt it looked good with the notation that the additional insurance coverage mentioned previously be looked into further.
Bowling Alley Policy: Sheila Anson reported that the policy and rules and regulations for use of the Bowling Alley are completed. Motion: "To accept the Bowling Alley Policy and Rules and Regulations as presented with the provision that they can be reviewed and amended as necessary" by Joe Fredlund, seconded by Holly Haas and unanimously approved. An Open House and Ribbon Cutting will be planned for March 14th at 5:30p.m. It is also planned to present the drawings for the Comfort Station at that time. Various activities will be planned such as challenging the Board of Finance for additional funds, inviting some of the Town's "old time bowlers", etc. Sheila reported that the Use form and waiver had been drawn up. She will work on publicity regarding the Open House and the availability of the alley for use. She and Joe will work on the evening's events.
Correspondence: A letter has been received from the Rotary Club of Washington along with a check in the amount of $250 which 2001 Volunteer of the Year recipient Tim Cook has requested be earmarked for the fence project at the WPS ball fields. An acknowledgement has been received from the Roxbury Congregational Church for a contribution from the "Morning Swimmers" in memory of Ray Allen. Linda Banks has sent a thank you for her gift given in gratitude from the Commission for her many years as the After School Arts and Crafts teacher.
NEW BUSINESS:
Easter Egg Hunt: Lisa Easter has asked the commissioners for their view on sponsoring a hunt this year. Last year's was well attended but it was felt this was due partially by the fact that a breakfast was held the same day at the Legion and families and children came afterwards. It was decided that Lisa should look into whether there is a breakfast this year, when Deveraux's hunt is and if she wants to organize it, that would be fine.
Election of Officers: Motion: "That the Washington Parks and Recreation Commission officers remain the same: Sheila Anson, Chairman; Joe Fredlund and Tim Cook, Vice-Chairmen; and C.J. Kersten, Treasurer" by Ray Reich, seconded by Lou Magnoli and unanimously approved.
CHAIRMAN'S REPORT: Sheila Anson reported that Shepaug Athletic Director Matt Perachi and his wife have given birth to their second child - Michael Nicholas - congratulations to them! Best wishes are sent to Jon Greene, son of Mary Anne Greene, Parks and Rec secretary, who left yesterday for a three-month semester in the Rockies through the National Outdoor Leadership School. Pappa Joe Martin has notified Sheila that on May 25th there would be a memorial at the Pavilion for Jack Kalafus, a former Shepaug teacher and lover of walks. A tree and plaque will be placed on the walking path in his honor. Parks and Rec commissioners Sheila Anson and C.J. Kersten will be participating in the Special Olympics Penguin Plunge fundraiser on March 8th at Black Rock Park along with fellow towns people Phyllis Allen, Meredith Stuart, Mark Lyon and Tom Farmen. They will be looking for sponsors. Sheila Anson, Tim Cook and John Quist are in the planning stages of forming a team for the Lake Waramaug Triathlon in June.
Adjournment: There being no further business, the meeting was adjourned at 8:30p.m.
NEXT MEETING: MARCH 10TH, 2003-7:00P.M.
Respectfully submitted,
Mary Anne Greene
Secretary
January 13, 2003
Present: Sheila Anson, C. J. Kersten, Ray Reich, Joe Fredlund, Joan Gauthey, Lisa Easter, Lou Magnoli, Holly Haas, Tim Cook. Secretary: Mary Anne GreeneChairman, Sheila Anson, called the meeting to order at 7:02p.m. Sheila noted there was a quorum and asked that the minutes reflect C.J. Kersten was sworn in as a re-appointed Commissioner prior to the meeting. Sheila has not yet been sworn in - therefore she will run the meeting but will not vote. Happy New Year and thank you to the Recreation Commissioners for continuing their good work!
Minutes: Motion: To accept the minutes of the December 9, 2002 meeting as presented by Ray Reich, seconded by Lou Magnoli and unanimously approved.
OLD BUSINESS:
a. Beach and Boat Launch: Ray Reich reported that discussions will be ongoing between the Town, the DEP, Lake property owners, etc. to work on the Memorandum of Understanding. This Memo deals with the State agreeing not to build a boat ramp at the State Park, the Town would in turn allow a specified number of boats on the lake (non-residents) per day, and costs to reconstruct the boat launch would hopefully be absorbed by the State. Ray will keep us informed when he knows more specifics. Once this is resolved, he will write the annual letter to those Washington residents who rent space for their kayaks, canoes, skulls, etc. in the boathouse.
b. Comfort Station: Joe Fredlund and Sheila reported that the plans and perc tests that were done over at the Pavilion in 1997 are still on file and had been approved. Will not need to redo this. Sheila, Joe, C.J. Kersten, Tim Cook and Holly Haas met with Reese Ownes (architect) to go over the plans of incorporating the comfort station with the pavilion. Once the Commission has the plans from Reese, they will go to Susie Payne and Linc Cornell with them. They have offered to help with fundraising. Sheila and Joe will also speak to the Selectmen and/or Board of Finance to keep them informed of time schedule and expected expenses.
c. Bowling Alley Policy: Sheila distributed a draft of a policy for renting the Bowling Alley and/or use of it by individuals. Discussion took place on the wording of children under the age of 12 requiring adult supervision, the need to have someone shown how to set up the pins, who in the Town Hall can do this during working hours, Town Hall personnel having the right to terminate the bowling if occurring during working hours and becomes disruptive, waivers needing to be signed, etc. Lisa will look into insurance questions with Ericson Agency. Sheila asked commissioners to get back to her with any further thoughts so that she can get in final form as soon as possible.
d. Parent Council/Youth Association: Joe Fredlund reported they have not met since this commission's last meeting. Ray Reich informed Joe that there were no open Saturday nights for a Family Skate at the Gunnery rink.
e. ADA: Lisa Easter reported she has coordinated all materials requested from the State of Connecticut regarding our policies, etc. Will get it out ASAP.
f. Town Garage Property: Nothing to report.
g. Basketball Committee: Joe Fredlund reported that 5th and 6th, and 7th and 8th grade teams opened this past weekend. Joe has also been working with Lisa and coaches to get first aid kits together for all the teams.
h. Coordinator's Report: Lisa reported that Kezia Hearn is taking over the After School Arts and Crafts Program and will also do an 8-week drawing class for children. Lisa also reported she has purchased tickets for a Yankees/Red Sox game in September. Discussion of doing trips with Roxbury Rec Commission. After discussion it was decided to co-sponsor a trip to NYC in Feb or March for a matinee. Roxbury also thinking of doing a trip to the Culinary Institute and Hyde Park, NY. Washington will help advertise for it, Washington residents wanting to participate can contact Roxbury. Do not wish to co-sponsor this one.
III. NEW BUSINESS:
a. Budget: Sheila reported that the Parks and Rec Commissioners met last week for a budget workshop. Sheila has written a letter to Region #12 requesting monies to help with maintenance of ball fields (this has been done for the past several years). Also the letter points out the need for new backstops at the Ted Alex Field and the Dick Ayer Field. The Commission is requesting the Town of Washington to pay for one, and the Region to pay for the other. Most of the budget is very similar to last year's. Will also work on "capital improvement" requests that the Selectmen and Board of Finance are aware of but wish to have kept in the forefront.
b. Little League: Tim Cook reported there will be a league meeting tomorrow night and that registrations will begin soon.
c. 4th of July: Ray Reich reported that there is a need for "parkers" this year. The Police Department's group "Explorer's" is a possibility. Anyone with other ideas should get to Ray. No one is lined up at present to do the T-shirt design. Suggestion made by Lou Magnoli to contact the Art Department at the High School-perhaps do a contest.
IV. CHAIRMAN'S REPORT
Sheila reported that Holiday in the Depot went very well. Neither Jack Field nor Mark Showalter were able to be in attendance to light the tree. Sheila asked Cindy Brissett, Animal Control Officer, who was delighted to do so. Thank you to her for this and for taking the hundreds of pictures of children with Santa.
Congratulations to C.J. Kersten on becoming an Uncle as well as the commission's expression of speedy recovery wishes to Vinnie Forese, Jr. and also to Leo Pickett.
Sheila also informed the Commission that the Town's Annual Report was in - feel free to come pick up a copy. This year's report is dedicated to Howie Bronson - a gentleman who was a very special person in the Town of Washington! Elaine Luckey, First Selectman, delivered a copy to his widow, Estelle, who was very pleased.
There being no further business, the meeting was adjourned at 7:53p.m.
Respectfully submitted,
Mary Anne Greene
Secretary