The Town of Washington, Connecticut
Minutes: Board of Selectmen - 2009
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen - 2009 |
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Posted: December 29, 2009 December 22, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley.
Visitor: Robin DeLancyCall to Order:
First Selectman Lyon called the meeting to order at 5:34 p.m.Motion:
To add subsequent business not already on the agenda.
By Mary Lyon, seconded by Nick Solley.
Discussion: Mark explained a Resolution needed to be done authorizing him to sign for the Energy Efficiency Block Grant.
The motion passed unanimously.
Minutes:
Motion:
To approve the minutes of the December 10, 2009 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors:
* Robin Delancy – hot dog cart:
Robin explained to the Selectmen that she has been unemployed for nearly a year and a half and despite a very active job search, has not been able to find employment. In order to have an income, she has decided to try starting her own business - a hot dog cart – and she would like permission to set up at the Town Beach. She would bring the cart in and out each day. Among other issues, there was discussion as to where she could place the cart, traffic entering and exiting, need to have Zoning approval, peddler’s license requirement, etc. Both Selectmen felt that Parks and Recreation Commission should unanimously be in agreement. In conclusion, as the Selectmen had no objection from their standpoint, it was recommended that inquiry be made to Zoning regarding need to apply for permits, and that she attend the next Parks and Recreation meeting – January 11th.
Communications: None.
Appointments/Resignations:
All Commissioners whose terms expire as of the end of the year, have been contacted.
Motion:
To reappoint:
Kelly Boling ® as a regular member of the Conservation Commission until 1/1/13.
Philip Dutton (D) as an alternate member of the Conservation Commission until 1/1/13.
Alison Gilchrist (U) as a regular member of the Historic District Commission until 1/1/15.
Jane Boyer (D) as an alternate member of the Historic District Commission until 1/1/13.
Jean Suddaby (U) as a member of the Housing Commission until 1/1/13.
Tim Cook (D) to the Parks and Recreation Commission until 1/1/13.
Ray Reich ® to the Parks and Recreation Commission until 1/1/13.
Louis Magnoli (D) to the Parks and Recreation Commission until 1/1/13.
Dimitri Rimsky (U) as a regular member of the Planning Commission until 12/31/14.
Barbara Braverman (U) as an alternate member of the Planning Commission until 12/31/12.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Motion:
To reappoint:
Patrick Kessler as a full time constable until 12/31/11.
Scott Flaton as a full time constable until 12/31/11.
Thomas Accousti as a pert time constable until 12/31/11.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
First Selectman’s Report:
Mark reported the following:
* Cross Walk – Marbledale:
Several people have contacted the First Selectman regarding the placement of a pedestrian cross walk from the Marble Dale Post Office side of Route 202 to the White Horse Tavern. The Selectmen tabled further discussion until approached by owners of the Tavern.
OLD BUSINESS:
* 108 New Milford Turnpike Clean-Up Report:
Mark received a verbal report from Russ Dirienzo from LFR Associates. Any contaminated soil that has been found, has been; remaining soil has been tested and is clean. There is still a fair amount of buried debris, which must be removed to meet the Town’s condition for purchase. The owner of the property has agreed to work with his contractor and the Town’s consultant to finish the clean up work. A final closing will not occur until this is completed.
NEW BUSINESS:
* Board of Selectmen Meeting Dates for 2010: Motion: To approve the following dates for the Board of Selectmen Meetings for 2010:
(Meetings are held at 5:30 p.m. in the Land Use Room of Bryan Memorial Town Hall.):
January 7th, January 21st, February 4th, February 18th, March 4th, March 18th, March 31st (Wednesday), April 15th, April 29th, May 13th, May 27th, June 10th, June 24th, July 8th, July 22nd, August 5th, August 19th, September 2nd, September 16th, September 30th, October 14th, October 28th, November 10th (Wednesday), November 23rd, (Tuesday), December 9th, December 23rd.
By Nick Solley, seconded by Mark Lyon and unanimously approved.* Setting of January 7, 2010 Town Meeting Agenda:
Motion:
To set the agenda for the January 7, 2010 Town Meeting as follows:
1) Changing the date of the Annual Town Budget Meeting (that had been approved at the October 5, 2009 Town Meeting) from Saturday, May 22, 2010 at 10:00 a.m. to Thursday, May 20, 2010 at 7:30 p.m.- per Town Ordinance;
2) To approve the allocation of $110,000 from the Town’s Affordable Housing Fund to the Washington Community Housing Trust for pre-development costs associated with the acquisition, development and implementation of Marbledale Meadows.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Energy Efficiency Block Grant Resolution:
Motion:
To pass following Resolution:
RESOLVED, that Mark E. Lyon, First Selectman, be, and hereby is authorized to sign the Office of Policy and Management Municipal Energy Efficiency and Conservation Block Grant.
By Nick Solley, seconded by Mark Lyon and unanimously approved.
ADJOURNMENT:
Motion:
To adjourn the meeting at 6:32 p.m. as there was no further business for discussion
By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: December 16, 2009 December 10, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Susan Schulman, Dirk Sabin, and Linda McGarr.Call to Order: First Selectman Lyon called the meeting to order at 5:32 p.m.
Minutes:
* Motion:
To approve the minutes of the November 24, 2009 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations:
* Appointment of Kerry O’Toole to the Board of Assessment Appeals.
Mark Lyon contacted Ms. O’Toole, a Democrat, who had run for this Board in the November elections and who is now willing to fill the vacancy created by Roderick Wyant III’s resignation. The Democratic Town Committee also endorses this appointment.
Motion:
To appoint Kerry O’Toole to the Board of Assessment Appeals until November 2011.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
First Selectman’s Report:
First Selectman Lyon reported the following:
* Letter from the Office of Victim Advocate, State of Connecticut: Mark received a letter acknowledging and thanking a member of his staff, Mary Anne Greene, for assisting a resident of the Town who had been a crime victim.
* Review of Route 47/Bee Brook Road speed limit:
Several residents have requested a reduction of the speed limit on Bee Brook Road from 50 to 45 mph. The DOT will review.* Probate Court Consolidation:
At a meeting on December 1st the seven towns that will make up the new Regional Probate Court District, voted by a 4 to 3 vote to have the Court in the Southbury Town Hall, using their current Probate facility. This regionalization/move will occur in January of 2011.* WCHT Informational Meeting:
December 15, 2009, 7:00 p.m. regarding the Marbledale Meadows proposal on Mygatt Road. The Town Meeting to vote on the Town’s allocation of $110,000 from the Housing Fund will be on January 7, 2010 at 7:30 p.m.* Energy Grant:
The Town is eligible for a grant of $34,000, along with Warren, that will be applied for a photovoltaic solar system on Arrow Point on Lake Waramaug that could save both Towns considerable amounts of money to run the aeration system. Although minimal site disturbance is expected, once the grant commitment is received, the Town will begin the process with Land Use for any necessary permits.* Holiday in the Depot:
Friday night, December 11th, 6:00p.m.
OLD BUSINESS: None.
NEW BUSINESS:
* Invitation to Bid for Highway Department truck:
Motion:
To extend an Invitation to Bid for a new 2009 or 2010, 41,900 lb. GVWR six (6) wheel dump truck complete with combination dump body/material spreader, snow plow frame and plow. Bids should include trade in allowance for 1995 International dump truck with plow (available for inspection at the Town Highway Garage) but reserves the right to sell this truck separately. Sealed bids will be accepted until 4:30p.m. on January 7, 2010 at the Office of the First Selectman, Bryan Memorial Town Hall, 2 Bryan Plaza, Post Office Box 383, Washington Depot, CT 06794. Bids will be opened at 5:30p.m. at the Board of Selectmen’s meeting. Specifications are available from the Selectman’s Office at the above address or by calling 860-868-2259.
The Board of Selectmen reserves the right to reject any and all bids, to consider alternatives and to award the bid in the best interest of the Town of Washington, with quality, availability and availability of service as determining factors.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.* Discussion of audit recommendations:
As a result of the Town’s audit by Charles Heaven & Company, and discussion this evening, the following recommendations were made to the Board of Selectmen.
Motion:
To make the following recommendations to the Board of Finance:
1) To reduce the transfer of $50,000 to $40,000 from the Sanitation section to the Highway section of the 2008-2009 General Fund budget. (Revised transfer will be $40,000 from Sanitation and $20,000 from Health to the Highway Section of the General Fund budget for a total transfer of $60,000).
2) To include Bank Fees as a line item in the Other Expenditures section of the General Fund budget.
3) To reappropriate Ex-Budget Expenditures as approved in the 2008-2009 General Fund budget for the 2009-1010 budget in the amount of $10,724.
4) To transfer funds of $7,000 from the Health Deductible line item and $9,000 from the Dental line item to the Health Insurance Deductible Fund.
5) To offset Building Department expenses by income received as audited.
6) To offset Police Private Duty expenses by income received as audited.
By Nick Solley, seconded by Jim Brinton and unanimously approved.
Visitors:
* Susan Schulman/Dirk Sabin: garden in memory of her daughter Susannah:
Susan explained that her daughter, Susannah, who passed away two years ago had been a member of the Washington Volunteer Ambulance, and her volunteering of time to this organization was very important to her. Susan is also of the firm belief, being a volunteer herself, that volunteerism is an extremely important part of the Town. She has been working with Dirk Sabin, landscape architect, and is in the early phases of planning a garden on Town property that would not only enhance the community, honor her daughter and all volunteers. The area she is referring to is the “park” along River Road – with permission she did some clean up of debris last spring and would now like to begin the next phase. Plans were shown to the Selectmen that Mr. Sabin has done, work can be performed in phases. Plantings would be perennial and would be relatively low maintenance. As there are no monies budgeted by the Town for more maintenance of such areas, it was suggested that if the planting require attention in the early years, perhaps the Village Improvement Society and/or the Washington Garden Club could be approached. Following a review of the plans, discussion, etc., the Board of Selectmen felt that as there would be no cost to the Town, it could be nothing but a plus. They unanimously agreed to support the idea with the suggestion of Ms. Schulman contacting Barbara Bouyea (abutting property owner), the Planning Commission and if necessary the Inland Wetlands Commission.* Chris Charles – WCHT and DECD:
Chris asked if Mark Lyon had been successful in contacting Mr. Santoro of the Department of Economic and Community Development regarding the Housing Trust’s grant application for affordable housing at Marbledale Meadows. Mark explained that he had, monies are available, the State has received many inquiries but no complete applications have yet been submitted or processed. There is no guarantee the Housing Trust’s application will be approved; however there is no reason to think it does not have a good chance.
Adjournment:
* Motion:
To adjourn the meeting at 6:55 p.m. to enter into Executive Session to discuss a real estate matter.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Executive Session was adjourned at 7:46 and the Selectmen re-entered their Regular Meeting.
Adjournment:
* Motion:
To adjourn the meeting at 7:46 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: December 2, 2009 November 24, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton.
Public: Valerie Friedman, Frank Adams, Tony Bedini, Chris Charles and Walter Whitney.Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Approval of Minutes:
Motion:
To approve the minutes of the November 12, 2009 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Communications:
* Department of Emergency Management/Homeland Security:
Correspondence has been received that the Town of Washington’s local emergency plan has been reviewed and all is order and in compliance.
Appointments/Resignations:
* Resignation of Roderick Wyant III from the Board of Assessment Appeals:
Mr. Wyant has submitted his letter of resignation from the Board of Assessment Appeals, effective immediately. He has changed his political party affiliation to Republican and therefore there is no minority representation on the Board. Mark has contacted the Democratic Town Committee’s Chairman Jane Boyer inquiring if Kerry O’Toole, who ran for this Board earlier in the month, would be a logical choice. Kerry would serve two years - the remainder of Rod’s term. She will most likely be appointed at the next Board of Selectmen’s meeting.
First Selectman’s Report:
* Probate Court:
Mark attended a meeting of the seven towns in our Probate Court district. It had been thought that the consolidated court would most likely be in Southbury. Woodbury has now come up with an option for it’s being located there. The major concerns for the towns are service as well as cost. There will be another meeting on December 2nd.* Beach House:
The parking lot paving began today. The Parks and Recreation Commission, along with the Board of Selectmen, are working on the duties of the caretaker as well as the lease. The position of Boat Ramp attendant will be considered as a separate position.
OLD BUSINESS:
* Setting of Town Meeting Date: Approval of Funds from the Affordable Housing Fund for Marbledale Meadows:
Mark explained that he has sent a note to the other Selectmen and to Wayne Hileman, Chairman of the Housing Commission, regarding holding an informational meeting prior to a Town Meeting. He has concerns that holding a Town Meeting in the next couple of weeks, without the benefit of an informational meeting, prevents the townspeople from having enough time to be fully informed.Walter Whitney, of the Housing Trust, felt that there has been enough information presented in the press, there will be an article in the town’s newsletter, and the various meetings that have been held have given the public opportunity to become informed.
Mark has also contacted the State’s Department of Economic & Community Development to inquire about the program for which the Housing Trust will be applying and what the outlook for approval may be. He hopes to receive a reply next week.
Jim Brinton felt that although this has been discussed for months, it is only recently that townspeople have really become interested. He is very much in favor of holding an informational meeting prior to a town meeting.
Mr. Whitney also explained the priority is given to applications is on a first come, first serve basis and the State has not yet received applications for all the funds available at this point. If the application is delayed and others are received prior to Washington’s, it may have to wait for funding.
The Board of Selectmen expressed their support of the project and the importance of having the townspeople informed, as this is an important enough project with a large expenditure.
Motion: To schedule an Informational Meeting on Marbledale Meadows and related funding for Tuesday, December 15, 2009 at 7:00p.m. at Bryan Memorial Town Hall and a Town Meeting on Town Meeting on Thursday, January 7, 2010 at 7:30 p.m. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Visitors:
* Frank Adams & Valerie Friedman re: Whittlesey Road stone wall:
Frank and Valerie expressed their concern over the stone wall that has been constructed on Whittlesey Road and what they feel has created poor site lines and blind spots on a section of road already dangerous with the amount of school traffic, curves, etc.Mark explained he has received other comments via email on the wall.
Kevin Smith, Highway Director, inspected the site when work first began – the wall does not encroach on the Town’s right-of-way.
Mike Ajello, Zoning Enforcement officer has also stated there are no issues with regulations. Therefore, there may not be anything the Town can do except to contact the property owner, relay the concerns stated to the Selectmen and ask if they would consider lowering the wall. Mark will write a letter and “cc” Valerie & Frank.
Adjournment:
Motion: To adjourn the meeting at 6:00 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: November 19, 2009 November 12, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Tony Bedini, Chris Charles, Jane Boyer, Jack Boyer, Walter Whitney, Wayne Hileman, Marty Meyers.Call to Order: First Selectman Lyon called the meeting t order at 5:30 p.m.
Approval of Minutes: Motion:
To approve the minutes of the October 29, 2009 Regular Meeting of the Board of Selectmen with the following clarification: In the presentation by the Housing Trust it be noted that Housing Trust has written contracts/agreements with the consultant, architects, and engineers that should the application to the State be denied, the Town is not responsible for payment for their services.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Visitors:
* Denise Arturi – Judea Garden Report:
Denise attended today’s meeting to thank the Town of Washington for its support of this project which did very well in its first year. Over 1400 pounds of produce were distributed to over 150 individuals and families in Washington, Roxbury and New Milford. Over 80 individuals and organizations donated time, services and money. It was determined to be a huge success and the Committee is looking forward to doing it again next year.
Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported the following:* Plumb Hill Road Drainage Project:
is nearly 75% complete. Paving will begin the end of next week – weather permitting.* Pay Phone in Washington Depot:
The Town had been charged $20/month to maintain the phone in Bryan Plaza. Notification was received that it would increase to $70 – The Selectmen’s Office negotiated this fee to $50, which the Town will continue for the present. In the meantime alternatives will be explored.* Region #12/ECS Grant Monies:
The Finance Committee and Business Manager of Region #12 have agreed to make payments back to the Town over the next 7 months to cover the portion of the grant monies that has been going to the Region as opposed to the Town.
OLD BUSINESS:
* Housing Commission request re: an expenditure of $110,000 from the Town’s Affordable Housing Fund:
Mark explained that following the Housing Trust’s presentation at the last Selectmen’s meeting, he had some questions and concerns regarding their request for funding and how it should be requested. The Housing Commission, following a second request by the Housing Trust, approved to recommend an expenditure of $110,000 from the Affordable Housing Fund on the condition that a written commitment of funding from the State of Connecticut (DECD) is received. Discussion followed between the Selectmen, Wayne Hileman Chairman of the Housing Commission and members of the Housing Trust board and the recommendation was altered, to everyone’s satisfaction as follows:Motion:
On the recommendation of the Housing Commission, the Board of Selectmen will request from the Board of Finance, an expenditure of $110,000 from the Town’s Affordable Housing Fund to the Washington Community Housing Trust for pre-development costs associated with the acquisition, development and implementation of Marbledale Meadows, 7 Mygatt Road, with the following condition: That $25,000 be conveyed to WCHT to fund work required to complete their application to DECD and that the balance of $85,000 be conveyed to WCHT upon their written receipt of a full funding commitment from the State of Connecticut Department of Economic and Community Development (DECD) sufficient to complete the project.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.If the Board of Finance approves the request, the question of releasing the funds will be brought to a Town Meeting for approval by the townspeople. As this differs from the plan of action approved at the October 29th Selectmen’s meeting the following was made:
Motion:
To rescind the motion made at the October 29, 2009 meeting of the Board of Selectmen supporting a request of a $20,000 ex-budget appropriation from the Board of Finance for the benefit of the Washington Community Housing Trust for pre-development plans necessary for an application to DECD regarding the development of Marbledale Meadows. By Nick Solley, seconded by Mark Lyon and unanimously approved.
* ECS Grant Discussion:
See under First Selectman’s Report.
NEW BUSINESS:
* Housing Commission’s approval of $2,000 from the Town Affordable Housing Fund for an A-1 survey:
Wayne Hileman, Chairman of the Housing Commission, explained that the Housing Commission did a mailing approximately a year ago asking if anyone had any land they might consider selling to the Town for the purpose of affordable housing. Several responses were received and one offer appears to be a possibility.The Commission and Estelle Bronson have signed a non-binding Letter of Intent regarding a portion of land from her property at 249 Sabbaday Lane.
The Housing Commission approved a recommendation of an expenditure not to exceed $2000 from the Town’s Affordable Housing Fund to be used for an A-2 survey of this parcel. If the request is under $5000, the Board of Selectmen can approve without going to the Board of Finance or a Town meeting and does not have to go out to bid.
Motion:
To approve the recommendation made by the Housing Commission for an expenditure not to exceed $2,000 from the Town’s Affordable Housing Fund to be used for an A-2 survey of an interior portion of 294 Sabbaday Lane.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Adjournment:
Motion:
To adjourn the meeting at 6:20 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: November 6, 2009 October 29, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES
Public: Dick Sears, Walter Whitney, Martin Meyers, David Berto, Wayne Hileman, Susan Payne, Diana Hardee, Chris Charles, Daniel Sullivan, Valerie Friedman, Terry Tiernan, William Worcester.Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Minutes:
Motion:
To approve the minutes of the October 15, 2009 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Communications:
* SBA Towers II LLC, Proposal for 49 Couch Road, Warren/Washington:
Mark Lyon reported a letter from SBA Towers had been received on October 27 regarding a proposal for development of a telecommunications tower at 49 Couch Road. A copy has been given to the Cell Tower Committee and a copy is available in the Selectmen’s Office. A response will be generated within the allowed period of time and the Town will begin the process with SBA for public hearings, etc.Susan Payne asked that the record show the Conservation Commission’s mission is to protect rural character, the environment and appearance of Washington – it is not opposed to cell towers.
The Commission does have concerns about the need for more towers along the Route 202 corridor and are asking providers to explain what is needed for better coverage and they support the Board of Selectmen’s involvement and inquiries to the Siting Council regarding a telecommunication s coverage assessment plan.
Daniel Sullivan, owner and resident of 47 Couch Road explained that the application for 49 Couch Road directly effects him and his family as access to #49 is by a right of way over his property. He read a statement outlining the contacts, correspondence and events that have occurred over the past several years regarding driveway issues and now cell tower issues. He feels his rights as a property owner have been compromised and although present and past Town administrations appear to be sympathetic, nothing has been resolved.
Mark explained that he had met with Mr. Sullivan and there are issues that are between neighbors, that don’t involve the Town, and although some solutions have been suggested regarding the driveway, Mr. Sullivan did not agree with them.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported on the following:* Plumb Hill:
Inland Wetlands approved a permit for the drainage work.* Cell Tower Application: See above.
* ECS Grant:
In the past, the total amount of this grant came to the Town, this year a portion is being sent directly to Region #12. Mark has spoken with local legislators regarding this change (the Town budgets for the total amount to be received). He will be working with the Business Manager of the Region to adjust payments to them as grant amounts are received.
OLD BUSINESS:
* Awarding of Bid for the Construction of a fireplace at the River Walk Pavilion:
Funding is in place for this project, the Selectmen have met with the low bidder, FSM Services of New Milford, and seen several examples of his work. Motion: To award the bid for construction of a fireplace at the River Walk Pavilion to FSM Services of New Milford, CT for $17,750.00. By Mark Lyon, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
* Washington Community Housing Trust request for an ex-budget appropriation:
Walter Whitney, Board Member of the Housing Trust, explained that they were requesting support from the Board of Selectmen to ask the Board of Finance for an ex-budget appropriation of $20,000 for pre-development plans for Marbledale Meadows – an affordable home, limited equity ownership project on the former Myfield development property on Mygatt Road. Mr. Whitney, Dick Sears, President of the WCHT and Board Member Martin Meyers all contributed to the discussion and explanation of the project, as did David Berto, Housing Consultant hired by the Trust.The $20,000 would be used to complete an application to the State Department of Economic and Community Development for a grant in excess of $1 million. In addition the Trust will be asking the Town’s Housing Commission for $5,000 and has committed $25,000 of its money. This would make up the approximate $50,000 needed for pre-development and application costs. Engineers and architects have agreed to work on this project on a “contingency basis”. The Trust is planning to re-visit the Housing Commission for a request of $110,000 (which was not approved earlier) contingent on the State approving the application.
Mr. Whitney explained that the State looks for Town support on such projects. Mr. Berto and the Board Members are confident in an approval. If the application is denied, the Trust is notified as to why and they can than re-apply with the necessary adjustments. The Trust has an “option” to purchase the property, also contingent on approval of the State funding.
There was considerable discussion on the needed financing, the criteria for purchasing, what criteria is determined by DECD, condo ownership, monthly maintenance charges that need to be considered, etc.
The question was asked about first-time homeowners and Town residents being given first priority. It was explained that since State monies are involved, fair housing regulations need to be followed but that the homes would be advertised locally and through local employers, churches, etc.
The minimum number of homes to be built will be 8 and the maximum 11. The Selectmen heard comments from the visitors, expressed some concerns of their own, realizing there are some questions that cannot be answered until further into the application process.
Clarification was given that the request from the Housing Commission for the $110,00 would be conditional and that ultimately would need to be approved at a Town Meeting. Dick Sears urged the Selectmen to support the project and vote at this meeting. Motion:
The Board of Selectmen supports and will request a $20,000 ex-budget appropriation from the Board of Finance for the benefit of the Washington Community Housing Trust for pre-development plans necessary for an application to DECD regarding the development of Marbledale Meadows.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.* Engineering proposal for municipal storage area the Highway Department property on Blackville Road:
The Selectmen have received a proposal from Arthur Howland & Co. for an estimated cost of $3000 to determine drainage, volume of water, lot coverage, etc. at the Highway Department property for a storage area.Motion: To hire Arthur Howland & Co to do the engineering work necessary to create a municipal storage area at the Highway Department property on Blackville Road.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Resolution for Historic Documents Preservation Grant:
Motion:
Resolved:
That Mark E. Lyon, First Selectman of the Town of Washington, is empowered to execute and deliver in the name and on behalf of this municipality a contract with the Connecticut State Library for an Historic Documents Preservation Grant.
By Jim Brinton, seconded by Nick Solley.
Discussion: this grant is applied for each year for the Town Clerk’s records, documents, etc.
The motion passed unanimously.
Visitors:
* William Worcester, Architect:
Presented an update on the Beach House Project and the aspects that have been completed and what needs to be decided on i.e. placement of propane tanks, railings, walkways, etc. Chris Charles asked about a credit to the Town, as there was a change in the sheathing and again expressed his concern of a “lost opportunity” for a more efficient building.
Adjournment:
Motion:
To adjourn the meeting at 7:40 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: October 19, 2009 October 15, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Valerie Friedman, Michael Scuteri.Call to Order:
First Selectman Lyon called the meeting to order at 5:30 p.m.MOTION:
To add subsequent business not already on the agenda.
By Mark Lyon, seconded by Nick Solley.
Discussion – Mark explained that this had to do with a Resolution authorizing him to sign a State grant.
The motion passed unanimously.Minutes:
Motion:
To approve the minutes of the October 1, 2009 Regular Meeting with the following correction:
Under the First Selectman’s Report “AARA” grants should be “ARRA” grants.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications:
* Letter from the Planning Commission regarding the implementing of traffic calming measures:
Adelaide Roberts, Chairman of the Planning Commission, wrote a letter to the First Selectman explaining the Commission’s concern about continued speeding in Town, particularly in the Depot. One of the short-term goals of the Depot Study was to implement “traffic calming” measures. As the Town has purchased a flashing speed limit sign that shows drivers how fast they are going, the Commission respectfully requested that it be used. The Selectmen discussed the request and Jim Brinton explained he had gotten the necessary permits to place the sign on State roads (in addition to Town roads). The Selectmen agreed to speak with the Resident Trooper and request it regular use.Appointments/Resignations: None.
First Selectman’s Report:
Mark reported on the following:* Tinker Hill Road:
Paving from West Shore Road up to #55 has been completed. Paving of driveway aprons and “finish work” will be done the week of October 19th.* DOT Meeting:
Stimulus funds for bridge work would amount to only $275,000 for the Town of Washington. As the total cost for the Town would be approximately $675,000 to $1 million, and the difference is not budgeted, the funds cannot be utilized.* Plumb Hill Road:
Drainage work is scheduled to begin next week.* Town Meeting:
At the October 5th, 2009 Town Meeting, the Resolution scheduling the Annual Town Budget Hearing and Meeting was amended to hold the Budget Meeting on Saturday, May 22nd, 2010 at 10:00 a.m. The amended Resolution passed. At the October meeting, several of those in attendance had a recollection of an Ordinance being passed several years ago that stated that all Town Meetings would be held at 7:30 p.m. unless there was an emergency. Supporting documentation of this ordinance was not located until after the meeting had adjourned. A Special Town Meeting will have to be held to change the May meeting from Saturday at 10:00 a.m. back, most likely to the original May 20th date, at 7:30 p.m.* Flu and H1N1 vaccines:
The New Milford VNA has notified the Selectmen’s Office that the supply of vaccines they were scheduled to receive for the seasonal flu has been decreased and the H1N1 vaccine is just beginning to be distributed in the State. A flu shot clinic is scheduled for October 29th at the Senior Center but this is not yet confirmed because of the supply issues.
OLD BUSINESS:
* Opening of Bids for the construction of a fireplace at the River Walk Pavilion:
The following bids were received:The Selectmen will review with the Parks and Recreation Commission and will award the bid at the Selectmen’s Meeting on October 29th, contingent on funding being in place.
1)Michael Scuteri, Seymour, CT $24,000.00 2)FSM Services, New Milford, CT $17,750.00 3)Lenny Fleet, Warren, CT $23,500.00 Fieldstone Option $25,500.00 4)Johnson’s Masonry, Roxbury, CT $19,900.00 5)Stephen Saharek, Washington, CT $23,735.00 Additional Recommendations suggested.
NEW BUSINESS:
* Local Bridge Program Resolution:
Motion: To pass the following:
Be it Resolved, that Mark E. Lyon, First Selectman of the Town of Washington is authorized to sign the agreement “Project Grant Agreement Between the State of Connecticut and the Town of Washington Under the Local Bridge Program for Nettleton Hollow Road over Sprain Brook, Bridge N. 05164.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Visitors:
* Valerie Friedman expressed appreciation for the paving and drainage work done on Romford Road and West Morris Road respectfully.Adjournment:
* Motion:
To adjourn the meeting at 5:49 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: October 7, 2009 October 1, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton - VOICES.
Public: Chris Charles, Kevin Smith-Highway Director.
Call to Order:
First Selectman Lyon called the meeting to order at 5:32 p.m.Motion:
To add subsequent business not already on the agenda.
By Mark Lyon, seconded by Jim Brinton.Discussion:
Mark Lyon explained that he had received a request from Robert “Rocky” Tomlinson regarding a communication on the subject of Cell towers.
The motion passed unanimously.
Minutes:
* Motion:
To approve the minutes of the September 17, 2009 Regular Meeting of the Board of Selectmen and the September 24, 2009 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications:
* Michael Meagher letter re: Findlay Road:
Mark explained that he had spoken with Mr. Meagher prior to receiving this letter. Mr. Meagher expressed concern over the report of paving the upper section of Findlay Road and his request that it be considered as a Scenic Road. Mark explained that due to the numerous washouts, the cost of maintaining, water run-offs, icing, etc. it was felt that in the interest of proper maintenance and public safety, the paving was scheduled. Despite this conversation, Mr. Meagher sent a letter expressing his concerns. Findlay Road’s upper section was paved the day the letter was received.
Appointments/Resignations: None.
First Selectman’s Report:
* Tinker Hill Road:
preliminary work has been done to improve the drainage and paving will take place next week from the base of the road at the Lake to # 55.* Mark attended the After the Storm Presentation sponsored by the Connecticut Tree Warden’s Association, which used the tornadoes in Wethersfield as an example to be learned from.
* DOT Meeting re: AARA grants:
Mark will be attending next week – through the NW Council of Governments Washington may be eligible for a $275,000 grant that could be used for work on the Romford Road Bridge (Route 202 end). Work could substantially extend the life of the bridge. To replace it could possibly cost $1 million.* Washington designation as a Heart Safe Community has been granted through the efforts of the Washington Emergency Medical Services. A presentation will be held at the Depot firehouse on Saturday October 17 at 11:00 a.m.
OLD BUSINESS:
* Report on 108 New Milford Turnpike:
Mark Lyon, Ron Winkler, Principal of Washington Partners, and Russ Dirienzo who performed the environmental study met to review the report. Concord Construction of Kent, CT has been hired to do the remediation as Mr. Winkler has agreed to proceed with the clean-up allowing the Town of Washington to purchase as agreed.* Report on Beach House Project – change orders and related costs:
Mark prepared a list of “change orders” that have been done on the Beach House project. Nick Solley will be meeting with the architect on Friday, 10/2 to discuss grades, etc. He has been speaking with the Health Department regarding the well, footing drains, distance from the structure, etc. Brad Sedito will be following up with them. Chris Charles complimented the Selectmen on the upgrades to the insulation and again stressed his opinion on meeting the highest standards possible on future projects, if not this one.
NEW BUSINESS:
* Invitation to Bid Plumb Hill Road Drainage Improvements:
Highway Director, Kevin Smith, explained he was working on preparing the bid documents, the various segments of the project, etc. he began to do a cost analysis and spoke with Mark Lyon about doing the project “in house” as opposed to going out to bid. This would involve contracting with an excavator, renting some equipment and using our highway personnel. Advantages would include purchasing material ourselves and starting the project sooner – not having to wait for the bid process to be completed. This would result in a significant savings to the Town (perhaps $40-45,000 +/-). Both Kevin and Mark have spoken with Lenard Engineering who did the engineering study for Plumb Hill Road - they also thought it feasible to do in house. The Selectmen had several questions for Kevin and discussed the advantages of his suggestion.Motion:
To do the Plumb Hill Road Drainage Improvement Project “in house” and not extend an Invitation to Bid as listed on the agenda for today’s meeting.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Invitation to Bid River Walk Pavilion Fireplace:
Motion:
To extend an Invitation to Bid for the construction of a fireplace and hearth to be attached to the River Walk Pavilion at the Washington Primary School grounds. Bids will be accepted until 4:30 p.m. on October 15, 2009 in the Selectmen’s Office, Bryan Memorial Town Hall, 2 Bryan Plaza, P.O. Box 383, Washington Depot, CT 06794. Bids will be opened publicly and read aloud at the Selectmen’s Meeting on October 15, 2009 at 5:30 p.m. For specifications, please call the Selectmen’s Office at 860-868-2259.
By Mark Lyon, seconded by Nick Solley.
Discussion:
the Parks and Rec Commission has discussed this project for quite some time, have received comments of support, feel it would enhance the Pavilion rentals, etc. Funding is being worked on and the bid will be awarded only if funding is all in place.
The motion passed unanimously.*Telecommunication Assessment Coverage:
Emergency Management Coordinator, Robert “Rocky” Tomlinson has drafted a letter to the Connecticut Siting Council requesting a telecommunication assessment coverage plan within the Town of Washington. Emergency Personnel in Town have expressed the importance of coverage and Rocky has attended meetings of the Conservation Commission and has expressed his opinion that the Cell Tower Committee should have members on it that would look at issues other than environmental. The letter to the Siting Council would be over the signature of the First Selectman.Motion:
To send the letter to the CT Siting Council requesting the telecommunication assessment coverage plan within the Town.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors:
* Chris Charles:
Chris expressed his favor in the Town purchasing the Moore property at 108 New Milford Tpk, using Open Space Funds, but again stated his opinion that using the property strictly for open space is not what he would want. He would like to see the option that other uses could be looked into in the future, such as housing, etc. Chris also brought up the issue of the storm water drainage application that was made several years ago to the Inland Wetlands Commission for Romford Road and a Rumsey Hall School project. Chris maintains there are issues with this application that he has expressed concern over and will again write a letter outlining these issues.
Adjournment:
* Motion:
To adjourn the meeting at 6:22 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: September 25, 2009 September 24, 2009
SPECIAL MEETING
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Call to Order: First Selectman Lyon called the meeting to order at 8:35 a.m.
Setting of the Agenda for the October 5, 2009 Town Meeting:
Motion:
To set the agenda for the Monday, October 5, 2009 Town Meeting as follows:The voters and electors of the Town of Washington are hereby warned that the Annual Town Meeting will be held on Monday, October 5, 2009 at 7:30 p.m. at Bryan Memorial Town Hall, Washington Depot, Connecticut to consider and act upon the following:
1. To set the dates for the annual town budget hearing and meeting in May 2010. 2. To transfer funds in the amount of $50,000 from the Sanitation section, and $20,000 from the Conservation of Health section to the Highways section of the 2008-2009 General Fund budget.
3. To add up to $190,000 to the 2009-2010 Nonrecurring Fund for the Painter Ridge Road Reclaim and Repave Project which will be offset by a Rural Minor Connector Grant from the State of Connecticut in an equal amount.
4. To add up to $99,500 to the 2009-2010 Nonrecurring Fund for the Nettleton Hollow Road Bridge Project which will be offset by a State Bridge Fund Grant in an equal amount.
By Mark Lyon, seconded by Nick Solley.Discussion:
Mark explained item #2 as follows:
As there were surpluses in the Sanitation section and Conservation of Health section of the 2008-2009 General Fund budget at the end of the fiscal year, and a deficit in the Highway section, this is merely a transfer to cover that deficit. There is no change to the total dollars spent from the General Fund for the last fiscal year.Mark further explained that items #3 and #4 are due to the fact that income from State Grants, in this case 80% of the Painter Ridge Road project, and 25-25.95% of the Nettleton Hollow Road Bridge project is not figured into the Nonrecurring Budget. Monies have been expended prior to receipt of the State money. Therefore, this “accounting adjustment” is required to be done. This will not result in an increase to the taxpayers. This is merely an auditing requirement.
The motion passed unanimously.
Adjournment:
* Motion:
To adjourn the meeting at 9:15 a.m. as there was no further business for discussion.
By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: September 23, 2009 September 17, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Tony Bedini, Chris Charles, Ray Underwood, Jason Eddy-Kent Greenhouse.Call to Order: First Selectman Mark Lyon called the meeting to order at 5:30 p.m.
Motion:
To add subsequent business not already on the agenda. By Mark Lyon, seconded by Nick Solley.
Discussion: A request has been made for the Selectmen to do a Proclamation for the Judea Chapter of the DAR.
The motion passed unanimously.Minutes:
* Motion: To approve the minutes of the September 3, 2009 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications:
* Thank you note from New Preston Cemetery Association has been received thanking the Town of Washington for it’s contribution to their maintenance fund.* Mary Jo Keating, Tinker Hill Road has sent an email expressing her appreciation to the Town for the repair work done to the end of the road from which she accesses her property.
Appointments/Resignations: None.
First Selectman’s Reort:
* Household Hazardous Waste Day scheduled for Saturday, September 19, 2009, New Milford, 9:00a.m.-3:00p.m.* Mark Bobman, Tunxis Recycling Operating Committee, reported he has received inquiries from Olivers regarding “single stream” recycling pick up and compacting. Other municipalities have done this and found an increase in recycling as residents do not need to separate. Mark Lyon will speak with Rich Oliver for more details on this type of pick up and if it would alter his and/or the Town’s costs.
* Romford Road paving is complete, drainage and intersection improvements were also made.
* Tinker Hill (from end of Lake Waramaug) is scheduled to have drainage and paving work done; the dirt section of Findley Road at New Preston Hill Road is also scheduled for paving.
OLD BUSINESS:
* Awarding of Bid for the Landscaping Phase of the Town Beach Project:
Motion: To award the Bid for the Landscaping Phase of the Town Beach Project to L&G Landscaping of Washington, CT for the revised amount of $20,375.93 (bid amount of $19,782.46 plus the amount of the required performance bond that was not indicated on the original).
By Nick Solley, seconded by Mark Lyon.
Discussion: Nick explained he had met with Luis Gutierrez, reviewed the plans, plantings, prices, guarantees, etc. Chris Charles asked if the Conservation Commission had submitted suggestions for plantings. Mark and Nick explained that CC Chair Susan Payne and Dirk Sabin, Landscape Architect, had met and discussed. Jason Eddy of Kent Greenhouse inquired about the change in the bid amount. It was explained that the bid was not revised in any way; the amount changed due to the addition of the cost of the performance bond to Mr. Gutierrez. He was still the low bidder. There was discussion as to what was required at the time of the bid, what was required when awarded and what’s required when work starts. Jason expressed some cautionary statements and mentioned that Kent Greenhouse will continue to bid on work of the Town.
The motion passed unanimously.NEW BUSINESS:
* Discussion of Lease for rental of Second Floor of Police Station:
Mark and Nick reported that renovations, repairs to the second floor of the Police Station are nearly completed.
Motion: To rent the second floor of the Police Station to Kevin Lamay for $1200 a month for a one-year period beginning October 1, 2009.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* DAR Proclamation:
The Judea Chapter of the Daughters of the American Revolution will be hosting a gathering at Judea Cemetery on Sunday, September 20 at 1:00 p.m. in honor of Ebenezer Burgess, a Revolutionary War Patriot and “surveyor of highways” for the Town of Washington. Descendants of Ebenezer’s from Colorado and Kansas will be attending.
Motion: To issue a Proclamation honoring Ebenezer Burgess.
By Mark Lyon, seconded by Nick Solley and unanimously approved. The following was written after the meeting:TOWN OF WASHINGTON
Washington, Connecticut
PROCLAMATIONWHEREAS, The North Purchase of the Town of Woodbury was incorporated in 1779 to become the first township in these United States to be named for our beloved General George Washington, and;
WHEREAS, Ebenezer Burgess, was a dedicated Revolutionary War Patriot, and;
WHEREAS, Ebenezer Burgess, a resident of Washington, became Surveyor of Highways in that Town for the years 1779, 1781 and 1782, and;
WHEREAS, in that capacity, Ebenezer Burgess, did create the grid system of highways that is still used today and was instrumental in creating our Town boundaries that distinguish us from other Towns.
NOW THEREFORE, be it proclaimed, that we, the Board of Selectmen of the Town of Washington, Connecticut, do hereby declare that Washington will observe September 20, 2009, as part of the State of Connecticut’s observation of CONSTITUION WEEK, as Ebenezer Burgess Day, as a marker is placed in Judea Cemetery by the Arapahoe & Judea Chapters NSDAR.
Signed this 19th day of September 2009 by:
_______________________________________
Mark E. Lyon, First Selectman
_______________________________________ TOWN SEAL
James L. Brinton, Selectman
_______________________________________
Nicholas N. Solley, Selectman
Visitors:
* Chris Charles spoke about the Beach House plans and again expressed his concerns that not enough energy saving standards have been incorporated into the plans and is concerned that the Town has missed an opportunity to build something that will be acceptable for years to come. Chris has submitted his suggestions in writing to the Selectmen.Mark explained to Chris that his suggestions have been appreciated and have been reviewed with the architect and the Beach Renovation Committee and in fact some have been utilized. Nick and Mark continued to explain that they feel that the new Beach House will be energy efficient within the scope of the budget due to the energy saving measures that have been incorporated.
Chris continued to state that he feels the heating system should have been reviewed more and that opportunities have been missed. Chris then asked to speak about an application that was made to the Inland Wetlands Commission several years ago that dealt with storm water drainage on Romford Road. He maintains that the plans submitted were outdated and did not include all the buildings on the Rumsey Hall campus that were there at the time.
Nick told Chris he was not prepared, having no documents present at this meeting, to discuss this. He reminded Chris he had brought this up before and it was recommended he contact the engineer that submitted the plans and/or Inland Wetlands.
Adjournment:
* Motion: To adjourn the meeting at 6:15 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: September 9, 2009 September 3, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman James L. Brinton.
Public: Chris Charles.Call to Order:
First Selectman Lyon called the meeting to order at 5:30 p.m.Approval of Minutes:
* Motion:
To approve the minutes of the August 20, 2009 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications:
* September 11th Memorial Service:
Mark Lyon read the following Press Release:
The Washington Volunteer Fire Department will host a Memorial Service to remember the fire fighters, emergency medical service personnel, law enforcement officers, military personnel, and civilians who died in the attack on our country on September 11, 2001.
This year in an effort to allow people who might like to attend but cannot during the day, the Fire Department is changing the time of our service from morning to evening.
The public is invited to join us at the Washington Depot Fire House, 109 Bee Brook Road, on Friday, September 11, 2009 at 6:30 p.m. The service is expected to last approximately one half hour. The Ladies Auxiliary will provide a light reception after the service.
For more information, contact Tom Osborne at 868-7473 or Mark Showalter at 868-9042.
* Mark announced that a Blood Drive will also be held at the Washington Depot Firehouse on September 11th from 1:00 p.m. to 5:45 p.m.
Appointments/Resignations: None.
First Selectman’s Report:
* Congressman Christopher Murphy’s Office has been meeting with the District Manager of the US Postal Service. There is a list of 13 post offices that are scheduled to close or consolidate in the district – none of which are in Washington. No more will be listed until after October 1st.* 108 New Milford Turnpike:
The Town of Washington has received it’s deposit back from the seller’s agent. First Selectman Lyon has written a letter expressing the Town’s disappointment and requesting a re-opening of negotiations. He has heard nothing back as of this writing.OLD BUSINESS:
* Opening of Bids for the Landscaping Phase of the Town Beach Project:
The following bids were received:1) Kent Greenhouse, Kent, CT - $23,041.60
2) Environmental Designs, Southington, CT - $33,895.00
+ $ 1,845.00 alternate3) Nature Shaper, Roxbury, CT - $27,965.00
4) L&G Landscaping, Washington, CT - $19,782.46
+ $ 2,685.25 alternateThe bid will be awarded at the regularly scheduled Selectmen’s Meeting on September 17th.
NEW BUSINESS:
* Adjusting of Transfer Station Fees for the disposal of tires:
Mark Lyon explained that the adjustment to is necessary because of the rise in the Town’s cost for disposal.
Motion:
To adjust the cost of disposal of tires at the Transfer Station as follows:
motorcycle from $3.00 to $3.50;
light truck from $4.00 to $5.00; and
large truck from $12.00 to $13.00.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.* September 11th Proclamation:
Motion:
To adopt the following Proclamation:TOWN OF WASHINGTON
PROCLAMATIONWHEREAS, the terrorist actions in New York City, Washington, D.C. and Pennsylvania of September 11, 2001, will never be forgotten by the citizens of the United States of America; and
WHEREAS, the Town of Washington supports the honoring of all lives lost as a result of that tragedy, particularly the members of all emergency services; and
WHEREAS, the Town of Washington recognizes that a free and open society depends upon citizen involvement in caring for the common good; and
WHEREAS, the highest form of citizenship is when individuals place the safety and well-being of others above themselves; and
WHEREAS, the Town of Washington deeply appreciates those who so unselfishly serve—the volunteer members of our Town Emergency Services;
NOW THEREFOR, be it proclaimed, that we, the Board of Selectmen of the Town of Washington, Connecticut, does hereby declare that Washington will observe September 11, 2009 as Emergency Services Day.
AND FURTHERMORE, be it proclaimed, that the Board of Selectmen of the Town of Washington, Connecticut, invites all citizens to give thanks for and honor all volunteer members of our Town Emergency Services.
Signed, this fourth day of September, 2009 by:
Mark E. Lyon, First Selectman
James L. Brinton, Selectman
Nicholas N. Solley, SelectmenBy Mark Lyon, seconded by Jim Brinton and unanimously approved.
* Proclamation honoring the 30th Anniversary of the Ladies Auxiliary of the Washington Volunteer Fire Department:
Motion:
To adopt the following Proclamation:TOWN OF WASHINGTON
PROCLAMATIONWHEREAS, the Ladies Auxiliary of the Washington Volunteer Fire Department, is celebrating it’s Thirtieth Anniversay, and
WHEREAS, the Ladies Auxiliary has been an integral and vital member of the community of the Town of Washington; and
WHEREAS, they have provided unwavering dedication and support to the Washington Volunteer Firemen for these thirty years,
NOW THEREFORE, be it proclaimed, that we, the Board of Selectmen of the Town of Washington, Connecticut, do hereby declare that Washington recognizes the Ladies Auxiliary of the Washington Volunteer Fire Department.
Signed this 3rd day of September 2009:
Mark E. Lyon, First Selectman
James L. Brinton, Selectman
Nicholas N. Solley, SelectmanBy Mark Lyon, seconded by Jim Brinton and unanimously approved.
Visitors:
* Chris Charles inquired about the Beach Project and the heating system for the Beach House specifically.
Mark explained that the project contractors, Ruscoe and Sedito, are reviewing and also looking at the air circulation system for the lower level/basement. A dehumidification system will most likely be used in the bathrooms and office.
Chris explained that a smaller heating system can be installed if enough insulation is in place, etc. which can result in substantial savings to the Town.Adjournment:
* Motion:
To adjourn the meeting at 5:43p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: August 28, 2009 August 20, 2009
First Selectman Mark E. Lyon called the Selectman’s Meeting to order at 5:37 p.m.
Present: Selectmen Mark Lyon, Nicholas Solley
Guests: Ann Compton, VOICES, Ray Reich, Washington Parks & Recreation Commission Chris Charles, Tony BediniMinutes:
Mark Lyon moved to approve the minutes of the August 6th regular and August 13th special meetings as submitted. Nicholas Solley seconded the motion. Motion unanimously passed.Communications/Correspondence:
ASAP:
A letter of appreciation has been received from the After School Arts Program for the Town’s donation of $5,000. This had been included in the 2009-2010 General Fund budget as in past years.Lake Waramaug Ass’n.:
A request for the Town to contact the CT DOT regarding speeding in the Lake Waramaug area, especially West Shore Road , was received. Better signage was suggested. Mark will contact the DOT to request a speed survey be done, if they determine it is warranted.Selectman’s Report:
Hazardous Waste Day:
HWD is scheduled for September 19th from 9 a.m.-3 p.m. at the New Milford Railroad Station. In addition to other hazardous waste, Mark reported computers, monitors, etc. will be received at no charge to individual residents. The Town, however, pays for its percentage share of the total waste collected.Nettleton Hollow Bridge:
NHB will be officially reopened on August 21. Final inspection by the engineer is scheduled for August 25th. Mark felt it was a “Good job, well done!”56 Tinker Hill Road:
Mark reported he and the Highway Director Kevin Smith met with this resident to discuss access to this property. A former owner had been granted access as a right-of-way over an abandoned roadway. Minor repairs will be done to the beginning of the roadway and discussion will continue.Calhoun Hill Road/Herman:
A survey and further information has been received regarding the abandoned Town right-of-way on the Herman property. Mark will confer with the town attorney and the Planning Commission to determine what is required to transfer or sell this property to the adjoining landowner. It was noted the matter will eventually be presented at a town meeting for consideration by the voters.Old Business:
Town Beach Update:
Nick reported the bid for the excavation phase of this project will be awarded and an invitation to bid for the landscaping/planting phase will be extended. Things have been going along smoothly and bids have been within the projected budget. Work will begin shortly after Labor Day. Mark reported they had met with the bidders and the architect to upgrade the insulation package for the building. The building contractor is working with an HVAC contractor is looking into an air & heat exchanger for the apartment as well as the bathrooms in the basement in the summer. This should reduce the size of the heating plant. Bid advertising has been run in larger newspapers as required for the use of State grant funds. Local contractors are hired whenever possible.New Business:
Town Beach/Boathouse Project:
Excavation Phase: Mark Lyon made a motion to award the bid for this project to Stone construction of Southbury , CT in the amount of $81,218. Nicholas Solley seconded the motion. Motion unanimously passed.Motion:
Nick Solley made a motion to included subsequent business not included on the posted agenda. Mark Lyon seconded the motion. Motion unanimously passed.JAG Grant:
A Justice Department grant available through the American Assistance Recovery Act for $9,100 requires a Resolution authorizing the First Selectman to enter into agreement for this funding. Mark Lyon made a motion to approve the following resolution:
“Resolved that Mark E. Lyon is hereby authorized to make, execute and approve on behalf of the Town of Washington any and all contracts and amendments and to execute and approve on behalf of this municipality other instruments a part of or incident to such contracts and amendments, effective until otherwise ordered by the Board of Selectmen.”
Nicholas Solley seconded the motion. Motion unanimously passed.Transfer Station Lease:
Mark Lyon made a motion to approve a four-year lease with Roger and Sally Ranieri for the continued rental of their property on Clark Road for use as the transfer station. The lease will extend from July 1, 2009 through June 30, 2013. The parties had previously agreed upon the terms. Nicholas Solley seconded the motion. Motion was unanimously passed.Parks and Recreation Funding Request:
The Parks & Recreation Commission reported additional funding of $1,600 may be necessary to cover unanticipated costs in the boat launch personnel line item of the budget. Due to increased traffic, the recent reconfiguration of the boat launch area and parking changes, it is difficult for the Beach Director to manage both the boat ramp and the beach areas during hours when the boat launch employee is not on duty. Additional help is needed between 10 a.m. and 5 p.m. from July 31 through Labor Day. A part-time employee has been hired to insure there is an attendant on duty. Rather than requesting an additional appropriation at this time, Mark Lyon suggested this overage may only be necessary in that line item, while the overall P&R budget may remain in line. He appreciated the Parks & Recreation Commission informing the Selectmen about this.Invitation to Bid – Town Beach Landscaping/Planting Phase:
Nicholas Solley made a motion to extend an invitation to bid for the landscaping/planting phase of this project until September 3, 2009 at 4:00 p.m. Bids received will be read aloud at the Selectmen’s meeting at 5:30 p.m. Specifications will be available to the public on August 24th. Mark Lyon seconded the motion. Motion unanimously passed.The meeting was adjourned at 6:00 p.m.
Respectfully submitted,
Kathy Gollow, Selectman’s Assistant
Posted: August 12, 2009 August 6, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley.
Press: Ann Compton – VOICES
Public: Chris Charles, Mary Jo Keating.Call to Order:
First Selectman Lyon called the meeting to order at 5:36 p.m.Motion:
To add subsequent business not already on the agenda.
By Mark Lyon, seconded by Nick Solley.Discussion:
Business will deal with a Resolution authorizing the First Selectman and the Board of Selectmen to enter into documents necessary for CT Department of Emergency Management & Homeland Security grants; and extending an Invitation to Bid for paving of Romford Road.
The motion passed unanimously.Minutes:
Motion:
To accept the minutes of the July 23, 2009 Regular Board of Selectmen with the following corrections:Under “Education” requested by Tony Bedini: 1st paragraph:
“Tony Bedini said that the Board of Education had been told that an estimator had been hired at the cost of $9,000 to price out the three lists for the elementary school’s repairs. It is expected that the costs will be completed by August 24th. When the estimate is complete, the Business Manager will review the lists and costs with a bonding agent to determine what items are bondable. Multiple bids for the flat roofs at Booth Free School and Burnham School were received on 22 July. The Business Manager and Architect will review them and make a recommendation to the Board of Education.”
3rd paragraph:
“Tony hopes that the water management problems, for which plans, specifications and pricing exist for both WPS and Burnham, will be addressed this year before winter. Replacement of the gym roof at WPS is also waiting to be addressed. Preliminary pricing exists for the gym roof.
The Selectmen noted their appreciation of Tony’s efforts on behalf of the Town.”
By Mark Lyon, seconded by Nick Solley and unanimously approved.First Selectman’s Report:
Update on Road/Bridge Work:
Work on the Nettleton Hollow Road Bridge is going well. Water is flowing through the new culvert. May be ready for paving in two weeks, weather permitting.Work on Painter Ridge Road is complete except for the placement of topsoil on shoulder of road – this will be done next week, weather permitting.
OLD BUSINESS:
Update on Old Texaco Station clean up.
Mark reported that following correspondence with the owners of the property, conversations took place and as a result, clean up has begun – removal of trash, weeding, cutting of brush, painting trim on building, repair of broken windows, etc. The Selectmen explained that when this work was completed there had been an offer by some residents to put planters along the parking area to replace the yellow tape. This will be discussed further. The Selectmen expressed their appreciation to this positive response.Report on Town Beach Project:
Nick Solley reported that the Town has gone out to bid on the Excavation Phase of the Town Beach Project – these are due on August 13. A pre-bid meeting was held on August 4 and was well attended by interested bidders. The project will begin mid September. An Invitation to Bid will be extended in two weeks dealing with the planting and landscaping of the property. Energy saving measures have been incorporated into the plans, which will include blown in insulation in the walls, ceiling and siding. Storm doors will be installed as well. There was discussion as to the addition of solar panels. However, at this time, this is not thought to be prudent – the roof line would need to be changed in order to benefit from more sun exposure. This would require going back to ZBA and also would not take into consideration the obstruction of the view by neighbors. However, this type of thinking will be kept in mind for future projects.
Chris Charles expressed his appreciation of the steps that have been taken.NEW BUSINESS:
Discussion of section of Tinker Hill Road not currently maintained by the Town:
Mary Jo Keating, a resident of Tinker Hill Road attended this evenings meeting to discuss the Town’s maintenance of a section of the road she and her husband need to use to get to their home. This section has not been maintained for many years and has fallen into disrepair. Ms. Keating feels it is currently dangerous and she is often fearful of getting in or out of her property. The previous owners lived there only part time and it was apparently not a problem. In checking through records, it had been explained to the previous owner that in order for the Town to take over maintenance a turn around would need to be created for Town equipment to get in and out. Mark Lyon reiterated this thought and also explained budgetary considerations – the amount of money that would need to be expended to repair the road for the benefit of one home, vs. projects that need to be done on roads that benefit dozens of homes. After further discussion, it was agreed that previous land records, easements, the possibility of granting the property owner a right of way, etc. would be looked into as well as scheduling a meeting with Ms. Keating, the Selectmen and the Highway Director on site. Ms. Keating expressed her appreciation of the Selectmen’s willingness to work with her and discuss this further.Resolution authorizing First Selectman to sign Encroachment Agreement with State DOT:
Mark explained that this has to do with a retaining wall at the Boat Launch which is in the State’s Right of Way and would authorize him to sign the agreement that was adopted in March 2009. Motion: To pass the following Authorizing Resolution:
Be it resolved that Mark E. Lyon, First Selectman of the Town of Washington, is authorized to sign the Connecticut Department of Transportation Agreement “Encroachment Agreement CT Rte. 45 Retaining Wall” adopted by the Washington Board of Selectmen of the Town of Washington, Connecticut, on March 6, 2009.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Resolution dealing with Department of Emergency Management and Homeland Security grants:
Mark explained that in order for the town to enter into agreements, apply for grants, etc. with the DEMHS, the Board of Selectmen and he as First Selectmen, need to be authorized to do so.
Motion:
To pass the following Authorizing Resolution:
RESOLVED, that the Washington Board of Selectmen may enter into with and deliver to the State of Connecticut Department of Emergency Management and Homeland Security any and all documents which it deems to be necessary or appropriate; and FURTHER RESOLVED, that Mark E. Lyon, as First Selectman of the Town of Washington, is authorized and directed to execute and deliver any and all documents on behalf of the Washington Board of Selectmen and to do and perform all acts and things which he deems to be necessary or appropriate to carry out the terms of such documents, including, but not limited to, executing and delivering all agreements and documents contemplated by such documents. The undersigned further certifies that Mark E. Lyon now holds the office of First Selectman and he has held that office since November 20, 2007.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Invitation to Bid for Reclaiming and Repaving of a portion of Romford Road.
Motion:
To extend the following Invitation to Bid:The Board of Selectmen of the Town of Washington will receive sealed bids for the Reclaiming and Repaving of a portion of Romford Road, from Route 109 to the intersection of Turner Road, approximately 21 ft. wide x 4287 +/- feet long. Bids will be accepted until 4:00p.m. on August 13, 2009 in the Selectmen’s Office, Bryan Memorial Town Hall, 2 Bryan Plaza, P.O. Box 383, Washington Depot, CT 06794. For specifications, please call the Selectmen’s Office at 860-868-2259. Bids will be opened publicly and read aloud at 4:30 p.m. The Selectmen reserves the right to reject any and all bids and to award the bid in the best interest of the Town of Washington.
Dated at Washington, Connecticut this 6th day of August, 2009.
Mark E. Lyon
James L. Brinton
Nicholas N. Solley
Board of Selectmen
By Nick Solley, seconded by Mark Lyon and unanimously approved.Adjournment:
Motion:
To adjourn the meeting at 6:10 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: August 4, 2009 July 23, 2009
Minutes are subject to the approval of the Board of Selectmen.
Selectman Nicholas Solley called the meeting to order at 5:30 p.m.
Present:
Selectmen: Nicholas Solley, James Brinton
Press: Ann Compton, VOICES
Guests: Valerie Friedman, Tony BediniMinutes:
Jim Brinton moved to approve the minutes of the July 9, 2009 meeting as submitted. Nick Solley seconded the motion. Motion unanimously passed.Selectmen’s Report:
Beach Property/Beach House:
Nick reported an invitation to bid for the excavation of the beach property has been extended, with bids due on August 13th at 4:00 p.m. This project will follow the demolition of the current beach house and construction of a new house. An inspection of the current building for hazardous materials has been completed. Small amounts of asbestos and lead paint were found and a qualified contractor will remove these materials. Demolition and removal of this building will begin after Labor Day. All required town permits have been obtained for construction of the new building. Excavation of the property will follow.Highways:
Nick reported the chip-sealing road project for this season has been completed. Valerie Friedman commented on the positive upgrade to the roads and a job well done. The Selectmen agreed.Education:
Tony Bedini reported the Board of Education had received a letter reporting that an estimator had been hired at a cost of $9,000 to price the list of primary school repairs by August 24. Once done, the Board of Ed will review which of the project would be bonded. Roof bids for the Roxbury and Bridgewater schools were due July 22nd. Two prices have been received for the WPS roof.Tony noted he was very impressed with the makeup of the newly-elected Board of Education. He felt, as did the other members of the Board by their unanimous decision, that Jim Hirschfield will be an excellent Chairman.
Tony hopes to take care of the water-management problems at the WPS and has gotten prices on this work. The water problems and the roof are his two priorities. The Selectmen noted their appreciation of Tony’s efforts on behalf of the Town.
Texaco Station:
Jim Brinton reported the Board of Selectmen had written to the owner of the former Texaco station in the Depot. Jim spoke with one of the owners - Mr. Paul Ficalora. The Ficaloras have visited the site - much of which has fallen into disrepair - and reported they were very receptive to improving the appearance. Some contaminated soil remains on the property and testing will continue, possibly to be completed after three months.Plumb Hill Road:
Tom Campbell of Plumb Hill Road has voiced his concern regarding the continuing runoff from the roadway through his property. The recent heavy rains have created a deeper gulley through his property and continue onto Route 47 near The Gunnery ponds. Lenard Engineering has completed the engineering aspects of this problem and the Town will move forward to remedy this situation as soon as possible. Highway Director Kevin Smith will have someone price it out to see if Town budgeted funds are “in the ball park.” An invitation to bid will be extended.The meeting was adjourned at 6:00 p.m.
Respectfully submitted,
Kathy Gollow
Acting Secretary
Posted: July 15, 2009 July 9, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Chris Charles, Liddy Adams, Valerie Andersen, Tony Bedini, Victoria Cherniske.Call to Order: First Selectman Lyon called the meeting to order at 5:35 p.m.
Motion: To add subsequent business not already on the agenda. By Mark Lyon, seconded by Nick Solley.
Discussion: Business will be in regard to a report from Probate Judge Cherniske on the consolidation of courts in the State and a letter to the owner of the old Texaco Station in the Depot. The motion passed unanimously.Approval of Minutes:
Motion: To approve the minutes of the June 25, 2009 Regular Meeting and the July 2, 2009 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report: Mark reported on the following:
* Chipsealing
began yesterday after several weather delays and will hopefully be completed by next Wednesday.* Nettleton Hollow Road Bridge Work
will begin on Monday 7/13 and will necessitate the closing of a portion of the road for approximately 6 weeks.OLD BUSINESS:
* Awarding of Bid for the Demolition and Reconstruction of the Beach House at Lake Waramaug:
Motion: To award the bid for the Demolition and Reconstruction of the Beach House to Ruscoe/Sedito for $256,367. By Nick Solley, seconded by Mark Lyon. Discussion: The Selectmen reviewed all bids received and met with Brad Sedito and were satisfied with his bid. The motion passed unanimously.* 108 New Milford Turnpike – conditions of purchase:
Mark explained that attorneys for the seller and the Town, along with real estate agents, have had numerous discussions. The Phase I study was completed and following more exploratory digging, no environmental nor health hazards were discovered. Debris was found and recommendations have been made for disposal – to be done by the owner. The owner (Washington Partners) want to make certain that once the clean up is accomplished, the Town will follow through with the purchase. Liddy Adams, Real Estate agent for the Town, explained that the original terms of the offer to purchase have changed but that both parties are working well together and there is no reason to feel the purchase will not go through.* Letter to Board of Education members re: lease and condition of Washington Primary School:
Mark and the First Selectmen of Bridgewater and Roxbury have been working together on a follow up to their letter in April to the Superintendent of Schools and Board of Education. It is their feeling that nothing has occurred or been resolved as requested. They have drafted a second letter. Valerie Andersen, as a member of the Board of Education, assured the Selectmen that they are aware of the concerns and that some work is being done. She felt that the Board is going step by step but feels they too have had unavoidable delays due to the bid process, lists being changed, etc. A number has to be arrived at in order to go to a referendum to get the public’s approval. She suggested that the lease discussions be put aside for the present and concentrate only on the repair work that needs to be done. Jim Brinton and Nick Solley asked questions pertaining to the delays, unification of the Board on these matters, and committees established within the Board. Discussion continued with input from the Selectmen, Tony Bedini and Valerie regarding lack of response to the Selectmen’s concerns by the School Administration, Board of Ed’s role, importance of getting the lease issue settled, etc.
Motion: To schedule a Special Selectmen’s Meeting on July 16, 2009 at 5:30 p.m. with the members of the Board of Education (contingent on the availability of the members) to discuss the above mentioned concerns. By Mark Lyon, seconded by Jim Brinton and unanimously approved.NEW BUSINESS:
* Old Texaco Station, Washington Depot:
Nick Solley explained that the Board of Selectmen has been approached by numerous Washington residents regarding the disintegrating condition of the Texaco Station in the center of the Depot.
Motion: To send a letter to the owner of the property at 1 Green Hill Road requesting his consideration of improving the appearance of the location and if he is not willing to do so, would he be willing to have private organizations and or individuals do so. By Nick Solley, seconded by Mark Lyon and unanimously approved.* Probate Court Consolidation Update:
Washington Probate Judge Victoria Cherniske attended today’s meeting to discuss the consolidation of the probate courts in the State. She has attended numerous meetings and has begun looking into various alternatives. At present, it is her opinion that the best “fit” would be with the Southbury court – the facility is already there and could accommodate Washington as well as Woodbury, Roxbury and Bridgewater. The Probate Administration has asked each of the regions in the State to devise their own consolidation plans. Once these plans are submitted, the Redistricting Commission can review and change. The courts have until September 9, 2009 to submit their plans, they would be voted on in November and become effective January 1, 2011. Chris Charles asked how the sharing of the costs of the larger courts would be determined. Tara explained it would be based on the Grand List. She further explained that another consideration of the consolidation is the storage and/or cost of preservation of the courts volumes – over 150 years of history.Visitors:
Chris Charles asked if the Selectmen had looked into the possibility of 108 New Milford Turnpike being used for anything other than open space. Mark explained that the negotiations were specific to the property being used for Open Space and Jim Brinton reminded him that the Conservation Commission was also very clear on the this issue and the Town approved the purchase for open space at a Town Meeting. Chris felt there was merit in having the Town Attorney advise how, at a later date, a use of a portion of the property could possibly be used for another purpose, i.e. housing. The Selectmen agreed to speak with Attorney Miles but reminded Chris that the purchase was approved with conditions and that all of these have been addressed. Chris inquired about the plans for the Beach House and urged those involved to look into higher insulation levels which would result in a smaller heating system and lower heating costs. He also asked about a storm water system on Romford Road that was put in several years ago and the permitting process involved. Nick Solley advised Chris that without paperwork and plans, he was not able to answer the specific questions.Adjournment:
Motion: To adjourn the meeting at 6:56 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: July 8, 2009 July 2, 2009
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Chris Charles, several interested bidders.Call to Order: First Selectman Lyon called the meeting to order at 4:33 p.m.
OLD BUSINESS:
* Opening of bids for the Demolition and Reconstruction of the Beach House at Lake Waramaug: The following bids were received:
COMPANY: AMOUNT: BOND:
RUSCOE/SEDITO, $256,367.00 X Washington Depot, CT J.A. ROSA CONSTRUCTION, $266,750.00 X Wolcott, CT HAWLEY CONSTRUCTION, $271,614.00 X Danbury, CT ARTHUR D. DEACON & SONS, $272,200.00 X Litchfield, CT OCEAN TRACE DEMO/BEOIT BLDRS. $299,275.20 X Watertown, CT STONE CONSTRUCTION, $339,680.00 X Southbury, CT DiSTASI BLDRS, $352,684.00 X Bethlehem, CT SEGALLA TURNKEY HOUSING, $381,682.00 X Canaan, CT Bids will be reviewed and awarded Thursday, July 9, 2009 at the Board of Selectmen’s meeting at 5:30 p.m.
Adjournment:
* Motion: To adjourn the meeting at 5:03 p.m. as there was no further business for discussion. By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: July 8, 2009 June 25, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.Call to Order: First Selectman Lyon called the meeting to order at 5:36 p.m.
Minutes:
* Motion: To approve the minutes of the June 11, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations:
* Motion:
To reappoint Charles Boucher to the Building & Property Commission until 7/1/2012
Dorothy Hill to the Inland Wetlands Commission until 6/30/2012
Phyllis Allen to the Judea Cemetery Commission until 6/30/2014
Dean Sarjeant to the Lake Waramaug Authority until 6/30/2012
By Mark Lyon, seconded by Nick Solley.
Discussion: All of the above commissioners were contacted and willing to serve another term. The motion passed unanimously.First Selectman’s Report: Mark Lyon reported the following:
* Chipsealing, because of weather delays, will now hopefully begin the week of July 6, 2009.* Department of Public Health/American Heart Association has designated Washington a HEARTSafe Community. “This three year designation recognized the Town’s commitment to provide improved cardiac response and care to the residents of Washington utilizing the “Chain of Survival” of early 9-1-1 access, cardiopulmonary resuscitation, defibrillation and advanced care.” The Selectmen offered congratulations and gratitude to our Ambulance Association and emergency responders for their hard work and dedication resulting in this designation.
* Washington Primary School Lease is about to expire. There are still issues with Region #12 and their lack of proceeding with the repair list that had been prepared for the school and grounds. Bid packages and architects have been hired but no work has been done. Mark suggested that the Washington Board of Education members be invited to a Special Selectmen’s Meeting to discuss this further. Apparently Bridgewater and Roxbury have the same concerns and the three First Selectmen will be meeting.
* Washington’s Probate Court Update: The State is moving forward with its plan to consolidate the Probate Courts. Mark and Judge Cherniske have been working together to look into various options and to consider what is best for the Town.
OLD BUSINESS: None.
NEW BUSINESS:
* Abandoning Town Right-of-Way on Calhoun Hill Road:
John Herrmann, East Street resident, has approached the Board of Selectmen regarding an abandoned right of way of the Town’s along Calhoun Hill Road that abuts his property. He would like to acquire it in order that his property could extend to the current road. Nick Solley explained that this particular section was replaced by the new road, therefore it may not have to be formally “discontinued” or “abandoned” – perhaps could be a “transfer”, approved by the Planning Commission and by the legislative body at a Town Meeting. Motion: To contact Attorney David Miles to begin the process to turn over the old Calhoun Hill Road right-of-way to Mr. Herrmann. By Mark Lyon, seconded by Nick Solley and unanimously approved.
* Beach House Update:
Nick explained that the permitting process is moving along – a variance has been obtained from ZBA, applications have been submitted and will be discussed at IW on July 8, and Zoning on July 27. Bids for the demolition and reconstruction of the Beach House are due on 7/2.Visitors:
* Ann Compton inquired about the Town’s possible purchase of property at 108 New Milford Turnpike. Mark explained that the environmental testing had been completed-no hazardous waste was found, no environmental issues. There was “junk” located on the property and the Town is currently working with the owner to have this cleaned up before proceeding with the purchase. There is no definitive timetable at this time.* Jack Coraggio inquired about when the Town’s lease with Region #12 for the Washington Primary School expires. Mark informed him June 30th and at this point the Town would most likely prefer to work on a one-year extension as opposed to a five-year lease.
Adjournment:
* Motion: To adjourn the meeting at 6:01 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: June 22, 2009 June 11, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman James L. Brinton.
Press: Ann Compton-VOICES.Call to Order: First Selectman Lyon called the meeting to order at 5:35 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the May 28, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report: Mark Lyon reported:
* Connecticut Community Foundation presented the Washington Community Fund with a grant in the amount of $2000.00 for emergency assistance to needy individuals in the Town of Washington on Monday, June 8, 2009 at the Town Hall. Members of the Board of the Washington Community Fund were present, along with First Selectman Lyon, to accept the donation. On behalf of those who will benefit, Mark extended appreciation.* Stimulus Funds are beginning to become available. The Northwest Council of Governments (COG) has received a block grant that can be used for roads (limited to those classified as “major rural connectors”) or State bridges. Washington may be eligible to receive some funds for bridgework. The US Department of Energy has earmarked $34,000 for Washington for renewable energy projects, energy efficiency, etc. The Office of Policy & Management/Department of Justice has set aside $9,100 for police equipment and training. These funds would come from the Federal government through the State to the Town.
OLD BUSINESS:
* Road Work Update:
Chipsealing of roads in the southeast section of Town is scheduled to begin the week of June 22 (weather permitting). A press release will be sent out listing the roads scheduled. Work will begin next week on Painter Ridge Road for which we have received grant monies for reclaiming and repaving. The entire project should be completed within two weeks (weather permitting). The contract with Schultz Construction has been signed for reconstruction of the bridge on Nettleton Hollow Road. Work will begin after July 4th and a portion of the road will be closed for approximately 6 weeks. It is hoped that work can be completed prior to the opening of school.NEW BUSINESS:
* Invitation to Bid:
Motion: To extend an Invitation to bid for the “Demolition & Reconstruction of the Town’s Beach House at Lake Waramaug” until 4:00 p.m., July 2, 2009. Bids will be opened publicly and read aloud in the Selectmen’s Office at 4:30 p.m. Plans are available at the Office of the First Selectman, 2 Bryan Plaza, P.O. Box 383, Washington Depot, CT 06794, 860-868-2259 for a non-refundable fee of $10.00 during normal business hours. If required, plans may be shipped by providing carrier account # for shipping costs. A pre-bid meeting will be held at the site at 59 East Shore Road, New Preston at 9:00 a.m. on June 18. Bidder’s attention is called to the requirements as to conditions of employment and minimum state wage rates. No bidder may withdraw his bid within sixty (60) days after the actual date of the bid opening. Each bid shall be accompanied by a Bid Security in the amount of five per cent (5%) of the bid price. A Performance Bond and a Payment Bond, each in the amount of 100% of the contract price, will be required. The Board of Selectmen may waive informalities or minor defects and reject any and all bids if deemed in the best interest of the Town of Washington. The Town of Washington is an Affirmative Action/Equal Opportunity employer. Minority/Women’s Business Enterprises are encouraged to apply. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark explained that the project would be going through the Town’s Land Use application process. Nick Solley has been working with the engineer, architect, surveyor, etc and has made the necessary applications. The Selectmen do not foresee any problems as the use and lot coverage is not changing. The motion passed unanimously.Visitors: None.
Adjournment:
* Motion: To adjourn the meeting at 5:50 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: June 4, 2009 May 28, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Call to Order: First Selectman Lyon called the meeting to order at 5:36 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the May 14, 2009 Regular Meeting of the Board of Selectmen and minutes of the May 21, 2009 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications:
* Letter from Dr. Bruce Storm:
Superintendent of Schools, Dr. Storm, has written a letter to First Selectman Lyon “commending Officer Scott Flaton for his service to Region #12 Board of Education when he provided the requested security for a potentially difficult employment hearing at Shepaug Middle-High School….Officer Flaton was pleasant and accommodating….” Dr. Storm requested this commendation be placed in Officer Flaton’s personnel file.Appointments/Resignations: None.
First Selectman’s Report: None.
OLD BUSINESS:
* Awarding of Bid for Nettleton Hollow Road Bridge:
Mark explained he had received a letter from Roger Hurlbut of Lenard Engineering, Inc. who had reviewed the bids. Motion: To award the bid for the Replacement of Nettleton Hollow Road Bridge over Sprain Brook to Schultz Corporation, Terryville, Connecticut for $317,000. By Mark Lyon, seconded by Nick Solley. Discussion: after review of the bids received, information on past experience and knowledge of previous work performed by Schultz Corporation, Roger recommends the bid be awarded to Schultz. Mark has also spoken with Roxbury’s First Selectman, Barbara Henry, who has used Schultz Corp and who was very pleased with their work. The motion passed unanimously.* Washington Town Beach Update:
Nick Solley reported that the Selectmen have been working with architect Bill Worcester, engineer Bart Clark and landscape architect Dirk Sabin for the beach house and landscape plan at the Town Beach area. Applications are being worked on for Inland Wetlands, Zoning Board of Appeals and Planning. It is hoped that the project can go out to bid in mid-June with construction starting in mid to late September.NEW BUSINESS:
* Barnes Road Extension Discussion:
A request has been made to the Selectmen by an architect and contractor to put stone on Barnes Road Extension (to match what is in the property owner’s driveway). This would be done at the expense of the property owner. Following discussion it was determined not to allow this project to take place for a number of reasons including setting a precedent for “private” work being done to town roads, creation of more work for highway department when it comes to plowing, repairing, clean up, etc.Visitors: None.
Adjournment:
* Motion: To adjourn the meeting at 6:02 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 24, 2009 May 21, 2009
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley, Board of Finance Assistant Kathy Gollow.
Call to Order: First Selectman Lyon called the meeting to order at 8:34 a.m.
MOTION: To add subsequent business not already on the agenda. By Jim Brinton, seconded by Mark Lyon. Discussion: To review health insurance options for Town employees. The motion passed unanimously.
OLD BUSINESS:
* Awarding of Bid for Chipsealing of Town Roads.
Motion: To award the bid for chipsealing of Town roads to Seymour Sealing Service, Inc. of Wallingford, CT. By Mark Lyon, seconded by Jim Brinton. Discussion: The Board of Selectmen felt that awarding the bid to Seymour Sealing was in the “best interest of the Town” as there were scheduling conflicts and an increase to the bid price last year by the alternate bidder, Gorman Group. References received regarding Seymour from neighboring Towns were very favorable. The motion passed unanimously.* Budget/Health Insurance Discussion:
The Board of Finance met on Monday of this week. In order to maintain a flat tax to offset less income from state grants, conveyance taxes, interest, etc. plus an increase in Washington’s share of the school budge, approximately $600,00-$700,000 would need to be cut from the proposed budget that will be voted on at this evening’s meeting. This can’t be done without significant cuts in services or employee cutbacks that the Board of Selectmen did not want to make. However, there was discussion to cut $155,000 from the Capital Budget: $100,000 from the Town Hall infrastructure line, $20,000 for guardrails, $35,000 from refurbishing of dirt roads. Mark also reported to the Selectmen that he and Kathy Gollow had a presentation of Health Insurance benefits by our Insurance Agent, Arthur Mulligan. Several plan options were given and after a lengthy discussion this morning, a plan was agreed upon by the Selectmen that would result in a savings for the Town but would continue the present benefit level provided to the employees. Presently, employees do not need to contribute anything to their insurance coverage. This may need to change in the future.Adjournment:.
> * Motion: To adjourn the meeting at 9:55a.m. as there was no further business for discussion. By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 24, 2009 May 14, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Nicholas N. Solley.
Public/Visitor: Robert “Rocky” Tomlinson.
Call to Order: First Selectman Mark Lyon called the meeting to order at 5:32 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the April 30, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications:
* Letter from George Mack regarding cell towers:
The Board of Selectmen received a letter from Mr. Mack of 43 Buffum Road, Washington Depot. Mark read the letter into the minutes. In summary, the purpose of Mr. Mack’s letter to the Selectmen was “to urge you to use the influence you have to encourage the town and its various committees to bring wireless communication service to Washington.” Mr. Mack listed what he considers to be the important benefits of wireless communication including: safety, competitive communication services, and convenience. He cited reasons and examples for these and addressed the aesthetic impact as well. In conclusion, he stated “Just as Washington once made the decision to accept power lines in the interest of electric lights, and telephone poles in the interest of telephones, the time has come for the town to move forward and allow its residents the benefits of wireless services.” A brief discussion continued with Emergency Management Coordinator, Rocky Tomlinson, agreeing with Mr. Mack on all counts, put in particular stressing the importance of wireless communication for safety and emergency services. (A copy of Mr. Mack’s letter is attached to these minutes filed with the Town Clerk).Appointments/Resignations: None.
First Selectman’s Report: Mark reported:
* Silver Star Proclamation:
Several weeks ago the Board of Selectmen signed a Proclamation declaring May 1st as Silver Star Banner Day, the permanent and official day to honor the wounded and ill soldiers and veterans of the Town of Washington and the Nation. Silver Star Families of America was formed to make sure we “honor the sacrifice of the men and women in the Armed Forces who have been wounded or have become ill…” We have received notification from Silver Star Families expressing their gratitude and reporting that over 1200 proclamations were received.* First Alert Test:
There will be a test of the Town’s First Alert System on Friday, May 15th. This is the system that would be used to notify residents of the Town of Washington of an emergency, severe situations and instructions. The announcement will give instructions to residents as to how they may add, or change, information in the database. For more information Rocky Tomlinson, Emergency Management Coordinator, may be contacted at 860-868-9942 or at rtomlinsonr@netscape.net.* Plaza Pay Phone:
The company that installed the pay phone in the Depot has notified the Selectmen’s Office that they will begin to charge the Town $20 per month (there has been no cost). As there is no cell service in the Depot, Mark has approved this expenditure.OLD BUSINESS:
* Opening of Bids for Chipsealing:
The following bids were received for approximately 55,000 gallons of oil used for chipsealing of town roads.
1) Gorman Group, LLC, Albany, New York $2.29 per gallon – price to include asphalt and labor and equipment. Option with polymer: $2.39 per gallon.
2) Seymour Sealing Service, Inc., Wallingford, CT $2.41 per gallon ($2.18 + $0.12 chip spreader, + $0.11 roller). Option with polymer: $2.65 per gallon. (Note: offering 1% discount net 30 days.)* Discussion of Birch Hill Run sub-division:
Nick Solley has spoken with Town Attorney David Miles who has spoken with Land Use Attorney Mike Ziska. According to counsel, when subdivision approval is given, there are rights that the developer gives up and the Town accepts – the road would be transferred to the Town once 50% build-out is achieved. As Birch Hill is at this 50% developed stage, the road (Chestnut Lane) should become a Town Road –this has not yet been done. The road needs to be accepted at a Town Meeting, approved by the Legislative Body. Discussion continued as to how to proceed. Options were discussed and Nick, with the approval of the Board of Selectmen, will continue to follow up with David Miles.NEW BUSINESS:
* Setting Agenda for the May 21, 2009 Annual Town Budget Meeting:
Motion: To set the agenda for the May 21, 2009Town Meeting as follows:
1. To consider and act upon the proposed General Fund Expenses and Transfers for the 2009-2010 fiscal year.
2. To consider and act upon the proposed Nonrecurring Capital Expenses for the 2009-2010 fiscal year.
3. To authorize the Board of Selectmen to apply for and expend any Federal or State Grants for and by the Town of Washington for the 2009-2010 fiscal year.
4. To adopt, on behalf of the Town of Washington, Nondiscrimination and/or Affirmative Action Policies required under Connecticut General Statutes and all other related policies required for applications for Federal and State Grants for the 2009-2010 fiscal year.
5. To amend Town Ordinance #511A “Waiving Property Tax Less Than $2.00”Amendment.
6. To amend and approve the Lake Waramaug Interlocal Agreement. By Mark Lyon, seconded by Nick Solley. Discussion: Mark explained that the Lake Waramaug Agreement has expired and some changes have been made to the original agreement as a result of discussions between the First Selectmen of Washington, Kent and Warren. The Agreement deals with the management of the aeration system, insurance, electricity, DEP permits and testing, etc. The motion passed unanimously.Visitors:
* Robert “Rocky” Tomlinson: See above.Adjournment:
* Motion: To adjourn the meeting at 6:24 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 5, 2009 April 30, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley.
Press: Ann Compton – VOICES.
Public: Tammy Rill, Harry Wyant, Chris Charles.
Call to order: First Selectman Lyon called the meeting to order at 5:34p.m.
Approval of Minutes:
* Motion: To approve the minutes of the April 16, 2009 Regular Meeting and the April 23, 2009 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report: Mark Lyon reported the following:
* Old Firehouse:
Steep Rock Association will be moving its office from the second floor of the Old Firehouse. The space will be available for rent sometime in July 2009. Anyone interested in learning more may contact the First Selectman’s Office.
* Charter Oak Tree:
The trimming work on the Charter Oak tree on Town Hall property has been completed by Bill Pollock and crew of Arbor Services. The Washington Garden Club initiated the work and Arbor Services donated their services. The Town of Washington is very grateful.
* Important Dates:
Region #12 Budget Referendum and Voting for Board of Education Candidates: May 5, 2009, 6:00a.m.-8:00p.m.; Town of Washington Budget Hearing: May 7, 2009, 7:30p.m.; Town of Washington Annual Town Budget Meeting, May 21, 2009, 7:30p.m.OLD BUSINESS:
* Awarding of Bids for Services in four areas of Sanitation beginning July 1, 2009: Mark explained there had been a great deal of interest and thanked all who had submitted bids.
1) Motion: To award the bid for Operation of the Transfer Station to Wyant and Company of Washington, CT for one year for $66,000. By Mark Lyon, seconded by Nick Solley. Discussion: Mark explained that although there had been a slightly lower bid received, it was felt to be in the best interest of the Town to award this to Wyant & Co as it is a one year contract, and the Town has appreciated the fine work and willingness of Wyant & Co. to work with them on various matters. The fee has not been increased. The motion passed unanimously.
2) Motion: To award the bid for Hauling of Municipal Solid Waste to Stone Construction of Southbury, CT for three years for a price of $16 per ton the first year, $16.40 per ton the second, and $16.75 per ton the third. By Mark Lyon, seconded by Nick Solley and unanimously approved.
3) Motion: To award the bid for Hauling of Recyclable Materials to Stone Construction of Southbury, CT for three years for a price of $215 per trip for the first year, $225 per trip for the second, and $235 per trip the third. By Mark Lyon, seconded by Nick Solley and unanimously approved.
4) Motion: To award the bid for Curbside Collection and Hauling of Recyclables to Oliver Rubbish Removal of Oakville, CT for three years for a price of $42,500 per year the first year, $43,500 the second and $44,500 the third. By Mark Lyon, seconded by Nick Solley and unanimously approved.NEW BUSINESS:
Invitation to Bid for Replacement of the Nettleton Hollow Road Bridge over Sprain Brook:
Motion: To extend and Invitation to Bid for Replacement of the Nettleton Hollow Road Bridge over Sprain Brook. The project involves replacement of the existing metal pipe arch culvert, reclamation and resurfacing of approximately 420 feet of Nettleton Hollow Road and appurtenant work. Bids will be received until 3:00 p.m. on May 26, 2009 in the Selectman’s Office. A pre-bid meeting will be held at the site on May 14, 2009 at 9:00a.m. By Mark Lyon, seconded by Nick Solley. Discussion: Lenard Engineering has prepared the specifications and plans for this project. They will be available in the Office of the First Selectman. The motion passed unanimously.Invitation to Bid for Chipsealing:
Motion: To extend an invitation to bid for a price/gallon of approximately 55,000 gallons of CRS-2 oil used for chipsealing of town roads. Price is to include the cost of material (not including stone, to be provided by Town), equipment and labor to complete the chipseal process for various locations within the Town of Washington road system. Option: price/gallon of polymer add/on. Sealed prices will be accepted until 4:00 p.m. on May 14, 2009 at the Selectmen’s Office. By Mark Lyon, seconded by Nick Solley and unanimously approved.2009-2010 Budget Update:
Mark reported the Board of Selectmen has met twice with the Board of Finance regarding the budget for the next fiscal year. The Board of Finance has accepted the recommendations made. Increases in health insurance, winter maintenance and pension fund contributions, will result in a 1.4% increase to the General Fund. A $20,000 Legal Litigation Fund (which has been newly created and can be carried over from year to year if not used) and the addition of the Open Space and Housing Funds to the General Fund (previously part of the Capital Fund) will result in a 3.5% increase in the General Fund. Mark further explained that the Town employees will receive a 0% increase in salaries – this has been graciously accepted. The willingness and understanding of the employees is to be commended by the Town’s taxpayers and Mark asked that the minutes reflect this. He further compared this to salary increases in Region #12. In summary, the Capital Fund will decrease by 9.8%. Overall – General Fund plus Capital Fund = .4% increase.Visitors:
* Chris Charles asked to comment on the Open Space Fund and Housing Fund reductions and gave background as to when the original Open Space Steering Committee was formed and how it (and later Housing) were involved in planning processes for the Town. He suggested that when funds are to be cut, the members of the original committees be consulted and asked for their input. Mark spoke to the fact that this reduction is hoped to be a one-year reduction to cut spending and keep the budget down. It is not anticipated that the lower contribution to these two funds will remain in the future budgets. Chris further commented on the need to examine the current financial situations in Town and plan for the future. He used the number of people who commute to Town as an example of change – many were Washington residents who can no longer afford to live here. He suggested we look at the amount of money that is spent on educating our children vs. the number who stay and/or return to Washington. Mark agreed but also reminded those present that with diminished income from the State, lower interest rates on our investments, lower income through conveyance taxes, etc. in order to keep taxes down, some things had to be cut from the budget.Adjournment:
* Motion: To adjourn the meeting at 6:07 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 29, 2009 April 23, 2009
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Andy Johnson, Liz Gugel, Harry Wyant, Tammy Rill.
Call to Order: First Selectman Lyon called the meeting to order at 5:33 p.m.
Opening of Bids for Services in Four Areas of Sanitation:
The following bids were received:BID RESULTS
SANITATION
APRIL 23, 2009
COMPANY Operation of Hauling of Curbside Collect Hauling of Disposal of Of Transfer Sta. Of MSW &Hauling Recy. Recyc. Mats. Construc & Demo. & Scrap Metal. Per Year: Per Ton: Per Year: Per Trip: Per Trip: TMC Services, LLC 1st yr-$20 1st yr-$300 1st yr-$800 Washington, CT 2nd yr-$25 2nd yr-$350 2nd yr-$825 3rd yr-$35 3rd yr-$400 3rd yr-$875 A.J. Nordland $61,900 1st yr-$20.15 1st yr-$239 1st yr-$714.50 Bantam, CT 2nd yr-$20.95 2nd yr-$244 2nd yr-$722 3rd yr-$21.75 3rd yr-$251 3rd yr-$730 Oliver Rubbish Removal 1st yr-$42,500 Oakville, CT 2nd yr-$43,500 3rd yr-$44,500 All American Waste No bid – please consider New Milford, CT for the future. F & D Aspestos $61,000 ? Ocean Trace Demolition 1st yr-$115 1st yr-$115 Watertown, CT 2nd yr-$120 2nd yr-$120 3rd yr-$125 3rd yr-$125 Wyant & Company $66,000 1st yr-$115 1st yr-$115 Washington, CT Option: $88,700 using 1st yr-$115 1st yr-$115 full time employee(s) 1st yr-$115 1st yr-$115 of Wyant & Co. 1st yr-$115 1st yr-$115 Stone Construction 1st yr-$16 1st yr-$215 1st yr-$690 Southbury, CT 2nd yr-$16.40 2nd yr-$225 2nd yr-$700 3rd yr-$16.75 3rd yr-$235 3rd yr-$710 The Board of Selectmen will review the bids and award at their next regularly scheduled Meeting on April 30, 2009.
Adjournment:
* Motion: To adjourn the meeting at 5:45 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 24, 2009 April 16, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton-VOICES, Jack Coraggio-Litchfield County Times.
Public: Joe Mustich, Ken Cornet, Wayne Hileman, Janet Buonaiuto, Janet Wildman, Denise Arturi, Chris Charles.
Call to Order: First Selectman Lyon called the meeting to order at 5:33 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the April 2, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications:
* Correspondence from Joseph Mustich:
Mark Lyon read the letter into the minutes. (a copy of which is attached to these minutes filed with the Town Clerk). Mr. Mustich’s letter addressed his concern that the Town had not had an independent appraisal nor environmental tests done prior to asking the town to vote on the purchase of 108 New Milford Turnpike. At the Town Meeting the purchase was approved with the contingency that environmental tests are done and favorable results reported. Mark explained that LFR Environmental Management & Consulting Engineering had been hired to do the study. Russell Dirienzo of LFR will contact the Selectmen when the Phase I update is completed. Based on information received, a decision will be made as to how to proceed. Mr. Mustich has received an anonymous email alerting interested parties that there may have been dumping at one time and therefore potential environmental issues. . Mark and Nick Solley assured those present that these concerns would be passed along. Nick further explained that Mr. Dirienzo had done a Phase I study in August 2006. Permission is required from the person who had hired him to proceed with an “update”. A questionnaire goes to current owner asking if he/she is aware of disposing of any hazardous materials. Janet Buonaiuto asked if the results would be made public at a Board of Selectmen’s meeting. Mark assured her they would be.Appointments/Resignations: None.
First Selectman’s Report: Mark Lyon reported:
* Jane Boyer of Washington Garden Club has notified him that Bill Pollock of Arbor Services will be trimming the Charter Oak tree on the Town Hall property. There will be no charge to the Town. Thank you to the Garden Club and Bill Pollock!
* Earth Day will be celebrated on Sunday, April 26th in Washington. A dumpster will be in the front of the Town Hall for volunteers to deposit their roadside clean up garbage.
* Budget Hearing is scheduled for May 7 at 7:30p.m. at the Town Hall and the Annual Town Budget Meeting is scheduled for May 21, 7:30p.m.
* Attorney General Blumenthal has requested the State Office of Policy Management to investigate issues that several Towns in Connecticut had had with Total Valuation. The Town of Washington will cooperate with this investigation.OLD BUSINESS:
* Clark Road: Questions have been raised regarding the sub-division of property off Clark Road and who will be responsible for maintenance if a portion is discontinued by the Town. Mark explained that all information and correspondence has not been received. When it is, the Town Attorney will review it.
* Awarding of Bid for Painter Ridge Road project: Bids were received from several companies regarding the reclaiming and re-paving of Painter Ridge Rd. As this road is part of the Rural Minor Connector program with the State, bids were reviewed by the State Department of Transportation. They have recommended Waters Construction to do the job. Motion: At the suggestion of the Department of Transportation, Reclaiming and Repaving of Painter Ridge Road from the Roxbury town line to Nichols Hill Road will be awarded to Waters Construction. By Mark Lyon, seconded by Nick Solley and unanimously approved.NEW BUSINESS:
* Judea Garden: Mark explained that the Judea Garden Committee had contacted him regarding this project – a vegetable garden that would be planted and maintained by volunteers from the community from churches, organizations, etc. Vegetables would be distributed to needy individuals and families in Washington and surrounding areas. Steep Rock has generously agreed to allow the garden to be planted at Macricostas Preserve. Steep Rock is requesting a formal agreement and the Garden Committee is requesting the Town act as the “sponsor” rather than one organization that may limit it being perceived as a community project. Discussion followed with all feeling this to be a worthy project. Motion: To support the Judea Garden Project and to support the Town of Washington being named as it’s sponsor, pending consultation with the Town’s insurance company. By Mark Lyon, seconded by Nick Solley and unanimously approved.
* Board of Education Candidates Forum: 7 candidates have been nominated for 4 positions. The Town will hold a Candidates Forum on Tuesday, April 28 at 7:00 p.m. in Bryan Memorial Town Hall. Voting will take place on May 5 at the Region #12 Budget Referendum. Janet Wildman also announced that the Republican Town Committee would be holding a forum at Legion Hall on April 21 at 7:00 p.m. Ken Cornet graciously volunteered to film any candidate who could not attend the forum but who would like to give a statement.
* Lake Waramaug Inter-local Agreement between Warren, Washington and Kent: The current Agreement will be expiring. The three First Selectmen of the Towns surrounding the Lake are on the advisory board of the Inter-local Commission. Some minor changes to the Agreement have been suggested. The Town Attorney will review and if satisfied, signing of the Agreement will be placed on the Town Meeting Agenda.Visitors:
* Wayne Hileman – Housing Commission Update on Titus Road: As Chairman of the Housing Commission, Wayne wanted to update the Board of Selectmen on the study of 16 Titus Road (old town garage property). Several months ago, Liddy Adams of the Commission, had come to speak about having this property designated as an Incentive Housing Zone by the State. This program, through the State, has been cut. Without funding from the State, the Commission does not feel it makes sense to pursue this particular avenue. However, they may continue to pursue an area of this property for housing – possibly senior housing, or a “mixed use” which would include housing with businesses. They have recommended a change to the zoning regulations that currently prohibit “senior housing”. Do not want to use the affordable housing act to achieve what they feel the Town needs or wants. The Housing Commission will also approach the Planning Commission.
* Janet Wildman came to address the Selectmen regarding the list of Board and Commission members that is currently on the Town’s website. She feels it would be helpful to know when terms for these positions expire. The Selectmen agreed to have this information given to the web master. She also felt there should be a policy and/or ordinance that would prohibit someone serving on the Board of Finance if they are currently on the Board of an organization that receives funds from the Town. Mark mentioned that the Northwest Connecticut Council of Governments has begun to work on a concise Code of Ethics that towns could use. He will ask if this issue has or will be addressed.
* Chris Charles referred to the Housing Commission report, the Plan of Conservation and Development and Depot Study that all addressed the need for housing, determination of flood plains and analysis of septic soils in the Depot. He voiced his support of moving forward on the Titus Road property study and possible uses.Adjournment:
* Motion: To adjourn the meeting at 6:43 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 7, 2009 April 2, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Call to Order: First Selectman Lyon called the meeting to order at 5:32 p.m.
Motion: To add subsequent business not already on the agenda. By Mark Lyon, seconded by Nick Solley. Discussion: This will be to extend an Invitation to Bid for the Transfer Station operation and related services. The motion passed unanimously.
Approval of Minutes:
* Motion: To approve the minutes of the March 19, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported the following:* Special Town Meeting Reminder:
Wednesday, April 8, 2009 at 7:30 p.m. -agenda – 1) approval of the purchase of 31 +/- acres at 108 New Milford Tpk. for $500,000 of previously allocated Open Space Funds; 2) nomination of candidates for four positions on the Board of Education.* Earth Day:
April 25 & 26, 2009. Dumpsters will be located at the Town Hall for disposal of roadside cleanup – various other activities being sponsored by the Washington Environmental Council.* Bart Clark/Oakwood Environmental Associates:
Has been hired to do engineering services for the beach house and beach area renovation. The Selectmen are hopeful to begin Land Use applications/process and hopefully being work next fall.OLD BUSINESS:
* WPS Update:
Mark reported that he has been working with the First Selectmen of Roxbury & Bridgewater and they have drafted a letter to be sent to the Board of Education with their concerns and recommendations. Our Board of Selectmen and Board of Finance are very concerned with the work that needs to be done at the Primary School, its being done efficiently and, just as importantly, concerned with the ongoing maintenance, which has been lacking in the past. Also of concern is funding of the work. This has not yet been determined and the Town’s are currently working on their budgets for the next fiscal year. All three Towns would like to see a position put in place (facilities manager, project engineer) that would be involved from start to finish with the projects and then manage the maintenance once they are completed. The Selectmen, realizing they cannot dictate to the Board of Education, would like to send this letter, which would strongly convey their points and offer recommendations. Nick Solley and Jim Brinton spoke in support of the First Selectmen and the concerns of the public. Motion: To endorse the draft letter to the Board of Education and recommend the signature of the First Selectmen of Bridgewater, Roxbury and Washington and its delivery. By Nick Solley, seconded by Jim Brinton and unanimously approved.* Election of Board of Ed Members:
Remind those interested in the new process – nominated at the Special Town Meeting on April 8, voting to take place at the Region #12 budget referendum tentatively scheduled for May 5. Four Washington representative positions will be expiring – terms beginning July 1. Any number of candidates may be nominated.NEW BUSINESS:
* Invitation to Bid/Transfer Station: Motion: To extend an Invitation to Bid for Operation of the Transfer Station for one year; Hauling of Municipal Solid Waste for three years, Curbside Collection and Hauling of Recycled Materials for three years and Disposal of Construction and Demolition Materials and Scrap metal for three years. Sealed bids will be received from qualified contractors until April 23, 2009 at 4:00 p.m. in the Selectmen’s Office, Bryan Memorial Town Hall. Further information may be obtained from the Selectmen’s Office. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Visitors:
* Jack Coraggio from the Litchfield County Times asked the Selectmen for clarification on the Primary School issue which resulted in discussion of the importance of having a maintenance plan in addition to the work needing to be done plan. If a person were hired by the Region (as mentioned above) he/she would be responsible for all three primary schools as well as the middle/high school.Adjournment:
* Motion: To adjourn the meeting at 6:05 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 25, 2009 March 19, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman James L. Brinton.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Ken Cornet, Bob Papsin, Wayne Hileman, Chris Charles, Margaret Cheney.
Call to Order: First Selectman Lyon called the meeting to order at 5:31 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the March 5, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report: Mark Lyon reported the following:
* Meeting with Dr. Storm, Board of Selectmen, Board of Finance and Board of Education members was productive. The ad hoc committee of Tony Bedini, Charles Boucher and Andy Engel made their presentation on the primary schools to Bridgewater and Roxbury. The three town’s First Selectmen have discussed the reports in relation to the leases and have agreed to approach the Board of Education as a group with the hope of having a plan developed for long-term maintenance.* Total Valuation has completed their extended hearings. They will have their information to Barbara Johnson, Assessor, by tomorrow 3/20/09 which is also the last date for completing an application for a hearing with the Board of Assessment Appeals. Mark explained that those people who would not yet have heard from Total Valuation in time to make the deadline to apply for an appeal, should apply for one and then if satisfied with Total Valuation’s adjustment, the appeal application could be cancelled.
* New Police Vehicle and Highway Truck have been delivered.
OLD BUSINESS: None.
NEW BUSINESS:
* BRRFOC Resolution: Mark explained that Bristol Resource Recovery Facility Operating Committee (consisting of several towns including Washington) has been in a long-term agreement with Covanta to operate the facility. This agreement expires in 2014. A decision needs to be made regarding purchasing of the operating facility or turning it over to Covanta. This resolution will give the Operating Committee the right to negotiate with Covanta on behalf of the member towns and the member towns will not negotiate outside of the Operating Committee. Each member town has to accept this resolution. Motion: To adopt the following:RESOLUTION WHEREAS, among other agreements, the Cities/Towns of Berlin, Branford, Bristol, Burlington, Hartland, New Britain, Plainville, Plymouth, Prospect, Seymour, Southington, Warren, Washington and Wolcott entered into an Amended and Restated Service Agreement dated June 1, 1985, as amended, with Ogden Martin Systems of Bristol, Inc. (currently known as Covanta Bristol, Inc.) (hereinafter, the “Service Agreement”) relative to its rights and obligations with respect to a resource recovery facility now located in the City of Bristol, Connecticut and owned and operated by Covanta Bristol, Inc. (the “Facility”);
WHEREAS, said Cities and Towns (collectively, the “Contracting Communities”) entered into an Inter-Community Agreement dated August 1, 1985, as amended, (hereinafter, the “Inter-Community Agreement”) relative to their respective and collective rights, duties and obligations pertaining to such Service Agreement, the Facility, and other certain agreements;
WHEREAS, pursuant to the Inter-Community Agreement, the Contracting Communities established the Resource Recovery Facility Operating Committee (currently known as the Bristol Resource Recovery Facility Operating Committee) (hereinafter, the “BRRFOC”) consisting of representatives from each of the Contracting Communities and vested the BRRFOC with certain powers and authority to act by and on behalf of the Contracting Communities;
WHEREAS, the Inter-Community Agreement is scheduled to expire on August 1, 2020;
WHEREAS, the Service Agreement, however, is scheduled to expire on July 1, 2014;
WHEREAS, the BRRFOC, pursuant to its executive authority, and in recognition of the end of term of the Service Agreement, has commenced a review and analysis of rights and options afforded to the Contracting Communities and the BRRFOC under the Service Agreement and in furtherance of such review and analysis, the BRRFOC has retained experienced consultants to conduct a detailed study and to identify all relevant rights, issues, options and their economic impacts available to the BRRFOC and the Contracting Communities, and to recommend an implementation and action plan to pursue;
WHEREAS, depending on the option or set of options identified and their economic implications to the BRRFOC and the Contracting Communities, Covanta Bristol, Inc. and other entities that may provide solid waste disposal to the BRRFOC and the Contracting Communities after the term of the Service Agreement may or may not be the beneficiary of any such implementation and action plan recommended;
WHEREAS, those entities, including Covanta Bristol, Inc., having any interest in any such recommendation, may seek, directly or indirectly, to attempt to affect, by various means, such recommendation;
WHEREAS, it is in the interest of the Contracting Communities, both independently and collectively, to support and empower the BRRFOC as their agent to conduct a thorough, comprehensive and independent study and to identify all such relevant rights, issues, options and their economic impacts leading to such implementation and action plan free from any participation, directly or indirectly, of any entity, including Covanta Bristol, Inc., having an interest in such recommendation except to the extent determined by the BRRFOC; and
WHEREAS, in furtherance of such support and empowerment, the Cities/Towns of Berlin, Branford, Bristol, Burlington, Hartland, New Britain, Plainville, Plymouth, Prospect, Seymour, Southington, Warren, Washington and Wolcott recognize that any activities that may be taken by any interested entity, including Covanta Bristol, Inc., regarding the BRRFOC’s study and anticipated implementation and action plan should be solely addressed by the BRRFOC and that the Contracting Communities should not entertain or provide an audience to any such interested entity, including Covanta Bristol, Inc., for such purpose.
NOW, BE IT RESOLVED that in furtherance of the powers and authority vested in the BRRFOC pursuant to the Inter-Community Agreement, the Cities/Towns of Berlin, Branford, Bristol, Burlington, Hartland, New Britain, Plainville, Plymouth, Prospect, Seymour, Southington, Warren, Washington and Wolcott support the review and planning activities of the BRRFOC regarding solid waste disposal after the term of the Service Agreement leading to its anticipated recommendation of an implementation and action plan to best serve the interests of the Contracting Communities; and
BE IT FURTHER RESOLVED that the Cities/Towns of Berlin, Branford, Bristol, Burlington, Hartland, New Britain, Plainville, Plymouth, Prospect, Seymour, Southington, Warren, Washington and Wolcott will not take any action, provide any audience or otherwise facilitate the interests of any entity, including Covanta Bristol, Inc., having a potential interest in the recommendation and potential pursuit of the anticipated BRRFOC implementation and action plan that could serve to affect results of such plan.The undersigned individual, duly authorized, hereby certifies that the foregoing resolution was properly enacted by the City/Town of ______________________
on ___________________, 2009.Signed: ___________________________________
Title: ___________________________________Seal:
By Mark Lyon, seconded by Jim Brinton and unanimously approved.
* 108 New Milford Turnpike:
The Board of Selectmen will be presenting a proposal to the Town regarding the purchase of 31 +/- acres at 108 New Milford Turnpike. A press release explaining the proposal will be sent to area newspapers. The Conservation Commission initiated the possible purchase last fall. With the support of the Board of Selectmen a negotiating committee made up of Mark Lyon, Susan Payne (Conservation Commission) and Liddy Adams (Board of Finance) worked with Washington Partners LLC and agreed on a price of $500,000 to purchase with no restrictions with previously allocated Open Space Funds. If the Town’s Legislative Body approves the purchase, the area would be used to preserve open space, and passive recreation (walking paths, etc.). Ken Cornet had several questions regarding the price, timing of the purchase, the need to own more open space, use for farmland, the need for more time for the public to learn about it, the number of “Executive Sessions” on various commissions to discuss this without public input, etc. Jim Brinton stated that acquiring a piece of property such as this was in line with the Town’s Plan of Conservation and Development. Mark explained that with the Open Space Funds, the land could be used for farming and reminded the public that the money has been set aside for five years. There will be a site visit on Saturday, April 4 at 9:30 a.m. and an informational meeting at 10:30 at the New Preston Congregational Church. Chris Charles and Margaret Cheney both spoke in favor of the Town’s acquiring this property. Chris Charles also asked about the possibility of using part of the property for housing in the future. Mark explained that at the present it was being purchased for open space. He would be speaking with Town Attorney, David Miles, regarding an opinion as to if and how a section could be used for housing at a future date. It would most likely require a Town Meeting to approve a change of use, etc. Wayne Hileman addressed Ken’s concern about the Executive Sessions that were held by Conservation and Selectmen explaining that whenever the Town is dealing with a potential purchase of property it is appropriate and necessary to go into Executive Session – it is a requirement by State Statute and FOI rules and regulations and protects the private citizen. Mark also stated the Town would be having an independent appraisal done.
* Setting of an agenda for a Special Town Meeting:
Motion: To schedule a Special Town Meeting for Wednesday, April 8, 2009 at 7:30p.m. at Bryan Memorial Town Hall, Washington Depot, Connecticut to consider the following:
1) To approve the purchase of 31 +/- acres at 108 New Milford Turnpike, New Preston, for $500,000 using previously budgeted and approved Open Space Funds.
2) To nominate candidates for the four Region #12 Board of Education positions whose terms will be expiring 6/30/09. Voting for these candidates will take place in conjunction with the Region #12 Budget Referendum tentatively scheduled for May 5, 2009. By Mark Lyon, seconded by Jim Brinton.
Discussion: Item #1 covered above. #2-the hope is to give the public more time to nominate candidates and to get a larger number of voter turnout for these important positions. The motion passed unanimously.
* Silver Star Proclamation:
Silver Star Families of America is a not for profit organization whose purpose is to honor our wounded military veterans by showing appreciation for their sacrifices.
Motion: To proclaim May 1, 2009 “Silver Star Banner Day” by passing the following Proclamation:
TOWN OF WASHINGTON
SILVER STAR BANNER DAY
PROCLAMATION 2009WHEREAS, the Town of Washington, Connecticut has always honored the sacrifice of the men and women in the Armed Forces and
WHEREAS, The Silver Star Families of America was formed to make sure we remember the blood sacrifice of our wounded and ill by designing and manufacturing a Silver Star Banner and Flag and
WHEREAS, to day The Silver Star Families of America has freely given thousands of Silver Star Banners to the wounded and their families, and
WHEREAS, the members of The Silver Star Families of America have worked tirelessly to provide the wounded of this Town and Country with Silver Star Banners, Flags and care packages, and
WHEREAS, The Silver Star Families of America’s sole mission is that every time someone sees a Silver Star Banner in a window or a Silver Star flag flying, that people remember the sacrifice for this Town, State and Nation and
WHEREAS, the people and the Board of Selectmen of the Town of Washington wish that the sacrifice of so many in our Armed Forces never be forgotten
NOW THEREFORE, WE, Mark E. Lyon, James L. Brinton and Nicholas N. Solley, SELECTMEN OF THE TOWN OF WASHINGTON, do hereby proclaim Our appreciation of The Silver Star Families of America and honor their commitment to our wounded Armed Forces members. We hereby declare May 1st “SILVER STAR BANNER DAY” the permanent and official day to honor the wounded and ill Soldiers of the Town of Washington.
IN TESTIMONY WHEREOF, We have hereunto set our hands and caused to be affixed the Great Seal of the Town of Washington in the State of Connecticut this 19th day of March 2009.______________________________________
Mark E. Lyon
First Selectman______________________________________
James L. Brinton
Selectman______________________________________
Nicholas N. Solley
SelectmanThe motion passed unanimously.
Visitors:
* Bob Papsin asked to speak to the Selectmen about the commercial lighting on Route 202 in New Preston. Is there a way that the lights, particularly those on privately owned property, could be less bright? Can we request the same of CL&P? In light of planning and zoning’s interest in lighting, this may be a good time to discuss this. Bob has made this request previously and the Selectmen agreed to follow through with the business owners. Bob also asked about the grant to repair Mygatt Road and it was explained that we have received the official approvals from the State and the next step will be to look into engineering of the project. Bob’s third concern was 2 dead maple trees and an ash tree on Mygatt that he feels are dangerous.Adjournment:
* Motion: To adjourn the meeting at 6:16 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 18, 2009 March 5, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times, Rick Harrison – Waterbury Republican.
Public: Tony Bedini, Irene Allan, Matt Franjola, Valerie Friedman, Valerie Andersen, Jack Field, Barbara and Charles Boucher, Jack and Jane Boyer, Peter Tagley. Superintendent of Schools Dr. Bruce Storm.
Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m. Motion: To include subsequent business not already on the Agenda. By Mark Lyon, seconded by Nick Solley. Discussion: to adjourn into Executive Session at the conclusion of the regular meeting to discuss a real estate matter. The motion passed unanimously.
Minutes:
Motion: To approve the minutes of the February 19, 2009 Regular Meeting of the Board of Selectmen by Mark Lyon, seconded by Jim Brinton and unanimously approved.Motion: To approve the minutes of the February 19, 2009 Special Meeting of the Board of Selectmen by Mark Lyon, seconded by Nick Solley. Discussion: The Selectmen asked that it be noted that Mary Anne Greene be commended for “a job well done”. The motion passed unanimously.
Communications: None.
Appointments/Resignations:
Appointment of Roger A. Bohan as a full member of the Inland Wetlands Commission.
Motion: To appoint Roger A. Bohan as a full member of the Inland Wetlands Commission (moving up from an alternate member) until 6/30/10. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark has spoken with Roger – he is willing to serve in this capacity. There are now 3 alternate vacancies on this commission. The motion passed unanimously.First Selectman’s Report: Mark reported on the following:
National Girl Scout Week:
The Board of Selectmen, on behalf of the Town of Washington, would like to thank and commend the local Girl Scouts for the fine work they do with the young girls of our Town!Revaluation:
Barbara Johnson, Assessor, will be filing the Grand List with the Town Clerk on Friday – meeting the deadline. Total Valuation is continuing to hold informal hearings this week and if changes are to be made to someone’s assessment, they will be done through the Assessor. Barbara has also requested Total Valuation to provide the list of qualified and unqualified sales that were used. Mark has spoken with Mr. DeNicola of Total Valuation regarding payment and has advised him that further payment(s) will be withheld until the Town is satisfied with the work that has been done.Town Budget:
The Selectmen are continuing to work on the budget for 2009-2010. The goal is for “0” increase although realizing this is difficult to do in this economy. The State of Connecticut has significantly cut the amount the Towns will receive in grant monies. Aid to the Northwest Council of Governments has been cut completely which will mean a decrease in hours and service or an increase in dues. Local legislators are working to have the State budget figures completed by May but this may be overly optimistic on their part.OLD BUSINESS:
Awarding of Bid for sale of F450:
Motion: To award the sale of the Highway Department’s F450 to Mr. Ken Antonacci of Seymour, CT for $10,000.00. By Mark Lyon, seconded by Nick Solley. Discussion: the new truck will hopefully be ready for delivery by the end of next week; Mr. Antonacci would be able to take delivery once that occurs. The motion passed unanimously.NEW BUSINESS:
WPS Lease discussion with Superintendent of Region #12, Dr. Bruce Storm:
Mark Lyon thanked Dr. Storm for attending this evening’s meeting and explained that members of the Board of Education and the Town’s Board of Finance had also been invited to attend to join in the discussion. Mark explained that when costs estimates were done for the original list of work that needed to be done at the Washington Primary School, more issues were found that needed to be addressed. The current lease “draft” does not address the fact of what would be done if there is a shortfall of funding for all the repairs needed to the primary school building.The Board of Selectmen and the Board of Finance have many concerns. Jack Field, Vice Chair of the Board of Finance has submitted a memo (attached to these minutes) stating that these “two Boards will not support any new lease agreement with the Region until such time as the Region has restored these buildings (WPS and the old WHS building) to our satisfaction and has demonstrated credibly to us that it has the commitment, management system and personnel in place to sustain this level of repair through the term of any proposed new lease. The Washington Board of Selectmen and Board of Finance believe the Proposed Lease Agreement, Draft #7, does not adequately deal with this issue, and in this case, we are not willing to accept good-faith intent and promises. Instead, we insist on demonstrated Region performance in this matter as requisite condition for a new Lease Agreement.”
Dr. Storm thanked those present for the opportunity to be present this evening and explained that although he has publicly supported a consolidated school, he does not feel at the present time if can be contemplated economically. His major concern is the children of the Region and providing them with the best education in the best environments possible. He feels the state of the buildings cannot be ignored and that it makes the most sense to fix them up with the potential of returning them to the respective towns. There are a number of factors that have contributed to the state of the buildings – but Dr. Storm feels we should look to the future and move forward. Mark Lyon stated that he and the Board need to have confidence that the issues that have been brought to the attention of the Region be addressed.
Dr. Storm thanked the project team of Tony Bedini, Charles Boucher and Andy Engel – key points will be numerated that will get the facilities up to safe standards and educationally sound. A professional estimator will be hired to come up with the costs involved. Dr. Storm will then speak with each Town and then present to the voters with a target of early April. A “Repair and Maintenance Plan for Elementary Schools” was distributed by Dr. Storm (attached to these minutes). Dr. Storm also explained that in order to be eligible for reimbursement from the State, a 20-year lease needs to be in place. There is a formula that determines just how much, and for what work, reimbursement will be received. As far as long-term maintenance concerns, Dr. Storm is looking at different mechanisms, i.e. reorganized facilities department that will be held accountable.
Jim Brinton reiterated the concern of many that there be assurances that once repairs are done, the buildings will be maintained. Dr. Storm said there was a legal obligation to educate the children. As far as the building projects are concerned there is a certain amount of “playing catch up in old buildings”. He feels there are two phases – getting the work done and then making sure mistakes are not repeated to the best ability with these old buildings.
Mark Lyon asked if there was any advantage, or disadvantage, to having a shorter than 20 year lease (other than the reimbursement issue). If the Town locks into a 20-year lease, and it does not see an improvement in the maintenance, what course of action would we have? Dr. Storm was not aware of the exact statute, but suggested that wording could be put into the lease that would address this concern.
Board of Education Chairman, Matt Franjola, stated he believed the Board of Ed has an excellent team in place and all should begin to look forward. They are committed and dedicated to the repair of the buildings. The Lease Committee has committed funds and he feels this shows the intent to repair the buildings. Valerie Anderson spoke of the present lease and the need to have all parties involved and committed. The Town also has an obligation (according to the lease) to review the condition of the building and the work required. Irene Allan spoke of the need to consider what the buildings would be used for in the future if/when they are turned back to the Towns. No one would want to do unnecessary work. Irene distributed a statement (attached to these minutes) that states that, in her opinion, the proposed leases contain completely unacceptable concessions by the Regional Board of Education…”
Irene suggests that the Region make repair decisions independent of leases and that “a periodic review of building conditions done by building professionals from the RSD 12 staff and towns might be an approach. The entire thing needs to be de-politicized, neutral, based strictly on technical conditions and educational priorities.” Matt Franjola spoke about bonding to do the repairs, stated the work would be managed by personnel, perhaps hiring an outside manager to make sure the work is done correctly, who would work closely with the Superintendent and Board of Education. Charles Boucher suggested hiring a construction manager, instead of a professional estimator, that has the knowledge to sign off on work. Nick Solley asked if it was required by the State Board of Education to have a professional estimator, as opposed to construction manager or clerk of the works. Dr. Storm did not feel it made a difference who did it but that the figures have to be precise to go out to bond.
Tony Bedini suggested with four buildings in the region needing to be repaired and maintained, a plant engineer be hired to see problems, present options as to how they can be fixed and follow through to make sure work is done. Peter Tagley charged the Board of Selectmen with the responsibility of setting the standards of what it wants from the Board of Education. If large sums of money are approved to do the repairs necessary, it is also important to have enough money in the budget to make certain the work is kept up and maintained. Nick Solley spoke of the need to identify issue and to include the annual maintenance costs in the budget (not capital expenses).
Discussion continued as to what the Town wants from the Board of Education and Superintendent in order to proceed with the lease agreement. Jack Field expressed the need to know how money is going to be spent and managed. He suggested the buildings, particularly WPS for this discussion, be restored to an acceptable condition, support Dr. Storm’s plan, consider a 5-year lease and have the building repaired and sustained. He feels the Town wants a commitment from the Board of Ed that the work will be done. A cost should be arrived at, determine how to fund it and get the work done – thinking of the future. Mark Lyon reiterated the need to convince the Town that work will be sustained. The current facilities will always have problems because of the facilities themselves. He would be more in favor of a 5-year lease if assurance of work being maintained were given as he and others feel this has not occurred in the past. Dr. Storm concluded that however the lease is structured, it needs to prove to the Commissioner of Education that the students of Region #12 are the first priority. He thanked those present, and the community, for their reasonableness, civility and thoughtfulness.
Visitors: See above.
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 7:20 p.m. and enter into Executive Session. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Executive Session was adjourned at 7:27 p.m. and the Selectmen re-entered their Regular Meeting.
Motion: The Board of Selectmen supports the purchase of the property discussed in Executive Session, using Conservation Commission Open Space Funds, and recommends that a Town Meeting be scheduled to consider said purchase. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 7:32 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
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The Wash BOS and BOF met together at the regularly scheduled BOF meeting on 2/23/09. After seeing Tony Bedini's library of photos showing the physical condition of the WPS and old WHS buildings, and hearing his descriptions, there was unanimous consensus that these two Boards will not support any new lease agreement with the Region until such time as the Region has restored these buildings to our satisfaction and has demonstrated credibly to us that it has the commitment, management system and personnel in place to sustain this level of repair through the term of any proposed new lease. The Wash BOS and BOF believe the Proposed Lease Agreement, Draft #7, does not adequately deal with this issue, and in this case, we are not willing to accept good-faith intent and promises. Instead, we insist on demonstrated Region performance in this matter as requisite condition for a new Lease Agreement.
Board of Finance, J. H. Field, Vice Chair
3/5/09
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Proposed Region 12 Elementary School Leases Background Summary
The leases now proposed contain concepts that brought us to an impasse in 2006. At that time, the lease committee then constituted during my BOE chairmanship and with the prior superintendent, came to the conclusion that it could not cede financial control and control of its responsibility to set educational priorities in the maintenance of buildings by agreeing to the lease concepts being suggested. Note that at that time, a large rental amount was also being suggested, but much of what we are discussing here was then rejected.My Present Opinion
I presently believe that the proposed leases contain completely unacceptable concessions by the Regional Board of Education. A regional board is given financial power not given to individual town boards. The prime reason is to allow a regional board to function in the event of discord among member towns. Several RSD12 board members say “this isn’t really a large annual sum to be committed to repairs”. That may be true, but codifying this in a lease is a financial concession the board must not make, simply on principle.There is no mechanism in these documents should the region find itself unable to fund the agreed to repairs. There is no maximum expenditure. The only way to get more funding is to return to the towns. Here’s where disaster hits. The repair is in town C, but the region rejects the added money. A listed repair must be done. In the end, the students are impacted once again.
What happens when the listed repair is complex beyond what was anticipated? The costs of listed repairs are not sufficiently specific. Estimates are too vague and actual costs are likely to greatly exceed them. See the above paragraph about not enough money. To agree to such a structure for 5 years out is totally irresponsible.
Suggestion
The region must make repair decisions independent of leases. Do we get evicted if we refuse to make a repair, for whatever reason? The original leases made excellent sense. That the oversight set up in those was lost track of and not acted on, is unfortunate. I suggest a more robust, formal version of that. A periodic (quarterly, semi-annual?) review of building conditions done by building professionals from the RSD12 staff and towns might be an approach. The entire thing needs to be de-politicized, neutral, based strictly on technical conditions and educational priorities.It may make sense to some right now, but writing this into a lease likely to later haunt us in “unforeseen consequences” shows a frightening lack of caution.
Irene Allan, RSD 12 Board of Education
March 5, 2009
Posted: February 26, 2009 February 19, 2009
SPECIAL MEETING
Minutes are subject to the approval of the Board of Selectmen.
Present:
First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley. Total Valuation CFO Leo deNicola and MIA appraiser Mike Fazio. Members of the public.Call to Order:
First Selectman Lyon called the meeting to order at 7:05 p.m. welcoming those present, apologizing for the postponement of this meeting from last night until tonight due to weather, and introducing and thanking Total Valuation’s representatives for attending this evening.Discussion of Town-wide revaluation by Total Valuation:
Mike Fazio opened the discussion by stating he would try to explain how the process of revaluation works, the hearing process and the methodology involved. A revaluation is a “mass appraisal” of the Town’s properties used to equalize the tax burden. The State of Connecticut has testing requirements that must be met. There are several “testing” methods used including over 59 “qualified sales” within the Town over the past 18 months. Once the appraisals of all Town properties were completed, the average increase in residential properties since 2003 was 33% and 43% for commercial. The process involves workers going out into the field, measuring the outside of homes, and attempting to gain access (if no one is home, this is noted on the card). All the data collected is then put into a computer program – this includes any differences from previous reval, square footage, condition, grade, type of heating, finished basement, air conditioning, etc. Each street is looked at individually to set land values. This is difficult to do because there are not a lot of land sales. The topography, acreage, views, land influence factors, etc all are considered. Land and building values are then run through the State’s requirements and compared to the last report to calculate the percentage of change. If property owners do not agree with the assessment, they request a hearing with Total Valuation and are advised to bring evidence of why they do not agree (comparable sales, corrections to errors). If a resident is not satisfied with the hearing outcome, he/she then has the option of going to the Board of Assessment Appeals and if still not satisfied can appeal with the Superior Court. Mike then opened the discussion to questions. Total Valuation’s answers (not verbatim) are indicated in italics.
Howard Lockwood asked about the house sales that were used for comparison and what time frame they were from and how did Total Valuation equate value of lot to acreage cost.
Total Valuation looked at the last 18 months worth of sales and adjusted to the market. Land is valued by taking “house lot” vs. excess land and rear acreage.Diane Dupuis asked about the impact a foreclosure would have on a neighborhood and what was the meaning of “grade” and “condition”.
A foreclosure would be considered unqualified. Grade refers to the quality of construction and condition is a measurement of how the home/property has been kept up. If access to a home did not occur it is judged by the exterior condition. The future trend may be not to do any interior inspections with homeowners being contacted by flyers and questionnaires.Peter Talbot asked about the effect on the value of a property if neighboring or abutting properties are eased or in a land trust.
Usually not - the neighborhood is looked at as a whole.Caroline Swartz asked if the field workers looked into the windows to “inspect” the interior.
No.Ken Cornet commented on the lack of attempts to gain access to do interior inspections - especially for weekenders and people who work; does not understand where figures came from and feels there are many inconsistencies and a lack of credibility.
At some point, most houses have been entered.Jim Brinton asked if there were industry standards that are followed to determine values.
Total Valuation was not hired to do individual assessments – doing a mass valuation of the Town. If disagree with field cards, request a hearing.Peter Tagley addressed the Board of Selectmen and Board of Finance – each time there is a revaluation and property values go up, the mill rate is set. Property owner’s taxes are therefore affected by the revaluation.
Changes to the Grand List are made as a result of the revaluation – not the amount of money needed to run the Town. The purpose of the revaluation is to equalize the tax burden. If the budget for the Town is not increased, taxes should not be increased.Randy Sabin did have an interior inspection, had a hearing and asked when she should expect notification of any adjustment.
When all hearings are completed adjustments will be sent. This is due to the fact that a whole street/road may need to be adjusted if enough evidence is presented against the original findings.George DeAlessio stated he was never notified when field worker was coming, nor was a request made for an interior inspection. He would have preferred that to have occurred.
Debbie Tomczyk inquired about the way values were determined, how adjustments are made and what sales were compared to.
Once the revaluation is completed, all adjustments made, a manual will be given to the Town, which will explain how values were determined.Robert Brass felt the largest flaw with the reval had to do with property (land values). There was a miscalculation with his home – this was brought to the attention of the hearing officer and was adjusted. However, his property value increased 600% and when this was questioned at the hearing, the officer’s reply was “I don’t know.” He felt there was no way of knowing what the multipliers for categories were and this was necessary to clearly evaluate the numbers.
Have to remember this is a mass appraisal not individual.Dimitri Rimsky reminded Total Valuation that Washington’s townspeople are intelligent and obviously had significant questions about the process, the timing of letters (late), failure to follow through on appointment scheduling, etc. People feel mishandled.
At the end of the meeting names can be given to Mike/Leo and someone will be in touch.Elliot Davis felt that the lack of specificity and the fact that the mass appraisal was indefensible to most at this time meant that the Town should, and had the right, to ask Total Valuation to make their statistics available.
Charles Robinson concurred that more information was needed from Total Valuation.
Valerie Friedman asked how neighborhoods were defined and stated that she felt it was very difficult to find comparables. If interior inspections were not done, the true value of the homes could not be determined. If people were under assessed they were not going to request a hearing and dispute it. She feels the higher end properties are not being fairly assessed.
The comparisons are made on the type of house, the vintage, etc. When field workers were doing their inspections, attempts are noted on the cards regarding gaining access, etc. 630 homes (35%) were inspected interiorly. Residents cannot be forced to allow entrance.Jean Waterhouse asked if the State gave an average of what properties should be increased by and what was an example of a “lower grade”.
The lowest grade score was a 6 which would indicate sub par building materials, inferior lumber, never upgraded, etc.Paul Frank stated the process needed to be understood and conceived to be fair. There should be a shifting of the burden from property owner, volunteers on Board of Assessment Appeals, Board of Selectmen, Assessor to Total Valuation and the process should be consistent.
Total Valuation’s intent is not to pass the buck.Ken Cornet, as a real estate agent, found the numbers “interesting” and was struck by the unfairness and felt that at least 1/3 of the assessments he had researched were wrong.
Weston Thorn reiterated the sentiment of expecting uniform standards.
Tim Van Heusen believed the numbers to be inaccurate and it should not be the property owner’s responsibility to bring this to the attention of Total Valuation. He conceived this to be unfair as Total Valuation was hired to do the job.
Dick Carey thought property owners would be reassured if they knew, and could understand, how acreage in the Town of Washington was evaluated – it is a complex process as there is soil-based zoning, 25% grades, wetlands, farm land, sub-division regulations, etc. Total Valuation needed to know what the Town requires.
Total Valuation considers the “house lot” and anything above is “excess land”. Not looking to sub-divide.Jane Roth explained that her home had gone from being a cottage to a “custom-designed home” and disputed the information entered on the card by the field worker. She was at home when the inspection was being done and asked the worker if he would like to inspect the interior. She was told “no”. She did not know how she was to find “comparables” that she was expected to bring to her hearing.
Tony Bedini asked what the contractual date was for completion of the valuation.
First Selectman Mark Lyon explained the assessments were to be completed by November; letters were to be mailed to property owners for hearings to begin in December.
Tony Bedini felt this fact alone was evidence of breach of contract.
Mark Lyon stated that obviously there were issues that needed to be addressed. The Board of Selectmen will speak with and continue to investigate these issues with Total Valuation. Items to be discussed include more hearings for those residents wanting to be heard and were told it was too late or did not receive a return call or whose telephone appointment was not kept by Total Valuation, contract deadlines not being met, unclear methodology, etc. The question appears to remain for many townspeople as to whether or not the revaluation was done correctly.
Adjournment:
Motion: To adjourn the meeting at 9:00p.m. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 23, 2009 February 19, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Rod Wyant, Chris Charles.Call to Order: First Selectman Lyon called the meeting to order at 5:33 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the February 5, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations: None. First Selectman’s Report:
* Census: Recruiting/testing for possible 2010 census workers has started and interviews have been held at the Town Hall on Thursday mornings. As there have been discrepancies in the past, the Selectmen are urging local people to apply for these positions with the thought that the results would be more accurate. For more information those interested can call 1-866-861-2010.
* WPS Lease: David Miles is reviewing the proposed lease at the request of the Board of Selectmen and the Board of Finance. Both Boards are awaiting feedback.
* Winter Maintenance Budget: At the present time the Town is over it’s Winter Maintenance Budget in the material area (sand/salt) by 60%; however 80% of the overall budget has been used with 30% of the winter season remaining.OLD BUSINESS:
* Painter Ridge Road Reclamation Bids: The bids received for this project have been given to the Department of Transportation for their review. The award cannot be made until this is completed and their recommendation received.
* Town Revaluation Discussion: The Special Board of Selectmen’s meeting scheduled for last evening was postponed until tonight due to weather conditions. At this point it appears as if the Town will meet the statutory requirement of filing the Grand List with the Town Clerk by the end of this month. Mark explained that the Board of Selectmen would like to negotiate with Total Valuation to continue their hearings, as many property owners have not yet been heard. If the hearings were to continue after the filing of the Grand List, Barbara Johnson, Assessor, can make adjustments. This would alleviate some pressure on the Board of Assessment Appeals. Mark has continued conversations with the State Office of Policy and Management regarding various options for postponing and redoing of the revaluation, requesting an extension and possible penalties if a revaluation was not done.NEW BUSINESS:
* Opening of Bids for the Sale of Highway Department truck F450: The following bids were received:
As the new truck that has been purchased for the Town has not yet been received, the formal awarding of this bid will be made when there is a clearer delivery date of the new truck.
Ken Antonacci, Seymour, CT $10,000 James Stempert, Oxford, CT $ 9,678 Litchfield County Marine & Auto, Morris, CT $ 8,570 Collision Clinic of CT, Bristol, CT $ 8,520 Michael Parent, Washington, CT $ 8,750 Joseph Siudyla, Washington, CT $ 8,200 Mark Ziello, Waterbury, CT $ 5,259 Edward Lukaszewski, Trumbull, CT $ 2,500 Visitors: None.
Adjournment:
* Motion: To adjourn the meeting at 6:02 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 3, 2009 January 29, 2009
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley.
Conservation Commission Chairman Susan Payne.Call to Order: First Selectman Lyon called the meeting to order at 1:00p.m.
Motion: To enter into Executive Session to discuss a real estate matters.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Executive Session was adjourned at 1:57 p.m. and the Selectmen re-entered their Special Meeting.
No motions were made as a result of the Executive Session.Adjournment:
Motion: To adjourn the Special Meeting of the Board of Selectmen at 1:58 p.m. as there was no further business for discussion.
By Nick Solley, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: January 27, 2009 January 22, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the January 8, 2009 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications:
* Letter from Henry Ferrence re: Painter Ridge Road: Mr. Ferrence has written to the Board of Selectmen to express his concerns regarding the resurfacing of Painter Ridge Road and specifically the impact on drainage. Mark explained that the project, that the Northwest Council of Governments has just putout to bid, is for reclaiming and repaving of the road. This is a project that is funded 80% by the State of Connecticut as part of the Rural Minor Connector Program. The remaining 20% of the cost was approved in the 2007-2008 budget. The Town Highway Department will be responsible for performing the drainage work. The Selectmen and Kevin Smith, Highway Director, will meet with Mr. Ferrence prior to any work to review and address his concerns.Appointments/Resignations: None.
First Selectman’s Report:
* Painter Ridge Road Reclamation Bid: NWCOG has extended an Invitation to bid due February 13, 2009.
* Revaluation: the company that performed the Revaluation has mailed the “Revaluation Notices of Assessment Changes”. If residents have questions or do not agree, they can set up an appointment with the company by calling the number on the notice. If an agreement cannot be reached at this meeting, an appointment can be made with the Board of Assessment Appeals. Mark urged residents not to jump to conclusions about their taxes until the grand list is completed. As the revaluation process ran behind schedule, Mark has also notified the secretary of OPM that he has granted the Town’s Assessor a one-month extension to publish the grand list.OLD BUSINESS: None.
NEW BUSINESS:
* Approval of Mark Showalter as Fire Chief: The Washington volunteer Fire Department has held their annual elections. Mark Showalter has been elected Chief. As required, the Selectmen made the following Motion: To endorse and approve the election of Mark Showalter as Chief of the Washington Volunteer Fire Department. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
* Invitation to Bid for the Sale of F450 Highway Department truck: One of the Highway Department’s new trucks will be ready for delivery within the next couple of weeks. Once it arrives, the Town will be selling it’s 2001 F450. Motion: To extend an Invitation to Bid for the sale of a 2001 F450 4-wheel drive Mason dump truck; 71,000 +/- miles; 8 ft. hydraulic stainless steel sander; 9 ft. Fisher heavy duty series minute mount plow. Bids will be accepted until 4:30 p.m. on Thursday, February 19, 2009. For more information contact the First Selectman’s Office at 860-868-2259. By Mark Lyon, seconded by Nick Solley and unanimously approved. The Selectmen discussed the possibility of also placing a “classified ad” regarding the sale of the truck, indicating that it is by sealed bid.
* Election of Board of Education members by machine vote: Mark explained that four of Washington’s representatives to the Board of Ed would be up for re-election in May 2009. Presently, perspective candidates are nominated and voted for at the May Town Meeting – leaving the public with no prior information on who is running. There has been discussion of developing a system that would allow candidates time to “campaign”, to give the public more time to decide on who they would vote for and to get a larger turnout of voters. Last year, Roxbury nominated candidates at their May Town Meeting and then adjourned to a machine vote two weeks later. The Selectmen have begun to gather more information from the Town Clerk on this procedure and will make a decision soon.Visitors: None.
Adjournment:
* Motion: To adjourn the meeting at 6:15 p.m. as there was no further business for discussion. By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
1-22-09
Posted: January 14, 2009 January 9, 2009
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES.Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Approval of Minutes:
* Motion: To approve the minutes of the December 23, 2008 Special Meeting and the December 23, 2008 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations:
* Appointment of Philip M. Dutton to the Conservation Commission: Motion: To appoint Philip M. Dutton (D) as an alternate to the Conservation Commission until 1/1/2010. By Mark Lyon, seconded by Jim Brinton. Discussion: Mr. Dutton has expressed an interest in serving on this Commission, has submitted his “bio” and has attended several meetings. He will be filling the alternate vacancy created by Diane Dupuis’s appointment as a full member of the Commission last month. The motion passed unanimously.First Selectman’s Report:
* Region #12 Board of Education: Mark attended the Board’s last meeting and reported that Dr. Storm, Superintendent, has initiated a plan to address maintenance issues at the three primary schools by appointing a Task Force. This committee will address all existing conditions and ongoing issues with maintenance. Dr. Storm has sent a letter to the First Selectmen of Roxbury, Bridgewater and Washington regarding this. Jim Brinton brought up the importance of continued maintenance once something is addressed and/or repaired.
* Shovel Ready Projects: Mark has sent a letter to Governor Rell’s office with a prioritized list of projects the Town of Washington is ready to put out to bid immediately if funding should become available. (This was discussed at the last Board of Selectmen’s meeting.)
* Paramedic Program: Roxbury First Selectman Barbara Henry has done a commendable job negotiating with Campion Ambulance who was agreed to renew the contract with Housatonic Valley Regional Paramedic Program - keeping the cost for the coming year at the present level.OLD BUSINESS:
* Acceptance of Transfer Station lease: As discussed previously, the Selectmen have been negotiating with Attorney Linc Cornell and the Ranieri’s regarding the Transfer Station lease. Motion: To approve a lease with Mr. & Mrs. Roger Ranieri for use of their land for the Town’s Transfer Station as follows: January 1, 2009 through June 30, 2009 for the current rate of $1000/month. July 1, 2009 through June 30, 2011 for $1250/month and July 1, 2011 through June 30, 2013 for $1400/month. By Mark Lyon, seconded by Jim Brinton and unanimously approved.NEW BUSINESS: Done.
Visitors:
* Ann Compton: Ann questioned if the Region #12 maintenance issues/projects would be something that would be bonded and if consolidation of the primary schools was off the table. Mark explained that the Town of Washington would be opposed to further discussion on renovation vs. consolidation until a decision is made on Bridgewater’s appeal.Adjournment:
* Motion: To adjourn the meeting at 5:45 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Meetings in 2008