The Town of Washington, Connecticut
Minutes: Board of Selectmen, 2007
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen, 2007 |
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Posted: January 6, 2008 December 27, 2007
Present: First Selectman Mark E. Lyon, Selectman James L. BrintonPress: Ann Compton - VOICESPublic: Jack & Jane Boyer
Call to Order: First Selectman Lyon called the meeting to order at 4:30 p.m. noting that Selectman Richard Sears was out of town.
Minutes:
Motion: To approve the minutes of the December 13, 2007 Regular Meeting and the December 19, 2007 Emergency Meeting of the Board of Selectmen. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
MOTION: To include subsequent business not already on the agenda. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark Lyon explained that this would include appointing Randy Snook as alternate representative to BRRFOC/TROC and authorizing Mark Lyon to sign contract papers re: Nettleton Hollow Rd. Bridge. The motion passed unanimously.
Communications: None.
Appointments/Resignations:
Resignation of John Potter from Inland Wetlands: The Selectmen have received a letter from John resigning his position as an alternate member of the Inlands Wetlands Commission. Motion: To accept the resignation of John Potter with gratitude for his years of service to the Town of Washington. By Jim Brinton, seconded by Mark Lyon and unanimously approved. Appointment of Roger Bohan to Inland Wetlands: Motion: To appoint Roger Bohan as an alternate member of the Inland Wetlands Commission until 6/30/10. By Mark Lyon, seconded by Jim Brinton. Discussion: Susan Jahnke, who had also expressed interest in this appointment, has withdrawn her name as she has a conflict with meeting dates. The motion passed unanimously. Appointment of Randolph Snook as alternate representative to BRRFOC/TROC. Motion: To appoint Randolph Snook as the Town of Washington's alternate representative to BRRFOC/TROC. By Mark Lyon, seconded by Jim Brinton. Discussion: Randy has been the Town's representative for nearly five years. He has requested that Mark, as First Selectman, who automatically can be the Town's rep unless he appoints someone else, assume this position. Mark would like to and Randy is willing to be the alternate. Mark noted that Randy has done an excellent job for the Town! The motion passed unanimously.
Reappointments: Motion: To reappoint the following: * Philip Markert and Linda Frank as regular members of the Conservation Commission until 1/1/11.
* Elizabeth Corrigan as an alternate member of the Conservation Commission until 1/1/11.
* Peter Talbot as a regular member of the Historic District Commission until 1/1/13.
* Phyllis J. Mills as an alternate member of the Historic District Commission until 1/1/11.
* Lisabeth D. Adams to the Housing Commission until 1/1/11.
* Joan Gauthey, Holly Haas, Joe Fredlund to the Parks and Recreation Commission until 1/1/11.
* J. Winston Fowlkes, III to the Planning Commission until 12/31/10.
By Jim Brinton, seconded by Mark Lyon. Discussion: Don Brigham's position with the Housing Commission was also up for reappointment. However, the ordinance establishing this commission specifically stated members must be electors of the Town of Washington. As Don has moved from Town, he is not eligible for reappointment. The Selectmen thanked Don again for his years of service. The motion passed unanimously.
Mark Lyon stated there are several vacancies: Board of Finance-alternate member, Historic District-regular member, Housing-regular member, Inland Wetlands-alternate member, Planning-regular member. Anyone interested in serving on any of these commissions should call the Selectmen's Office.
Reappointment of Constables: Motion: To reappoint the following:
Patrick J. Kessler as a Full-time Constable until 12/31/09. John Wyshynski & Thomas J. Accousti as Part-time Constables until 12/31/09. By Mark Lyon, seconded by Jim Brinton and unanimously approved. First Selectman's Report: Mark reported:
WPS Lease Update: negotiations continue with the Region regarding the three primary school leases. David Wedge of the State Board of Education has extended the deadline for applying for reimbursement for work performed until the end of February. There will be a Town Meeting the end of January to approve the Washington Primary School lease. Jack Boyer asked if Bridgewater and Roxbury are in agreement with Washington on the new lease conditions. Mark explained that the maintenance fund that will be established would be limited strictly to maintenance of the three buildings. All three towns agree and a resolution should be forthcoming. The fund would be managed by the Region and the landlords (towns) will have input. Road Discontinuance Committee may have to be contacted regarding questions on several roads. OLD BUSINESS: Jim Brinton opened discussion regarding residency and elector qualifications to be on a Town Board or Commission. Jim felt, that should a person who has given many years of service and has the expertise, move out of Town, it may be beneficial to the Town to keep them involved on the Commission. These situations should be reviewed on a case-to-case basis and the ordinances establishing the different commissions researched. Pros and cons were discussed.
NEW BUSINESS:
WVFD -Truck #7: As follow-up to the discussion of the last Board of Selectmen's meeting and the funding of the new truck the following Motion was made: To have the Board of Selectmen recommend that the Washington Volunteer Fire Department sell old truck #7 and apply the monies gained to the purchase of the new truck. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Authorizing Mark E. Lyon to sign Nettleton Hollow Bridge contract: Motion: To authorize Mark E. Lyon, as First Selectman, to sign the agreement with the State of Connecticut for the Nettleton Hollow Road Bridge grant. By Jim Brinton, seconded by Mark Lyon. Discussion: Mark explained there would be public hearings scheduled for this project and all land use permits that are required will be applied for. The motion passed unanimously.
Adjournment:
Motion: To adjourn the meeting at 4:55 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: January 1, 2008 November 29, 2007
Beach Committee
Present: John Gillen, Mark Lyon, Ray Reich, Dean Sarjeant, Jaye Stuart, Mary Weber
Consultant: Dirk Sabin: Grounds Architect
Visitors: None
Guests: None
Chairman Ray Reich called the meeting to order at 7p.m.
The minutes of November 8 were approved unanimously.
Mark Lyon will be meeting with general as well as subcontractors this Friday. Paving is set for a first priority this spring. The intention is to be 'full go' for the first day of boating.
Mark Lyon will be addressing beach/cottage project in terms of the capital budget and thus every piece of the project may not be finished all at once. However, the plans must be all completed.
Dirk Sabin displayed his revisions based on the committee's recommendations at the last meeting. Either Dirk or Mark will set up a meeting with the State DOT to see if it would be amenable to allowing the parking stalls to be placed on the outer side of the parking area. Members discussed the angles of parking spots as well as the best way to address safety issues. The loading area will be configured to allow the offloading of kayaks and canoes but not motorboats.
Dirk is waiting for a return call to get a budget for the fences. He wants to look into what is available that might be less expensive than monumental steel.
The accessibility of the emergency boat was discussed. The fire department is satisfied as long as the boat is stored on its trailer and can be easily deployed elsewhere. There will be a gate that closes the storage area to people walking back and forth.
Dean Sarjeant agreed with Dirk that opening up one of the prettiest views in Connecticut versus what up to now looks like an old school yard will be an extra plus provided by the plans. Also, this aesthetic improvement does not add to the major costs.
Ray Reich will get a copy of the site plan to Dave Wilson, the town engineer. Dirk Sabin will do a color rendering of the plan and William Wooster will finalize the drawings of the building. The site will be staked out so people can look it over after the Beach Committee presents the building and site plans at a town meeting, projected for February, 2008.
The plan includes maintaining the lawn area square footage, improved parking, an upgraded building, accessible emergency boat storage, correction of erosion problems, and enhancement of the site's aesthetics.
The meeting adjourned at 8:15 p.m. The next meeting will be on Thursday, January 10, 2008 at 7 p.m. in the Land Use Room, Town Hall.
Respectfully submitted,
Patte Doran
Posted: December 20, 2007 December 13, 2007
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Public: Chris Charles, Tom Osborne, Pamela Osborne, Sara Osborne, Sheila Anson.
Call to Order: First Selectman Lyon called the meeting to order at 4:30 PM and designated Sheila Anson as the substitute clerk.
Minutes:
Motion: To approve the minutes of the November 29, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Jim Brinton, and unanimously approved.
Communications:
Addie Roberts, chairman of the Planning Commission, sent a letter to First Selectman Lyon stating that if the Board intends to go forward with the Depot Study, the FEMA Floodplain will have to be addressed. Mark mentioned that Dick Sears has done some research on this, as well as resident Dick Carey, and this issue will reviewed during the budget process.
Dick Sears shared a memo from Mike Ajello, Enforcement Officer (see attached). Mike satisfactorily completed a special course in Zoning Enforcement and was issued a Certificate as a Certified Zoning Enforcement Official. Congratulations to Mike!
Appointments/Resignations:
Inland Wetlands Alternate vacancy. Susan Jahnke and Roger Bohan have both expressed interest in the alternate vacancy on the Inland Wetlands Commission. There is also the possibility of another vacancy of an alternate position. The alternate currently serving as verbally stated he would resign but has not yet put that in writing. He has not attended any meetings for the last several months and Dick feels the Board should accept these absences as a formal resignation and thank him for his service. Jim Brinton felt the alternate should be contacted to notify him this would happen at the next Selectmen's meeting and give him the opportunity to put his resignation in writing.
Motion: To approve the First Selectman contact a current alternate on the Inland Wetlands Commission to explain that the Board would appreciate a written letter of resignation by the next regular meeting and, in lieu of that written resignation, a verbal notification would be accepted with thanks for his years of service on the Commission. By Mark Lyon, seconded by Dick Sears, and unanimously passed.
Discussion continued regarding the current alternate vacancy and the process of appointment. Keeping boards and commissions balanced is important; state statutes require minority representation. Dick said that, typically, when a vacancy occurs, the First Selectman contacts the chairman of that board of commission and the town committee chairmen for their input. He also felt that a person interested in serving should submit a brief biography and be articulate as to why they are interested in the position. Jim felt it wasn't necessary to require a biography if the Board knows the person. Chris Charles, speaking from the public, said it should be across the board what is expected from each candidate and not case by case. Mark thought a couple of paragraphs would be sufficient. The Board agreed to table this appointment to the next regular meeting and get a biography from both Susan Jahnke and Roger Bohan.
Review of vacancies on Planning and Historic District Commission; a regular member on the Planning Commission has chosen not to be reappointed and a regular member of the Historic District Commission, who is also the chairman, has resigned effective December 31st. Mark has spoken to Addie Roberts, chairman of the Planning Commission, about moving an alternate to a regular position thereby creating an alternate vacancy, and he will also contact the other members of the Historic District Commission for their input. Check party affiliations; with the upcoming presidential primaries in February, some unaffiliated electors have registered with a party.
First Selectman's Report:
Rental of upstairs space by a resident. A resident has requested the rental of the upstairs space for a commercial business. There is no written policy found but the Board agreed that the use of public space for private gain is not acceptable.
Primary School lease negotiations. The town lease with Washington Primary School is in effect until June 2008. The Board of Education is considering putting a line item in their budget to set aside money in their "Recurring Capital Improvement Fund" to provide for Capital Maintenance Projects in the three leased facilities. This fund and the projects would be controlled by the Board of Education.
Other. Mark was contacted by a Frank O'Ross who had previously talked to Dick about mapping systems. Dick explained Mr. O'Ross is a salesman for a vendor that sells software for maps.
The Board discussed what should be done with the old Engine #7 now that funding for a new engine is in place. The Town has budgeted $225,000 and the Washington Volunteer Fire Department has budgeted $50,000 which leaves $10,000 to be raised. If the Town sells the truck, the proceeds would go in the general fund, if the WVFD sells the truck for over $10,000, they could use $10,000 toward the new truck and the remainder would go back to the Town. Not unprecedented for a fire company to sell equipment on their own. The Board decided to go this route and see how it works but, in the future, set a policy and go forth with it.
Motion: To approve the Board of Selectmen's recommendation to the Board of Finance that the Town turn over the disposition of the old Engine #7 to the Washington Volunteer Fire Department and that the final offer for the purchase of that engine would be approved by the First Selectman. By Mark Lyon, seconded by Dick Sears.
Discussion continued that this issue should be published first for the public to review and add to the next regular meeting of the Board. The recommendation, if approved at that meeting, would then go on the Board of Finance's agenda for January. Motion withdrawn by Mark Lyon.
Old Business:
Mailbox and Winter Operations Policies. Table to next meeting after the highway department has experienced a couple of storms.
New Business:
2008 Board of Selectman Meeting Dates and Time. Mark discussed with the Board the possible time change from 4:30 to 5:30 to allow more residents and guests to attend, especially those from out of town. He has discussed the change with Mary Anne prior to the meeting.
Motion: To approve the 2008 Board of Selectmen Meeting Dates and the time of 5:30 PM. By Jim Brinton, seconded by Mark Lyon, and unanimously passed.
Visitors.
Town Clerk Sheila Anson explained that the Historic Documents Preservation Grant Application for this year has been approved by the Connecticut State Library. The grant payment in the amount of $7,000 will be processed when the Board of Selectmen approves a certified resolution, and a nondiscrimination certification, and then the First Selectmen will sign the grant contract. Sheila will use this year's grant to continue restoring vital records.
Historic Documents Preservation Grant Application
Motion: To approve the following resolution. By Dick Sears, seconded by Jim Brinton, and unanimously passed.
RESOLVED: That Mark E. Lyon, First Selectman, is empowered to execute and deliver in the name and on behalf of this municipality a contract with the Connecticut State Library for an Historic Documents Preservation Grant.
Motion: To approve the following resolution. By Dick Sears, seconded by Jim Brinton, and unanimously passed.
RESOLVED: That Washington hereby adopts as its policy to support the nondiscrimination agreements and warranties required under Connecticut General Statutes 4a-60(a)(1) and 4a-60a(a)(1), as amended in State of Connecticut Public Act 07-245 and sections 9(a)(1) and 10(a)(1) of Public Act 07-142.
Chris Charles, continuing his follow up to the Walker Brook Road development discussion, reported that the Town of New Milford, through a farm preservation group who are actively involved in preserving farms, are planning to preserve five farms from the Kimberly Farm to the Chapin Farm. Chris also spoke of the issue that occurs when a member of a board or commission moves out of town. Should they continue as a member or stay on board as a consultant? This prompted discussion of defining resident vs. non-resident on boards and commissions and the responsibilities of various committees. He also updated the Board on the Washington Primary School Building Committee and the Region #12 Building Committee, and it was the consensus of the Board to add this item to the agenda of the first meeting in January, not in two weeks.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:45 PM to enter into Executive Session to discuss a personnel issue. By Dick Sears, seconded by Jim Brinton, and unanimously approved.
The Selectmen re-entered the Regular Meeting from Executive Session at 6:05 PM.
Motion: To adjourn the meeting at 6:05 PM as there was no further business for discussion. By Jim Brinton, seconded by Dick Sears, and unanimously approved.
Respectfully submitted.
Sheila M. Anson
Clerk (substitute)
Posted: December 19, 2007 December 19, 2007
EMERGENCY MEETING
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.
Call to Order: First Selectman Lyon called the meeting to order at 10:08 a.m.
SPECIAL TOWN MEETING WARNING: Mark Lyon explained that the First Selectmen of Bridgewater, Roxbury, and Washington are meeting tomorrow to finalize work on the 20-year leases between the Towns and Region #12 for the primary school buildings. If this is accomplished, the Towns would like to hold Special Town Meetings in each of their Towns, prior to 12/31/07, to act upon entering into this lease in order that State reimbursement to the Regional Board of Education, is gotten for monies that have been expended for work on the Burnham School in Bridgewater. In order for reimbursement to come from the State, 20-year leases need to be in effect. General discussion of the new lease also occurred.
Mark further explained that Board of Ed Chairman, Matt Franjola, was looking into whether or not the Town Meetings and signing of the leases could be done in January and made retroactive to 12/31/07. This would allow the Selectmen and the townspeople more time to study the lease. This information will not be available until tomorrow evening. Therefore, the Selectmen approved scheduling of a Special Town Meeting in Washington.
Motion: To hold a Special Town Meeting on Thursday, December 27th at 7:30 p.m. at Bryan Memorial Town Hall, Washington Depot, Connecticut to consider and act upon entering into a 20-year Lease Agreement with the Shepaug Valley Regional School District #12 for the Washington Primary School building. By Jim Brinton, seconded by Dick Sears and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 10:29 a.m. as there was no further business for discussion. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mark Anne Greene
Selectmen's Secretary
Posted: December 6, 2007 November 29, 2007
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Press: Ann Compton - VOICES, Jack Corraggio - Litchfield County Times.
Public: Diana Hardee, Todd Peterson, David Baron, Chris Charles.
Call to Order: First Selectman Lyon called the meeting to order at 4:30 p.m.
Minutes:
Motion: To approve the minutes of the November 15, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations:
Motion: To appoint Stephen Wadelton as an alternate to the Inland Wetlands Commission until 6/30/09. By Dick Sears, seconded by Jim Brinton and unanimously approved.
First Selectman's Report: Mark Lyon explained this new section on the agenda has been added in order to bring information to the public on items of interest or that have come to his attention during the past two weeks and do not necessarily require any action taken.
Boat Launch Update: Mark met with the contractors this morning at the boat launch. Pavement will not occur this year due to cold weather but the area will be graded and secured for the winter. DOT Signage: Mark has spoken with Brett Stoeffler of the DOT (following up on what Dick started several months ago). Several requests have been made to post signs to deter the use of Baldwin Hill Road by trucks. Nettleton Hollow Road Bridge: Roger Hurlbut of Lenard Engineering has reported that the DOT has done their review of the bridge project and the DEP's is in process. Dick Sears reported that when the initial work began, it was hoped that the actual bridgework would be done this spring. It now looks as if it may be later.
OLD BUSINESS: None.
NEW BUSINESS:
Mailbox and Winter Operations Policies written by the Highway Director, Kevin Smith, have been submitted to the Board of Selectmen for their review. After review, it was suggested and agreed to place the policies on the Town's website and in the papers for residents to review and comment.
Visitors:
Diana Hardee attended this evening's meeting to discuss traffic issues and concerns. These included speeding through the Depot, difficulty in exiting at the Route 202/47 intersection, the possibility of the development on Route 109 just over the Washington border and the impact this will have on the Town. Dick and Mark spoke of the correspondence that had been sent from the First Selectman's Office and the work that various commission members had done on the Walker Brook project. Valerie Andersen was not able to attend today's meeting however, she submitted information to be entered into the record (attached). David Baron, Board of Education Facilities Chairman, reported on the information for the referendum and the repairs and replacements that are planned. The seven projects to be addressed are: 1)water supply to the building, 2)HVAC unit, 3)bleachers, 4)site lighting in the parking lots, 5)waste water, 6)update to the energy management system, and 7)track. Motion: The Board of Selectmen of the Town of Washington endorses/supports the passage of the Referendum scheduled for December 18, 2007. By Mark Lyon, seconded by Dick Sears and unanimously approved. Chris Charles, as a follow up to the Walker Brook Road development discussion, compiled paperwork for the Selectmen. He also spoke of the Washington Primary School Building Committee and the Region #12 Building Committee. There is question as to whether or not renovation costs will be reimbursable through the State because of the flood plain issue - this needs to be addressed. Chris also spoke of Don Brigham's involvement in various areas of the Town and his work and dedication. The Board of Selectmen will write a letter of thanks to Don.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:12 p.m. to enter into Executive Session to discuss a personnel issue. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
The Selectmen re-entered the Regular Meeting from Executive Session at 5:45 p.m.
Motion: To adjourn the meeting at 5:45 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 25, 2007 November 8, 2007
Beach Committee
Present: Edgar Berner, Mark Lyon, John Gillen, Ray Reich, Jaye Stuart, Mary Weber
Consultant: Dirk Sabin
Visitors: None
Guests: None
Chairman Ray Reich called the meeting to order at 7p.m.
Mary Weber moved to accept the minutes of September 19. Jaye Stuart seconded the motion, which was passed unanimously.
Ray Reich reported that the site was being graded and the sea-wall was in. Dirk Sabin said it will be good to have the asphalt sitting over the winter, as it will compact more.
Ray Reich then displayed the revised schematic sent by William Wooster based on the last meeting's discussion. The schematic shows how the airboat can be stored on its trailer for faster access. Ray Reich said the schematic was still preliminary and there would be time to reconfigure it.
However, this meeting's main topic was Dirk Sabin's initial proposal for the landscaping. Dirk described how a spectacular view when coming from the intersection could be achieved. He went on to discuss the need to address the erosion occurring near one of the old sea walls as well as repairs needed for another sea wall. The loading area and kayak launching area would have stone water breaks to stabilize the erosion currently taking place there. Even though the kayak area would be open at all hours, there needed to be some security for the building when the beach was closed. Dirk Sabin described how protection of the lake from motor boat access while allowing canoe and kayak access would be provided. He also envisioned a series of flat rocks where people could fish from and sit. There would be a biofiltration area to conserve the wetlands and replenish the aquifer. This area would be a 'rain garden' with flowering grasses.
The committee members asked Dirk to determine the square footage of the current grassy area to insure that any suggested changes would not decrease it. Also discussed was the material for the fencing. Monumental steel was thought to be a good possibility, since it lasts, is sturdy, and looks like wrought iron. Fencing is required by the state around what it terms an 'attractive nuisance'. Statistics from Park and Recreation show a need for at least 27 parking places which this plan provides. The bicycle rack would be inside the fence as it is now.
Dirk Sabin will make changes to his proposal based on the ideas that had been brought up by members. His revisions should be ready for the next meeting.
The meeting adjourned at 8:15 p.m. The next meeting will be on Thursday, November 29, at 7 p.m. in the Land Use Room, Town Hall.
Respectfully submitted,
Patte Doran
Posted: November 20, 2007 November 15, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Public: Chris Charles
Call to Order: First Selectman Sears called the meeting to order at 4:30 p.m.
Minutes:
Motion: To approve the minutes of the November 1, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Communications: Dick explained he had emailed Mr. Engel requesting a meeting be set up for presentation of the Washington Primary School plans to the Region #12 Board of Education Building Committee.
Appointments/Resignations:
Renewable Energy Task Force: Motion: T o appoint Eileen Hearn to the Renewable Energy Task Force. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained Eileen would be joining Elliot Davis and John Maxwell on this Task Force and more volunteers are needed. The motion passed unanimously. Tree Warden: Motion: To appoint Thomas Osborne as Tree Warden for the Town of Washington. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained that Tom wrote the Board of Selectmen expressing his interest in this position, noting his education and experience in the nursery and horticulture field. The motion passed unanimously. Inland Wetlands vacancies: Dick reminded the Selectmen of the two alternate vacancies on this commission and the third alternate has not attended the last 12 meetings. Mark Lyon stated he is aware of a couple of townspeople who may be interested and hopes there will be appointments in the near future.
MOTION: To include subsequent business not already on the agenda. By Nick Solley, seconded by Dick Sears. Discussion. Nick explained this had to deal with a personnel issue and requested the Board go into Executive Session at the end of this meeting. The motion passed unanimously.
OLD BUSINESS: None.
NEW BUSINESS: None.
Visitors:
Mary Anne Greene asked that the minutes reflect deep appreciation and gratitude to Dick Sears and Nick Solley as they end their terms as First and Second Selectmen respectively. Thank you! Mark Lyon reiterated the above sentiments pointing out Nick's 32 years of continuing service to the Town in various capacities and Dick's hard work and dedication as First Selectman noting he has "set a benchmark" by which to go by. He asked that Nick "not disappear" and "looks forward to continuing to work with Dick on the Board." Chris Charles also thanked Dick and Nick and promised to continue to "be around." Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 4:40 p.m. to enter into Executive Session. By Nick Solley, seconded by Mark Lyon and unanimously approved.
The Selectmen re-entered the Regular Meeting from Executive Session at 4:50 p.m.
Motion: To adjourn the meeting at 4:50 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 15, 2007 November 1, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Public: Chris Charles
Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the minutes of the October 18, 2007 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears. Discussion: Mary Anne Greene noted that the amount of Putnam Tennis & Recreation bid for resurfacing of the tennis courts at the Washington Primary School, should be $12,180.00 not $12,810.00 as stated in the minutes of October 18th. The motion passed unanimously.
Communications:
WPS Building Committee will hold a public information meeting on Tuesday, November 13, 2007 at 7:30 p.m. to discuss the master plan for renovation/design/cost of the Washington Primary School.
Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Tennis Court Resurfacing bid: Motion: To award the bid for resurfacing of the tennis courts at the Washington Primary School to M & M Tennis Courts of Bristol, CT for $8,400.00. By Nick Solley, seconded by Dick Sears. Discussion: Nick explained that the bids had been reviewed with the Parks and Recreation Commission Coordinator. Work may not start until early next spring. The motion passed unanimously. Painter Ridge Road Improvement Project Resolution: Dick Sears explained that the informational meeting regarding this project was held on October 30, 2007 at the Town Hall. Three residents of the road attended the meeting along the Board of Selectmen and Highway Director. There was no opposition. Concerns were raised about drainage issues, effect on properties, speed, closure of road, etc. All conditions of the funding from the State have now been met. Motion: To pass the following Resolution:
WHEREAS, the Town of Washington has published a legal notice display ad, mailed a news release to a number of officials and agencies, and mailed a formal letter to abutting property owners, announcing a public informational meeting on the proposed STP Urban Transportation project known as Painter Ridge Road Improvements; and
WHEREAS, a public informational meeting was held on October 30, 2007, at Bryan Memorial Town Hall at 7:00 p.m. at which meeting residents had an opportunity to voice their concerns,; and
WHEREAS, the Northwestern Connecticut Council of Governments has selected this project as a regional priority and has agreed to utilize federal funds for right-of-way and construction activities; and
WHEREAS, this project is located on a municipally owned road, the preliminary engineering phase will be performed by the Town of Washington or its consultant, utilizing 100% Town of Washington funds, the rights-of-way will utilize 20% Town of Washington funds; and
WHEREAS, the legislative body has considered the concerns of the residents from the public informational meeting and finds that the proposed Painter Ridge Road Improvements is in the best interest of the Town of Washington, and will promote the health, safety, and general welfare of its residents and provide for convenience and safety of the motoring public.
WHEREAS the Town of Washington, based on the above information, and by virtue of this resolution, hereby fully supports the proposed project.
________(Richard C. Sears)_____
SIGNED
_________(11/1/07)___________
DATE
By Dick Sears, seconded by Mark Lyon. Discussion: Nick Solley explained that property owners and the Town would need to work together on a solution to the drainage issue. The motion passed unanimously.
NEW BUSINESS:
Public Works Equipment Cooperative: Dick Sears explained a program that is funded by the State that could save the Towns money on equipment. By joining the Litchfield Hills Equipment Cooperative, Towns can share large pieces of equipment such as sweepers, vactor pumps (catch basin cleaner) etc. Example: Renting of the catch basin cleaning equipment and services costs the Town approximately $175 per hour. If the same equipment were available for regional towns to share it could cost as little as $75 per hour. There are some administrative details to be worked out. Today, the Board of Selectmen, if all agree, could approve their intent to join the cooperative (at no cost). Then a Town Meeting needs to be held to endorse a Resolution approving participation in the Cooperative. Motion: To hold a Special Town Meeting on Tuesday, November 13, 2007 at 7:00 p.m. for the purpose of obtaining approval of the Legislative Body to participate in the Litchfield Hills Equipment Cooperative. NOTE: The WPS Building Committee Informational Meeting will be held immediately following this meeting at 7:30 p.m. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Visitors:
Chris Charles spoke about the proposed Walker Brook Road subdivision in New Milford and the work that has been put in by several Washington residents. He asked if the Board of Selectmen supported their efforts, etc. Dick explained that the Town of Washington has gone on record in the early stages of this proposal, siting examples of concern regarding emergency response issues, traffic, run-off, etc. The Board expressed their gratitude to these residents and our Land Use Commissions for the work they have accomplished. Chris thanked the Board for its support.
Adjournment:
Motion: To adjourn the meeting at 5:12 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: October 15, 2007 October 4, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the September 20, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Generator Bid: Motion: To award the bid for a generator to Eagle Electric of Washington Depot, CT for $16,900.00 By Dick Sears, seconded by Mark Lyon. Discussion: Mark asked if the new generator would be set on the pad that has already been installed. Dick explained it would be. He has spoken with the contractor who had done the original set up work. The installation work will cost well below the $6,000 amount that requires a public bid. The motion passed unanimously. Renewable Energy Task Force: Dick Sears explained that he has received two responses of people interested in serving on this Task Force. He will also be contacting Shepaug High School to inquire if students may be interested in well. Motion: To appoint Elliot Davis, Chairman of the Washington Environmental Council and John Maxwell to the Renewable Energy Task Force. By Dick Sears, seconded by Mark Lyon and unanimously approved. Interested persons should contact the First Selectman. Waste Oil Furnace: Mark Lyon reported he had spoken with Gary from Energy Logic and the transfer station personnel regarding the best way to set up the system for collecting the waste oil. The Selectmen discussed the fact that if we say we will accept townspeople's waste oil, we run the risk of getting contaminated oil as well and then there is the manner and cost of disposing of that. All Selectmen agree that they would like to pursue this further, that it is a good idea. Both Mark Lyon and Nick Solley expressed their view that they are not in favor of asking the Board of Finance for an ex-budget appropriation at this time to get the system set up. They feel it is better to gather more information, plan for the cost and incorporate it into the 2008-2009 budget cycle.
NEW BUSINESS:
Extend an Invitation to Bid for Tennis Court resurfacing: Motion: To extend an Invitation to Bid for resurfacing two all weather tennis courts located at the River Walk Park at the Washington Primary School grounds. Sealed bids will be received until 4:00 p.m. on October 18, 2007 at the Selectman's Office. Further information may be obtained from the Office of the First Selectman. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors: None.
Adjournment:
Motion: To adjourn the meeting at 4:50 p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: October 13, 2007 September 19, 2007
Beach Committee
Present: Peter Bonachea, Mark Lyon, Ray Reich, Dick Sears, Mary Weber
Consultant: Architect William Wooster
Visitors: None
Guests: None
Chairman Ray Reich called the meeting to order at 5:05 p.m.
Ray Reich reported that, so far, it looks like the boat ramp will be open for business in the spring.
Due to the generosity of the Lake Waramaug Association, funds have been added to the amount already collected. Some committee members have met informally to discuss the plans for the renovation of the beach house (cottage). Included in these plans would be room for an airboat, an office, bathrooms, and storage for items such as kayaks, police materials, life preservers, and so on. There would also be handicap ramps and an apartment on the second floor. A sound and vibration proof compressor would be located outside the structure.
Architect William Wooster went over the beach house drawings. He explained details such as what the legal floor elevation needed to be to address flooding concerns and the airboat's storage requirements. The apartment will consist of two bedrooms, one bathroom, and kitchen/living/dining areas. The overall structure would keep to the present volume and footprint, so that no zoning changes would have to be made.
Mr. Wooster showed sketches of the new building's outside appearance and interior plans. Members discussed possible bathroom arrangements. One suggestion was to have one large handicap accessible bathroom and two unisex bathrooms. Mr. Wooster will research the code regarding all these features and make suitable modifications.
Members also discussed the airboat which is categorized as emergency equipment. Keeping the airboat on its trailer for faster access would add a foot and one-half to the building's height. It was mentioned that the airboat's cost was split between the fire department and the Lake Waramaug Association. Mr. Wooster will check the feasibility of storing the airboat on its trailer.
Next, various cost estimates were discussed based on the demolition of the current structure and its replacement.
Members went on to discuss appropriate fencing to allow access to the water but not to the facilities when these are closed.
The next meeting will include the engineer's recommendations on drainage and grading, as well as on using permeable surfacing materials to help maintain the health of the wetlands. Also, landscaping and playground ideas will be considered.
The meeting adjourned at 8:45 p.m.
The next tentative meeting date is Thursday, November 8 at 7 p.m. in the Land Use Room.
Respectfully submitted,
Patte Doran
Posted: October 6, 2007 October 2, 2007
Washington Primary School Building Committee-2007
Present: Dick Sears Chair, Mark Lyon, Peter Bowman, John Quist, Phil Markert, Roxanne Kraft, Walter Whitney, John BoyerGuests: Valerie Friedman, Bon Lombardi
Chairman Dick Sears called the meeting to order at 7:10pm.
Motion: John Boyer made a motion to accept the minutes of the September 11, 2007 meeting of the Washington Primary School Building Committee as submitted; Phil Markert seconded the motion, which passed unanimously.
Peter Bowman had a set of updated plans for the proposed first floor of the Washington Primary School (WPS), which he stated were very similar to what was discussed at the last meeting. He has spoken with the WPS principal and the superintendent who were very happy with the plan. The administrative reception area and principal's offices have visual access to the new main entrance; there is a resource room near the first grade classrooms and a new access door to the outside just past the ramp in view of the administrative area. Peter has used existing masonry openings. He has added outdoor storage in the playground area, which existed as cafeteria storage. In the new library media center there is a proposal for a PTO meeting room with storage, which would have secure access to the outside. The Spanish/literacy area was combined with the staff room. Mr. Bowman asked members to think about installing a second elevator for access to the second floor over the proposed media center in the "old high school building". Valerie Friedman asked about planning ahead for possible mandated pre-kindergarten. Dick Sears answered that nobody is dealing with that issue at the present time.
At this time Peter Bowman passed out a 23-page document produced by Turner Construction with construction costs. The estimated start date was April 2009 with a 17-month construction period, construction ending in September 2010. There is a 7% escalation cost figured into the $12,807,000.00 project. Mr. Bowman explained the $1,040,000.00 contingency costs as follows: construction contingencies are unexpected work at $430,000.00 and owner project contingencies are changes in mind and space at $610,000.00. Phil Markert commented that a lot of the work appears to be deferred maintenance issues. Dick Sears clarified that the column entitled Delta shows the difference between the total costs now and those from the 11/07/05 proposal. Peter noted that the "soft costs" for the project were 29%. Mr. Bowman confirmed that he did a side-by-side comparison of this proposal and the education specifications from the Board of Education. Walter Whitney asked if the sitework included repaving all surfaces, Peter answered that he thought reclaiming would be done. Peter went on to say the costs include new HVAC, mechanical, electrical and plumbing, no new septic and possibly adding a well. The boilers will not be replaced. Peter added that the plan includes sprinklers through out the building; he will look into other options to save costs. This plan was designed to get state reimbursement that Peter felt was unlikely because of the flood plain issue. In the past the percentage of state reimbursement was minimal (15-16%) because of the student population vs. square footage of the school building. This plan includes replacing the roof, which leads members to discussion on the comparison between doing extra work to qualify for state reimbursement and not seeking state reimbursement. Bon Lombardi felt that not replacing the roof would be detrimental down the road. Phil Markert asked about the need for work on the drainage system around the school grounds, he feels that water is running down the sides of the building and needs to be dispersed. Walter Whitney felt that with the price ($1,571,000.00) of the sitework, drainage was probably included. Valerie Friedman asked about the flood plain issue. Dick Sears answered that in the past he had received an estimate of $95,000.00 to conduct a study of the current flood plain data, take those findings to FEMA to challenge their data if in fact it was different. He went on to say that there is no guarantee that anything would change. Dick went on to thank Paul Symanski of Arthur Howland for the free gratis work they did creating the flood plain map.
Questions to be answered:
What does the 1/3 of previous estimate mean under "Soft Costs".
Check other options to replace sprinklers.
Check the need for replacing the roof.
Check into septic work if new or upgrade.
Check into second well.
Do a state reimbursement analysis.
Members had a brief discussion on LEED certification requirements and recommendations, which was not part of this package.
Members went on to talk about the second floor of the "old high school building". It was decided that there should be a break out of the costs for this space, which is a regional project. There was mention of the gymnasium and work done for locker rooms, which are used by the Shepaug regional middle schoolers as well.
Dick Sears wrapped up the meeting by stating that an up coming step in this process is to present the proposed plan to the public with Peter Bowman's help. The next committee meeting was set for October 16th with a representative from Turner Construction present.
In closing members were asked to read through the packet from Turner and get comments to Peter.
Adjourned at 8:35pm.
Submitted subject to approval,
Pamela L. Osborne
Posted: September 27, 2007 September 20, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley.Press: Ann Compton-VOICES
Public: Ken Cornet, Joe Mustich, Janet Buonaiuto, Dick Carey, Todd Peterson, Dina Fulton, Chris Charles.
Call to Order: First Selectman Sears called the meeting to order at 4:49 p.m. with apologies for an unavoidable delay. On behalf of the Board of Selectmen, Dick extended condolences to Selectmen Mark Lyon on the death of his father-in-law.
Minutes:
Motion: To approve the minutes of the September 6, 2007 Regular Meeting of the Board of Selectmen by Dick Sears, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations:
The Selectmen accepted with regret the resignations of Katherine Coe (effective immediately) from Inland Wetlands Commission, Reese Owens (effective immediately) from Building and Properties Committee and Peter Arturi (effective 12/31/07) from Historic District Commission. Dick reminded the public that we have several vacancies on Town Commissions and are looking for volunteers. The Democratic and Republican Town Committees have been notified as well.
OLD BUSINESS:
Used Oil Furnace: No report - Mark Lyon researching this. Awarding of Bids: 1. Boat Ramp and Parking: Dick Sears explained that the Town had $245,000 in its budget for this project. As all bids came in above this amount, the Lake Waramaug Association has pledged funds up to $60,000 to cover any shortfall in order that the project can continue and the Lake Waramaug Agreement be adhered to. Dick read the letter from the Association, which is attached to these minutes. That being said, Motion: To award the bid for the Boat Ramp and Parking to Hawley Construction of Danbury, CT for $296,376.10. By Dick Sears, seconded by Nick Solley. Discussion: Dick explained that the project's engineer had reviewed all bids received and after meeting with Hawley and the Board of Selectmen, recommended and approved of Hawley being awarded the bid. Both Dick and Nick expressed the positive working relationship with them on the Town Garage project - on time and on budget. There will be a 120-day build period from the date the contract is signed. The motion passed unanimously.
Ken Cornet asked why the lowest bidder was not awarded the job and it was explained that that bid did not include the floating dock and an additional amount of monies would need to be spent which would actually bring the total cost above Hawley's bid. Janet Buonaiuto asked about guarantees and maintenance and it was explained the Town would be responsible for maintenance just as it is for all its properties. Todd Peterson asked if the pledge from LWA should be in a more formal or legal contract. The Selectmen felt the letter stated the Town "may rely on this letter as evidence of the Association's agreement to make such payment" and that was satisfactory to them. Dick Carey said he had personally spoken with Mr. Frank about this issue and he too was satisfied that the commitment would be honored.
2. Fire Cistern, New Preston: Motion: To award the bid for the Fire Cistern in New Preston to Target Enterprises of Thomaston, CT for $23,598.57. By Nick Solley, seconded by Dick Sears. Discussion: Nick explained that other bidders did not include installation and the Town would have to hire a crane that would be very costly. The motion passed unanimously.
3. Concrete Floor, Town Garage: Motion: To award the bid for the installation of a concrete floor at the Town Garage to MGM Concrete Construction of Newington, CT for $23,100.00. By Dick Sears, seconded by Nick Solley and unanimously approved.
Opening of Bids for: No bids were received. Engineers will be contacted.1. Request for Proposal for Engineering Services, Walker Brook Road:
2. Generator: The following bids were received:
Wright Electric Company, Washington, CT $18,500.00
McCarthy Electric Company, New Preston, CT $31,748.69
Eagle Electric Company, Washington, CT $16,900.00
Bids will be reviewed and awarded at the Selectmen's meeting on October 4, 2007.
NEW BUSINESS:
Authorization to sign "Nondiscrimination Certification: Dick Explained that when State Funds are received , in this case for Mygatt Road, a resolution needs to be passed giving him as First Selectman the authority to sign the agreement. This is standard procedure. Motion: To approve the following Resolution: Resolved, that Richard C. Sears, First Selectman, be and hereby is, authorized to sign the nondiscrimination certification for the agreement entitled "STEAP Grant Agreement Between the State of Connecticut and the Town of Washington for the Design and Construction of the Mygatt Road Improvements" utilizing State funds under the Small Town Economic Assistance Program. By Dick Sears, seconded by Nick Solley and unanimously approved.
Renewable Energy Task Force: Dick explained that because of the Town's acceptance of the SMART Power initiative, he would like to establish a Task Force. Two individuals of the Washington Environmental Council have expressed interest and he is currently seeking other interested parties. Ken Cornet suggested that the Task Force be expanded to explore additional ways of saving funds and energy for the Town and residents. Currently, Dick explained, the Town is part of an oil and energy consortium.
29 Revere Road property: Dick Explained this is a sub-divided lot on which the owners have not paid taxes nor built a house. The Town now has possession. The Board of Finance has requested the Board of Selectmen look into the history of the property, determine possible uses for the Town and/or should it be sold.
October 1, 2007 Town Meeting Agenda: Motion: The voters and electors of the Town of Washington are hereby warned that the Annual Town Meeting will be held on Monday, October 1, 2007 at 7:30 p.m. at Bryan Memorial Town Hall, Washington Depot, CT to consider and act upon the following: 1) To set the dates for annual town budget hearing and meeting in May 2008; and 2) To amend the Town's Transfer Station ordinance. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Ryan Thompson was unable to attend today's meeting due to a death in his family. Janet Buonaiuto returned to the conversation to the Boat Ramp and Expressed her support of Todd Peterson's idea to have the "pledge" from LWA put into more of a legal document. Both Dick and Nick spoke of their being comfortable with the letter and felt LWA had proven their offer could be trusted. The breakdown of funding was explained as follows: $100,000 from the State, $100,000 from the Town of Washington, $25,000 from Warren, $5,000 from Kent and an initial payment of $25,000 from the LWA has been received. Demolition of the boathouse cost $10,000. Janet then asked about the demolition and where the materials were taken. She is concerned about the fact that it was not tested for lead and her concern, therefore, is for the safety of beachgoers. Dick explained that all generally accepted demolition practices were followed. The State has acknowledged that the Town did not have to test for lead. He thanked Janet for her concerns and for following up on making sure all the necessary paperwork was filed.
Dick Carey asked about the generator contract and the plans that had been approved at the August 24th Planning Commission meeting. It was explained that the generator will be placed on the existing slab, propane tank is already in the ground and filled. This latest bid is to purchase and have the generator delivered. It will then need to be installed and connected to the transfer switch by a contractor.
Adjournment: Motion: To adjourn the meeting at 5:29 p.m. as there was no further business for discussion. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: September 15, 2007 September 6, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-VOICES
Public: Janet Buoniauto, Ken Cornet, Kevin Smith, representatives from bidding companies.
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the August 23, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for Boat Ramp and Parking: The following bids were received: 1. Hawley Construction, Danbury, CT $296,376.10
2. Stone Construction, Southbury, CT $339,714.49
3. Knox Construction, Litchfield, CT $283,500.00
4. Housatonic Valley Construction, Kent, CT $477,075.00
Bids will be sent to the engineer for review and, if possible, will be awarded at the September 20, 2007 Selectmen's meeting.
Opening of Bids for Fire Cistern, New Preston: The following bids were received: 1. Arrow Concrete Products, Granby, CT $19,300.00
2. Rotondo Precast, Avon, CT $19,750.00
plus crane charge of $ 2,298.00
3. Target Enterprises, Thomaston, CT $23,598.57
4. United Concrete Products, Yalesville, CT $22,330.00
Bids will be reviewed and awarded at the September 20, 2007 Selectmen's meeting.
Mark Lyon asked for clarification on bid -Invitation to Bid included delivery and installation. Nick Solley explained that most companies that carry cisterns apparently do not have the equipment, i.e. crane, to place it.
Concrete Floor, Town Garage: The following bids were received: 1. Hawley Construction, Danbury, CT $27,307.00
2. MGM Concrete Construction, Newington, CT $23,100.00
3. Sean Masi, AI, Southbury, CT $27,242.60
Bids will be reviewed and awarded at the September 20, 2007 Selectmen's meeting.
NEW BUSINESS:
Request for Proposal for Engineering Services for Walker Brook Road Bridge: Dick Sears explained that the State DOT inspects all bridges and notifies each municipality of needed repair and or replacement. This particular bridge is next on Washington's list. Motion: To request proposals for engineering services related to the replacement of Walker Brook Road Bridge No. 6103. Quotations should include preliminary engineering services, bidding/contract services and construction (design/contract) services. More information may be obtained from the Office of the First Selectman. Bids will be due by 4:00 p.m. on September 20, 2007. By Dick Sears, seconded by Nick Solley and unanimously approved. Extend an Invitation to Bid for Tennis Court resurfacing: Information for specifications was not received by the time of this meeting. Extend an Invitation to Bid for Generator: Motion: To extend an Invitation to Bid for a 60KW emergency propane fueled generator. Detailed specifications and information may be obtained from the Office of the First Selectman. Bids will be due by 4:00 p.m. on September 20, 2007. By Dick Sears, seconded by Nick Solley. Discussion: Dick Sears explained that the preparation work for a generator for the Town Hall had been done with the understanding that the Town was to be the recipient of a generator, donated by a local resident. Unfortunately and for unknown reasons, the donator chose to donate the generator to another municipality. Therefore, purchase of a generator is now necessary. Mark Lyon asked if the bidding process had been circumvented because of this "promise" of a donation and should the project as a whole been put out to bid. The other Selectmen felt that the preparation work had been done in stages and it is unfortunate that the donation fell through. Mark abstained and the motion passed. Proclamation Commemorating the 250th Anniversary of the New Preston Congregational Church: Dick read a Proclamation, approved by the Board of Selectmen, that will be read at the New Preston's Congregational Church's celebration on Sunday, September 9, 2007. A copy is attached to these minutes on file with the Town Clerk. 9/11 Proclamation Honoring the Town of Washington's Emergency Services: Dick read a Proclamation approved by the Board of Selectmen, that will be read at the Ceremony held at the Washington Depot Firehouse on 9/11 at 9:30 a.m. A copy is attached to these minutes on file with the Town Clerk. Sign for Nick Platt Field: Lisa Easter, Parks and Rec Commission Coordinator, sent a memo to the Board of Selectmen asking for permission to have a sign posted at the Nick Platt Field stating that the park closes at dusk. This comes as a result of complaints of loitering and vandalism. The Selectmen unanimously approved the placement of such a sign. This now gives the Police the authority to act. E-Waste Recycling: Dick explained he had been doing research on the problem of what to do with "Electronic waste" in the Town. This would include computers, TV's, VCR's, fluorescent light bulbs, batteries, etc. At present, many are being disposed of in the solid waste containers and as they contain hazardous chemicals, they should not be. The Town of Morris is working with a company called "WE RECYCLE" that provides containers and picks up E-waste for a fee. The program is designed to pay for itself by user fees. Morris is extremely pleased with the working of the program. $3000 would be the approximate cost to purchase a container and a pallet jack. Discussion followed on the pros and cons of such a program, should there be a "trial period," etc., with the Selectmen agreeing that it would be very beneficial to the Town and to the environment. Motion: To request an ex-budget appropriation of up to $3000.00 from the Board of Finance to begin an E-Waste Recycling Program in the Town of Washington. By Mark Lyon, seconded by Dick Sears and unanimously approved. Used-oil furnace: Dick spoke of the problem of what to do with used motor oil in the Town. Titus Park Garage no longer wants to take oil from the public - for reasons of storage, cost, etc. The Town of Warren has installed a furnace in their highway department garage that uses the waste oil collected in their Town. For Washington to do this, a furnace would need to be purchased and installed in our garage. This system, installed, would cost approximately $14,000. If the Selectmen felt it was something to pursue, an ex-budget appropriation would need to be requested or a vote taken at a Town Meeting. The Selectmen spoke of the need for maintenance of such a system- especially if there was contamination, transportation of the oil from the transfer station to the garage, possibility of people dropping at garage as opposed to transfer station, cost, etc. Mark offered to do more research. Nick felt that if it were something the Town wished to pursue, it would be better to figure it into the budget process for the next fiscal year. New Police offices: The Police Department will be completely moved into their new offices in the Old Firehouse by next week. An Open House is scheduled for September 25, 2007 from 11:00 a.m. to 1:00 p.m.
Visitors:
Janet Buonaiuto asked about asbestos and lead testing of the old boathouse at the Town Beach property that had been demolished. Testing for lead had not been done. Dick explained that if there was thought that this was problematic, he was certain that the demolition company and or the company removing the materials would have pursued it. Janet also stated it was her understanding that a form needed to be filed with the State and this was not done. The Selectmen will follow up on this. She also asked if plans for the boat ramp had changed that would affect the permits that had been gotten from the Land Use offices. Dick explained that the only changes were more detailed specifications needed for the bidding contractors.
Adjournment:
Motion: To adjourn the meeting at 5:39 p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: August 30, 2007 August 23, 2007
Present:Board of Selectmen:Richard Sears, Nicholas Solley, Mark Lyon
Guests:
Fire Marshal:Donald Etherington
State Fire & Life Safety Supervisor:Ralph C. Miller
Old Litchfield Road Residents:
Gary and Margaret Freeland
Jim and Connie Mitchell
Dan and Kathy Leab
Helga HersheyOld River Road Residents:
Ronald M. Franco & Keith F. Kollar
Board of Finance:Jim Brinton
Press:Ann Compton, VOICES
Minutes:Richard Sears made a motion to approve the minutes of August 9, 2007 as submitted.Motion seconded by Nicholas Solley and unanimously passed.
Amendment to Posted Agenda:Richard Sears made a motion to add the following to the posted agenda:
1. Extend Invitation to Bid - Boat Ramp Renovations.
2. Extend Invitation to Bid - Town Garage Concrete Floor.
3. Extend Invitation to Bid - Church St., New Preston Fire Cistern
Mark Lyon seconded the motion.Motion unanimously passed.
Old Litchfield Road:Residents expressed their concerns about the increased amount of traffic, truck traffic and excessive speed on Old Litchfield Road, between the intersections of Wykeham Road and State Route 109.
Speed:As a means of reducing speed, residents suggested STOP signs be located at each end of this section of roadway (at the corners of Wykeham Road/Old Litchfield and at Route 109/Old Litchfield, in addition to more policing, possible speed bumps and one-way traffic during certain hours. reported he had spoken with State D.O.T. engineers on numerous occasions and they had visited the sight.A sign has been placed on Route 109 (Blackville Road from the Depot) indicating that traffic from the left (109 from Morris) does not stop.Another suggestion that has been implemented was the painting of a dotted line on the curve off Wykeham, as well as reshaping that intersection.
Traffic:Increased traffic, including trucks using this section of road as a through route, was also a concern. Jim Mitchell presented stats taken during "rush hour" traffic that show the traffic doubles from 40-50 cars/hour to 90-100/hour.He also suggested if a STOP sign were installed on Route 109, cars would not continue onto this road (thinking it was a continuation of 109) and have to turn around. noted the State uses traffic accident reports when changes are requested and there does not seem to be a history of accidents at this location.He also noted the State considers this section of Old Litchfield Road a "connector" road between Routes 109 and 47; therefore, trucks would be apt to use it.He will appeal to the State for a STOP sign and a "No Thru Trucks" sign at 109.Nick was unsure if another STOP sign would be of benefit on Wykeham Road, but agreed there is the need to control speed.The residents were asked to consider the growth in Northwest CT, which has added to the number of vehicles traveling at faster speeds on many town roads.
NEW BUSINESS:
Fire Marshal:State Fire and Life Safety Supervisor Ralph Miller and Washington Fire Marshal Donald Etherington outlined the responsibilities and educational requirements for the position of Fire Marshal.130 hours of initial training are required for certification, with an additional 90 hours over the following three years.
Fire Marshal responsibilities include determining the cause and origin of fires, hazardous materials and explosives, inspecting new and existing buildings annually, including schools, churches, offices, etc., public safety communication, and prioritizing potential problems and their liability to the Town. The most stringent areas of review are places of assembly, health care and education, for prevention, fires, hazmat spills, propane, blasting, CBYD permits and coordination with the police. The State has provided assistance with large projects, such as The Mayflower, the Montessori School and the newly-constructed Teddy House at The Gunnery.
Mr. Miller compared Washington's Fire Marshal compensation to that of neighboring Salisbury, noting their similar characteristics. provides a municipal package, including a salary of $41-42,000, plus benefits and a vehicle for a 30 hour work week.Woodbury provides a stipend of $50,000 (full-time position) with a vehicle, plus an additional $18,000 for the Fire Chief with additional duties. Miller noted greater responsibilities are being put on fire marshals in the areas of State and Emergency Management.It is now a professional position and much more demanding than in the past. The same OSHA regulations are required for career or volunteer departments.Don sensed the job of Fire Marshal should be considered a half-time job in order to adequately review all projects.Additional provisions should be made for a vehicle stipend or town vehicle, plus code books for $800-$1,000. noted it is not easy to recruit qualified people and these things will be considered in next year's budget.The Selectmen extended their appreciation to both Ralph and Don for this education.
Old River Road:Ronald Franco and Keith Kollar, residents of Old River Road, discussed the condition of this road, over which they must travel to their property. Highway Discontinuance Committee has been asked to investigate this abandoned roadway.A proposed discontinuance must be referred to the Planning Commission for comments, as well as approved at a town meeting.Dick noted the general tendency has been to present a road at a town meeting if it does not serve the public and is used only to access private property; however, public access for non-vehicle use, walking, horseback riding, etc will generally be retained by the Town as a greenway.Dick entered correspondence of July 22nd from Atty. Rob Fisher and August 7th from Ron Franco into the minutes.
Mr. Franco noted it was made very clear that this roadway was not their property at the time of the initial purchase.A contractor was hired and told that Town approval was to be sought for any changes to property. i.e. clearing, building, etc.The owners were very cognizant of the narrowness of the driveway to their property , which they had widened to insure that emergency vehicles could gain access.Their attorney had suggested they seek the bottom part of the roadway to better define it as a private driveway and not as a town road.
Messrs. Franco and Kollar also noted they had a wall built as they were concerned that a could go off the side of the hill.Due to heavy rains and the clearing of trees, they attempted to establish a stable topography with haybales, etc. They have since hired an engineer and put in catchbasins to help disperse the water to the best of their ability and are aware of the runoff. the spring, they noticed water running off at the foot of the driveway.About50 ft. of town roadway was undermined and washed out.They are currently concerned that a log could fall onto River Road and requested the Town make repairs to shore up this area of the old roadway as soon as possible because of this immediate danger. They would consider taking over the road if it were in somewhat better condition.
First Selectman Sears read the report from Highway Director Kevin Smith, noting it is the Town's job to keep the road safe.Repairs will be made within the next two-three weeks and a bituminous curb will be installed on the Shepaug side of the roadway.Undermined sections will be shored up.Mr. Smith felt additional deterioration had been caused by the landscaping done on the private property above the roadway.The walls have always been there.The property owners did not disagree.
It was agreed further clearing to create any additional water flow will stop.The owners requested assistance with edging and shoring up the wallway.If the road is turned over to the resident as a private driveway, they would become responsible for plowing and future maintenance. approved as a private driveway, it was the consensus that the Town would allow a slight broadening of approximately three feet at the bottom of the driveway to accommodate easier access for emergency vehicles. Conversation will continue on this proposal.
Senior Housing Survey:Wayne Hileman, Chairman of the Housing Commission, reported the Adult Housing Survey Report is complete.He noted this Report is available on-line.He provided an short overview of the report with findings, conclusions and recommendations.This will be presented formally to the Board of Selectmen and the Planning and Zoning Commissions.
Findings:114 written comments were provided on 285 responses, which the committee felt were illuminating and heartfelt.
1. There was broad overall support for more Senior Housing options - 3:1.
Rental apartments 3:1 Owned townhouses or condos 2:1 Congregate leasing 3:1 2. There was strong support for affordable senior housing options -
A majority felt half of the senior housing should be affordable. 3.Significant demonstration was made for more Senior Housing options in the near future. Most telling statistic - SOON!
Conclusions:
1. The Committee believes direct public funding is not necessary for Senior Housing in Washington.In this particular case, the issue is not about money but rather about choices.Currently, Seniors don't have any!There is an impending need.85% of those who completed the survey were over 50 years of age, of which 90% are homeowners.Most have the means, ability, desire and need to downsize.The Riverwoods Apartment waiting list is very long.
2. The Town needs to re-examine the current Land Use Regulations and Plan of Conservation and Development for Senior housing.The current regulations do not allow for any senior housing.The only way you can build is through the Affordable Housing Appeals Act.The problem with the 8-30G Statute is that the Town would relinquish control.We need a more active approach and a way to manage this so that we can do what we want.If we don't, others will be deciding for us.
Recommendations:
The Board of Selectmen and Planning and Zoning Commissions:
1. Should create a plan for Senior housing in or near the village center and revise the Land Use regulations.
2. The Plan of Conservation & Development calls for more Senior Housing and there is no mechanism in place to achieve that.
3. Some land use regulations seem to hinder develop of village centers.
4. The Housing Commission believes unanimously that Senior Housing is best located in or near the center of the Depot and the only way we can encourage this is to allow it to exist.We need a Planning and Zoning Plan that has rules to build or renovate.It is now counter-productive.We should show developers that we are not to have this in certain places and encourage them as to where we want it to be.
His final comment was from a couple who has lived in Washington for some time."Because of the lack of Senior Housing, we will be unable to remain here and will miss Washington."
Leukemia & Lymphoma Society:Richard Sears made a motion to pass a Resolution that the Town of Washington support the causes of the Leukemia & Lymphoma Society.Nicholas Solley seconded the motion.Motion unanimously passed.
Vacancy on IW - alternate.to fill vacancy.
Beautification Project:Dick reported he is working with the Washington Supply Company, who have taken the initiative for a beautification project located at their building as it faces Routes 47/109.The State D.O.T. will check safety sightlines for setbacks and it will not hinder traffic.There are no zoning issues or approvals required.
Invitation to Bid:Richard Sears made a motion to extend the following invitations to bid:
1. To install concrete floor on new town garage building.
2. To install a fire cistern for Church Street in New Preston.
3. To rebuild boat ramp area in New Preston.
Mark Lyon seconded the motion.Motion unanimously passed.Bids will be due on September 6th at 4 p.m.
The meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
Posted: August 11, 2007 August 9, 2007
Present: Selectmen Nicholas N. Solley and Mark E. Lyon.Visitor: Janet Buoniauto.
Call to Order: Selectman Solley called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the minutes of the July 26, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
MOTION: To add subsequent business not already on the agenda. By Nick Solley, seconded by Mark Lyon. Discussion: this would be to award the bid for the pick up truck and the bid for expansion of the septic system at the River Walk Pavilion. The motion passed unanimously.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Motion: To award the bid for the Dump Truck to Marola Motors of Torrington, CT for $99,730.00 (with trade) and body by W.H. Rose. To award the bid for the Roller to Acorn Equipment of Newington, CT for $10,503.00. To award the bid for the Chipper to Newtown Power Equipment of Newtown, CT for $24,934.00. To award the bid for the Pick Up Truck to Litchfield Ford for $21,600.00 (plus approximately $1500.00 in options). By Mark Lyon, seconded by Nick Solley. Discussion: All bids have been reviewed by the Selectmen as well as by the Highway Director. The motion passed unanimously. Boat Ramp Bid Update: Nick Solley explained that due to illness in the family of the engineer working on this project, the bid process has been delayed. Therefore, it has been postponed until there are complete engineering drawings and specs. All contractors who had attended the pre-bid site visit, or who expressed an interest, have been notified. When the documents are received, the Selectmen will again put the project out to bid. Janet Buoniauto asked if plans had not been presented to Zoning and IW. Mark Lyon explained that it was his understanding that they had been and that the basic plans have not changed - the plans and specs we are waiting for are more detailed construction specifications, etc. Expansion of Septic System River Walk Pavilion: Nick Solley explained that after reviewing the original documentation for the Pavilion Project, it was noted that Wyant and Company had installed phase I of the septic system and their proposal contained the plans for the expansion of that system. In his opinion, therefore, by awarding the bid for the expansion of the system to them not only made sense, but also was technically the continuation of the first phase. Mark Lyon agreed. Motion: To award the bid for the expansion of the septic system at the River Walk Pavilion to Wyant & Company for an amount not to exceed $20,000. By Nick Solley, seconded by Mark Lyon and unanimously approved.
NEW BUSINESS: None.
Visitors:
Janet Buoniauto: see above under Boat Ramp update.
Adjournment:
Motion: To adjourn the meeting at 4:44 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: August 2, 2007 July 26, 2007
Present: First Selectman Richard C. Sears, Selectman Mark E. Lyon.Press: Ann Compton - VOICES
Public: Jack Boyer, Jane Boyer, Chris Charles, Sheila Anson, Joe Fredlund, Janet Buoniauto, Tom Osborne.
Representatives from Hine Brothers, Park Chevrolet.
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the July 12, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Dick Sears. Discussion: Mary Anne Greene noted that the reference to the Morbark Wood Chipper should be 115 hp, not 1156 hp. The correction will be made. The motion passed unanimously. MOTION: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained that this would be to extend an Invitation to Bid for the extension of the septic system at the River Walk Pavilion. The motion passed unanimously.
Communications:
Email from Joe Mustich: Dick reported he had received an email regarding a storm drain on Nettleton Hollow Road. The matter was referred to the Highway Director.
Appointments/Resignation:
Appointment of David Thomson: Motion: To appoint David Thomson as a regular member (moving up from an alternate) of the Inland Wetlands Commission until 6/30/2010. By Mark Lyon, seconded by Dick Sears. Discussion: The vacancy for a regular member occurred because Marguerite Purnell requested not to be reappointed. IW Chairman, Mark Pickton, requested that Mr. Thomson be moved up to this position. There will now be a vacancy for an alternate. The motion passed unanimously.
OLD BUSINESS:
Extending Bid for Boat Ramp/Parking Area due date: Dick Sears explained that due to complications with engineering plans the date needed to be extended. Motion: To extend the due date for the Boat Ramp/Parking Area bid to August 9, 2007 at 4:00 p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved. Awarding of Bid for Re-roofing of Pavilion Hall, New Preston: Dick Sears explained that the Building and Property Manager has reviewed the bids received for this project. Motion: To award the Bid for Roof Replacement at Pavilion Hall, New Preston, to Diamond, Inc. of Waterbury, CT for $16,425. By Dick Sears, seconded by Mark Lyon. Discussion: As the bid specified there would be "extra" costs for such things as "underlayment that is not acceptable" and "replacement of deteriorated wood," the Selectmen want to make certain that any additional costs are kept track of. Dick Sears will ask Lee Levesque, Building and Properties Manager, to assist on this. The motion passed unanimously. Opening of Bids for Dump Truck: The following bids were received: With Trade: Without Trade:
1) Hine Brothers, Southbury, CT $111,375.26 $121,375.26
2) Interstate Truck Sales, Hartford, CT $109,424.00 $120,145.00
3) Marola Motors, Torrington, CT $ 99,730.00 $120,730.00
(with body by W.H. Rose)
alternate: $103,270.00 $124,270.00
(with body by Park City)
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
Opening of Bids for Pick Up Truck: The following bids were received: 1) Litchfield Ford, Litchfield, CT $21,600.00 - 2008 F250
2) Mark Ford, New Milford, CT $30,729.00 - 2006 F250
3) Modern Motors, Thomaston, CT $29,905.00 - 2007 Dodge Ram
4) Park Cadillac, New Milford, CT $27,000.00 - 2007 ton
(plus taxes and feed and subject to locating)
5) Interstate Ford, Hartford, CT $21,624.00 - 2008 F250
(additional $1540 for addition of crew cab)
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
Opening of Bids for Wood Chipper: The following bids were received: 1) Newtown Power Equipment, Newtown, CT $24,934.00 - Twister 12
alternate: $28,227.00 - larger chipper
2) New England Power Equipment, Palmer, MA $27,039.77 - Twister 12
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
Opening of Bids for Roller: The following bids were received: 1) Penn Rentals, Hartford, CT $7,500.00 - Used
2) Acorn Equipment, Newington, CT $10,503.00
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
NEW BUSINESS:
Retaining of Peter Bowman as architectural consultant to the Washington Primary School Building Committee: Dick Sears reported that the Committee has met twice and had a walk through at the school. They are currently working on the best concept to rehabilitate the building. Motion: To retain Peter Bowman, architect, as consultant to the WPS Building Committee. By Dick Sears, seconded by Mark Lyon. Discussion: Peter would need to resign from the committee. He has been involved in working on these plans for the past two years. Need to get the concepts put into plans/elevations/costs, etc. in order for Washington to be on the same par as Roxbury and Bridgewater. Dick read Mr. Bowman's proposal stating his total cost would not exceed $6000.00. Dick voiced his approval of this idea. Mark Lyon voiced his opinion that he, personally, had no objection of appointing Peter but felt that the committee should be involved in this decision and his hiring. Janet Buoniauto asked about the involvement of the Board of Ed in this committee's final recommendations and asked if the plans that are developed would be reimbursed by the State. Dick and Mark explained that the plans would be presented to the Board of Education and would be part of a three-school scenario. Reimbursement from the State would be through the Board of Ed. Our committee's charge is to come up with a plan that would maximize reimbursement. Jack Boyer explained that reimbursement only comes through the school board. He also recommended that Peter Bowman be hired - has excellent record of working on the Litchfield school project and feels that time should not be wasted. Amended Motion: To retain Peter Bowman, architect, as consultant pending approval of the Washington Primary School Building Committee. By Dick Sears, seconded by Mark Lyon and unanimously approved. Storage Addition-River Walk Pavilion: Sheila Anson and Joe Fredlund of the Parks and Recreation Commission attended today's meeting to discuss building a storage area on to the side of the Pavilion to hold the tables and chairs. The new kitchen equipment has been received and there is no longer room for everything. They have spoken with the Land Use offices and shown the plans to them. OK with IW and Health - just need to get the Building Permit. The groundskeeper will be able to build it - it will match the existing Pavilion as far as siding, shingles, etc. The Board of Selectmen gave their approval. Extend an Invitation to Bid for Septic System Expansion: In order for the kitchen equipment to be installed, the septic system needs to be expanded. Motion: To extend an Invitation to Bid for Septic System Expansion at the River Walk Pavilion. Bids will be due by 4:00 p.m. on August 23, 2007. By Dick Sears, seconded by Mark Lyon and unanimously approved. Visitors:
Janet Buoniauto asked about progress at the Town Beach - what upgrades are going to be done to the beach house, etc. Dick recommended she contact Ray Reich as his Beach committee is working on plans for this building that hopefully will include the caretaker's living quarters, bathrooms for the beach, the beach office and storage for the police boat. Construction will probably not take place until the end of next summer. Meanwhile the beach is still in full operation.
Adjournment:
Motion: To adjourn the meeting at 5:22 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: July 21, 2007 July 17, 2007
Washington Primary School Building Committee-2007
Present: Dick Sears Chairman, Mark Lyon, Peter Bowman, John Quist, Phil Markert, Wayne Hileman, Walter Whitney, John BoyerBoard of Education Members: Tony Bedini, Valerie Andersen, Irene Allan
Chairman Dick Sears called the meeting to order at 7:00pm.
Motion: Irene Allan made a motion to accept the minutes of the July 10, 2007 meeting of the Washington Primary School Building Committee with the following corrections: page 1, under Call to Order, last sentence replace will be supported by the taxpayers with may ultimately be presented by the Board of Education to region-wide taxpayers; page 1, under Review of Former WPS Plans, last sentence add, (excerpted from the February, 2006 MasterPlan developed by the Steering Committee in 2005-6); page 2, line 3, change review to reviewed; page 2, line 13 should read Jack Field noted that the package previously presented was intentionally the lowest cost option that would meet Board of Education requirements and would qualify for State reimbursement, and that there had been feedback that it may have been cut too thin.; line 14 should read Mr. Field went on to say that you have to look at what, if anything, needs to be added back to make it acceptable to a majority of Washington voters. Walter Whitney seconded the motion, which passed unanimously.
Mr. Sears stated that this committee would start work on a plan for Washington Primary School (WPS) which will need floor plans, elevation etc. The work will be toward a "dream school" which will at a certain point get a "reality dip". Valerie Andersen asked if the plan doesn't look feasible would thought be given to building on at a different location and what will that tipping point be? Mr. Sears answered that the committee will know if they get to that point, there's lots of work to do. John Quist felt that there was no finer spot for WPS. Dick Sears went on to say that the committee needs to pay attention to the ed specs; the packet that included information on the program space was approved by the Board of Education. (He handed out a sheet with the first and second floor plan with approved square footage). There was some discussion about the population figures provided by the State. Dick Sears ended discussion by stating that WPS needs (12) acceptable classrooms, two for each grade kindergarten through fifth grade. Valerie Anderson added that she had documents available of the full rational behind the State's population figures.
Members went ahead and reviewed the sheet with the floor plans checking square footage. The classroom space is not the problem, but the larger rooms: gym, caf and library all of which need to be on ground level for the kindergarteners and first graders need to be accommodated on the first floor. The music room, which is now in the basement level, needs to be brought to the ground level also. Wayne Hileman expressed his opinion that WPS is more than a school, but part of the community and keeping that in mind maybe you should build what the town desires and not look so hard at the Board of Education and State desires, build something for a price that is most affordable and useful. Mr. Sears said that pivots on the fact that it is an educational facility. There was discussion on the various usage of the gym (middle school sports, park & recreation programs, summer programs). Phil Markert brought up the suggestion that you allocate costs for the various different uses. Valerie Andersen reminded the committee that the Board of Education has to have a 20-year lease on the building. Irene Allan added that the end product needs to be acceptable to the Board of Education.
Committee members went back to a discussion on the use of the gym. There was not a consensus that the multi use of the gym was maxed out/ over used at present. John Quist noted that the WPS gym is also the regional middle school gym. Mark Lyon interjected that during the WPS school day, physical education is done in half of the gym. Mr. Sears would like someone to determine present gym usage and timing of activities.
Valerie Andersen asked about adding a second floor onto the existing library, move the library up to the second floor and have the caf on the first floor. Peter Bowman stated that if the library was on the second floor you would have to have a separate library for the kindergarten and first graders.
It was determined by consensus that the gym was to remain a gym and not gym/caf.
Dick Sears wants members to keep in mind three plans: 1) existing conditions at WPS 2) the SLAM plan which is the sheet with 1st and 2nd floor plans (which was accepted by the Board of Education) 3) a new plan.
Peter Bowman handed out a three-page document, which included a picture of the proposed WPS building and floor plans for the 1st and 2nd floors. This plan included keeping the gym as a gym only, moving the regional office to the second floor of the "old high school building" (handicapped access to this second floor by the elevator and bridge connector), the first floor of the "old high school" would be a library and media center, the cafeteria would move to what is presently the library (a loading dock and garage already exist here). Valerie Anderson asked about including a full kitchen, Mr. Bowman stated that would add substantial costs. In the area of the present caf will be the first grade classrooms. Mr. Bowman noted existing building security issues; he moved the administration and entryway into the space between the WPS and "old high school" building. The plan also added about 500 sq. ft. to the kindergarten rooms. Peter noted that the existing glass walls in this area are not insulted, there's no ventilation and heating is an issue. The second floor has all classrooms. Irene Allan and Peter Bowman spoke about using some of the oversized hallways for mechanical routing and storage space. The regional office space is a regional cost; they presently rent the space for $1.00 a year.
Members spoke about state reimbursement; Mr. Sears felt the plan should go for state reimbursement. Some members felt that you would have to build things that you didn't necessarily want when seeking state reimbursement. Dick reminded members that the Board of Education needed to approve the plan. More information is needed about the state reimbursement, target reimbursement etc.
Peter's plan appears to have all the program space needed; members discussed the added "bump outs" on the kindergarten rooms. Several members felt they should be left off and no addition to the footprint of the present school should be made.
Members went on to query about the flood plain.
Mr. Sears created the following groups to work together and bring information back to the next meeting:
Floor Plan Committee: Peter Bowman, John Quist, Walter Whitney
FEMA Flood Plain info: Tony Bedini
State reimbursement: Irene Allan
Mold & current gym usage: Phil Markert
Second Floor "old high school": Wayne HilemanThere will be a tour of the WPS facilities Wednesday July 25th at 9:00am.
Next meeting to of the WPS Building Committee is July 31st at 7:00pm.
Adjourned at 9:00pm.
Submitted subject to approval,
Pamela L. Osborne, Secretary
[From Dick Sears:]
Upcoming meetings:
Site walk, July 25, 9 a.m. WPS entry, with Paul Cullen, Region 12 Facilities Director
July 31 7 pm next meeting
future meetings 8/14, 8/21, 8/28, 9/11, 9/18
all meetings in Downstairs Land Use Room of Bryan Memorial Town Hall
Posted: July 21, 2007 July 10, 2007
Washington Primary School Building Committee-2007
Present: Dick Sears Chairman, Mark Lyon, Peter Bowman, John Quist, Phil Markert, Wayne Hileman, Roxann Kraft, Walter Whitney
Board of Education Members: Michelle Gorra, Matt Franjola, Tony Bendini, Valerie Andersen, Irene Allan
Guests: Jack Field, public
Call to Order: Chairman Dick Sears called the meeting to order at 7:00pm and welcomed all present. Mr. Sears began by saying that the goal of this committee was to bring forward a up to date renovation plan for the Washington Primary School (WPS) that is best for the town and children and will be supported by the taxpayers.
Introductions: Committee members gave brief personal histories and experience they bring to the table.
Charge: Mr. Sears informed members that they were not working from scratch; a lot of work has already been done. The goal is to have the best design including education specs, taxpayer support, energy efficiency, maximum state aid and be ready to present in two months.
Mr. Sears listed the following as the committee's objectives:
1. To review the February 2006 "Master Plan" renovations for WPS to take into account material changes that have occurred, and are expected to occur by fall of 2007, when a new referendum is planned.
2. To examine specific public and other concerns voiced about that plan, to evaluate alternatives to accommodate those concerns and to determine the additional costs required.
3. To prepare an Alternative Town Plan that represents what is "Best for Washington".
4. To submit the final plan to the Region 12 School District, after review by the Washington Boards of Selectmen and Finance and the legislative body of the Town of Washington, as the Town's recommendation for consideration by the Region for inclusion in its planned Fall referendum of choice between the "best" 3 School and Single School options.
Review of Former WPS Plans: Dick Sears introduced Jack Field who explained prior work done on proposed renovations to Washington Primary School (WPS). Members were provided with a four-page document entitled Introduction of the 2007 Town Building Committee for WPS to Prior Work -2004 to Date and a ten-page document entitled Washington Primary School Project Overview.
Discussion: Mr. Sears asked members for questions or comments. Mr. Quist asked about the full day kindergarten. Ms. Allan replied that it is sensible to plan for the full day kindergarten, at present morning and afternoon kindergarten overlap in the middle of the day and there is a very real possibility of a mandate for full day kindergarten classes. Mr. Markert asked if this wasn't just a rehash of work that's already been done and asked about the consolidated school proposal. Mr. Sears stated that the job of this committee is to work only on WPS. Mr. Lyon added that the committee should come up with the best plan to renovate WPS to serve as an elementary school that makes sense for the children and taxpayers; to be review by the Board of Selectman and Board of Finance, then take the plan to the Board of Education. Michelle Gorra felt that finding out why the previous plan failed would be helpful. Peter Bowman spoke about target reimbursement from the state for things such as new library and code upgrades. Walter Whitney questioned the projected enrollment figures in the WPS Project Overview packet, saying that young people are leaving town at an alarming rate and doesn't think the figures reflect this. Mr. Hileman who is on the Housing Commission with Mr. Whitney agreed and went on to state that an increase in children would not cost more. Irene Allan encouraged members to look at the physical condition of the building; the teaching space is outdated, too small. Mr. Sears stated that the building has to house two classrooms per grade and two kindergarten classrooms. Jack Field noted that the package previously presented was the lowest cost option and the feedback was that it was cut too thin. Mr. Field went on to say that you have to look at what needs to be added back in to be acceptable to the people. Ms. Allan encouraged members by stating that you have an existing shell, look over previous plans, a lot of work has been done. Peter Bowman gave the following observations of problems with the existing building. Peter felt that circulation was a problem; you have no control over entry to the building. The "old high school" section is the most attractive part of the building and should be used by WPS. He feels there is enough footprint it just needs to be organized, you need a kitchen space and the kindergarten and first grade need to be together on the ground level. The physical plant is in bad condition. He suggested using the "old high school" first floor for a library/computer area and move the regional office to the second floor. Create a new entranceway between the "old high school" and the currant WPS building and have the noisy space (gymnasium, music) together. Move the cafeteria to where the library is now. The intent is to leave existing walls, which is cost saving as well.
Mr. Sears called the meeting to a close and asked members to indicate what dates they would be available in July, August and September for meetings on Tuesdays or Thursdays.
The next meeting was scheduled for Tuesday July 17, 2007 at 7:00pm.
Meeting adjourned at 9:00pm.
Submitted subject to approval,
Pamela L. Osborne, Secretary
Posted: July 18, 2007 July 12, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton-VOICES
Public: Kevin Smith, Highway Director
Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the Minutes of the June 28, 2007 Regular Meeting and the July 5, 2007 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
MOTION: To add subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained this would be to discuss the appointment of a Deputy Fire Marshall, discussion of Town subsidy for Riverwoods rent payments and Opening of Bids for Roof Replacement at Pavilion Hall, New Preston. The motion passed unanimously.
Communications: None.
Appointments/Resignations:
Motion: To appoint John Boyer to the Washington Primary School Building Committee. By Dick Sears, seconded by Nick Solley. Discussion: Dick explained that he felt it would be beneficial to have a member of the Board of Finance on this committee. Mark Lyon asked if the Board of Finance had requested to have representation on this committee. He also stated he felt it was very important to have members of the committee support the possibility of a three primary school option (as opposed to consolidated). Dick stated he feels that all members would work to get the job done and not let personal opinions hamper the purpose of their work. The Motion passed with Dick Sears and Nick Solley voting in favor, Mark Lyon abstained. Motion: To appoint Stephen Wadelton as an Alternate on the Zoning Commission until 11/07. By Dick Sears, seconded by Mark Lyon. Discussion: Mr. Wadelton is registered as an unaffiliated voter and has interest in serving on this commission. The motion passed unanimously.
OLD BUSINESS:
Opening of Bids for Roof Replacement at Pavilion Hall, New Preston. The following bids were received: 1) Peak Roofing, New Milford, CT $38,000
2) Diamond Roofing, Waterbury, CT $16,425
The Selectmen will ask the Building and Properties Manager to review the bids and it will be awarded in two weeks.
NEW BUSINESS:
Smart Power - Clean Energy Proposal and Resolution: Dick Sears explained asked the Selectmen to support the "Connecticut 20% by 2010 Clean Energy Campaign" which would encourage our residents to purchase and support clean energy (wind, solar, hydro electric, etc.). For this to be accomplished the Town would: a) pass a resolution, b) commit the Town to purchase 20% of its municipal electricity from clean energy sources by 2010 and c) encourage residents to sign up for clean energy for their homes. If Washington gets 100 residents to sign up, the Town will be eligible for a free 1KW clean energy system (photovoltaic electricity panels) worth $10,000. Dick further explained that if Washington purchases 20% of its power from clean energy sources, the additional cost would be between $520 and $708 per year. We could cut this cost down by spreading this over 4 years - increasing it by 5% a year (or $130 +/- year). Mark Lyon suggested that as this was an expenditure that was not planned for in the 2007-2008 budget, the Town commit to the 5% this year and figure the 15% into next year's budget. Motion: To have the Town of Washington commit/pledge 5% Green Power immediately for a cost of approximately $130 and to pledge 20% in the next budget cycle. The Selectmen also agreed to affirm the "Resolution of the Washington Board of Selectmen in Support of 20% Clean Energy by 2010". By Mark Lyon, seconded by Dick Sears and unanimously approved. Motion: To extend an Invitation to Bid for a 2008 4x2 Dump Truck, delivered complete with an Air-Flo body and plow hitch. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2207 at the Office of the First Selectman. By Nick Solley, seconded by Dick Sears and unanimously approved. Motion: To extend an Invitation to Bid for a 2006, or newer, -town crew cab, 4-wheel drive pick up truck. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2007 at the Office of the First Selectman. By Nick Solley, seconded by Mark Lyon and unanimously approved. Motion: To extend an Invitation to Bid for a pre-owned Roller, 1 1/4 to 1 1/2 ton, 36" drum width, gas, or diesel. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2007 at the Office of the First Selectman. By Dick Sears, seconded by Nick Solley and unanimously approved. Motion: To extend an Invitation to Bid for a Morbark Wood Chipper, 12" jaw size, Caterpillar 1156 hp +/-. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2007 at the Office of the First Selectman. By Nick Solley, seconded by Dick Sears and unanimously approved. Appointment of a Deputy Fire Marshall: Mark Lyon explained that George Steiner, Jr. is interested in taking the Fire Marshall course. Don Etherington, our Fire Marshall, is also in favor of this. In order for George to gain access to the course, the Selectmen need to make a formal Statement of Intent. Motion: To make a Statement of Intent to appoint George Steiner, Jr. as Deputy Fire Marshall upon his successful completion of the State Certification Course. By Mark Lyon, seconded by Dick Sears and unanimously approved. This action has no fiscal impact on this year's Town Budget. Rent subsidy for seniors at Riverwoods: Dick explained that when the Washington Community Housing Trust opened Riverwoods 6 years ago for seniors, the Town approved a $25,000 fund for monthly rent supplements for low income Washingtonians. The fund has run out. Dick has spoken to the Housing Trust and has recommended that they come to the fall Town Meeting and ask for more funding. However, in the meantime three residents cannot afford their full rent. Motion: To ask the Board of Finance to approve an ex-budget appropriation of up to $1500 to supplement rentals at Riverwoods for three seniors. This amount will cover subsidies to the end of October. The WCHT will be requested to present their own request for Town funding at the October Town Meeting. By Dick Sears, seconded by Mark Lyon. Discussion: the Selectmen discussed the fact that this was originally an item in the non-recurring budget and was not used for the first few years - it now appears to be needed and may be needed on a regular, more long-term basis that will have budgetary implications. Many questions will need to be resolved. The Motion passed with Dick Sears and Mark Lyon voting in favor, Nick Solley abstained.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:25 p.m. to enter into Executive Session to discuss a personnel matter. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Executive Session ended at 6:08 p.m. and the Selectmen re-entered the Regular Meeting
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:08 p .m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: July 10, 2007 July 5, 2007
SPECIAL MEETING
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.
Public: Jack Field, Valerie Friedman
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
AWARDING OF BID FOR TELEPHONE SYSTEM for Town Offices: Motion: To award the bid for a telephone system for Town Offices to Vision Electric, Inc. of Torrington, CT for $13,475. By Dick Sears, seconded by Nick Solley. Discussion: Dick has reviewed both bids received and spoken with references. In addition, the other company that bid had not met all of the specs. $15,000 had been budgeted for this project. The motion passed unanimously.
APPOINTMENT OF DIRECTOR OF HEALTH: Dick Sears explained that Mike Crespan, our current Health Director, has been serving as an "interim" director for several years. The Town if very pleased with Mike and his staff and the State is requiring the Town to appoint a permanent Director and/or join a Health District. Motion: To appoint Michael Crespan, of the New Milford Health Department, to serve as the Town of Washington's permanent Health Director of a term of four years or until 6/30/11. By Dick Sears, seconded by Mark Lyon and unanimously approved.
APPOINTMENT OF WASHINGTON PRIMARY SCHOOL BUILDING COMMITTEE: As discussed at last week's Regular Board of Selectmen's meeting, a Building "Study" Committee is to be formed to research and evaluate the various options for the Washington Primary School building - reconstruct, renovate, etc. Motion: To appoint the following to the WPS Building Committee: Dick Sears, Mark Lyon, John Quist, Peter Bowman, Phil Markert, Roxanne Kraft, Walter Whitney and Wayne Hileman. By Dick Sears, seconded by Mark Lyon. Discussion: Additional members may be added. The motion passed unanimously. There was general discussion as to what the Building Committee of two years ago had accomplished and the role the School Board would have in any final decisions and approvals of plans. The Town would need to approve the cost involved at a Town Meeting.
Adjournment:
Motion: To adjourn the meeting at 5:15 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved. Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: July 9, 2007 June 28, 2007
Present: First Selectmen Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton-VOICES.
Public: Valerie Friedman, Jack Field, Tony Bedini, Stuart Klein.
Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the minutes of the June 14, 2007 Regular Meeting and the June 19, 2007 Special Meeting of the Board of Selectmen.
Communications:
The Board of Selectmen received an email from Joe Mustich regarding Nettleton Hollow Road work and bridge replacement. He is concerned about appearance as the road is designated a scenic road. Dick Sears responded explaining he will pass Joe's concern along to Kevin Smith, Highway Director and the scenic road designation will be taken into account when working with the DOT over guardrail design and other safety features.
Appointments/Resignations;
Motion: To reappoint David Showalter to the Buildings and Property Commission until 7/1/10; Mark Picton as a regular member of the Inland Wetlands Commission until 6/30/10; David Thomson as an alternate member of the Inland Wetlands Commission until 6/30/10; Ruth Alex to the Judea Cemetery Commission until 6/30/12; and Edwin Matthews to the Lake Waramaug Authority until 6/30/10. By Dick Sears, seconded by Nick Solley and unanimously approved. Dick explained that Marguerite Purnell was also up for reappointment as a regular member of the Inland Wetlands Commission however, she has written asking that she not be reappointed for another term. The Selectmen will honor her request with sincere gratitude for her 10 year tenure, her knowledge of wetlands and watercourses, and the considerable expertise she brought to the Commission.
OLD BUSINESS:
Opening of Bids for a Telephone System for Town Offices: The following two bids have been received: 1) Business Electronics, Inc., Cheshire, CT: $12,115 (NEC system, which differed from the specifications)
Alternate bid: $12,590.
2) Vision Electric, Inc., Torrington, CT: $11,000 (Panasonic system).
Alternate bid: additional $2475.
The Selectmen will review and award in a week at a Special Board of Selectmen's meeting - July 5, 4:30 p.m.
Opening of Bids of Chip Sealing: The following bid was received: 1) The Gorman Group, Albany, NY: $1.98/gallon (for oil, placing and mixing with stone). Motion: To award the bid for Chip Sealing to The Gorman Group for a price of $1.98/gallon. By Nick Solley, seconded by Mark Lyon and unanimously approved.
NEW BUSINESS:
Personnel - Leave of Absence Request: Dick Sears explained that Police Officer Caleb Shropshire has requested a leave of absence until July 13. Motion: To grant the request of Caleb Shropshire. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained that this leave would be granted with no payment or accrual of benefit days. Insurance will continue. The motion passed unanimously. Personnel - Groundskeeper Job Description: This position, which is for the Groundskeeper for the Pavilion and River Walk Park, has been discussed previously with Selectmen and the Parks and Recreation Commission. Parks and Rec has approved it. Motion: To approve the job description for the Pavilion and River Walk Park Groundskeeper. By Dick Sears, seconded by Mark Lyon and unanimously approved. Arts Charity Request: Dick Sears explained that a request has been made by the Northwest Council for the Arts to participate in the "Bear Affair" fundraising event by displaying a painted bear on the Town Hall lawn. This will take place from Labor Day to Columbus Day. The Selectmen discussed and approved the request and noted that each request similar to this would need to be considered separately. Road Discontinuance Report: Dick Sears explained that the Road Discontinuance Committee has met to consider a portion of Old River Road. Before any action is taken (at a Town Meeting), further study will be done and neighboring landowners will be invited to a Board of Selectmen's meeting to discuss. Transfer Station DEP Permit: Dick Sears explained that he has requested a one-year extension with DEP for the Transfer Station permit. He has done this as the DEP is working on streamlining the entire process that would take less time and cost the Town less money. Washington Primary School: Dick Sears explained that Washington needs to revisit the Primary School issue of what to do if consolidation of the three primary schools is not going to happen. Mark Lyon expressed his feeling that when the building committee (of which he was a member) had presented their report over a year ago, he was very comfortable with the plan. Now the three Towns and the Board of Education have to be on the same track. Estimates for "renovating-to-new" will need to be re-addressed as they are now 2 years old. Jack Field stated that the make up of the Board is now different and issues will need to be resolved. Roxbury and Bridgewater have come up with their plans for renovating their schools and now Washington needs to do the same. In regard to the Washington Primary School, some of the issues that will need to be addressed are the "multi-purpose" gymnasium, curb appeal, student numbers, flood plain location. The Board of Finance has recommended, if the Board of Selectmen agree, to make an ex-budget appropriation of $15,000 for consulting and professional fees to work on this study. The Selectmen stated their support for this expenditure. A WPS Building Committee will also be formed with members of the community (some of whom may have served on the original committee 2 years ago.) Washington Board of Ed members will be asked to participate ex-officio. The Selectmen will recruit members this week and appoint the committee at next week's Special Board of Selectmen's meeting. Extend an Invitation to Bid for roof replacement of the Pavilion Hall, New Preston: This bid is being extended for a second time as only one bid was received when it was originally put out to bid and was over budget. Motion: To extend an Invitation to Bid for roof replacement of the Pavilion Hall, New Preston. Bids will be accepted in the Selectmen's Office until 4:00 p.m. on July 12, 2007. By Dick Sears, seconded by Mark Lyon and unanimously approved.
MOTION: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley. Discussion: Dick explained this would be to extend an Invitation to Bid for the Boat Ramp and to hire an architect for the Beach Cottage. The motion passed unanimously.
Extend an Invitation to Bid for the Boat Ramp and Parking Project: Motion: To extend an Invitation to Bid for Construction of the Boat Ramp and Parking Area at the Town Beach on Lake Waramaug. Bids are due in the Selectmen's Office by 4:00 p.m. on July 26, 2007. By Dick Sears, seconded by Nick Solley. Discussion: All funding is in place and demolition of the boathouse will take place within the next several weeks. The motion passed unanimously. Hiring of an Architect for the Beach Cottage: Dick Sears explained that the new, or renovated, Beach House will need to accommodate the caretaker's living area, public bathrooms, an beach office, storage of the airboat, and grounds keeping equipment. There was discussion of a multi-leveled building that could accommodate the various needs. Dick and Ray Reich of the beach committee have spoken with several architects and would like to recommend the hiring of William Worcester. Mr. Worcester also comes highly recommended by the Parks and Recreation Commission as he did work on the Pavilion. Motion: To hire William Worcester to work with the Beach Facilities Committee to complete a floor plan for the basement, and possible options for a modular or a stick built second floor, for a cost not to exceed $5000 for the Town beach facility. By Dick Sears, seconded by Mark Lyon and unanimously approved. Visitors: None.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:50 p.m. to enter into Executive Session to discuss a real estate matter. By Dick Sears, seconded by Nick Solley and unanimously approved.
Executive Session ended at 6:10 p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:10 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: June 26, 2007 June 19, 2007
Special Meeting
(Board of Selectmen with Board and Commission Chairmen)Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon, David Owen-Zoning, Tony Bedini-Inland Wetlands, Brad Sedito-Zoning Board of Appeals, Liddy Adams-Housing, Addie Roberts-Planning, Willie Smith Historic District Commission, Susan Payne-Conservation.
Bill Fairbairn and John Millington-Washington Community Housing Trust.
Chris Charles and Kelly Boling - Open Space Equity.
Call to Order: First Selectman Dick Sears opened the meeting at 5:05 p.m.
Dick Sears welcomed everyone and invited them to discuss the 31-acre Moore property on Route 202 in New Preston that is back on the market.
Kelly Boling and Chris Charles started by describing the property, its potential for open space, passive recreation, education, affordable housing, etc. They had been hired by the owner to look at different options for the property. They do not represent the owner and have nothing to gain financially should the Town (or anyone else) purchase it.
General discussion took place among the commissioners regarding the pros and cons of this property, the possibility of its being a model for a conservation development, the merits of purchasing to "hold it", various uses, the need for an appraisal, funding -Town (only after approval of a Town Meeting), Housing Trust, State.
No conclusions, decisions, motions were made.
Dick Sears also announced that the Inland Wetlands Commission had approved work to begin on the 16 Titus Road property for a meadow and walking path.
Adjournment: Motion: To adjourn the meeting at 6:34 p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
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