The Town of Washington, Connecticut
Minutes: Board of Selectmen, 2007
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen, 2007 |
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Posted: January 6, 2008 December 27, 2007
Present: First Selectman Mark E. Lyon, Selectman James L. BrintonPress: Ann Compton - VOICESPublic: Jack & Jane Boyer
Call to Order: First Selectman Lyon called the meeting to order at 4:30 p.m. noting that Selectman Richard Sears was out of town.
Minutes:
Motion: To approve the minutes of the December 13, 2007 Regular Meeting and the December 19, 2007 Emergency Meeting of the Board of Selectmen. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
MOTION: To include subsequent business not already on the agenda. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark Lyon explained that this would include appointing Randy Snook as alternate representative to BRRFOC/TROC and authorizing Mark Lyon to sign contract papers re: Nettleton Hollow Rd. Bridge. The motion passed unanimously.
Communications: None.
Appointments/Resignations:
Resignation of John Potter from Inland Wetlands: The Selectmen have received a letter from John resigning his position as an alternate member of the Inlands Wetlands Commission. Motion: To accept the resignation of John Potter with gratitude for his years of service to the Town of Washington. By Jim Brinton, seconded by Mark Lyon and unanimously approved. Appointment of Roger Bohan to Inland Wetlands: Motion: To appoint Roger Bohan as an alternate member of the Inland Wetlands Commission until 6/30/10. By Mark Lyon, seconded by Jim Brinton. Discussion: Susan Jahnke, who had also expressed interest in this appointment, has withdrawn her name as she has a conflict with meeting dates. The motion passed unanimously. Appointment of Randolph Snook as alternate representative to BRRFOC/TROC. Motion: To appoint Randolph Snook as the Town of Washington's alternate representative to BRRFOC/TROC. By Mark Lyon, seconded by Jim Brinton. Discussion: Randy has been the Town's representative for nearly five years. He has requested that Mark, as First Selectman, who automatically can be the Town's rep unless he appoints someone else, assume this position. Mark would like to and Randy is willing to be the alternate. Mark noted that Randy has done an excellent job for the Town! The motion passed unanimously.
Reappointments: Motion: To reappoint the following: * Philip Markert and Linda Frank as regular members of the Conservation Commission until 1/1/11.
* Elizabeth Corrigan as an alternate member of the Conservation Commission until 1/1/11.
* Peter Talbot as a regular member of the Historic District Commission until 1/1/13.
* Phyllis J. Mills as an alternate member of the Historic District Commission until 1/1/11.
* Lisabeth D. Adams to the Housing Commission until 1/1/11.
* Joan Gauthey, Holly Haas, Joe Fredlund to the Parks and Recreation Commission until 1/1/11.
* J. Winston Fowlkes, III to the Planning Commission until 12/31/10.
By Jim Brinton, seconded by Mark Lyon. Discussion: Don Brigham's position with the Housing Commission was also up for reappointment. However, the ordinance establishing this commission specifically stated members must be electors of the Town of Washington. As Don has moved from Town, he is not eligible for reappointment. The Selectmen thanked Don again for his years of service. The motion passed unanimously.
Mark Lyon stated there are several vacancies: Board of Finance-alternate member, Historic District-regular member, Housing-regular member, Inland Wetlands-alternate member, Planning-regular member. Anyone interested in serving on any of these commissions should call the Selectmen's Office.
Reappointment of Constables: Motion: To reappoint the following:
Patrick J. Kessler as a Full-time Constable until 12/31/09. John Wyshynski & Thomas J. Accousti as Part-time Constables until 12/31/09. By Mark Lyon, seconded by Jim Brinton and unanimously approved. First Selectman's Report: Mark reported:
WPS Lease Update: negotiations continue with the Region regarding the three primary school leases. David Wedge of the State Board of Education has extended the deadline for applying for reimbursement for work performed until the end of February. There will be a Town Meeting the end of January to approve the Washington Primary School lease. Jack Boyer asked if Bridgewater and Roxbury are in agreement with Washington on the new lease conditions. Mark explained that the maintenance fund that will be established would be limited strictly to maintenance of the three buildings. All three towns agree and a resolution should be forthcoming. The fund would be managed by the Region and the landlords (towns) will have input. Road Discontinuance Committee may have to be contacted regarding questions on several roads. OLD BUSINESS: Jim Brinton opened discussion regarding residency and elector qualifications to be on a Town Board or Commission. Jim felt, that should a person who has given many years of service and has the expertise, move out of Town, it may be beneficial to the Town to keep them involved on the Commission. These situations should be reviewed on a case-to-case basis and the ordinances establishing the different commissions researched. Pros and cons were discussed.
NEW BUSINESS:
WVFD -Truck #7: As follow-up to the discussion of the last Board of Selectmen's meeting and the funding of the new truck the following Motion was made: To have the Board of Selectmen recommend that the Washington Volunteer Fire Department sell old truck #7 and apply the monies gained to the purchase of the new truck. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Authorizing Mark E. Lyon to sign Nettleton Hollow Bridge contract: Motion: To authorize Mark E. Lyon, as First Selectman, to sign the agreement with the State of Connecticut for the Nettleton Hollow Road Bridge grant. By Jim Brinton, seconded by Mark Lyon. Discussion: Mark explained there would be public hearings scheduled for this project and all land use permits that are required will be applied for. The motion passed unanimously.
Adjournment:
Motion: To adjourn the meeting at 4:55 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: January 1, 2008 November 29, 2007
Beach Committee
Present: John Gillen, Mark Lyon, Ray Reich, Dean Sarjeant, Jaye Stuart, Mary Weber
Consultant: Dirk Sabin: Grounds Architect
Visitors: None
Guests: None
Chairman Ray Reich called the meeting to order at 7p.m.
The minutes of November 8 were approved unanimously.
Mark Lyon will be meeting with general as well as subcontractors this Friday. Paving is set for a first priority this spring. The intention is to be 'full go' for the first day of boating.
Mark Lyon will be addressing beach/cottage project in terms of the capital budget and thus every piece of the project may not be finished all at once. However, the plans must be all completed.
Dirk Sabin displayed his revisions based on the committee's recommendations at the last meeting. Either Dirk or Mark will set up a meeting with the State DOT to see if it would be amenable to allowing the parking stalls to be placed on the outer side of the parking area. Members discussed the angles of parking spots as well as the best way to address safety issues. The loading area will be configured to allow the offloading of kayaks and canoes but not motorboats.
Dirk is waiting for a return call to get a budget for the fences. He wants to look into what is available that might be less expensive than monumental steel.
The accessibility of the emergency boat was discussed. The fire department is satisfied as long as the boat is stored on its trailer and can be easily deployed elsewhere. There will be a gate that closes the storage area to people walking back and forth.
Dean Sarjeant agreed with Dirk that opening up one of the prettiest views in Connecticut versus what up to now looks like an old school yard will be an extra plus provided by the plans. Also, this aesthetic improvement does not add to the major costs.
Ray Reich will get a copy of the site plan to Dave Wilson, the town engineer. Dirk Sabin will do a color rendering of the plan and William Wooster will finalize the drawings of the building. The site will be staked out so people can look it over after the Beach Committee presents the building and site plans at a town meeting, projected for February, 2008.
The plan includes maintaining the lawn area square footage, improved parking, an upgraded building, accessible emergency boat storage, correction of erosion problems, and enhancement of the site's aesthetics.
The meeting adjourned at 8:15 p.m. The next meeting will be on Thursday, January 10, 2008 at 7 p.m. in the Land Use Room, Town Hall.
Respectfully submitted,
Patte Doran
Posted: December 20, 2007 December 13, 2007
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Public: Chris Charles, Tom Osborne, Pamela Osborne, Sara Osborne, Sheila Anson.
Call to Order: First Selectman Lyon called the meeting to order at 4:30 PM and designated Sheila Anson as the substitute clerk.
Minutes:
Motion: To approve the minutes of the November 29, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Jim Brinton, and unanimously approved.
Communications:
Addie Roberts, chairman of the Planning Commission, sent a letter to First Selectman Lyon stating that if the Board intends to go forward with the Depot Study, the FEMA Floodplain will have to be addressed. Mark mentioned that Dick Sears has done some research on this, as well as resident Dick Carey, and this issue will reviewed during the budget process.
Dick Sears shared a memo from Mike Ajello, Enforcement Officer (see attached). Mike satisfactorily completed a special course in Zoning Enforcement and was issued a Certificate as a Certified Zoning Enforcement Official. Congratulations to Mike!
Appointments/Resignations:
Inland Wetlands Alternate vacancy. Susan Jahnke and Roger Bohan have both expressed interest in the alternate vacancy on the Inland Wetlands Commission. There is also the possibility of another vacancy of an alternate position. The alternate currently serving as verbally stated he would resign but has not yet put that in writing. He has not attended any meetings for the last several months and Dick feels the Board should accept these absences as a formal resignation and thank him for his service. Jim Brinton felt the alternate should be contacted to notify him this would happen at the next Selectmen's meeting and give him the opportunity to put his resignation in writing.
Motion: To approve the First Selectman contact a current alternate on the Inland Wetlands Commission to explain that the Board would appreciate a written letter of resignation by the next regular meeting and, in lieu of that written resignation, a verbal notification would be accepted with thanks for his years of service on the Commission. By Mark Lyon, seconded by Dick Sears, and unanimously passed.
Discussion continued regarding the current alternate vacancy and the process of appointment. Keeping boards and commissions balanced is important; state statutes require minority representation. Dick said that, typically, when a vacancy occurs, the First Selectman contacts the chairman of that board of commission and the town committee chairmen for their input. He also felt that a person interested in serving should submit a brief biography and be articulate as to why they are interested in the position. Jim felt it wasn't necessary to require a biography if the Board knows the person. Chris Charles, speaking from the public, said it should be across the board what is expected from each candidate and not case by case. Mark thought a couple of paragraphs would be sufficient. The Board agreed to table this appointment to the next regular meeting and get a biography from both Susan Jahnke and Roger Bohan.
Review of vacancies on Planning and Historic District Commission; a regular member on the Planning Commission has chosen not to be reappointed and a regular member of the Historic District Commission, who is also the chairman, has resigned effective December 31st. Mark has spoken to Addie Roberts, chairman of the Planning Commission, about moving an alternate to a regular position thereby creating an alternate vacancy, and he will also contact the other members of the Historic District Commission for their input. Check party affiliations; with the upcoming presidential primaries in February, some unaffiliated electors have registered with a party.
First Selectman's Report:
Rental of upstairs space by a resident. A resident has requested the rental of the upstairs space for a commercial business. There is no written policy found but the Board agreed that the use of public space for private gain is not acceptable.
Primary School lease negotiations. The town lease with Washington Primary School is in effect until June 2008. The Board of Education is considering putting a line item in their budget to set aside money in their "Recurring Capital Improvement Fund" to provide for Capital Maintenance Projects in the three leased facilities. This fund and the projects would be controlled by the Board of Education.
Other. Mark was contacted by a Frank O'Ross who had previously talked to Dick about mapping systems. Dick explained Mr. O'Ross is a salesman for a vendor that sells software for maps.
The Board discussed what should be done with the old Engine #7 now that funding for a new engine is in place. The Town has budgeted $225,000 and the Washington Volunteer Fire Department has budgeted $50,000 which leaves $10,000 to be raised. If the Town sells the truck, the proceeds would go in the general fund, if the WVFD sells the truck for over $10,000, they could use $10,000 toward the new truck and the remainder would go back to the Town. Not unprecedented for a fire company to sell equipment on their own. The Board decided to go this route and see how it works but, in the future, set a policy and go forth with it.
Motion: To approve the Board of Selectmen's recommendation to the Board of Finance that the Town turn over the disposition of the old Engine #7 to the Washington Volunteer Fire Department and that the final offer for the purchase of that engine would be approved by the First Selectman. By Mark Lyon, seconded by Dick Sears.
Discussion continued that this issue should be published first for the public to review and add to the next regular meeting of the Board. The recommendation, if approved at that meeting, would then go on the Board of Finance's agenda for January. Motion withdrawn by Mark Lyon.
Old Business:
Mailbox and Winter Operations Policies. Table to next meeting after the highway department has experienced a couple of storms.
New Business:
2008 Board of Selectman Meeting Dates and Time. Mark discussed with the Board the possible time change from 4:30 to 5:30 to allow more residents and guests to attend, especially those from out of town. He has discussed the change with Mary Anne prior to the meeting.
Motion: To approve the 2008 Board of Selectmen Meeting Dates and the time of 5:30 PM. By Jim Brinton, seconded by Mark Lyon, and unanimously passed.
Visitors.
Town Clerk Sheila Anson explained that the Historic Documents Preservation Grant Application for this year has been approved by the Connecticut State Library. The grant payment in the amount of $7,000 will be processed when the Board of Selectmen approves a certified resolution, and a nondiscrimination certification, and then the First Selectmen will sign the grant contract. Sheila will use this year's grant to continue restoring vital records.
Historic Documents Preservation Grant Application
Motion: To approve the following resolution. By Dick Sears, seconded by Jim Brinton, and unanimously passed.
RESOLVED: That Mark E. Lyon, First Selectman, is empowered to execute and deliver in the name and on behalf of this municipality a contract with the Connecticut State Library for an Historic Documents Preservation Grant.
Motion: To approve the following resolution. By Dick Sears, seconded by Jim Brinton, and unanimously passed.
RESOLVED: That Washington hereby adopts as its policy to support the nondiscrimination agreements and warranties required under Connecticut General Statutes 4a-60(a)(1) and 4a-60a(a)(1), as amended in State of Connecticut Public Act 07-245 and sections 9(a)(1) and 10(a)(1) of Public Act 07-142.
Chris Charles, continuing his follow up to the Walker Brook Road development discussion, reported that the Town of New Milford, through a farm preservation group who are actively involved in preserving farms, are planning to preserve five farms from the Kimberly Farm to the Chapin Farm. Chris also spoke of the issue that occurs when a member of a board or commission moves out of town. Should they continue as a member or stay on board as a consultant? This prompted discussion of defining resident vs. non-resident on boards and commissions and the responsibilities of various committees. He also updated the Board on the Washington Primary School Building Committee and the Region #12 Building Committee, and it was the consensus of the Board to add this item to the agenda of the first meeting in January, not in two weeks.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:45 PM to enter into Executive Session to discuss a personnel issue. By Dick Sears, seconded by Jim Brinton, and unanimously approved.
The Selectmen re-entered the Regular Meeting from Executive Session at 6:05 PM.
Motion: To adjourn the meeting at 6:05 PM as there was no further business for discussion. By Jim Brinton, seconded by Dick Sears, and unanimously approved.
Respectfully submitted.
Sheila M. Anson
Clerk (substitute)
Posted: December 19, 2007 December 19, 2007
EMERGENCY MEETING
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.
Call to Order: First Selectman Lyon called the meeting to order at 10:08 a.m.
SPECIAL TOWN MEETING WARNING: Mark Lyon explained that the First Selectmen of Bridgewater, Roxbury, and Washington are meeting tomorrow to finalize work on the 20-year leases between the Towns and Region #12 for the primary school buildings. If this is accomplished, the Towns would like to hold Special Town Meetings in each of their Towns, prior to 12/31/07, to act upon entering into this lease in order that State reimbursement to the Regional Board of Education, is gotten for monies that have been expended for work on the Burnham School in Bridgewater. In order for reimbursement to come from the State, 20-year leases need to be in effect. General discussion of the new lease also occurred.
Mark further explained that Board of Ed Chairman, Matt Franjola, was looking into whether or not the Town Meetings and signing of the leases could be done in January and made retroactive to 12/31/07. This would allow the Selectmen and the townspeople more time to study the lease. This information will not be available until tomorrow evening. Therefore, the Selectmen approved scheduling of a Special Town Meeting in Washington.
Motion: To hold a Special Town Meeting on Thursday, December 27th at 7:30 p.m. at Bryan Memorial Town Hall, Washington Depot, Connecticut to consider and act upon entering into a 20-year Lease Agreement with the Shepaug Valley Regional School District #12 for the Washington Primary School building. By Jim Brinton, seconded by Dick Sears and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 10:29 a.m. as there was no further business for discussion. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mark Anne Greene
Selectmen's Secretary
Posted: December 6, 2007 November 29, 2007
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Press: Ann Compton - VOICES, Jack Corraggio - Litchfield County Times.
Public: Diana Hardee, Todd Peterson, David Baron, Chris Charles.
Call to Order: First Selectman Lyon called the meeting to order at 4:30 p.m.
Minutes:
Motion: To approve the minutes of the November 15, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations:
Motion: To appoint Stephen Wadelton as an alternate to the Inland Wetlands Commission until 6/30/09. By Dick Sears, seconded by Jim Brinton and unanimously approved.
First Selectman's Report: Mark Lyon explained this new section on the agenda has been added in order to bring information to the public on items of interest or that have come to his attention during the past two weeks and do not necessarily require any action taken.
Boat Launch Update: Mark met with the contractors this morning at the boat launch. Pavement will not occur this year due to cold weather but the area will be graded and secured for the winter. DOT Signage: Mark has spoken with Brett Stoeffler of the DOT (following up on what Dick started several months ago). Several requests have been made to post signs to deter the use of Baldwin Hill Road by trucks. Nettleton Hollow Road Bridge: Roger Hurlbut of Lenard Engineering has reported that the DOT has done their review of the bridge project and the DEP's is in process. Dick Sears reported that when the initial work began, it was hoped that the actual bridgework would be done this spring. It now looks as if it may be later.
OLD BUSINESS: None.
NEW BUSINESS:
Mailbox and Winter Operations Policies written by the Highway Director, Kevin Smith, have been submitted to the Board of Selectmen for their review. After review, it was suggested and agreed to place the policies on the Town's website and in the papers for residents to review and comment.
Visitors:
Diana Hardee attended this evening's meeting to discuss traffic issues and concerns. These included speeding through the Depot, difficulty in exiting at the Route 202/47 intersection, the possibility of the development on Route 109 just over the Washington border and the impact this will have on the Town. Dick and Mark spoke of the correspondence that had been sent from the First Selectman's Office and the work that various commission members had done on the Walker Brook project. Valerie Andersen was not able to attend today's meeting however, she submitted information to be entered into the record (attached). David Baron, Board of Education Facilities Chairman, reported on the information for the referendum and the repairs and replacements that are planned. The seven projects to be addressed are: 1)water supply to the building, 2)HVAC unit, 3)bleachers, 4)site lighting in the parking lots, 5)waste water, 6)update to the energy management system, and 7)track. Motion: The Board of Selectmen of the Town of Washington endorses/supports the passage of the Referendum scheduled for December 18, 2007. By Mark Lyon, seconded by Dick Sears and unanimously approved. Chris Charles, as a follow up to the Walker Brook Road development discussion, compiled paperwork for the Selectmen. He also spoke of the Washington Primary School Building Committee and the Region #12 Building Committee. There is question as to whether or not renovation costs will be reimbursable through the State because of the flood plain issue - this needs to be addressed. Chris also spoke of Don Brigham's involvement in various areas of the Town and his work and dedication. The Board of Selectmen will write a letter of thanks to Don.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:12 p.m. to enter into Executive Session to discuss a personnel issue. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
The Selectmen re-entered the Regular Meeting from Executive Session at 5:45 p.m.
Motion: To adjourn the meeting at 5:45 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 25, 2007 November 8, 2007
Beach Committee
Present: Edgar Berner, Mark Lyon, John Gillen, Ray Reich, Jaye Stuart, Mary Weber
Consultant: Dirk Sabin
Visitors: None
Guests: None
Chairman Ray Reich called the meeting to order at 7p.m.
Mary Weber moved to accept the minutes of September 19. Jaye Stuart seconded the motion, which was passed unanimously.
Ray Reich reported that the site was being graded and the sea-wall was in. Dirk Sabin said it will be good to have the asphalt sitting over the winter, as it will compact more.
Ray Reich then displayed the revised schematic sent by William Wooster based on the last meeting's discussion. The schematic shows how the airboat can be stored on its trailer for faster access. Ray Reich said the schematic was still preliminary and there would be time to reconfigure it.
However, this meeting's main topic was Dirk Sabin's initial proposal for the landscaping. Dirk described how a spectacular view when coming from the intersection could be achieved. He went on to discuss the need to address the erosion occurring near one of the old sea walls as well as repairs needed for another sea wall. The loading area and kayak launching area would have stone water breaks to stabilize the erosion currently taking place there. Even though the kayak area would be open at all hours, there needed to be some security for the building when the beach was closed. Dirk Sabin described how protection of the lake from motor boat access while allowing canoe and kayak access would be provided. He also envisioned a series of flat rocks where people could fish from and sit. There would be a biofiltration area to conserve the wetlands and replenish the aquifer. This area would be a 'rain garden' with flowering grasses.
The committee members asked Dirk to determine the square footage of the current grassy area to insure that any suggested changes would not decrease it. Also discussed was the material for the fencing. Monumental steel was thought to be a good possibility, since it lasts, is sturdy, and looks like wrought iron. Fencing is required by the state around what it terms an 'attractive nuisance'. Statistics from Park and Recreation show a need for at least 27 parking places which this plan provides. The bicycle rack would be inside the fence as it is now.
Dirk Sabin will make changes to his proposal based on the ideas that had been brought up by members. His revisions should be ready for the next meeting.
The meeting adjourned at 8:15 p.m. The next meeting will be on Thursday, November 29, at 7 p.m. in the Land Use Room, Town Hall.
Respectfully submitted,
Patte Doran
Posted: November 20, 2007 November 15, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Public: Chris Charles
Call to Order: First Selectman Sears called the meeting to order at 4:30 p.m.
Minutes:
Motion: To approve the minutes of the November 1, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Communications: Dick explained he had emailed Mr. Engel requesting a meeting be set up for presentation of the Washington Primary School plans to the Region #12 Board of Education Building Committee.
Appointments/Resignations:
Renewable Energy Task Force: Motion: T o appoint Eileen Hearn to the Renewable Energy Task Force. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained Eileen would be joining Elliot Davis and John Maxwell on this Task Force and more volunteers are needed. The motion passed unanimously. Tree Warden: Motion: To appoint Thomas Osborne as Tree Warden for the Town of Washington. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained that Tom wrote the Board of Selectmen expressing his interest in this position, noting his education and experience in the nursery and horticulture field. The motion passed unanimously. Inland Wetlands vacancies: Dick reminded the Selectmen of the two alternate vacancies on this commission and the third alternate has not attended the last 12 meetings. Mark Lyon stated he is aware of a couple of townspeople who may be interested and hopes there will be appointments in the near future.
MOTION: To include subsequent business not already on the agenda. By Nick Solley, seconded by Dick Sears. Discussion. Nick explained this had to deal with a personnel issue and requested the Board go into Executive Session at the end of this meeting. The motion passed unanimously.
OLD BUSINESS: None.
NEW BUSINESS: None.
Visitors:
Mary Anne Greene asked that the minutes reflect deep appreciation and gratitude to Dick Sears and Nick Solley as they end their terms as First and Second Selectmen respectively. Thank you! Mark Lyon reiterated the above sentiments pointing out Nick's 32 years of continuing service to the Town in various capacities and Dick's hard work and dedication as First Selectman noting he has "set a benchmark" by which to go by. He asked that Nick "not disappear" and "looks forward to continuing to work with Dick on the Board." Chris Charles also thanked Dick and Nick and promised to continue to "be around." Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 4:40 p.m. to enter into Executive Session. By Nick Solley, seconded by Mark Lyon and unanimously approved.
The Selectmen re-entered the Regular Meeting from Executive Session at 4:50 p.m.
Motion: To adjourn the meeting at 4:50 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 15, 2007 November 1, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Public: Chris Charles
Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the minutes of the October 18, 2007 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears. Discussion: Mary Anne Greene noted that the amount of Putnam Tennis & Recreation bid for resurfacing of the tennis courts at the Washington Primary School, should be $12,180.00 not $12,810.00 as stated in the minutes of October 18th. The motion passed unanimously.
Communications:
WPS Building Committee will hold a public information meeting on Tuesday, November 13, 2007 at 7:30 p.m. to discuss the master plan for renovation/design/cost of the Washington Primary School.
Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Tennis Court Resurfacing bid: Motion: To award the bid for resurfacing of the tennis courts at the Washington Primary School to M & M Tennis Courts of Bristol, CT for $8,400.00. By Nick Solley, seconded by Dick Sears. Discussion: Nick explained that the bids had been reviewed with the Parks and Recreation Commission Coordinator. Work may not start until early next spring. The motion passed unanimously. Painter Ridge Road Improvement Project Resolution: Dick Sears explained that the informational meeting regarding this project was held on October 30, 2007 at the Town Hall. Three residents of the road attended the meeting along the Board of Selectmen and Highway Director. There was no opposition. Concerns were raised about drainage issues, effect on properties, speed, closure of road, etc. All conditions of the funding from the State have now been met. Motion: To pass the following Resolution:
WHEREAS, the Town of Washington has published a legal notice display ad, mailed a news release to a number of officials and agencies, and mailed a formal letter to abutting property owners, announcing a public informational meeting on the proposed STP Urban Transportation project known as Painter Ridge Road Improvements; and
WHEREAS, a public informational meeting was held on October 30, 2007, at Bryan Memorial Town Hall at 7:00 p.m. at which meeting residents had an opportunity to voice their concerns,; and
WHEREAS, the Northwestern Connecticut Council of Governments has selected this project as a regional priority and has agreed to utilize federal funds for right-of-way and construction activities; and
WHEREAS, this project is located on a municipally owned road, the preliminary engineering phase will be performed by the Town of Washington or its consultant, utilizing 100% Town of Washington funds, the rights-of-way will utilize 20% Town of Washington funds; and
WHEREAS, the legislative body has considered the concerns of the residents from the public informational meeting and finds that the proposed Painter Ridge Road Improvements is in the best interest of the Town of Washington, and will promote the health, safety, and general welfare of its residents and provide for convenience and safety of the motoring public.
WHEREAS the Town of Washington, based on the above information, and by virtue of this resolution, hereby fully supports the proposed project.
________(Richard C. Sears)_____
SIGNED
_________(11/1/07)___________
DATE
By Dick Sears, seconded by Mark Lyon. Discussion: Nick Solley explained that property owners and the Town would need to work together on a solution to the drainage issue. The motion passed unanimously.
NEW BUSINESS:
Public Works Equipment Cooperative: Dick Sears explained a program that is funded by the State that could save the Towns money on equipment. By joining the Litchfield Hills Equipment Cooperative, Towns can share large pieces of equipment such as sweepers, vactor pumps (catch basin cleaner) etc. Example: Renting of the catch basin cleaning equipment and services costs the Town approximately $175 per hour. If the same equipment were available for regional towns to share it could cost as little as $75 per hour. There are some administrative details to be worked out. Today, the Board of Selectmen, if all agree, could approve their intent to join the cooperative (at no cost). Then a Town Meeting needs to be held to endorse a Resolution approving participation in the Cooperative. Motion: To hold a Special Town Meeting on Tuesday, November 13, 2007 at 7:00 p.m. for the purpose of obtaining approval of the Legislative Body to participate in the Litchfield Hills Equipment Cooperative. NOTE: The WPS Building Committee Informational Meeting will be held immediately following this meeting at 7:30 p.m. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Visitors:
Chris Charles spoke about the proposed Walker Brook Road subdivision in New Milford and the work that has been put in by several Washington residents. He asked if the Board of Selectmen supported their efforts, etc. Dick explained that the Town of Washington has gone on record in the early stages of this proposal, siting examples of concern regarding emergency response issues, traffic, run-off, etc. The Board expressed their gratitude to these residents and our Land Use Commissions for the work they have accomplished. Chris thanked the Board for its support.
Adjournment:
Motion: To adjourn the meeting at 5:12 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: October 15, 2007 October 4, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the September 20, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Generator Bid: Motion: To award the bid for a generator to Eagle Electric of Washington Depot, CT for $16,900.00 By Dick Sears, seconded by Mark Lyon. Discussion: Mark asked if the new generator would be set on the pad that has already been installed. Dick explained it would be. He has spoken with the contractor who had done the original set up work. The installation work will cost well below the $6,000 amount that requires a public bid. The motion passed unanimously. Renewable Energy Task Force: Dick Sears explained that he has received two responses of people interested in serving on this Task Force. He will also be contacting Shepaug High School to inquire if students may be interested in well. Motion: To appoint Elliot Davis, Chairman of the Washington Environmental Council and John Maxwell to the Renewable Energy Task Force. By Dick Sears, seconded by Mark Lyon and unanimously approved. Interested persons should contact the First Selectman. Waste Oil Furnace: Mark Lyon reported he had spoken with Gary from Energy Logic and the transfer station personnel regarding the best way to set up the system for collecting the waste oil. The Selectmen discussed the fact that if we say we will accept townspeople's waste oil, we run the risk of getting contaminated oil as well and then there is the manner and cost of disposing of that. All Selectmen agree that they would like to pursue this further, that it is a good idea. Both Mark Lyon and Nick Solley expressed their view that they are not in favor of asking the Board of Finance for an ex-budget appropriation at this time to get the system set up. They feel it is better to gather more information, plan for the cost and incorporate it into the 2008-2009 budget cycle.
NEW BUSINESS:
Extend an Invitation to Bid for Tennis Court resurfacing: Motion: To extend an Invitation to Bid for resurfacing two all weather tennis courts located at the River Walk Park at the Washington Primary School grounds. Sealed bids will be received until 4:00 p.m. on October 18, 2007 at the Selectman's Office. Further information may be obtained from the Office of the First Selectman. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors: None.
Adjournment:
Motion: To adjourn the meeting at 4:50 p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: October 13, 2007 September 19, 2007
Beach Committee
Present: Peter Bonachea, Mark Lyon, Ray Reich, Dick Sears, Mary Weber
Consultant: Architect William Wooster
Visitors: None
Guests: None
Chairman Ray Reich called the meeting to order at 5:05 p.m.
Ray Reich reported that, so far, it looks like the boat ramp will be open for business in the spring.
Due to the generosity of the Lake Waramaug Association, funds have been added to the amount already collected. Some committee members have met informally to discuss the plans for the renovation of the beach house (cottage). Included in these plans would be room for an airboat, an office, bathrooms, and storage for items such as kayaks, police materials, life preservers, and so on. There would also be handicap ramps and an apartment on the second floor. A sound and vibration proof compressor would be located outside the structure.
Architect William Wooster went over the beach house drawings. He explained details such as what the legal floor elevation needed to be to address flooding concerns and the airboat's storage requirements. The apartment will consist of two bedrooms, one bathroom, and kitchen/living/dining areas. The overall structure would keep to the present volume and footprint, so that no zoning changes would have to be made.
Mr. Wooster showed sketches of the new building's outside appearance and interior plans. Members discussed possible bathroom arrangements. One suggestion was to have one large handicap accessible bathroom and two unisex bathrooms. Mr. Wooster will research the code regarding all these features and make suitable modifications.
Members also discussed the airboat which is categorized as emergency equipment. Keeping the airboat on its trailer for faster access would add a foot and one-half to the building's height. It was mentioned that the airboat's cost was split between the fire department and the Lake Waramaug Association. Mr. Wooster will check the feasibility of storing the airboat on its trailer.
Next, various cost estimates were discussed based on the demolition of the current structure and its replacement.
Members went on to discuss appropriate fencing to allow access to the water but not to the facilities when these are closed.
The next meeting will include the engineer's recommendations on drainage and grading, as well as on using permeable surfacing materials to help maintain the health of the wetlands. Also, landscaping and playground ideas will be considered.
The meeting adjourned at 8:45 p.m.
The next tentative meeting date is Thursday, November 8 at 7 p.m. in the Land Use Room.
Respectfully submitted,
Patte Doran
Posted: October 6, 2007 October 2, 2007
Washington Primary School Building Committee-2007
Present: Dick Sears Chair, Mark Lyon, Peter Bowman, John Quist, Phil Markert, Roxanne Kraft, Walter Whitney, John BoyerGuests: Valerie Friedman, Bon Lombardi
Chairman Dick Sears called the meeting to order at 7:10pm.
Motion: John Boyer made a motion to accept the minutes of the September 11, 2007 meeting of the Washington Primary School Building Committee as submitted; Phil Markert seconded the motion, which passed unanimously.
Peter Bowman had a set of updated plans for the proposed first floor of the Washington Primary School (WPS), which he stated were very similar to what was discussed at the last meeting. He has spoken with the WPS principal and the superintendent who were very happy with the plan. The administrative reception area and principal's offices have visual access to the new main entrance; there is a resource room near the first grade classrooms and a new access door to the outside just past the ramp in view of the administrative area. Peter has used existing masonry openings. He has added outdoor storage in the playground area, which existed as cafeteria storage. In the new library media center there is a proposal for a PTO meeting room with storage, which would have secure access to the outside. The Spanish/literacy area was combined with the staff room. Mr. Bowman asked members to think about installing a second elevator for access to the second floor over the proposed media center in the "old high school building". Valerie Friedman asked about planning ahead for possible mandated pre-kindergarten. Dick Sears answered that nobody is dealing with that issue at the present time.
At this time Peter Bowman passed out a 23-page document produced by Turner Construction with construction costs. The estimated start date was April 2009 with a 17-month construction period, construction ending in September 2010. There is a 7% escalation cost figured into the $12,807,000.00 project. Mr. Bowman explained the $1,040,000.00 contingency costs as follows: construction contingencies are unexpected work at $430,000.00 and owner project contingencies are changes in mind and space at $610,000.00. Phil Markert commented that a lot of the work appears to be deferred maintenance issues. Dick Sears clarified that the column entitled Delta shows the difference between the total costs now and those from the 11/07/05 proposal. Peter noted that the "soft costs" for the project were 29%. Mr. Bowman confirmed that he did a side-by-side comparison of this proposal and the education specifications from the Board of Education. Walter Whitney asked if the sitework included repaving all surfaces, Peter answered that he thought reclaiming would be done. Peter went on to say the costs include new HVAC, mechanical, electrical and plumbing, no new septic and possibly adding a well. The boilers will not be replaced. Peter added that the plan includes sprinklers through out the building; he will look into other options to save costs. This plan was designed to get state reimbursement that Peter felt was unlikely because of the flood plain issue. In the past the percentage of state reimbursement was minimal (15-16%) because of the student population vs. square footage of the school building. This plan includes replacing the roof, which leads members to discussion on the comparison between doing extra work to qualify for state reimbursement and not seeking state reimbursement. Bon Lombardi felt that not replacing the roof would be detrimental down the road. Phil Markert asked about the need for work on the drainage system around the school grounds, he feels that water is running down the sides of the building and needs to be dispersed. Walter Whitney felt that with the price ($1,571,000.00) of the sitework, drainage was probably included. Valerie Friedman asked about the flood plain issue. Dick Sears answered that in the past he had received an estimate of $95,000.00 to conduct a study of the current flood plain data, take those findings to FEMA to challenge their data if in fact it was different. He went on to say that there is no guarantee that anything would change. Dick went on to thank Paul Symanski of Arthur Howland for the free gratis work they did creating the flood plain map.
Questions to be answered:
What does the 1/3 of previous estimate mean under "Soft Costs".
Check other options to replace sprinklers.
Check the need for replacing the roof.
Check into septic work if new or upgrade.
Check into second well.
Do a state reimbursement analysis.
Members had a brief discussion on LEED certification requirements and recommendations, which was not part of this package.
Members went on to talk about the second floor of the "old high school building". It was decided that there should be a break out of the costs for this space, which is a regional project. There was mention of the gymnasium and work done for locker rooms, which are used by the Shepaug regional middle schoolers as well.
Dick Sears wrapped up the meeting by stating that an up coming step in this process is to present the proposed plan to the public with Peter Bowman's help. The next committee meeting was set for October 16th with a representative from Turner Construction present.
In closing members were asked to read through the packet from Turner and get comments to Peter.
Adjourned at 8:35pm.
Submitted subject to approval,
Pamela L. Osborne
Posted: September 27, 2007 September 20, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley.Press: Ann Compton-VOICES
Public: Ken Cornet, Joe Mustich, Janet Buonaiuto, Dick Carey, Todd Peterson, Dina Fulton, Chris Charles.
Call to Order: First Selectman Sears called the meeting to order at 4:49 p.m. with apologies for an unavoidable delay. On behalf of the Board of Selectmen, Dick extended condolences to Selectmen Mark Lyon on the death of his father-in-law.
Minutes:
Motion: To approve the minutes of the September 6, 2007 Regular Meeting of the Board of Selectmen by Dick Sears, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations:
The Selectmen accepted with regret the resignations of Katherine Coe (effective immediately) from Inland Wetlands Commission, Reese Owens (effective immediately) from Building and Properties Committee and Peter Arturi (effective 12/31/07) from Historic District Commission. Dick reminded the public that we have several vacancies on Town Commissions and are looking for volunteers. The Democratic and Republican Town Committees have been notified as well.
OLD BUSINESS:
Used Oil Furnace: No report - Mark Lyon researching this. Awarding of Bids: 1. Boat Ramp and Parking: Dick Sears explained that the Town had $245,000 in its budget for this project. As all bids came in above this amount, the Lake Waramaug Association has pledged funds up to $60,000 to cover any shortfall in order that the project can continue and the Lake Waramaug Agreement be adhered to. Dick read the letter from the Association, which is attached to these minutes. That being said, Motion: To award the bid for the Boat Ramp and Parking to Hawley Construction of Danbury, CT for $296,376.10. By Dick Sears, seconded by Nick Solley. Discussion: Dick explained that the project's engineer had reviewed all bids received and after meeting with Hawley and the Board of Selectmen, recommended and approved of Hawley being awarded the bid. Both Dick and Nick expressed the positive working relationship with them on the Town Garage project - on time and on budget. There will be a 120-day build period from the date the contract is signed. The motion passed unanimously.
Ken Cornet asked why the lowest bidder was not awarded the job and it was explained that that bid did not include the floating dock and an additional amount of monies would need to be spent which would actually bring the total cost above Hawley's bid. Janet Buonaiuto asked about guarantees and maintenance and it was explained the Town would be responsible for maintenance just as it is for all its properties. Todd Peterson asked if the pledge from LWA should be in a more formal or legal contract. The Selectmen felt the letter stated the Town "may rely on this letter as evidence of the Association's agreement to make such payment" and that was satisfactory to them. Dick Carey said he had personally spoken with Mr. Frank about this issue and he too was satisfied that the commitment would be honored.
2. Fire Cistern, New Preston: Motion: To award the bid for the Fire Cistern in New Preston to Target Enterprises of Thomaston, CT for $23,598.57. By Nick Solley, seconded by Dick Sears. Discussion: Nick explained that other bidders did not include installation and the Town would have to hire a crane that would be very costly. The motion passed unanimously.
3. Concrete Floor, Town Garage: Motion: To award the bid for the installation of a concrete floor at the Town Garage to MGM Concrete Construction of Newington, CT for $23,100.00. By Dick Sears, seconded by Nick Solley and unanimously approved.
Opening of Bids for: No bids were received. Engineers will be contacted.1. Request for Proposal for Engineering Services, Walker Brook Road:
2. Generator: The following bids were received:
Wright Electric Company, Washington, CT $18,500.00
McCarthy Electric Company, New Preston, CT $31,748.69
Eagle Electric Company, Washington, CT $16,900.00
Bids will be reviewed and awarded at the Selectmen's meeting on October 4, 2007.
NEW BUSINESS:
Authorization to sign "Nondiscrimination Certification: Dick Explained that when State Funds are received , in this case for Mygatt Road, a resolution needs to be passed giving him as First Selectman the authority to sign the agreement. This is standard procedure. Motion: To approve the following Resolution: Resolved, that Richard C. Sears, First Selectman, be and hereby is, authorized to sign the nondiscrimination certification for the agreement entitled "STEAP Grant Agreement Between the State of Connecticut and the Town of Washington for the Design and Construction of the Mygatt Road Improvements" utilizing State funds under the Small Town Economic Assistance Program. By Dick Sears, seconded by Nick Solley and unanimously approved.
Renewable Energy Task Force: Dick explained that because of the Town's acceptance of the SMART Power initiative, he would like to establish a Task Force. Two individuals of the Washington Environmental Council have expressed interest and he is currently seeking other interested parties. Ken Cornet suggested that the Task Force be expanded to explore additional ways of saving funds and energy for the Town and residents. Currently, Dick explained, the Town is part of an oil and energy consortium.
29 Revere Road property: Dick Explained this is a sub-divided lot on which the owners have not paid taxes nor built a house. The Town now has possession. The Board of Finance has requested the Board of Selectmen look into the history of the property, determine possible uses for the Town and/or should it be sold.
October 1, 2007 Town Meeting Agenda: Motion: The voters and electors of the Town of Washington are hereby warned that the Annual Town Meeting will be held on Monday, October 1, 2007 at 7:30 p.m. at Bryan Memorial Town Hall, Washington Depot, CT to consider and act upon the following: 1) To set the dates for annual town budget hearing and meeting in May 2008; and 2) To amend the Town's Transfer Station ordinance. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Ryan Thompson was unable to attend today's meeting due to a death in his family. Janet Buonaiuto returned to the conversation to the Boat Ramp and Expressed her support of Todd Peterson's idea to have the "pledge" from LWA put into more of a legal document. Both Dick and Nick spoke of their being comfortable with the letter and felt LWA had proven their offer could be trusted. The breakdown of funding was explained as follows: $100,000 from the State, $100,000 from the Town of Washington, $25,000 from Warren, $5,000 from Kent and an initial payment of $25,000 from the LWA has been received. Demolition of the boathouse cost $10,000. Janet then asked about the demolition and where the materials were taken. She is concerned about the fact that it was not tested for lead and her concern, therefore, is for the safety of beachgoers. Dick explained that all generally accepted demolition practices were followed. The State has acknowledged that the Town did not have to test for lead. He thanked Janet for her concerns and for following up on making sure all the necessary paperwork was filed.
Dick Carey asked about the generator contract and the plans that had been approved at the August 24th Planning Commission meeting. It was explained that the generator will be placed on the existing slab, propane tank is already in the ground and filled. This latest bid is to purchase and have the generator delivered. It will then need to be installed and connected to the transfer switch by a contractor.
Adjournment: Motion: To adjourn the meeting at 5:29 p.m. as there was no further business for discussion. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: September 15, 2007 September 6, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-VOICES
Public: Janet Buoniauto, Ken Cornet, Kevin Smith, representatives from bidding companies.
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the August 23, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for Boat Ramp and Parking: The following bids were received: 1. Hawley Construction, Danbury, CT $296,376.10
2. Stone Construction, Southbury, CT $339,714.49
3. Knox Construction, Litchfield, CT $283,500.00
4. Housatonic Valley Construction, Kent, CT $477,075.00
Bids will be sent to the engineer for review and, if possible, will be awarded at the September 20, 2007 Selectmen's meeting.
Opening of Bids for Fire Cistern, New Preston: The following bids were received: 1. Arrow Concrete Products, Granby, CT $19,300.00
2. Rotondo Precast, Avon, CT $19,750.00
plus crane charge of $ 2,298.00
3. Target Enterprises, Thomaston, CT $23,598.57
4. United Concrete Products, Yalesville, CT $22,330.00
Bids will be reviewed and awarded at the September 20, 2007 Selectmen's meeting.
Mark Lyon asked for clarification on bid -Invitation to Bid included delivery and installation. Nick Solley explained that most companies that carry cisterns apparently do not have the equipment, i.e. crane, to place it.
Concrete Floor, Town Garage: The following bids were received: 1. Hawley Construction, Danbury, CT $27,307.00
2. MGM Concrete Construction, Newington, CT $23,100.00
3. Sean Masi, AI, Southbury, CT $27,242.60
Bids will be reviewed and awarded at the September 20, 2007 Selectmen's meeting.
NEW BUSINESS:
Request for Proposal for Engineering Services for Walker Brook Road Bridge: Dick Sears explained that the State DOT inspects all bridges and notifies each municipality of needed repair and or replacement. This particular bridge is next on Washington's list. Motion: To request proposals for engineering services related to the replacement of Walker Brook Road Bridge No. 6103. Quotations should include preliminary engineering services, bidding/contract services and construction (design/contract) services. More information may be obtained from the Office of the First Selectman. Bids will be due by 4:00 p.m. on September 20, 2007. By Dick Sears, seconded by Nick Solley and unanimously approved. Extend an Invitation to Bid for Tennis Court resurfacing: Information for specifications was not received by the time of this meeting. Extend an Invitation to Bid for Generator: Motion: To extend an Invitation to Bid for a 60KW emergency propane fueled generator. Detailed specifications and information may be obtained from the Office of the First Selectman. Bids will be due by 4:00 p.m. on September 20, 2007. By Dick Sears, seconded by Nick Solley. Discussion: Dick Sears explained that the preparation work for a generator for the Town Hall had been done with the understanding that the Town was to be the recipient of a generator, donated by a local resident. Unfortunately and for unknown reasons, the donator chose to donate the generator to another municipality. Therefore, purchase of a generator is now necessary. Mark Lyon asked if the bidding process had been circumvented because of this "promise" of a donation and should the project as a whole been put out to bid. The other Selectmen felt that the preparation work had been done in stages and it is unfortunate that the donation fell through. Mark abstained and the motion passed. Proclamation Commemorating the 250th Anniversary of the New Preston Congregational Church: Dick read a Proclamation, approved by the Board of Selectmen, that will be read at the New Preston's Congregational Church's celebration on Sunday, September 9, 2007. A copy is attached to these minutes on file with the Town Clerk. 9/11 Proclamation Honoring the Town of Washington's Emergency Services: Dick read a Proclamation approved by the Board of Selectmen, that will be read at the Ceremony held at the Washington Depot Firehouse on 9/11 at 9:30 a.m. A copy is attached to these minutes on file with the Town Clerk. Sign for Nick Platt Field: Lisa Easter, Parks and Rec Commission Coordinator, sent a memo to the Board of Selectmen asking for permission to have a sign posted at the Nick Platt Field stating that the park closes at dusk. This comes as a result of complaints of loitering and vandalism. The Selectmen unanimously approved the placement of such a sign. This now gives the Police the authority to act. E-Waste Recycling: Dick explained he had been doing research on the problem of what to do with "Electronic waste" in the Town. This would include computers, TV's, VCR's, fluorescent light bulbs, batteries, etc. At present, many are being disposed of in the solid waste containers and as they contain hazardous chemicals, they should not be. The Town of Morris is working with a company called "WE RECYCLE" that provides containers and picks up E-waste for a fee. The program is designed to pay for itself by user fees. Morris is extremely pleased with the working of the program. $3000 would be the approximate cost to purchase a container and a pallet jack. Discussion followed on the pros and cons of such a program, should there be a "trial period," etc., with the Selectmen agreeing that it would be very beneficial to the Town and to the environment. Motion: To request an ex-budget appropriation of up to $3000.00 from the Board of Finance to begin an E-Waste Recycling Program in the Town of Washington. By Mark Lyon, seconded by Dick Sears and unanimously approved. Used-oil furnace: Dick spoke of the problem of what to do with used motor oil in the Town. Titus Park Garage no longer wants to take oil from the public - for reasons of storage, cost, etc. The Town of Warren has installed a furnace in their highway department garage that uses the waste oil collected in their Town. For Washington to do this, a furnace would need to be purchased and installed in our garage. This system, installed, would cost approximately $14,000. If the Selectmen felt it was something to pursue, an ex-budget appropriation would need to be requested or a vote taken at a Town Meeting. The Selectmen spoke of the need for maintenance of such a system- especially if there was contamination, transportation of the oil from the transfer station to the garage, possibility of people dropping at garage as opposed to transfer station, cost, etc. Mark offered to do more research. Nick felt that if it were something the Town wished to pursue, it would be better to figure it into the budget process for the next fiscal year. New Police offices: The Police Department will be completely moved into their new offices in the Old Firehouse by next week. An Open House is scheduled for September 25, 2007 from 11:00 a.m. to 1:00 p.m.
Visitors:
Janet Buonaiuto asked about asbestos and lead testing of the old boathouse at the Town Beach property that had been demolished. Testing for lead had not been done. Dick explained that if there was thought that this was problematic, he was certain that the demolition company and or the company removing the materials would have pursued it. Janet also stated it was her understanding that a form needed to be filed with the State and this was not done. The Selectmen will follow up on this. She also asked if plans for the boat ramp had changed that would affect the permits that had been gotten from the Land Use offices. Dick explained that the only changes were more detailed specifications needed for the bidding contractors.
Adjournment:
Motion: To adjourn the meeting at 5:39 p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: August 30, 2007 August 23, 2007
Present:Board of Selectmen:Richard Sears, Nicholas Solley, Mark Lyon
Guests:
Fire Marshal:Donald Etherington
State Fire & Life Safety Supervisor:Ralph C. Miller
Old Litchfield Road Residents:
Gary and Margaret Freeland
Jim and Connie Mitchell
Dan and Kathy Leab
Helga HersheyOld River Road Residents:
Ronald M. Franco & Keith F. Kollar
Board of Finance:Jim Brinton
Press:Ann Compton, VOICES
Minutes:Richard Sears made a motion to approve the minutes of August 9, 2007 as submitted.Motion seconded by Nicholas Solley and unanimously passed.
Amendment to Posted Agenda:Richard Sears made a motion to add the following to the posted agenda:
1. Extend Invitation to Bid - Boat Ramp Renovations.
2. Extend Invitation to Bid - Town Garage Concrete Floor.
3. Extend Invitation to Bid - Church St., New Preston Fire Cistern
Mark Lyon seconded the motion.Motion unanimously passed.
Old Litchfield Road:Residents expressed their concerns about the increased amount of traffic, truck traffic and excessive speed on Old Litchfield Road, between the intersections of Wykeham Road and State Route 109.
Speed:As a means of reducing speed, residents suggested STOP signs be located at each end of this section of roadway (at the corners of Wykeham Road/Old Litchfield and at Route 109/Old Litchfield, in addition to more policing, possible speed bumps and one-way traffic during certain hours. reported he had spoken with State D.O.T. engineers on numerous occasions and they had visited the sight.A sign has been placed on Route 109 (Blackville Road from the Depot) indicating that traffic from the left (109 from Morris) does not stop.Another suggestion that has been implemented was the painting of a dotted line on the curve off Wykeham, as well as reshaping that intersection.
Traffic:Increased traffic, including trucks using this section of road as a through route, was also a concern. Jim Mitchell presented stats taken during "rush hour" traffic that show the traffic doubles from 40-50 cars/hour to 90-100/hour.He also suggested if a STOP sign were installed on Route 109, cars would not continue onto this road (thinking it was a continuation of 109) and have to turn around. noted the State uses traffic accident reports when changes are requested and there does not seem to be a history of accidents at this location.He also noted the State considers this section of Old Litchfield Road a "connector" road between Routes 109 and 47; therefore, trucks would be apt to use it.He will appeal to the State for a STOP sign and a "No Thru Trucks" sign at 109.Nick was unsure if another STOP sign would be of benefit on Wykeham Road, but agreed there is the need to control speed.The residents were asked to consider the growth in Northwest CT, which has added to the number of vehicles traveling at faster speeds on many town roads.
NEW BUSINESS:
Fire Marshal:State Fire and Life Safety Supervisor Ralph Miller and Washington Fire Marshal Donald Etherington outlined the responsibilities and educational requirements for the position of Fire Marshal.130 hours of initial training are required for certification, with an additional 90 hours over the following three years.
Fire Marshal responsibilities include determining the cause and origin of fires, hazardous materials and explosives, inspecting new and existing buildings annually, including schools, churches, offices, etc., public safety communication, and prioritizing potential problems and their liability to the Town. The most stringent areas of review are places of assembly, health care and education, for prevention, fires, hazmat spills, propane, blasting, CBYD permits and coordination with the police. The State has provided assistance with large projects, such as The Mayflower, the Montessori School and the newly-constructed Teddy House at The Gunnery.
Mr. Miller compared Washington's Fire Marshal compensation to that of neighboring Salisbury, noting their similar characteristics. provides a municipal package, including a salary of $41-42,000, plus benefits and a vehicle for a 30 hour work week.Woodbury provides a stipend of $50,000 (full-time position) with a vehicle, plus an additional $18,000 for the Fire Chief with additional duties. Miller noted greater responsibilities are being put on fire marshals in the areas of State and Emergency Management.It is now a professional position and much more demanding than in the past. The same OSHA regulations are required for career or volunteer departments.Don sensed the job of Fire Marshal should be considered a half-time job in order to adequately review all projects.Additional provisions should be made for a vehicle stipend or town vehicle, plus code books for $800-$1,000. noted it is not easy to recruit qualified people and these things will be considered in next year's budget.The Selectmen extended their appreciation to both Ralph and Don for this education.
Old River Road:Ronald Franco and Keith Kollar, residents of Old River Road, discussed the condition of this road, over which they must travel to their property. Highway Discontinuance Committee has been asked to investigate this abandoned roadway.A proposed discontinuance must be referred to the Planning Commission for comments, as well as approved at a town meeting.Dick noted the general tendency has been to present a road at a town meeting if it does not serve the public and is used only to access private property; however, public access for non-vehicle use, walking, horseback riding, etc will generally be retained by the Town as a greenway.Dick entered correspondence of July 22nd from Atty. Rob Fisher and August 7th from Ron Franco into the minutes.
Mr. Franco noted it was made very clear that this roadway was not their property at the time of the initial purchase.A contractor was hired and told that Town approval was to be sought for any changes to property. i.e. clearing, building, etc.The owners were very cognizant of the narrowness of the driveway to their property , which they had widened to insure that emergency vehicles could gain access.Their attorney had suggested they seek the bottom part of the roadway to better define it as a private driveway and not as a town road.
Messrs. Franco and Kollar also noted they had a wall built as they were concerned that a could go off the side of the hill.Due to heavy rains and the clearing of trees, they attempted to establish a stable topography with haybales, etc. They have since hired an engineer and put in catchbasins to help disperse the water to the best of their ability and are aware of the runoff. the spring, they noticed water running off at the foot of the driveway.About50 ft. of town roadway was undermined and washed out.They are currently concerned that a log could fall onto River Road and requested the Town make repairs to shore up this area of the old roadway as soon as possible because of this immediate danger. They would consider taking over the road if it were in somewhat better condition.
First Selectman Sears read the report from Highway Director Kevin Smith, noting it is the Town's job to keep the road safe.Repairs will be made within the next two-three weeks and a bituminous curb will be installed on the Shepaug side of the roadway.Undermined sections will be shored up.Mr. Smith felt additional deterioration had been caused by the landscaping done on the private property above the roadway.The walls have always been there.The property owners did not disagree.
It was agreed further clearing to create any additional water flow will stop.The owners requested assistance with edging and shoring up the wallway.If the road is turned over to the resident as a private driveway, they would become responsible for plowing and future maintenance. approved as a private driveway, it was the consensus that the Town would allow a slight broadening of approximately three feet at the bottom of the driveway to accommodate easier access for emergency vehicles. Conversation will continue on this proposal.
Senior Housing Survey:Wayne Hileman, Chairman of the Housing Commission, reported the Adult Housing Survey Report is complete.He noted this Report is available on-line.He provided an short overview of the report with findings, conclusions and recommendations.This will be presented formally to the Board of Selectmen and the Planning and Zoning Commissions.
Findings:114 written comments were provided on 285 responses, which the committee felt were illuminating and heartfelt.
1. There was broad overall support for more Senior Housing options - 3:1.
Rental apartments 3:1 Owned townhouses or condos 2:1 Congregate leasing 3:1 2. There was strong support for affordable senior housing options -
A majority felt half of the senior housing should be affordable. 3.Significant demonstration was made for more Senior Housing options in the near future. Most telling statistic - SOON!
Conclusions:
1. The Committee believes direct public funding is not necessary for Senior Housing in Washington.In this particular case, the issue is not about money but rather about choices.Currently, Seniors don't have any!There is an impending need.85% of those who completed the survey were over 50 years of age, of which 90% are homeowners.Most have the means, ability, desire and need to downsize.The Riverwoods Apartment waiting list is very long.
2. The Town needs to re-examine the current Land Use Regulations and Plan of Conservation and Development for Senior housing.The current regulations do not allow for any senior housing.The only way you can build is through the Affordable Housing Appeals Act.The problem with the 8-30G Statute is that the Town would relinquish control.We need a more active approach and a way to manage this so that we can do what we want.If we don't, others will be deciding for us.
Recommendations:
The Board of Selectmen and Planning and Zoning Commissions:
1. Should create a plan for Senior housing in or near the village center and revise the Land Use regulations.
2. The Plan of Conservation & Development calls for more Senior Housing and there is no mechanism in place to achieve that.
3. Some land use regulations seem to hinder develop of village centers.
4. The Housing Commission believes unanimously that Senior Housing is best located in or near the center of the Depot and the only way we can encourage this is to allow it to exist.We need a Planning and Zoning Plan that has rules to build or renovate.It is now counter-productive.We should show developers that we are not to have this in certain places and encourage them as to where we want it to be.
His final comment was from a couple who has lived in Washington for some time."Because of the lack of Senior Housing, we will be unable to remain here and will miss Washington."
Leukemia & Lymphoma Society:Richard Sears made a motion to pass a Resolution that the Town of Washington support the causes of the Leukemia & Lymphoma Society.Nicholas Solley seconded the motion.Motion unanimously passed.
Vacancy on IW - alternate.to fill vacancy.
Beautification Project:Dick reported he is working with the Washington Supply Company, who have taken the initiative for a beautification project located at their building as it faces Routes 47/109.The State D.O.T. will check safety sightlines for setbacks and it will not hinder traffic.There are no zoning issues or approvals required.
Invitation to Bid:Richard Sears made a motion to extend the following invitations to bid:
1. To install concrete floor on new town garage building.
2. To install a fire cistern for Church Street in New Preston.
3. To rebuild boat ramp area in New Preston.
Mark Lyon seconded the motion.Motion unanimously passed.Bids will be due on September 6th at 4 p.m.
The meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
Posted: August 11, 2007 August 9, 2007
Present: Selectmen Nicholas N. Solley and Mark E. Lyon.Visitor: Janet Buoniauto.
Call to Order: Selectman Solley called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the minutes of the July 26, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
MOTION: To add subsequent business not already on the agenda. By Nick Solley, seconded by Mark Lyon. Discussion: this would be to award the bid for the pick up truck and the bid for expansion of the septic system at the River Walk Pavilion. The motion passed unanimously.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Motion: To award the bid for the Dump Truck to Marola Motors of Torrington, CT for $99,730.00 (with trade) and body by W.H. Rose. To award the bid for the Roller to Acorn Equipment of Newington, CT for $10,503.00. To award the bid for the Chipper to Newtown Power Equipment of Newtown, CT for $24,934.00. To award the bid for the Pick Up Truck to Litchfield Ford for $21,600.00 (plus approximately $1500.00 in options). By Mark Lyon, seconded by Nick Solley. Discussion: All bids have been reviewed by the Selectmen as well as by the Highway Director. The motion passed unanimously. Boat Ramp Bid Update: Nick Solley explained that due to illness in the family of the engineer working on this project, the bid process has been delayed. Therefore, it has been postponed until there are complete engineering drawings and specs. All contractors who had attended the pre-bid site visit, or who expressed an interest, have been notified. When the documents are received, the Selectmen will again put the project out to bid. Janet Buoniauto asked if plans had not been presented to Zoning and IW. Mark Lyon explained that it was his understanding that they had been and that the basic plans have not changed - the plans and specs we are waiting for are more detailed construction specifications, etc. Expansion of Septic System River Walk Pavilion: Nick Solley explained that after reviewing the original documentation for the Pavilion Project, it was noted that Wyant and Company had installed phase I of the septic system and their proposal contained the plans for the expansion of that system. In his opinion, therefore, by awarding the bid for the expansion of the system to them not only made sense, but also was technically the continuation of the first phase. Mark Lyon agreed. Motion: To award the bid for the expansion of the septic system at the River Walk Pavilion to Wyant & Company for an amount not to exceed $20,000. By Nick Solley, seconded by Mark Lyon and unanimously approved.
NEW BUSINESS: None.
Visitors:
Janet Buoniauto: see above under Boat Ramp update.
Adjournment:
Motion: To adjourn the meeting at 4:44 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: August 2, 2007 July 26, 2007
Present: First Selectman Richard C. Sears, Selectman Mark E. Lyon.Press: Ann Compton - VOICES
Public: Jack Boyer, Jane Boyer, Chris Charles, Sheila Anson, Joe Fredlund, Janet Buoniauto, Tom Osborne.
Representatives from Hine Brothers, Park Chevrolet.
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the July 12, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Dick Sears. Discussion: Mary Anne Greene noted that the reference to the Morbark Wood Chipper should be 115 hp, not 1156 hp. The correction will be made. The motion passed unanimously. MOTION: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained that this would be to extend an Invitation to Bid for the extension of the septic system at the River Walk Pavilion. The motion passed unanimously.
Communications:
Email from Joe Mustich: Dick reported he had received an email regarding a storm drain on Nettleton Hollow Road. The matter was referred to the Highway Director.
Appointments/Resignation:
Appointment of David Thomson: Motion: To appoint David Thomson as a regular member (moving up from an alternate) of the Inland Wetlands Commission until 6/30/2010. By Mark Lyon, seconded by Dick Sears. Discussion: The vacancy for a regular member occurred because Marguerite Purnell requested not to be reappointed. IW Chairman, Mark Pickton, requested that Mr. Thomson be moved up to this position. There will now be a vacancy for an alternate. The motion passed unanimously.
OLD BUSINESS:
Extending Bid for Boat Ramp/Parking Area due date: Dick Sears explained that due to complications with engineering plans the date needed to be extended. Motion: To extend the due date for the Boat Ramp/Parking Area bid to August 9, 2007 at 4:00 p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved. Awarding of Bid for Re-roofing of Pavilion Hall, New Preston: Dick Sears explained that the Building and Property Manager has reviewed the bids received for this project. Motion: To award the Bid for Roof Replacement at Pavilion Hall, New Preston, to Diamond, Inc. of Waterbury, CT for $16,425. By Dick Sears, seconded by Mark Lyon. Discussion: As the bid specified there would be "extra" costs for such things as "underlayment that is not acceptable" and "replacement of deteriorated wood," the Selectmen want to make certain that any additional costs are kept track of. Dick Sears will ask Lee Levesque, Building and Properties Manager, to assist on this. The motion passed unanimously. Opening of Bids for Dump Truck: The following bids were received: With Trade: Without Trade:
1) Hine Brothers, Southbury, CT $111,375.26 $121,375.26
2) Interstate Truck Sales, Hartford, CT $109,424.00 $120,145.00
3) Marola Motors, Torrington, CT $ 99,730.00 $120,730.00
(with body by W.H. Rose)
alternate: $103,270.00 $124,270.00
(with body by Park City)
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
Opening of Bids for Pick Up Truck: The following bids were received: 1) Litchfield Ford, Litchfield, CT $21,600.00 - 2008 F250
2) Mark Ford, New Milford, CT $30,729.00 - 2006 F250
3) Modern Motors, Thomaston, CT $29,905.00 - 2007 Dodge Ram
4) Park Cadillac, New Milford, CT $27,000.00 - 2007 ton
(plus taxes and feed and subject to locating)
5) Interstate Ford, Hartford, CT $21,624.00 - 2008 F250
(additional $1540 for addition of crew cab)
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
Opening of Bids for Wood Chipper: The following bids were received: 1) Newtown Power Equipment, Newtown, CT $24,934.00 - Twister 12
alternate: $28,227.00 - larger chipper
2) New England Power Equipment, Palmer, MA $27,039.77 - Twister 12
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
Opening of Bids for Roller: The following bids were received: 1) Penn Rentals, Hartford, CT $7,500.00 - Used
2) Acorn Equipment, Newington, CT $10,503.00
The bids will be reviewed and awarded at the August 9, 2007 Selectmen's meeting.
NEW BUSINESS:
Retaining of Peter Bowman as architectural consultant to the Washington Primary School Building Committee: Dick Sears reported that the Committee has met twice and had a walk through at the school. They are currently working on the best concept to rehabilitate the building. Motion: To retain Peter Bowman, architect, as consultant to the WPS Building Committee. By Dick Sears, seconded by Mark Lyon. Discussion: Peter would need to resign from the committee. He has been involved in working on these plans for the past two years. Need to get the concepts put into plans/elevations/costs, etc. in order for Washington to be on the same par as Roxbury and Bridgewater. Dick read Mr. Bowman's proposal stating his total cost would not exceed $6000.00. Dick voiced his approval of this idea. Mark Lyon voiced his opinion that he, personally, had no objection of appointing Peter but felt that the committee should be involved in this decision and his hiring. Janet Buoniauto asked about the involvement of the Board of Ed in this committee's final recommendations and asked if the plans that are developed would be reimbursed by the State. Dick and Mark explained that the plans would be presented to the Board of Education and would be part of a three-school scenario. Reimbursement from the State would be through the Board of Ed. Our committee's charge is to come up with a plan that would maximize reimbursement. Jack Boyer explained that reimbursement only comes through the school board. He also recommended that Peter Bowman be hired - has excellent record of working on the Litchfield school project and feels that time should not be wasted. Amended Motion: To retain Peter Bowman, architect, as consultant pending approval of the Washington Primary School Building Committee. By Dick Sears, seconded by Mark Lyon and unanimously approved. Storage Addition-River Walk Pavilion: Sheila Anson and Joe Fredlund of the Parks and Recreation Commission attended today's meeting to discuss building a storage area on to the side of the Pavilion to hold the tables and chairs. The new kitchen equipment has been received and there is no longer room for everything. They have spoken with the Land Use offices and shown the plans to them. OK with IW and Health - just need to get the Building Permit. The groundskeeper will be able to build it - it will match the existing Pavilion as far as siding, shingles, etc. The Board of Selectmen gave their approval. Extend an Invitation to Bid for Septic System Expansion: In order for the kitchen equipment to be installed, the septic system needs to be expanded. Motion: To extend an Invitation to Bid for Septic System Expansion at the River Walk Pavilion. Bids will be due by 4:00 p.m. on August 23, 2007. By Dick Sears, seconded by Mark Lyon and unanimously approved. Visitors:
Janet Buoniauto asked about progress at the Town Beach - what upgrades are going to be done to the beach house, etc. Dick recommended she contact Ray Reich as his Beach committee is working on plans for this building that hopefully will include the caretaker's living quarters, bathrooms for the beach, the beach office and storage for the police boat. Construction will probably not take place until the end of next summer. Meanwhile the beach is still in full operation.
Adjournment:
Motion: To adjourn the meeting at 5:22 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: July 21, 2007 July 17, 2007
Washington Primary School Building Committee-2007
Present: Dick Sears Chairman, Mark Lyon, Peter Bowman, John Quist, Phil Markert, Wayne Hileman, Walter Whitney, John BoyerBoard of Education Members: Tony Bedini, Valerie Andersen, Irene Allan
Chairman Dick Sears called the meeting to order at 7:00pm.
Motion: Irene Allan made a motion to accept the minutes of the July 10, 2007 meeting of the Washington Primary School Building Committee with the following corrections: page 1, under Call to Order, last sentence replace will be supported by the taxpayers with may ultimately be presented by the Board of Education to region-wide taxpayers; page 1, under Review of Former WPS Plans, last sentence add, (excerpted from the February, 2006 MasterPlan developed by the Steering Committee in 2005-6); page 2, line 3, change review to reviewed; page 2, line 13 should read Jack Field noted that the package previously presented was intentionally the lowest cost option that would meet Board of Education requirements and would qualify for State reimbursement, and that there had been feedback that it may have been cut too thin.; line 14 should read Mr. Field went on to say that you have to look at what, if anything, needs to be added back to make it acceptable to a majority of Washington voters. Walter Whitney seconded the motion, which passed unanimously.
Mr. Sears stated that this committee would start work on a plan for Washington Primary School (WPS) which will need floor plans, elevation etc. The work will be toward a "dream school" which will at a certain point get a "reality dip". Valerie Andersen asked if the plan doesn't look feasible would thought be given to building on at a different location and what will that tipping point be? Mr. Sears answered that the committee will know if they get to that point, there's lots of work to do. John Quist felt that there was no finer spot for WPS. Dick Sears went on to say that the committee needs to pay attention to the ed specs; the packet that included information on the program space was approved by the Board of Education. (He handed out a sheet with the first and second floor plan with approved square footage). There was some discussion about the population figures provided by the State. Dick Sears ended discussion by stating that WPS needs (12) acceptable classrooms, two for each grade kindergarten through fifth grade. Valerie Anderson added that she had documents available of the full rational behind the State's population figures.
Members went ahead and reviewed the sheet with the floor plans checking square footage. The classroom space is not the problem, but the larger rooms: gym, caf and library all of which need to be on ground level for the kindergarteners and first graders need to be accommodated on the first floor. The music room, which is now in the basement level, needs to be brought to the ground level also. Wayne Hileman expressed his opinion that WPS is more than a school, but part of the community and keeping that in mind maybe you should build what the town desires and not look so hard at the Board of Education and State desires, build something for a price that is most affordable and useful. Mr. Sears said that pivots on the fact that it is an educational facility. There was discussion on the various usage of the gym (middle school sports, park & recreation programs, summer programs). Phil Markert brought up the suggestion that you allocate costs for the various different uses. Valerie Andersen reminded the committee that the Board of Education has to have a 20-year lease on the building. Irene Allan added that the end product needs to be acceptable to the Board of Education.
Committee members went back to a discussion on the use of the gym. There was not a consensus that the multi use of the gym was maxed out/ over used at present. John Quist noted that the WPS gym is also the regional middle school gym. Mark Lyon interjected that during the WPS school day, physical education is done in half of the gym. Mr. Sears would like someone to determine present gym usage and timing of activities.
Valerie Andersen asked about adding a second floor onto the existing library, move the library up to the second floor and have the caf on the first floor. Peter Bowman stated that if the library was on the second floor you would have to have a separate library for the kindergarten and first graders.
It was determined by consensus that the gym was to remain a gym and not gym/caf.
Dick Sears wants members to keep in mind three plans: 1) existing conditions at WPS 2) the SLAM plan which is the sheet with 1st and 2nd floor plans (which was accepted by the Board of Education) 3) a new plan.
Peter Bowman handed out a three-page document, which included a picture of the proposed WPS building and floor plans for the 1st and 2nd floors. This plan included keeping the gym as a gym only, moving the regional office to the second floor of the "old high school building" (handicapped access to this second floor by the elevator and bridge connector), the first floor of the "old high school" would be a library and media center, the cafeteria would move to what is presently the library (a loading dock and garage already exist here). Valerie Anderson asked about including a full kitchen, Mr. Bowman stated that would add substantial costs. In the area of the present caf will be the first grade classrooms. Mr. Bowman noted existing building security issues; he moved the administration and entryway into the space between the WPS and "old high school" building. The plan also added about 500 sq. ft. to the kindergarten rooms. Peter noted that the existing glass walls in this area are not insulted, there's no ventilation and heating is an issue. The second floor has all classrooms. Irene Allan and Peter Bowman spoke about using some of the oversized hallways for mechanical routing and storage space. The regional office space is a regional cost; they presently rent the space for $1.00 a year.
Members spoke about state reimbursement; Mr. Sears felt the plan should go for state reimbursement. Some members felt that you would have to build things that you didn't necessarily want when seeking state reimbursement. Dick reminded members that the Board of Education needed to approve the plan. More information is needed about the state reimbursement, target reimbursement etc.
Peter's plan appears to have all the program space needed; members discussed the added "bump outs" on the kindergarten rooms. Several members felt they should be left off and no addition to the footprint of the present school should be made.
Members went on to query about the flood plain.
Mr. Sears created the following groups to work together and bring information back to the next meeting:
Floor Plan Committee: Peter Bowman, John Quist, Walter Whitney
FEMA Flood Plain info: Tony Bedini
State reimbursement: Irene Allan
Mold & current gym usage: Phil Markert
Second Floor "old high school": Wayne HilemanThere will be a tour of the WPS facilities Wednesday July 25th at 9:00am.
Next meeting to of the WPS Building Committee is July 31st at 7:00pm.
Adjourned at 9:00pm.
Submitted subject to approval,
Pamela L. Osborne, Secretary
[From Dick Sears:]
Upcoming meetings:
Site walk, July 25, 9 a.m. WPS entry, with Paul Cullen, Region 12 Facilities Director
July 31 7 pm next meeting
future meetings 8/14, 8/21, 8/28, 9/11, 9/18
all meetings in Downstairs Land Use Room of Bryan Memorial Town Hall
Posted: July 21, 2007 July 10, 2007
Washington Primary School Building Committee-2007
Present: Dick Sears Chairman, Mark Lyon, Peter Bowman, John Quist, Phil Markert, Wayne Hileman, Roxann Kraft, Walter Whitney
Board of Education Members: Michelle Gorra, Matt Franjola, Tony Bendini, Valerie Andersen, Irene Allan
Guests: Jack Field, public
Call to Order: Chairman Dick Sears called the meeting to order at 7:00pm and welcomed all present. Mr. Sears began by saying that the goal of this committee was to bring forward a up to date renovation plan for the Washington Primary School (WPS) that is best for the town and children and will be supported by the taxpayers.
Introductions: Committee members gave brief personal histories and experience they bring to the table.
Charge: Mr. Sears informed members that they were not working from scratch; a lot of work has already been done. The goal is to have the best design including education specs, taxpayer support, energy efficiency, maximum state aid and be ready to present in two months.
Mr. Sears listed the following as the committee's objectives:
1. To review the February 2006 "Master Plan" renovations for WPS to take into account material changes that have occurred, and are expected to occur by fall of 2007, when a new referendum is planned.
2. To examine specific public and other concerns voiced about that plan, to evaluate alternatives to accommodate those concerns and to determine the additional costs required.
3. To prepare an Alternative Town Plan that represents what is "Best for Washington".
4. To submit the final plan to the Region 12 School District, after review by the Washington Boards of Selectmen and Finance and the legislative body of the Town of Washington, as the Town's recommendation for consideration by the Region for inclusion in its planned Fall referendum of choice between the "best" 3 School and Single School options.
Review of Former WPS Plans: Dick Sears introduced Jack Field who explained prior work done on proposed renovations to Washington Primary School (WPS). Members were provided with a four-page document entitled Introduction of the 2007 Town Building Committee for WPS to Prior Work -2004 to Date and a ten-page document entitled Washington Primary School Project Overview.
Discussion: Mr. Sears asked members for questions or comments. Mr. Quist asked about the full day kindergarten. Ms. Allan replied that it is sensible to plan for the full day kindergarten, at present morning and afternoon kindergarten overlap in the middle of the day and there is a very real possibility of a mandate for full day kindergarten classes. Mr. Markert asked if this wasn't just a rehash of work that's already been done and asked about the consolidated school proposal. Mr. Sears stated that the job of this committee is to work only on WPS. Mr. Lyon added that the committee should come up with the best plan to renovate WPS to serve as an elementary school that makes sense for the children and taxpayers; to be review by the Board of Selectman and Board of Finance, then take the plan to the Board of Education. Michelle Gorra felt that finding out why the previous plan failed would be helpful. Peter Bowman spoke about target reimbursement from the state for things such as new library and code upgrades. Walter Whitney questioned the projected enrollment figures in the WPS Project Overview packet, saying that young people are leaving town at an alarming rate and doesn't think the figures reflect this. Mr. Hileman who is on the Housing Commission with Mr. Whitney agreed and went on to state that an increase in children would not cost more. Irene Allan encouraged members to look at the physical condition of the building; the teaching space is outdated, too small. Mr. Sears stated that the building has to house two classrooms per grade and two kindergarten classrooms. Jack Field noted that the package previously presented was the lowest cost option and the feedback was that it was cut too thin. Mr. Field went on to say that you have to look at what needs to be added back in to be acceptable to the people. Ms. Allan encouraged members by stating that you have an existing shell, look over previous plans, a lot of work has been done. Peter Bowman gave the following observations of problems with the existing building. Peter felt that circulation was a problem; you have no control over entry to the building. The "old high school" section is the most attractive part of the building and should be used by WPS. He feels there is enough footprint it just needs to be organized, you need a kitchen space and the kindergarten and first grade need to be together on the ground level. The physical plant is in bad condition. He suggested using the "old high school" first floor for a library/computer area and move the regional office to the second floor. Create a new entranceway between the "old high school" and the currant WPS building and have the noisy space (gymnasium, music) together. Move the cafeteria to where the library is now. The intent is to leave existing walls, which is cost saving as well.
Mr. Sears called the meeting to a close and asked members to indicate what dates they would be available in July, August and September for meetings on Tuesdays or Thursdays.
The next meeting was scheduled for Tuesday July 17, 2007 at 7:00pm.
Meeting adjourned at 9:00pm.
Submitted subject to approval,
Pamela L. Osborne, Secretary
Posted: July 18, 2007 July 12, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton-VOICES
Public: Kevin Smith, Highway Director
Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the Minutes of the June 28, 2007 Regular Meeting and the July 5, 2007 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
MOTION: To add subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained this would be to discuss the appointment of a Deputy Fire Marshall, discussion of Town subsidy for Riverwoods rent payments and Opening of Bids for Roof Replacement at Pavilion Hall, New Preston. The motion passed unanimously.
Communications: None.
Appointments/Resignations:
Motion: To appoint John Boyer to the Washington Primary School Building Committee. By Dick Sears, seconded by Nick Solley. Discussion: Dick explained that he felt it would be beneficial to have a member of the Board of Finance on this committee. Mark Lyon asked if the Board of Finance had requested to have representation on this committee. He also stated he felt it was very important to have members of the committee support the possibility of a three primary school option (as opposed to consolidated). Dick stated he feels that all members would work to get the job done and not let personal opinions hamper the purpose of their work. The Motion passed with Dick Sears and Nick Solley voting in favor, Mark Lyon abstained. Motion: To appoint Stephen Wadelton as an Alternate on the Zoning Commission until 11/07. By Dick Sears, seconded by Mark Lyon. Discussion: Mr. Wadelton is registered as an unaffiliated voter and has interest in serving on this commission. The motion passed unanimously.
OLD BUSINESS:
Opening of Bids for Roof Replacement at Pavilion Hall, New Preston. The following bids were received: 1) Peak Roofing, New Milford, CT $38,000
2) Diamond Roofing, Waterbury, CT $16,425
The Selectmen will ask the Building and Properties Manager to review the bids and it will be awarded in two weeks.
NEW BUSINESS:
Smart Power - Clean Energy Proposal and Resolution: Dick Sears explained asked the Selectmen to support the "Connecticut 20% by 2010 Clean Energy Campaign" which would encourage our residents to purchase and support clean energy (wind, solar, hydro electric, etc.). For this to be accomplished the Town would: a) pass a resolution, b) commit the Town to purchase 20% of its municipal electricity from clean energy sources by 2010 and c) encourage residents to sign up for clean energy for their homes. If Washington gets 100 residents to sign up, the Town will be eligible for a free 1KW clean energy system (photovoltaic electricity panels) worth $10,000. Dick further explained that if Washington purchases 20% of its power from clean energy sources, the additional cost would be between $520 and $708 per year. We could cut this cost down by spreading this over 4 years - increasing it by 5% a year (or $130 +/- year). Mark Lyon suggested that as this was an expenditure that was not planned for in the 2007-2008 budget, the Town commit to the 5% this year and figure the 15% into next year's budget. Motion: To have the Town of Washington commit/pledge 5% Green Power immediately for a cost of approximately $130 and to pledge 20% in the next budget cycle. The Selectmen also agreed to affirm the "Resolution of the Washington Board of Selectmen in Support of 20% Clean Energy by 2010". By Mark Lyon, seconded by Dick Sears and unanimously approved. Motion: To extend an Invitation to Bid for a 2008 4x2 Dump Truck, delivered complete with an Air-Flo body and plow hitch. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2207 at the Office of the First Selectman. By Nick Solley, seconded by Dick Sears and unanimously approved. Motion: To extend an Invitation to Bid for a 2006, or newer, -town crew cab, 4-wheel drive pick up truck. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2007 at the Office of the First Selectman. By Nick Solley, seconded by Mark Lyon and unanimously approved. Motion: To extend an Invitation to Bid for a pre-owned Roller, 1 1/4 to 1 1/2 ton, 36" drum width, gas, or diesel. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2007 at the Office of the First Selectman. By Dick Sears, seconded by Nick Solley and unanimously approved. Motion: To extend an Invitation to Bid for a Morbark Wood Chipper, 12" jaw size, Caterpillar 1156 hp +/-. Further information is available from the Selectmen's Office. Bids will be accepted until 4:00 p.m. on July 26, 2007 at the Office of the First Selectman. By Nick Solley, seconded by Dick Sears and unanimously approved. Appointment of a Deputy Fire Marshall: Mark Lyon explained that George Steiner, Jr. is interested in taking the Fire Marshall course. Don Etherington, our Fire Marshall, is also in favor of this. In order for George to gain access to the course, the Selectmen need to make a formal Statement of Intent. Motion: To make a Statement of Intent to appoint George Steiner, Jr. as Deputy Fire Marshall upon his successful completion of the State Certification Course. By Mark Lyon, seconded by Dick Sears and unanimously approved. This action has no fiscal impact on this year's Town Budget. Rent subsidy for seniors at Riverwoods: Dick explained that when the Washington Community Housing Trust opened Riverwoods 6 years ago for seniors, the Town approved a $25,000 fund for monthly rent supplements for low income Washingtonians. The fund has run out. Dick has spoken to the Housing Trust and has recommended that they come to the fall Town Meeting and ask for more funding. However, in the meantime three residents cannot afford their full rent. Motion: To ask the Board of Finance to approve an ex-budget appropriation of up to $1500 to supplement rentals at Riverwoods for three seniors. This amount will cover subsidies to the end of October. The WCHT will be requested to present their own request for Town funding at the October Town Meeting. By Dick Sears, seconded by Mark Lyon. Discussion: the Selectmen discussed the fact that this was originally an item in the non-recurring budget and was not used for the first few years - it now appears to be needed and may be needed on a regular, more long-term basis that will have budgetary implications. Many questions will need to be resolved. The Motion passed with Dick Sears and Mark Lyon voting in favor, Nick Solley abstained.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:25 p.m. to enter into Executive Session to discuss a personnel matter. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Executive Session ended at 6:08 p.m. and the Selectmen re-entered the Regular Meeting
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:08 p .m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: July 10, 2007 July 5, 2007
SPECIAL MEETING
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.
Public: Jack Field, Valerie Friedman
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
AWARDING OF BID FOR TELEPHONE SYSTEM for Town Offices: Motion: To award the bid for a telephone system for Town Offices to Vision Electric, Inc. of Torrington, CT for $13,475. By Dick Sears, seconded by Nick Solley. Discussion: Dick has reviewed both bids received and spoken with references. In addition, the other company that bid had not met all of the specs. $15,000 had been budgeted for this project. The motion passed unanimously.
APPOINTMENT OF DIRECTOR OF HEALTH: Dick Sears explained that Mike Crespan, our current Health Director, has been serving as an "interim" director for several years. The Town if very pleased with Mike and his staff and the State is requiring the Town to appoint a permanent Director and/or join a Health District. Motion: To appoint Michael Crespan, of the New Milford Health Department, to serve as the Town of Washington's permanent Health Director of a term of four years or until 6/30/11. By Dick Sears, seconded by Mark Lyon and unanimously approved.
APPOINTMENT OF WASHINGTON PRIMARY SCHOOL BUILDING COMMITTEE: As discussed at last week's Regular Board of Selectmen's meeting, a Building "Study" Committee is to be formed to research and evaluate the various options for the Washington Primary School building - reconstruct, renovate, etc. Motion: To appoint the following to the WPS Building Committee: Dick Sears, Mark Lyon, John Quist, Peter Bowman, Phil Markert, Roxanne Kraft, Walter Whitney and Wayne Hileman. By Dick Sears, seconded by Mark Lyon. Discussion: Additional members may be added. The motion passed unanimously. There was general discussion as to what the Building Committee of two years ago had accomplished and the role the School Board would have in any final decisions and approvals of plans. The Town would need to approve the cost involved at a Town Meeting.
Adjournment:
Motion: To adjourn the meeting at 5:15 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved. Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: July 9, 2007 June 28, 2007
Present: First Selectmen Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton-VOICES.
Public: Valerie Friedman, Jack Field, Tony Bedini, Stuart Klein.
Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the minutes of the June 14, 2007 Regular Meeting and the June 19, 2007 Special Meeting of the Board of Selectmen.
Communications:
The Board of Selectmen received an email from Joe Mustich regarding Nettleton Hollow Road work and bridge replacement. He is concerned about appearance as the road is designated a scenic road. Dick Sears responded explaining he will pass Joe's concern along to Kevin Smith, Highway Director and the scenic road designation will be taken into account when working with the DOT over guardrail design and other safety features.
Appointments/Resignations;
Motion: To reappoint David Showalter to the Buildings and Property Commission until 7/1/10; Mark Picton as a regular member of the Inland Wetlands Commission until 6/30/10; David Thomson as an alternate member of the Inland Wetlands Commission until 6/30/10; Ruth Alex to the Judea Cemetery Commission until 6/30/12; and Edwin Matthews to the Lake Waramaug Authority until 6/30/10. By Dick Sears, seconded by Nick Solley and unanimously approved. Dick explained that Marguerite Purnell was also up for reappointment as a regular member of the Inland Wetlands Commission however, she has written asking that she not be reappointed for another term. The Selectmen will honor her request with sincere gratitude for her 10 year tenure, her knowledge of wetlands and watercourses, and the considerable expertise she brought to the Commission.
OLD BUSINESS:
Opening of Bids for a Telephone System for Town Offices: The following two bids have been received: 1) Business Electronics, Inc., Cheshire, CT: $12,115 (NEC system, which differed from the specifications)
Alternate bid: $12,590.
2) Vision Electric, Inc., Torrington, CT: $11,000 (Panasonic system).
Alternate bid: additional $2475.
The Selectmen will review and award in a week at a Special Board of Selectmen's meeting - July 5, 4:30 p.m.
Opening of Bids of Chip Sealing: The following bid was received: 1) The Gorman Group, Albany, NY: $1.98/gallon (for oil, placing and mixing with stone). Motion: To award the bid for Chip Sealing to The Gorman Group for a price of $1.98/gallon. By Nick Solley, seconded by Mark Lyon and unanimously approved.
NEW BUSINESS:
Personnel - Leave of Absence Request: Dick Sears explained that Police Officer Caleb Shropshire has requested a leave of absence until July 13. Motion: To grant the request of Caleb Shropshire. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained that this leave would be granted with no payment or accrual of benefit days. Insurance will continue. The motion passed unanimously. Personnel - Groundskeeper Job Description: This position, which is for the Groundskeeper for the Pavilion and River Walk Park, has been discussed previously with Selectmen and the Parks and Recreation Commission. Parks and Rec has approved it. Motion: To approve the job description for the Pavilion and River Walk Park Groundskeeper. By Dick Sears, seconded by Mark Lyon and unanimously approved. Arts Charity Request: Dick Sears explained that a request has been made by the Northwest Council for the Arts to participate in the "Bear Affair" fundraising event by displaying a painted bear on the Town Hall lawn. This will take place from Labor Day to Columbus Day. The Selectmen discussed and approved the request and noted that each request similar to this would need to be considered separately. Road Discontinuance Report: Dick Sears explained that the Road Discontinuance Committee has met to consider a portion of Old River Road. Before any action is taken (at a Town Meeting), further study will be done and neighboring landowners will be invited to a Board of Selectmen's meeting to discuss. Transfer Station DEP Permit: Dick Sears explained that he has requested a one-year extension with DEP for the Transfer Station permit. He has done this as the DEP is working on streamlining the entire process that would take less time and cost the Town less money. Washington Primary School: Dick Sears explained that Washington needs to revisit the Primary School issue of what to do if consolidation of the three primary schools is not going to happen. Mark Lyon expressed his feeling that when the building committee (of which he was a member) had presented their report over a year ago, he was very comfortable with the plan. Now the three Towns and the Board of Education have to be on the same track. Estimates for "renovating-to-new" will need to be re-addressed as they are now 2 years old. Jack Field stated that the make up of the Board is now different and issues will need to be resolved. Roxbury and Bridgewater have come up with their plans for renovating their schools and now Washington needs to do the same. In regard to the Washington Primary School, some of the issues that will need to be addressed are the "multi-purpose" gymnasium, curb appeal, student numbers, flood plain location. The Board of Finance has recommended, if the Board of Selectmen agree, to make an ex-budget appropriation of $15,000 for consulting and professional fees to work on this study. The Selectmen stated their support for this expenditure. A WPS Building Committee will also be formed with members of the community (some of whom may have served on the original committee 2 years ago.) Washington Board of Ed members will be asked to participate ex-officio. The Selectmen will recruit members this week and appoint the committee at next week's Special Board of Selectmen's meeting. Extend an Invitation to Bid for roof replacement of the Pavilion Hall, New Preston: This bid is being extended for a second time as only one bid was received when it was originally put out to bid and was over budget. Motion: To extend an Invitation to Bid for roof replacement of the Pavilion Hall, New Preston. Bids will be accepted in the Selectmen's Office until 4:00 p.m. on July 12, 2007. By Dick Sears, seconded by Mark Lyon and unanimously approved.
MOTION: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley. Discussion: Dick explained this would be to extend an Invitation to Bid for the Boat Ramp and to hire an architect for the Beach Cottage. The motion passed unanimously.
Extend an Invitation to Bid for the Boat Ramp and Parking Project: Motion: To extend an Invitation to Bid for Construction of the Boat Ramp and Parking Area at the Town Beach on Lake Waramaug. Bids are due in the Selectmen's Office by 4:00 p.m. on July 26, 2007. By Dick Sears, seconded by Nick Solley. Discussion: All funding is in place and demolition of the boathouse will take place within the next several weeks. The motion passed unanimously. Hiring of an Architect for the Beach Cottage: Dick Sears explained that the new, or renovated, Beach House will need to accommodate the caretaker's living area, public bathrooms, an beach office, storage of the airboat, and grounds keeping equipment. There was discussion of a multi-leveled building that could accommodate the various needs. Dick and Ray Reich of the beach committee have spoken with several architects and would like to recommend the hiring of William Worcester. Mr. Worcester also comes highly recommended by the Parks and Recreation Commission as he did work on the Pavilion. Motion: To hire William Worcester to work with the Beach Facilities Committee to complete a floor plan for the basement, and possible options for a modular or a stick built second floor, for a cost not to exceed $5000 for the Town beach facility. By Dick Sears, seconded by Mark Lyon and unanimously approved. Visitors: None.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:50 p.m. to enter into Executive Session to discuss a real estate matter. By Dick Sears, seconded by Nick Solley and unanimously approved.
Executive Session ended at 6:10 p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:10 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: June 26, 2007 June 19, 2007
Special Meeting
(Board of Selectmen with Board and Commission Chairmen)Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon, David Owen-Zoning, Tony Bedini-Inland Wetlands, Brad Sedito-Zoning Board of Appeals, Liddy Adams-Housing, Addie Roberts-Planning, Willie Smith Historic District Commission, Susan Payne-Conservation.
Bill Fairbairn and John Millington-Washington Community Housing Trust.
Chris Charles and Kelly Boling - Open Space Equity.
Call to Order: First Selectman Dick Sears opened the meeting at 5:05 p.m.
Dick Sears welcomed everyone and invited them to discuss the 31-acre Moore property on Route 202 in New Preston that is back on the market.
Kelly Boling and Chris Charles started by describing the property, its potential for open space, passive recreation, education, affordable housing, etc. They had been hired by the owner to look at different options for the property. They do not represent the owner and have nothing to gain financially should the Town (or anyone else) purchase it.
General discussion took place among the commissioners regarding the pros and cons of this property, the possibility of its being a model for a conservation development, the merits of purchasing to "hold it", various uses, the need for an appraisal, funding -Town (only after approval of a Town Meeting), Housing Trust, State.
No conclusions, decisions, motions were made.
Dick Sears also announced that the Inland Wetlands Commission had approved work to begin on the 16 Titus Road property for a meadow and walking path.
Adjournment: Motion: To adjourn the meeting at 6:34 p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: June 26, 2007 June 14, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Public: Kelly Boling
Call to Order: First Selectman Sears called the meeting to order at 4:33 p.m.
Approval of Minutes:
Motion: To approve the minutes of the May 31, 2007 Regular Meeting and the June 7, 2007 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Town Hall Master Plan Bid: Motion: To award the Bid for the Town Hall Master Plan to Consulting Engineering Services, Inc., Middleton, CT for $12,900, contingent upon Bryan Memorial Town Hall Trustees approving their contributing $900.00. By Dick Sears, seconded by Nick Solley. Discussion: Dick reported contacting references, which were all favorable, and having a commitment from the chair of the Town Hall Trustees for $900 (as the bid was over budget by that amount) but he needs to have approval of the remainder of the Trustees. The motion passed unanimously.
MOTION: To add subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Discussion: Dick explained this was to extend an invitation to bid for chip sealing. The motion passed unanimously.
NEW BUSINESS:
Route 202 State Scenic Road Designation: Kelly Boling of the Conservation Commission attended today's meeting to present this idea to the Board of Selectmen. The Commission feels it is important to look into this designation in light of Route 7's expansion and its possible connection to Route 202 in the future - widening to 4 lanes. Kelly provided a CT General Statutes handout regarding the regulations for designating a State Road as a Scenic Road. Nick Solley thought there was a possibility that 10-15 years ago, Route 202 had received some kind of designation (scenic? Historic?) Kelly will check. Mark Lyon asked if a scenic road designation were to be granted, would townspeople with abutting property, have any encumbrances placed on them. Kelly stated "no." The Selectmen explained that the Town has no regulation over a State road but would review the materials provided and get back to the Conservation Commission with any comments, suggestions, etc. Extend an Invitation to Bid for a Telephone System for Town Offices: Dick Sears explained that the current telephone system is out of date and beyond repair. A new system will cut down on the number of lines and therefore the monthly expense. There was discussion regarding the importance of the public reaching a "human voice" first, if possible. Motion: To extend an Invitation to Bid for a telephone system for the Town Offices, which will be accepted until 4:00 p.m. on June 28, 2007 in the Selectman,'s Office. Specifications can be obtained from the Office of the First Selectman. By Dick Sears, seconded by Nick Solley and unanimously approved. Land Use Enforcement Officer Job Description: Dick Sears explained he had been working on this job description with Inland Wetlands and Zoning Chairmen and both were in agreement with the final draft. Mike Ajello, current Enforcement Officer, will need to get his CAZEO certification by the end of this year. Motion: To approve the Land Use Enforcement Officer Job Description as presented. By Dick Sears, seconded by Nick Solley and unanimously approved. Extend an Invitation to Bid for Chip sealing: Motion: To extend an Invitation to Bid for CMS2ST oil used for chip sealing of town roads. Bids will be accepted until 4:00 p.m. on June 28, 2007 in the Selectman's Office. Further information can be obtained from the Selectman's Office. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Visitors: None.
Adjournment:
Motion: To adjourn the meeting at 5:26 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved. Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: June 8, 2007 June 7, 2007
Special Meeting
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.
Call to Order: First Selectman Sears called the meeting to order at 4:30p.m.
Adjournment:
Motion: To adjourn the Special Meeting of the Board of Selectmen to enter into Executive Session for a real estate discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Executive Session ended at 6:07 p.m. and Selectmen re-entered their Special Meeting.
Adjournment:
Motion: To adjourn the Special Meeting of the Board of Selectmen as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Richard C. Sears
First Selectman
Posted: June 7, 2007 May 31, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of May 17, 2007 Regular Meeting of the Board of Selectmen and the May 22, 2007 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley. Discussion: Mary Anne Greene asked that the minutes of the Special Meeting note mention of the "Cell Phone Survey" being mailed to all postal patrons in the Town of Washington by the Conservation Commission/Cell Tower Committee. The motion passed unanimously.
Communications:
Joe Mustich email: Dick Sears received an email from Joe Mustich regarding the Town Beach and its dates/hours of operation. Dick has referred him to the Parks and Recreation Commission. Joe has also requested that meeting of the Beach Facilities Committee be posted on the website. Dick noted that the legal requirement of posting the meetings at the Town Hall has been met; however, he will speak with Ray Reich regarding putting the notice on the website as well.
Appointments/Resignations: None. Dick Sears reminded the Selectmen that several commissioners will be up for reappointment at the end of June, and that there are openings that should be filled.
OLD BUSINESS:
Opening of Bids for Town Hall Master Plan: The following bids were received: 1) Consulting Engineering Services, Inc. Middletown, CT. Amount: $12900.00.
2) Loureiro Engineering Association, Plainville, CT.
Amount: $18,325.00.
The Selectmen will review proposals with the Architect and Bryan Memorial Trustees and award the bid in two weeks.
Opening of Bids for re-roofing of Pavilion Hall, New Preston: The following bid was received: Barrett Roofing, Danbury, CT. Amount: $39,600.00. The Selectmen will review. No date was set for awarding of the bid. NEW BUSINESS:
Ray Underwood - Village Improvement Society New Preston Falls Project: Ray, as President, gave a brief history of the New Preston Falls area and the Village Improvement Society's involvement in "clean-up" and clearing a view of the falls following the demolition of the Joe Young building. At that time, there was discussion of possible future work that may include more clearing, a walking path, a picnic area and parking. Presently the VIS is proposing to do more clearing to open the view. Ray has met with the Inland Wetlands Enforcement Officer and VIS has hired Cynthia Rabinowitz, a Landscape Architect, to identify invasive species, suggest native species that could be planted and present a conceptual plan. A survey has been completed for the property. This conceptual plan will be displayed at the VIS Annual Picnic at the Pavilion on June 15th. Ray further explained that once this initial work is approved and completed, the VIS would like to have input from the townspeople as to what they would want to see done in the future, i.e. walkway across footbridge, fence replacement, etc. Resolution empowering the First Selectman to sign the Resident Trooper Contract with the State of Connecticut: Dick Sears explained that the contract with the State is up for renewal and would cover the period of July 1, 2007 to June 30, 2009. Motion: To make the following Resolution: That Richard C. Sears, the First Selectman, be and herewith authorized to execute a contract on behalf of the Town of Washington with the Connecticut Department of Public Safety, Division of State Police for the services of one (1) Resident Trooper for the period of July 1, 2007 to June 30, 2009. By Dick Sears, seconded by Mark Lyon and unanimously approved. Resolution authorizing the First Selectman to sign DOT Grant Agreement: Dick Sears explained that this was for the STEAP Grant that has been awarded by the State for work on MyGatt Road. The contract has been reviewed by the Town's attorney and all is in order. Motion: To make the following Resolution: That Richard C. Sears, First Selectman, be, and hereby is authorized to sign the agreement entitled: "STEAP Grant Agreement between the State of Connecticut and the Town of Washington for the Design and Construction of the Mygatt Road Improvements: By Dick Sears, seconded by Nick Solley. Discussion: The entire project will cost approximately $390,000, the Town's share of the expenses have been approved for in the 2007-2008 budget. The motion passed unanimously. Regional Shelter Memorandum of Understanding: Dick Sears explained that this Memo is between the Towns and the NW Council of Governments and the Litchfield Hills Council of Elected Officials. The memo states that if Washington should require emergency shelter equipment from another town, we would be able to get it and we would replace it. The same would hold true if another Town required equipment that we have available. Motion: To approve the signing of the Regional Shelter Memorandum of Understanding between Washington and the NWCOG and LHCEO. By Dick Sears, seconded by Mark Lyon and unanimously approved. Awarding of demolition contract for Town Boat House: Dick Sears explained that several area contractors were contacted regarding this project. (As it would cost under $6000, it did not need to go out to bid.) Two proposals were received: 1) Jim Ross Construction, Washington, CT. Amount: $3900.00.
2) Wyant & Co, Washington, CT. Amount: $5725.00.
Motion: To award the contract for demolition of the Boat House to Jim Ross Construction for $3900. By Dick Sears, seconded by Nick Solley. Discussion: Nick Solley asked about the timing of this project. Dick explained that boat launch bids would be extended in June and the demolition of the boathouse should be completed by the time they would be due. The Town will be supplying the containers for the demolition materials and the hauling away. The motion passed unanimously.
Adjournment:
Motion: To adjourn the meeting at 5:02 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: June 6, 2007 May 29, 2007
16 TITUS ROAD COMMITTEE
(Old Town Garage Property)Present: Nicholas N. Solley, Dick Carey, Linda Frank, Joe Fredlund, Susan Werkhoven.
Call to Order: Nick Solley called the meeting to order at 5:35 p.m.
Nick Solley opened the meeting, explaining that the purpose of this committee would be to study the property, begin to form long term goals of what can possibly be done with the property keeping in mind Town regulations, FEMA (flood plain) regulations, DEP regulations, townspeople's input. The first step would be to remove the "storage piles" of stone, mulch, fill, etc., grade and seed the property. Monies have been put into the 2007-2008 Town budget for this purpose and to enhance the walking path along the river. The old garage will be taken down next summer. This will give people an opportunity to actually "walk" the area and enjoy it.
The Committee reviewed two maps -a survey with its existing conditions, and a conceptual drawing of what it could be that was prepared by Dirk Sabin and then walked the property.
Discussion included improving the berm, maintaining the access to the river for the Fire Department and possibly allowing access for kayaking and canoeing. Other discussion included the importance of parking for Depot businesses, open space, recreational uses, housing.
The suggestion was made to put an article in the fall edition of the Washington Times and ask the townspeople for their ideas.
The meeting was adjourned at approximately 6:30 p.m. and the committee agreed to meet again in a couple of months.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: May 24, 2007 May 22, 2007
SPECIAL MEETING
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon. Attorney Stephen Smart, Cell Tower Committee members Diane Dupuis, Susan Payne, Michael DeFronzo, and David Thomson.
Members of the public.
Call to Order: First Selectman Richard Sears called the meeting to order at 7:02 p.m.
Discussion Regarding Marble Dale Cell Tower Application:
Dick Sears opened the meeting by welcoming all present and introducing Attorney Smart and explaining that the purpose of this meeting was to explore the Siting Council process, the parameters of what the Town can do before the Siting Council and the best way to present the Town's position on the application made by Verizon for a cell tower in the Marble Dale area of Washington.
Diane Dupuis read into the record a letter submitted by Debra Avery, Secretary/Treasurer of EMR Policy Institute, Inc., a copy of which is attached to these minutes in the Town Clerk's office. Dick Sears explained that the Town is very environmentally sensitive, natural resources are very important to the townspeople and there is a broad spectrum of citizens both for and against the installation of cell towers. The Town has not formed a position as a whole. Dick further explained that the Board of Finance did approve an ex-budget appropriation of $10,000 to represent the Town's interest in this application process so that Attorney Smart and Walter Cooper, RF Engineer, could be contracted with. Diane Dupuis and Susan Payne gave a brief history of the communication and subsequent application made by Verizon for two sites in Marble Dale. They also explained that the Conservation Commission had taken the stance that they had concerns for the health, welfare, impact on property values, etc. and have also urged the Zoning Commission to keep the present section in their regulations that deals with telecommunications. Attorney Smart spoke of previous cases he had worked on and success was achieved not by defeating the cell tower from being constructed but by finding the spot that had the least impact. He asked if the Town of Washington had a potential site that would be more acceptable to the cell tower company, the Siting Council and the townspeople. Diane Dupuis and Susan Payne stated the Conservation Commission and the Cell Tower Committee have taken a position not to identify alternate sites for fear that it may encourage telecommunication companies to come in. The Selectmen do not feel it is the Town's responsibility to identify private property as alternate sites. Steve has also spoken with Robert Marconi, Siting Council attorney, and stated he is very interested in hearing the Town's concerns but also stated that the Town is limited in what it can do. In order to be successful, the Town needs to present technical "legitimate reasons" why neither of the Marble Dale sites are appropriate. This is where the RF Engineer comes in-he will verify the information that has been presented by Verizon. There was discussion about the possible sites in Northville and Warren. If towers were to be erected in these two places, there may not be a need for a Marble Dale tower to complete continuous coverage in the Route 202 corridor. Questions regarding the importance of technical information, the dismantling of towers should they become obsolete, the reality of finding different sites and whose responsibility that would be, and having the Siting Council delay a decision because of an alternative "possible" site were discussed by the Selectmen and Attorney Smart. Steve summarized the importance of working with the RF engineer regarding the necessity of the tower; the discovery of other locations and whether there is a site that will be supported by the Town. Dick Sears asked that the letter received from the Siting Council be read into the record, a copy of which is attached to these minutes in the Town Clerk's office. Steve Smart re-iterated the fact that if Verizon can verify they need to put the tower in one of the proposed sites, there is no reason for the Siting Council to deny the application unless the Town can offer a viable alternative site that meets all the conditions and the Town is willing to act immediately. Putting the alternative site theory aside for now as that may be difficult to achieve in a short period of time, Steve will try to determine other sites that have been looked at by Verizon, be in contact with our RF Engineer, and determine if there is enough technical and scientific data to oppose the application. Mike DeFronzo spoke of the Emergency Services concern about lack of coverage in Town and the ability to respond in an efficient manner if coverage was improved. Steve explained that placing emergency frequency on the tower may be a concession Verizon would be willing to make. Questions and comments from the public (Doris Mathews, Diana Tagley, Amy Forrell, John Gsell) were heard that dealt with accommodating other companies on Verizon's tower, the placement of a tower on Town property and how "complete" the coverage needs to be to satisfy a telecommunications carrier. Attorney Smart will begin his research and be in touch with the Selectmen and the Cell Tower Committee.
Adjournment:
Motion: To adjourn the meeting at 8:25 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: May 23, 2007 May 17, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton-VOICES
Public: Jane and Jack Boyer, Susan Payne, Diane Dupuis, Steve Waddleton, Sandra Canning, Debra Avery, Valerie Andersen, Chris Charles.
Call to Order: First Selectman Richard Sears called the meeting to order at 4:35 p.m.
Minutes:
Motion: To approve the minutes of the May 3, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved. Communications:
E-mail from Joe Mustich to the Board of Selectmen was received this morning as a follow up to a discussion at last week's Budget Hearing regarding the Gunn Memorial Library and the suggestion that there be "a place for the public on the board ....as they are listed in the proposed Town budget." Mark Lyon stated he was in agreement with this suggestion but he and the other Selectmen felt it was a subject that required further investigation and discussion at a future meeting. Appointments/Resignations: None.
OLD BUSINESS:
Verizon Cell Tower application: Dick Sears reported on what has happened over the last several weeks: * there will be a Public Hearing, scheduled by the Connecticut Siting Council, at the Town Hall on June 21st, balloons will also be flown at the proposed sites.
*he has met with Blake Levitt (consultant) to clarify issues.
*he has interviewed two attorneys and would recommend Stephen Smart to represent the Town of Washington - he has worked for Litchfield and Brookfield on cell tower issues.
*he has interviewed Walter Cooper - RF Engineer.
*he is recommending, at Blake's suggestion, that a survey be done and that the cell tower committee reconvene and be expanded to include Andy Shapiro, Mike DeFronzo, David Thomson and Carlos Canal.
*a Special Selectmen's meeting will be scheduled on May 22nd at 7:00p.m. to meet with Attorney Smart and the new committee members will be invited to attend. Motion: To ask the Board of Finance for a $10,000 ex-budget appropriation to have the Town represented (attorney and RF engineer) with the Siting Council. By Dick Sears, seconded by Mark Lyon. Discussion - Nick Solley voiced his opinion that he is in favor of the expenditure and feels we need to get a clear picture of what direction the Town is going to head in. He also feels we need to be responsible to all citizens - some of whom wish to have cell service. We need to spend money appropriately so that all townspeople are represented. Mark Lyon also voiced his approval of the expenditure as we have applied for and been approved as an intervener, we should represent the Town wisely. Jane Boyer asked if municipal properties could be considered for future tower placements. The motion passed unanimously.
NEW BUSINESS:
Extend an Invitation to Bid for Roof Replacement at Pavilion Hall: Motion: To extend an Invitation to Bid for the removal and installation of the Pavilion Hall roof and associated incidentals, located at 17 East Shore Road, New Preston. Bids will be received until 4:00p.m. on May 31, 2007. Specifications are available from the Selectman's Office. By Dick Sears, seconded by Mark Lyon and unanimously approved. Visitors:
Valerie Anderson again asked the Board of Selectmen to consider spending time and money to have the Town's Hartford attorney review the Region #12 documents and State Statutes concerning the upcoming referendum regarding the creation of a consolidated elementary school. She feels that the original documents forming the regional school district show Bridgewater's position to be illegal, but it is most important for the people of Washington to know just how the Town stands on this issue. Nick Solley asked why duplicate work that has already been done by the Board of Ed, which has already received a legal opinion on this matter. Jack Boyer voiced his opinion that the Town should not spend any money on getting another legal opinion - if the original document and statutes are read, it is very clear that the Board of Ed's attorney is correct. Jane Boyer informed those present that prior to the referendum both the Democratic and Republican Town Committees would be getting together to get information out and would be calling registered voters to get out and cast their votes. Motion: The Board of Selectmen of the Town of Washington supports the Shepaug Regional School Board of Education's right to hold a referendum on the consolidated school issue and urges all citizens in the towns of Bridgewater, Roxbury, and Washington to make an informed vote on June 19th. By Dick Sears, seconded by Mark Lyon. Following discussion, the motion passed unanimously. Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:25p.m. to enter into Executive Session to discuss a personnel matter. By Dick Sears, seconded by Mark Lyon and unanimously approved. The Selectmen adjourned the Executive Session and re-entered the Regular Board of Selectmen's meeting at 6:07p.m.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:07p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved. Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: May 10, 2007 May 3, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.
Press: Ann Compton - VOICES
Public: Roderick M. Wyant III, Valerie Andersen
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the April 19, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Communications:
Letter from Maria del Pilar Angulo: Dick Sears read the letter from Ms. Angulo in which she requests permission to use town property for a coffee/tea/newspaper cart. Ms. Angulo has also inquired what is needed in terms of permits - these being a retail permit in a commercially zoned area, health and zoning permits. After discussion, the Selectmen agreed that the use of town property would not be appropriate, as it would set a precedent, and that Ms. Angulo should be encouraged to seek permission from a private property owner. Email from Valerie Andersen: Dick Sears read an email received from Valerie Andersen asking if it were possible to have the Town's Hartford attorney "weigh in on the school configuration debate." Roxbury and Bridgewater are stating that they may take legal action against the Regional School Board because of what they feel would be a breaking of the document that created the Region in 1967 if the primary schools were to be consolidated. Valerie stated she feels this is their way of stopping the referendum in June on consolidation and her concern is that the Town of Washington has many people who would take part in a referendum and would have more to loose if it did not take place. She feels the Board of Selectmen should "take this seriously" and have the document reviewed. Mark Lyon stated he feels that this issue should be between the school board and the towns who are resisting and if Washington were to take Valerie's suggestion, it may generate more animosity. Nick Solley asked what the school board's counsel's position was. Valerie explained that they saw no reason why the referendum should not take place. They do not feel the original document would be broken. She feels that if Washington's counsel were to give the same opinion, it could help the school board and give a strong position to the other two towns. The Selectmen thanked Valerie for her opinion but felt at this time they would not seek additional legal counsel.
Appointments/Resignations:
Appointment of Roderick M. Wyant III to ZBA: Motion: To appoint Roderick M. Wyant III, unaffiliated, as an alternate to the Zoning Board of Appeals to fill a vacancy until 11/09. By Dick Sears, seconded by Mark Lyon. Discussion took place as to whether the appointment would actually be until 11/09 or until the next election in 11/07. The motion to appoint Rod passed unanimously and the date to which the appointment goes will be clarified by the next Selectmen's meeting. Appointment of Edgar Berner to the Beach Facilities Committee: Motion: To appoint Edgar Berner to the Beach Facilities Committee. By Dick Sears, seconded by Nick Solley. Discussion - Dick explained that as Chairman of the Lake Waramaug Authority, Edgar Berner was very interested in this committee as was its chair, Ray Reich, in having him on the committee. Dick also mentioned a question posed by Joe Mustich regarding Mr. Berner's residency. Mr. Berner is a resident of Warren; however, Dick feels that his chairmanship of LWA, which represents the towns of Washington, Warren and Kent, makes him a wise choice for this committee, which is advisory only. Mark Lyon stated he questions whether a non-resident should serve on this committee as it is a Town of Washington project, and a Town of Washington facility. The boat launch, in his opinion, would be a different matter as that serves all three towns. Dick explained that since LWA's equipment would be stored at our beach and they may be contributing financially to the construction or reconstruction of a storage building, he felt it logical to have a representative on the committee. Nick Solley made the suggestion to have Edgar serve as an "ex-officio" member of the committee and amended the Motion to that end. It was not seconded. Dick repeated the original motion, Nick seconded it and it passed with their two votes. Appointment of the 16 Titus Road Committee: Motion: To appoint the following to the 16 Titus Road Committee: Dick Carey from Planning, Joe Fredlund from Parks and Recreation, Linda Frank from Conservation, Susan Werkhoven from Housing, Jim Brinton from Board of Finance and Republican Town Committee and Nick Solley from Board of Selectmen. By Dick Sears, seconded by Mark Lyon. Discussion - Nick explained that the task of this committee would be to review the old town garage property and explore future uses. There may be a few additional appointments made. The motion passed unanimously.
OLD BUSINESS: None.
NEW BUSINESS:
Invitation to Bid for Master Plan, Bryan Memorial Town Hall. Motion: To extend an Invitation to Bid for a Master Plan for upgrade/replacement of mechanical, electrical, plumbing, and fire protection systems of Bryan Memorial Town Hall. Master Plan report will allow for phased work, suggest optional approaches and energy efficiencies, and include design and architectural recommendations and pricing estimates. A site visit is scheduled for 10:00 a.m. Wednesday, May 16, 2007. Proposals will be received until 4:00 p.m. on May 31, 2007. By Dick Sears, seconded by Nick Solley and unanimously approved. Setting the Agenda for the May 24th Annual Town Budget Meeting: Motion: To set the Agenda for the May 24, 2007 Annual Town Budget Meeting as: 1. To consider and act upon the proposed General Fund Expenses for the 2007-2008 fiscal year.
2. To consider and act upon the proposed Nonrecurring Capital Expenses for the 2007-2008 fiscal year.
3. To discuss and consider amending the tax abatement granted to the First Congregational Church for the Ellsworth Apartments.
4. To elect representatives to the Shepaug Valley Region #12 Board of Education.
By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors:
Valerie Andersen: see above under "Communications." Adjournment:
Motion: To adjourn the meeting at 5:08 p.m. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: April 29, 2007 April 19, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Press: Ann Compton - VOICES
Members of the public.
Call to Order: First Selectman Sears called the meeting to order at 4:30 p.m.
Approval of Minutes:
Motion: To approve the minutes of the April 5, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley. Discussion: Mark Lyon asked that these minutes clarify his thoughts on the school issue. He agreed that the Board of Selectmen voted against the Inter-Municipal Agreement as presented, however, he personally felt that if the concept of Build-to-Suit were presented in another format, the Town of Washington should be willing to participate in any discussions. The motion passed unanimously.
Communications:
Cell tower emails: Dick Sears explained that he was aware (and had received some) of emails being circulated on the cell tower proposal stating that there would be discussion of it at today's meeting. He gave a brief timeline summary of what has taken place starting with the application by Cellco (dba Verizon) to the CT Siting Council on 3/29/07 (docket #332). The Town of Washington has filed for "intervener status" which gives us a legal position for responding. An RF Engineer (Walter Cooper) has been contacted as well as the law firm of Murtha Cullina (who represented Washington in the 2002/3 Kimberly Farm cell tower application - New Milford). Dick has had a conversation with the Executive Director of the Siting Council (Derek Phelps) and has spoken with Dan McGuinnes, Executive Director of the Northwest Council of Governments. He has spoken with the First Selectman of the Town of Cornwall. Dick feels that the Town position is not clear at this moment and that all parties need to work through the process, which can take 3-6 months. The Town will make statements to the Siting Council regarding what is important to the citizens of Washington - health, safety, welfare of citizens, local planning goals, Plan of Conservation and Development, Natural Resource Inventory, rural character, zoning regulations. The Town may want to challenge the need for a tower in Marble Dale for coverage - particularly in light of the possibility of towers being erected in Northville and Warren. Do we need an RF Engineer? Health effects are a serious concern to many citizens. Dick further explained that there are issues that are not "allowed" to be commented on to the Siting Council - i.e. radio frequency emissions, and an argument that cell service is not needed. The RF Engineer, Mr. Cooper, has advised that to deny Verizon the ability to provide coverage, if other carriers already cover the area, is to unfairly discriminate against them. We can request, however, that the Siting Council bring providers together on a tower, the need be established for this particular tower(s), in this location, etc. The Selectmen need to establish the costs - discuss and present to the Board of Finance. The discussion was opened to the public and comments and concerns were presented by Sandra Canning, Spencer Harding, Keith Templeton, John Hart, Debra Avery, Jane and Jack Boyer, Diane Dupuis, Susan Payne. These comments dealt mostly with the Siting Council's authority, the Telecommunications Act, the urging of the Board of Selectmen, and all commissions to be concerned with the protection of each and every citizen of the Town. The Selectmen stated they are open to advice from citizens, town commissions, private organizations and professionals, etc. and willing to work together on this issue. There is a need for more knowledge on health (human and wildlife) and agricultural effects, the distance covered by a tower, possible costs to the Town and very importantly the feeling of the majority of townspeople. The Town will continue to be vocal and to monitor the status of the application with the Siting Council through its intervener status.
Appointments/Resignations:
Beach Facilities Committee: Motion: To appoint the following to the Town Beach Facilities Committee: Ray Reich, Chairman, Mark Lyon, Mary Weber, John Gillen, Peter Bonachea, Edwin Matthews, Betsy Corrigan, Dean Sarjeant, Terri Tibbatts, Kirsten Feldman, and Jaye Stuart. By Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS:
Awarding of Revaluation Bid: A memo has been received from Barbara Johnson, Tax Assessor, following her review of the bids received. It is her recommendation that the Town award the bid to Total Valuation Services. Their software is in place, will be updated, and presented the lowest quote. Motion: To award the bid for the town wide Revaluation to Total Valuation Services for $126,000. By Dick Sears, seconded by Mark Lyon and unanimously approved. Request for Proposal for a master plan for Town Hall: Dick explained this has not been advertised, as it may have to be in the format of an Invitation to Bid because of the possibility of State funds being received. Further information to follow. NEW BUSINESS:
Titus Road Committee: Nick Solley reported that a committee is being formed to look into possible future uses of the old town garage site. Hopefully this will be finalized by the next Board of Selectmen's meting. There was discussion of what the Town is planning to do at this point. Nick explained that the relocation of some materials to the new town garage needs to be done as well as cleaning up of the area. A "walking path" will be improved with the hope that more people will begin using the area while plans are being discussed. Mark Lyon expressed the importance of maintaining the gravel area to the river for Fire Department access. It was explained that the $20,000 proposed in next year's budget is for restoration of the entire property and not just for the creation of a walking path. Road Repair: The Selectmen reported that the Highway Department was working on repairing the dirt roads that were damaged as a result of the northeaster that hit our area the early part of the week. The paved roads will then be checked and repaired as needed.
Adjournment:
Motion: To adjourn the meeting at 5:39 p.m. By, Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: April 12, 2007 April 5, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, and Mark E. Lyon.Public: Joe Mustich, Ken Cornet, Jack Field, Jack Boyer, Jane Boyer, Valerie Friedman, Barbara Johnson, Christopher Charles, Peter Tagley, Steve Waddleton.
Call to Order: First Selectman Sears called the meeting to order at 4:32 p.m.
MOTION: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley. Discussion: To include discussion of an Affirmative Action Statement and to extend a Request for Proposal for upgrades to the Town Hall. The motion was unanimously approved.
Minutes:
Motion: To approve the minutes of the March 22, 2007 Regular Meeting of the board of Selectmen. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Revaluation Bids: The following bids were received were a town-wide Revaluation which will include a complete interior and exterior inspection of each property: 1) Total Valuation Services of Waterbury, CT $126,000.00
2) Vision Appraisal Technology, No. Borough, MA $174,000.00
3) Tyler Technologies, Tolland, CT $196,600.00
(plus $5570 continuing support)
The Selectmen asked Assessor Barbara Johnson to review all bids received, to check if continuing support included, etc. Bids will be awarded at the Board of Selectmen's meeting on April 19, 2007. Ken Cornet asked if there could be meetings with the public to discuss variations of value vs. what homes sell for. He feels there is often large discrepancies. Barbara advised there would be informational meetings throughout the revaluation process.
NEW BUSINESS:
Elementary Schools: Dick Sears reviewed the subject of the Inter Municipal Agreement and the Build-to-Suit option. Following discussion, Dick summarized by stating he felt comfortable in stating that the Town of Washington would not participate further in an Inter Municipal Agreement as reimbursement from the State may not be available for the Build-to-Suit option. Dick was asking the Board of Selectmen for their opinion/support to relay to the Board of Education of Region #12 at a meeting this evening. Mark Lyon stated his opinion that for many reasons the Build-to-Suit option was not viable but felt strongly that Washington should not walk away from discussions with Roxbury and Bridgewater, that cost allocations are open to disagreement, but if they could be worked out it would be beneficial to all concerned. Work should be continued within the system - other avenues explored. Mark does not feel that the "renovating to new" plan should be completely disregarded. Dick felt we could not continue on a plan that would not allow state reimbursement, that he does wish to work with the region. Washington has completed plans for Washington Primary School's renovate to new. Roxbury and Bridgewater should complete theirs and have them approved by the Board of Education. It can then be determined if any or all of the schools would qualify for reimbursement. Nick Solley expressed similar opinions - and has concerns regarding the difficulties when working with four parties - (Region and 3 towns) and feels the IMA would require more legal involvement and is actually an impediment. Jack Field summarized the position of the three towns and the Region's School Board throughout the IMA, Build-to-Suit, consolidated, etc. discussion process. Jack feels we can and should work through the Region and we do not need the IMA to do this. The best plan for three schools and the best plan for one school should be presented. Jack Boyer asked if all three primary schools in the Region are not "renovated to new," would there be state reimbursement. Dick explained this is unclear and there is no guarantee. Motion: To send a memo to Region #12 Board of Education from the Board of Selectmen advising them that Washington "does not wish to participate further in efforts to create an IMA to enable the Build to Suit concept." The Selectmen will maintain contact, continue to support, and work with all concerned to provide the best educational facilities. By Dick Sears, seconded by Mark Lyon and unanimously approved. Tree Warden Appointment: Dick Sears announced that Owen Moore has been appointed by him to be the Town's Tree Warden. This appointment became effective April 1st and the term is indefinite. He will be attending training through the State. The Selectmen asked that the minutes recognize Bill Bader and express the Town's gratitude for his many years of service as Tree Warden. 16 Titus Road Committee: Dick Sears explained that clean up of this property (old Town Garage site) has begun. Equipment is being moved to new upper garage at Blackville Road. Grading will be done and a walking path, "River Front Loop", created. The Selectmen will appoint a committee, comprised of representatives from various commissions and town organizations, to look at future uses of this site. Nick Solley has agreed to serve on this committee. Lenard Engineering, the company that has been monitoring the underground salt levels at the site, has proven that the "natural attenuation" process is effectively reducing sodium and chloride levels to acceptable levels. Dick said that none of the short-term work on this property will be affected by the DEP abatement order. He is in conversations with DEP to lift the order. Affirmative Action Policy: Motion: To renew the Town of Washington's Affirmative Action Policy Statement "to provide equal opportunities in employment to all qualified persons solely on the basis of job-related skills, ability and merit...and re-affirms my personal commitment to the Principles of Equal Employment Opportunity." By Dick Sears, seconded by Nick Solley and unanimously approved. Request for Proposal Town Hall upgrades: Motion: To request a "master plan" proposal for an upgrade/replacement of mechanical, electrical, plumbing and fire protection systems of Bryan Memorial Town Hall. Proposals will be due in the Selectmen's Office on May 3, 2007 at 4:00 p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors:
Ken Cornet - Town Maintenance vs. Town Projects: Ken Cornet read into the record (attached) a response to an email sent by Joe Mustich from Dick Sears. Ken stated his dismay and concern over how long it took for the Town to plow Nettleton Hollow Road on March 16th (snow and ice storm). He and Joe Mustich felt that many people had a difficult time in getting home because of the lack of plowing/sanding in a very dangerous storm. Dick explained that safely is a major responsibility of the Town and that residents are encouraged to call the highway department if they have a particular concern. Dick further explained that he had referred Ken and Joe's messages to the Highway Director after receiving them. There are often situations (equipment breakdowns, absence of a crewmember, travel time for private contractors, etc) that may, at times, cause a delay. Dick also asked that the original email sent to him by Joe Mustich be included with these minutes (attached) and asked that any responses received by Joe be forwarded to him so that "trouble spots" could be identified. This storm was a particularly difficult storm and all parties acknowledged that the Town is perhaps "spoiled" by the excellent service normally received. Chris Charles asked that the record show he feels that the Town does an excellent job in maintaining, and clearing, the roads and "nothing is perfect" 100% of the time.
Adjournment:
Motion: To adjourn the meeting at 5:47 p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: March 27, 2007 March 22, 2007
Present: First Selectman Richard C. Sears, Selectman Mark E. LyonPress: Ann Compton - VOICES
Public: Susan Payne, Diane Dupuis, Blake Levitt, Joe Mustich, Ken Cornet, Valerie Friedman, Valerie Andersen, Douglas Stange, Chris Charles, Janet Buonaiuto, other members of the public.
Call to Order: First Selectman Sears called the meeting to order at 4:35 p.m.
Minutes:
Motion: To approve the minutes of the March 8, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Visitors:
Susan Payne - Cell Towers: Susan, Conservation Commission Chairman, read and presented a statement to the Board of Selectmen regarding the proposed Verizon Cell Towers. The Conservation Commission is requesting the Board to become interveners in the Verizon cell tower application to be filed March 29. They "are concerned about the impact of this proposal on Marble Dale residents, their health, safety and their property values; and on the rural character, viewscape and natural resources of the Route 202 corridor..." The statement also addresses concerns about the "absence of the Zoning Commission" on this matter and requests the BOS to request a master plan of Verizon, AT&T and any other companies who provide or plan to expand or provide wireless service in the region. It also requests the Board join with neighboring towns and the NW Council of Governments to assess the need for cell towers. Diane Dupuis, member of the Cell Tower Committee, also presented a statement, which referred to the recommendations of Blake Levitt, Consultant, that have been presented to the Board of Selectmen and outlined other areas of concern such as Scenic view sheds, the urging of the Town to hire an FCC attorney and an RF engineer. Dick Sears assured those present that the Town would file to become interveners. Dick also stated that the hiring of engineers and attorneys makes sense but the Town will need to be clear on its goals, projected costs and have an understanding of all the issues etc. Blake Levitt's report and expertise will be relied on. Dick also suggested that Susan speak directly with David Owen, Zoning Commission Chairman, about her concerns with the zoning regulations. Blake Levitt presented further suggestions on how to proceed with diplomacy, the offering of alternative options etc. Douglas Stange read a letter that he has written to the Conservation Commission that requests the Town of Washington do whatever is required to defeat the cell tower proposals for the Marble Dale, New Preston area. The above-mentioned statements and letter are attached to these minutes on file with the Town Clerk. Selectman Mark Lyon voiced his opinion that the Town should file as an intervener, that thought needs to be given to what points need to be made. He also voiced his opinion that he believes there are two sides to the issue - he feels service is needed in Town and there may be ways to achieve this that will be acceptable to both sides. Valerie Andersen suggested the Selectmen make a formal motion to become an intervener, and to hire the FCC attorney(s) and RF engineers. Mark Lyon was in agreement with this for the intervener but felt that more information was required before approving the hiring of the attorney and engineer. Motion: To approve filing for intervener status on the Verizon cell tower application to be filed with the CT Siting Council on March 29. By Mark Lyon, seconded by Dick Sears and unanimously approved. Joe Mustich - Petitioning Efforts: Joe read a statement he had prepared for the Board of Selectmen re: the "purging of names from petitions that prevented the (March 8th Town Meeting) resolution from being moved into the voting booth". Mark Lyon expressed his opinion that the subject was behind us and he was "willing to let it die." Joe strongly expressed his opinion that it should not die, and that phases II and III were still ahead of the Town and should be monitored carefully and closely. Janet Buoniauto expressed her opinion that by purging the names from the petition for the reasons stated, the Town had failed its citizens. Dick Sears read the legal opinion of the Town's Attorney, David Miles, regarding the petition and supporting the decision of the Town Clerk. Dick also expressed his personal opinion that Sheila had done a proper job. Lengthy discussion ensued with many of those present with comments presented by Valerie Andersen, Ken Cornet, Diane Dupuis, and Chris Charles. Mark Lyon urged everyone to move forward and strongly defended the decisions of Sheila.
Communications:
Letter from Region #12 School Board: Dick Sears read a letter from Irene Allan, Chairman of the Region #12 School Board requesting an extension on the current lease between the Town of Washington and Region #12 for the Washington Primary School building. Motion: To extend the current elementary school lease between the Town of Washington and the Shepaug Valley Regional School District #12, under the existing terms, through June 30, 2008. By Dick Sears, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS:
Elderly Tax Relief income figure increase request: Pursuant to the March 8th, 2007 Town Meeting approval of an amendment to the Elderly Tax Relief Ordinance, and at the request of Barbara Johnson, Tax Assessor, the following motion was made: Motion: To approve the increase of the local tax relief maximum income figure in the Elderly Tax Relief Ordinance to $39,500. By Mark Lyon, seconded by Dick Sears and unanimously approved. The request will also be presented to the Board of Finance.
NEW BUSINESS:
Alert Notification System: Emergency Management Coordinator, Robert "Rocky" Tomlinson, attended today's meeting to present information on an emergency notification system that could be used to notify the entire town in the event of an emergency. It is the same system that is used by Region #12 and comes highly recommended by them. There is an annual cost of $2970 that this year will be reimbursed through the Homeland Security Grant. Motion: To enter into a year contract with AlertNow Notification System for a cost of $2970. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Adjournment:
Motion: To adjourn the meeting at 6:05 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: March 15, 2007 March 8, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. LyonPublic: Valerie Andersen
Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Minutes:
Motion: To approve the minutes of the February 22, 2007 Regular Meeting and the February 26, 2007 Special Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears and unanimously approved.
Visitors:
Valerie Andersen 1)asked the Selectmen about the amount of funds available for Elderly Tax Relief. Dick Sears explained it was capped at $20,000 at present. Valerie recommended the Selectmen consider raising this amount and perhaps establish a separate fund to assist families of affordable housing income levels with taxes, fuel, etc. Dick suggested Valerie look into the State laws and/or speak with the Housing Commission. 2)Valerie also reported on the re-introduction of renovating the three primary schools as an option for the public to consider along with build to suit and consolidation.
Communications: Dick Sears reported receiving the following:
Cornet/Mustich emails regarding the March 8, 2007 Town Meeting that will be dealing with the Boat Launch at Lake Waramaug and the petition submitted. Sheila Anson, Town Clerk Memo stating that the total number of certified signatures on the petition was less than the required 200 necessary to have the vote on authorizing First Selectman Richard C. Sears to sign the contract with the DEP be made by referendum. Letter regarding cell towers informing that balloons will be flown on March 17th (weather permitting) from the two proposed sites in Marble Dale and New Preston. Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS:
Invitation to Bid for Revaluation: Motion: To extend an invitation to bid for a Town-wide Revaluation of all real estate, tax and tax-exempt, effective October 1, 2008. Bids will be received until 4:00 p.m. on April 5, 2007 in the Selectman's Office and opened at the Selectmen's Meeting on April 5, 2007 at 4:30 p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Adjournment:
Motion: To adjourn the meeting at 5:00 p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: February 27, 2007 February 26, 2007
First Selectman Richard Sears called the Special Meeting to order at 4:50 p.m.Present: Selectmen: Richard Sears, Nicholas Solley
The purpose of the meeting was to scheduled a Special Town Meeting.
Richard Sears made a motion that a Special Town Meeting be held on March 8, 2007 at 7:30 p.m. at Bryan Memorial Town Hall to consider and act upon the following:
To authorize Richard C. Sears, First Selectman, to enter into and sign contracts on behalf of the Town of Washington with the State of Connecticut Department of Environmental Protection. To amend the Town Ordinance "Tax Relief Program for Elderly and Disabled Homeowners." Nicholas Solley seconded the motion. The motion was unanimously passed.
The meeting was adjourned at 4:55 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
Posted: February 27, 2007 February 22, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-VOICES
Public: Valerie Andersen, Steve Waddleton, Ken Cornet, Joe Mustich, Larry O'Toole, Janet Buoniauto.
Call to Order: First Selectman Sears called the meeting to order at 4:33 p.m.
Minutes:
Motion: To approve the minutes of the February 8, 2007 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Joe Mustich requested to speak later when discussing the boat launch. Valerie Andersen requested that First Selectman Sears attend tomorrow morning's Inter-municipal Agreement meeting in Roxbury. She spoke of a note she received from Estelle Bronson thanking her as a member of the Board of Education for exploring the Build-to-Suit option. Although Washington stated it would not join in the IMA until Bridgewater and First Selectman Stuart dropped their lawsuit and paid two past due bills to the Region (the lawsuit has now been dropped and one bill has been paid), Valerie felt the Town of Washington had nothing to loose by attending and owed it to the people of Washington to present all options. The Selectmen felt that Bridgewater did not meet all the conditions and therefore may not attend. (Further discussion takes place later in the meeting.)
Communications:
Email from Kristen and Mike Dowler regarding possible cell tower placement in Marble Dale was received and noted. Letter from the Republican Town Committee requesting a referendum be held on the Town Beach/Boat Launch matter "to enable all interested voters and taxpayers an opportunity to participate in voicing their opinion on this question."
Appointments/Resignations: None.
OLD BUSINESS:
**Motion: To set the agenda for a Special Town Meeting on March 1, 2007 at 7:30 p.m. as: 1) To authorize First Selectman Sears to enter into a contract with the DEP for the board launch; and 2) To amend the Ordinance Tax Relief Program for Elderly and Disabled Homeowners. By Dick Sears, seconded by Nick Solley. Discussion: Dick Sears explained that in order to receive the $100,000 grant from the DEP to implement the Lake Waramaug Agreement, a designee must be approved by the townspeople for the purpose of signing the paperwork. The Elderly Tax Relief Ordinance was passed at a Town Meeting and therefore any adjustment to it (as requested by the Assessor) must also be approved by Town Meeting. Joe Mustich asked to speak about the Boat Launch matter. He asked what would happen if the authorizing of Dick Sears to sign the DEP contract did not pass at a Town Meeting. Dick explained that the monies from the State would not be forthcoming and the Town would have to absorb the whole cost. Nick Solley explained that both the Lake Waramaug Agreement and the monies have already been approved at Town Meetings and that this is merely a formality to allow Dick to sign. Joe read into the record a letter he received from Gina McCarthy, Commissioner of the DEP (attached to filed copy of these minutes). Joe feels that it is hypocritical for the State to be involved in building a launch on "the Town's one little acre" when it owns over 100 acres at the other end of the lake. He feels the Town speaks of affordable housing needs but where are the people who live in these affordable houses supposed to go? He, and others, feel not only will the boat launch take space away from the beach but so will Phases 2 and 3 (boathouse and caretaker's cottage) and perhaps all phases should have been presented together. The request for a referendum is because some may feel hesitant to stand up and give an opposing opinion at a Town Meeting and a referendum would afford them anonymity. Ken Cornet voiced similar concerns. Valerie Andersen felt the Selectmen should also look into the guidelines of the Heritage Lake program. Dick also explained that this entire matter has been discussed for years and goes back to Selectmen who were in office previously. He further explained that the beach and bathers area will not be affected by any of the current plans. Janet Buoniauto expressed her concern that all the facts are not known - in particular the total cost to the Town of the whole project. She also questioned the meaning of "public access" and whether this would also apply to "people" using the beach who are not Town of Washington residents. There was some further discussion on the amount of monies that may be coming from Warren and Kent (still to be determined) and as the LWA allows for unlimited access for car top boats, how will they be inspected. The Selectmen will research the Lake Waramaug Agreement and will have it available for future questions. Dick called for a vote on the motion. It passed unanimously. **The date of the Special Town Meeting has been changed since this meeting to March 8, 2007 at 7:30 p.m.
Larry O'Toole, Washington Board of Education member, requested to speak to the Selectmen about the IMA with the hope of encouraging Dick Sears to attend tomorrow's meeting. He strongly supports the right of taxpayers to have a choice. By attending the meeting and possibly joining into the IMA, it gives the taxpayers in all three towns the options to explore and make educated decisions. Dick assured those present that Washington would make certain the townspeople were presented with the options and information, that the ed specs for Washington have been met and that it is important for the people of Washington to be aware of the State reimbursement amount as part of the decision making process.
Adjournment:
Motion: To adjourn the meeting at 5:30 p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: February 14, 2007 February 8, 2007
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. LyonPress: Ann Compton - VOICES
Public: Frank Adams, Valerie Friedmen, Peter Tagley, Jack Field, Valerie Andersen, Peter Pappas.
Call to Order: First Selectman Sears called the meeting to order at 4:33 p.m.
Minutes:
Motion: To approve the minutes of the January 25, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors:
Frank Adams spoke about the intersection of Hinkle Road and Romford Road - poor site line, traffic hazard, etc. Dick Sears offered to speak with Resident Trooper Steve Sordi and Highway Director Kevin Smith. Peter Tagley mentioned the intersection of Scofield Hill Road and Mygatt Road as also being problematic and Jack Field asked about the section of Popple Swamp Road between Route 109 and Upper Church Hill (repaving of this section is scheduled for this coming spring/summer season). OLD BUSINESS:
Elementary School Options: Jack Field came to today's meeting to discuss the Elementary School Information Forum that was held in Washington on January 24th. Jack felt that most people at the meeting expressed little support of the Build to Suit option or the Intermunicipal Agreement (IMA). There is concern over how difficult it may be to have all parties (3 towns and the Board of Ed) negotiate when two of the parties are involved in a lawsuit. His personal opinion - and that of many others in Washington - is that renovating the three primary schools will cost much more than building a consolidated elementary school and having three schools could cause more governance issues and more opportunities for conflict. Dr. Carmelich's presentation at the forum outlined the advantages - financially, and most importantly, educationally - of having one school. Mark Lyon felt that people he has spoken with are concerned that getting the three towns to work together as a "team" is the largest problem. Jack felt the Town of Washington has three options: agree to joining into the Intermunicipal Agreement; agree to join but with preconditions (lawsuits be settled, Bridgewater pay what they owe the region, etc.); or not join in as there is no future in another IMA. Nick Solley felt that there was a question as to whether or not more voters in the towns of Roxbury and Bridgewater were now accepting the possibility of consolidation. His personal opinion would be to enter into the IMA only after Bridgewater agreed to certain conditions (as mentioned above). Mark Lyon also brought up the point that in the Build to Suit option, the Region would be overseeing the operating costs and the towns would pay these according to the regional formula - they would not be paid by the separate towns. Valerie Friedman, Peter Tagley and Valerie Andersen all offered opinions for consideration with Valerie Andersen urging the Town of Washington to join the IMA -to sit down and to have discussion - with quid pro quo that Bridgewater pay their bill(s) and drop the law suits. At the end of a lenghthy discussion, the Board of Selectmen agreed to enter into the IMA only after Bridgewater drops the lawsuit against Region 12 and pays outstanding financial obligations to the Region. Dick Sears reported that the region has asked for an extension on the lease for WPS - this will be discussed further in two weeks.
NEW BUSINESS:
Elderly Tax Relief: Dick Sears explained he had received a communication from Barbara Johnson, Tax Assessor, requesting the Town amend it's Ordinance "Tax Relief for Elderly and Disabled Homeowners" to raise the maximum income for tax relief to property owners to $39,500 to coincide with the State's increase. Motion: To amend the Ordinance to approve the increase of maximum allowable income to $39,500. However, if after reviewing the Ordinance, this needs to be done at a Town Meeting, it will be placed on the agenda of the next Special Town Meeting. By Dick Sears, seconded by Mark Lyon and unanimously approved. River Front Loop Walking Path: Dick Sears announced that he has put together a committee to look into this project over at the old town garage site - Titus Road. Members of the committee are Joe Fredlund, Elisha Dyer, Bob Williams, Charles LaMuniere and Nick Solley. A survey has been done of the property and Dirk Sabin, Landscape Architect, has been contacted regarding a design of the path. Scheduling of a Special Town Meeting-DEP Grant Approval: In order to sign a contract with the DEP for the Boat Launch, Dick Sears needs to be authorized to do so by approval of a Town Meeting. Motion: To schedule a Special Town Meeting for March 1, 2007 at 7:30 p.m. in the Land Use room for the purpose of authorizing First Selectman Sears to enter into a contract with the DEP. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Adjournment:
Motion: To adjourn the meeting at 6:08 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: February 2, 2007 January 25, 2007
Present: Selectmen Nicholas N. Solley and Mark E. LyonPress: Ann Compton - VOICES
Public: Ken Cornet, Joe Mustich, Chris Charles
Call to Order: Nick Solley called the meeting to order at 4:32 p.m. and explained that First Selectman Sears was unfortunatley not at today's meeting because of emergency eye surgery.
Minutes:
Motion: To approve the minutes of the January 11, 2007 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors:
Ken Cornet asked to speak regarding the boat ramp and future plans for the beach. Ken spoke of his - and others - concern that as Phase II and Phase III progress, the beach area will be encroached on. There is concern about the size and location of the new boat house and questions as to why Washington may have to give up part of our small beach when the State owns so much property. Nick Solley felt it was premature to assume that Washington would be losing any beach area for the boat house and at present the preliminary plans for the caretakers cottage would be on the footprint of the current cottage. Mark Lyon agreed and stressed the point that there is an agreement signed by the three towns - there will be funding from the State and hopefully there will be monies from Warren and Kent as well. Joe Mustich reiterated some of the same concerns mentioned by Ken and also brought up the potential problem of parking on such a small area - beach goers, boat launch users with their trailers, etc. - especially in light of the fact that the State owns 100 acres at the other end of the Lake. He feels there is a "fear" among some townspeople to speak up because of different class issues. The suggestions was made to bring more information on Phases II and III to the public and approval of these phases and their expenditures should be voted on by referendum so that everyone can vote freely on the issue. Ken felt that perhaps the DEP would do a much better job of inspecting the boats entering the Lake than what was previously thought in past years.
Communications:
Email from Joe Mustich re: Boat Launch - see above discussion under "Visitors". Potter Family letter re: Potter Farm Proposition: Nick Solley read the letter received from the Potter Family into the record. A copy is attached to these minutes which are on file in the Town Clerk's office.
Appointments/Resignations:
Appointment of Luis Abella as a regular member of the Zoning Commission: Motion: To appoint Luis Abella as a regular member (moving up from an alternate member) of the Zoning Commission until 11/07. By Nick Solley, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS: None.
NEW BUSINESS:
Cell Tower Info Meeting: Nick Solley explained the Selectmen have received notification that Verizon Wireless will make application to the State Siting Council in March for a cell tower facility along Route 202 in Marble Dale. Information is avilable in the Selectmen's Office and the Zoning Commission has scheduled an information meeting on March 5th at 7:30 p.m. to hear comment on a presentation by Verizon.
Adjournment:
Motion: To adjourn the meeting at 5:02 p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: January 19, 2007 January 11, 2007
Preesent: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-VOICES, Jonathan Shugarts-Waterbury Republican
Public: Jack Field, Dan Sherr, Dick Carey, Susan Payne, Carlos Canal, Mark Krentzman, Janet Wildman, Diane Dupuis, Ken Cornet, Joe Mustich, Valerie Andersen, Janet Buoniauto, Jeri Seger, Phil Dutton, Peter Pappas, Chris Charles.
Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes:
Motion: To approve the minutes of the December 28, 2006 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications:
Email from Ken Cornet, Joe Mustich to the Selectmen regarding the letter from Ray Kozak about the boat launch project on Lake Waramaug. Dick Sears reported that this email expressed support of Mr. Kozak's letter.
Visitors:
Valerie Andersen attended this meeting to present an alternative plan for affordable housing in the Town of Washington, other than the Potter Farm Proposition or other projects that have been sponsored by the Washington Community Housing Trust. Her plan, which she submitted to the Housing Commision on January 8th, deals with ownership as opposed to rental. A copy is attached to these minutes in the Town Clerk's Office. Dick Sears thanked Valerie for her presentation and said the Housing Commission would be studying it further.
Appointments/Resignations: None.
OLD BUSINESS:
Potter Farm Proposition: Dick Sears began today's discussion by stating that the Board of Selectmen was not prepared to set a date for a referendum at the present time. He explained the Proposition was announced to the public at a Special Board of Selectmen's meeting on November 9th. Since that time there have been 3 informational meetings-a lot has been learned, changes have been made i.e. building envelopes have been "fixed", environmental reviews will be done, legal documents need to be finalized after further legal counsel is obtained from the Town Attorney. There will be an informational fact sheet given to the public and perhaps one more informational meeting prior to any vote being taken. Mark Lyon felt that if there were to be another info meeting it should be done after the environmental review is done and a report submitted. He feels there are many differing opinions and many questions dealing with the costs associated with the project as well as how much will be allocated for the affordable housing lots and how much for the easements - just how is the Town's $1.5 million being spent? Mark stressed the importance of this being presented clearly. Mark also spoke of the importance of having a clear estimate of the costs of development. Nick Solley felt some of these costs can be determined by contacting excavators, looking into possible drainage needs, and obtaining assurances that the 5 "affordable" lots can be developed "affordably". Dick Sears felt the WCHT could be asked to do this research. Dick acknowledged that many questions that have come to his attention have had to do with other properties that may be available in Town. He would like to think of the Potter Farm Proposition as a model not as a precedent and stated the facts should be presented to the townspeople and let them decide if they meet the needs, objectives and goals of the Town. Information on other properties have been passed on to the Open Space Committee, Housing Commission and the WCHT. Other ideas are always welcome. Susan Payne read a statement she had prepared as Chairman of the Conservation Commission regarding the "Vetting Process for the Potter Farm Proposal". She feels that it is "important that the public understand that the process (of the Potter Farm presentation) did not include any evaluation of either its conservation values or its true development potential." A copy of her statement is attached to these minutes in the Town Clerk's office. Diane Dupuis felt another infomational meeting would be advantageous and the Conservation Commission should be included in the presentation.
Carlos Canal read a statement he had prepared as a resident which outlines why he feels there is considerable confusion about the Potter Farm Proposition and why he feels it is "tainted". A copy of his statement is attached to these minutes in the Town Clerk's office.
Dick Carey stated he would like to compliment the Board of Selectmen on their now obtaining a more thoughtful approach on this proposition. He used the subject of the boat launch as an example and how the Planning Commission has "amended" their initial report to include Mr.Kozak's report. He feels strongly that any municipal acquisition needs to be proven and cautions the Selectmen to take their time and verify all the facts.
Mark Krentzman feels that affordable housing should be looked at as its own entity as should open space and they should not be combined. He suggested the Selectmen move slowly, perhaps withdraw this proposition and carefully examine all alternatives.
Phil Dutton inquired about a wetlands issue that the Potter's may have violated. He was advised to speak with Mike Ajello (IW Enforcement Officer).
Ken Cornet suggested the Potter Farm Proposition be withdrawn until all pieces and all proposals can be examined thoroughly.
Janet Buoniauto stated she agreed strongly with Mark Lyon and the suggestion that the land be looked at by an engineer, and costs should be gotten for drainage, driveways, septics, etc.
Jeri Seger complimented the Board of Selectmen on their hard work but feel they should take their time and examine all the proposals very carefully. It is a great deal of money to ask the townspeople to spend and decisions should not be made quickly.
Chris Charles offered an observation that not all the people who have spoken on this subject have spoken knowledgeably. He feels that often "concerns" become "facts" and have been used to try to stop the proposition. He feels all who have been involved in this process (particularly the volunteers) have worked extremely hard. He feels affordable housing and open space can be partnered if planned correctly.
NEW BUSINESS:
Survey, Titus Road property. Dick explained that two proposals have been received. One submitted by Arthur Howland, P.C. of New Milford is for $3,000 and can be completed within two weeks. Motion: To accept the proposal and hire Arthur Howland, P.C. to survey the town property on Titus Road. By Dick Sears, seconded by Mark Lyon and unanimously approved. Elementary Schools: Jack Field presented an update on the two options available to the townspeople of Region #12: 1)a consolidated school on Roxbury property (evaluation of the land is occurring). 2)Build-to-suit which would mean each Town would build and pay for their own elementary school. As the latter was discussed, the complexities of legal issues have become more apparent. The Board of Education has requested that the three towns in the Region come together to negotiate an Intermunicipal Agreement with the Board of Ed being the fourth party in the Agreement. Roxbury's Barbara Henry has agreed, Washington's Dick Sears has reluctantly agreed and Bridgewater's Bill Stuart's decision is unknown at this time. Jack cautioned that with the current environment this may not work. After considerable discussion on the proper format, it was decided to have an Open Forum - informational meeting - with the Board of Education reps from Washington, the Board of Selectmen and the Board of Finance. There would be a presentation of the two options, what would be in the Intermunicipal Agreement, what are the questions to be asked, etc. This will be held on Wednesday, January 24th, 2007 at 7:30 p.m. at Bryan Memorial Town Hall.
Adjournment:
Motion: To adjourn the meeting at 6:38 p.m. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: January 6, 2007 December 28, 2006
Present: Selectmen Nicholas N. Solley, Mark E. LyonPress: Jonathan Shugarts
Public: Ken Cornet, Joe Mustich, Janet Buoniauto, Janet Wildman, Dick Carey, Dan Sherr, Todd Peterson, Barbara Boucher.
Call to Order: Selectman Solley called the meeting to order at 4:32p.m.
Minutes:
Motion: To approve the minutes of the December 14, 2006 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors:
The Selectmen welcomed today's visitors. Nick Solley esplained that a letter had been received today from "Concerned Washington Residents" regarding the Potter Farm. He, personally, had not yet had an opportunity to read it and expressed his thought that that in light of the fact that First Selectman Sears was away, any questions and/or discussion of the points in the letter should be tabled until Dick returned. Mark Lyon concurred and both Selectmen invited anyone present to speak if they wished. Janet Buoniauto asked the Selectmen if the Potter Farm Proposition would be put "on the fast track" without going through the proper land use commissions, etc. Nick Solley explained that there are three lots that have been earmarked for affordable housing - two of which can be subdivided. These lots have been perk tested, wetlands have been identified and five houses could be tolerated. Janet later asked when the Selectmen would address the letter that was received today. Mark Lyon stated he had not yet had an opportunity to study the letter but in reviewing it quickly agreed there were issues that needed to be addressed. He reminded everyone there would be another informational meeting on Saturday, January 6th where everyone would have an opportunity to ask questions, voice concerns, etc. He was not certain there was anything contained in the letter that the Selectmen needed to act upon.
Ken Cornet requested that the Board of Selectmen hold an open forum to explain why they are proposing these affordable housing locations. He, personally, is in favor of affordable housing but feels that what is being presented does not meet with the Town's goals of maintaining rural character, etc. He feels further explanation needs to be given to the public and the affordable housing issue - where and how homes should be placed, are there available existing homes on the market, etc. Ken suggests that the Potter Farm Proposition be withdrawn at this time. Nick Solley feels that the Selectmen have looked into the various aspects of the Town's goals and this property appears to meet them. Ken strongly expressed his opinion that even those who are opposed to the Proposition should have the opportunity to speak and that the Board of Selectmen should present any negatives to the Proposition as well as the positives. Ken then stated that the public is invited to attend a forum at the First Congregational Church on January 20th at 10:00a.m. at which time a film of the 1997 Town Meeting dealing with the Lake Waramaug Boat Launch will be shown.
Nick Solley stated he feels there is a misconception that all three Selectmen are "cheerleading" for the Potter Farm Proposition. He feels that what the Board is trying to do is to get as much information as possible to the public and then let them decide. They will make every attempt to answer as many questions as possible. Mark Lyon feels that part of the misconception may be a result of the Proposition coming from the Selectmen rather than the Washington Community Housing Trust. He and Nick feel the Selectmen have been charged with this Proposition and therefore they need to present it. Communications: None.
Appointments/Resignations:
Resignation of Henry R. Martin from the Zoning Commission: Nick Solley read a letter from Mr. Martin that stated he would be resigning from the Zoning Commission effective January 18, 2007 after completing eleven years on the Commssion. Motion: To accept with regret the resignation of Henry Martin from the Zoning Commission as of January 18, 2007. By Nick Solley, seconded by Mark Lyon and unanimously approved. It was further stated "that the record show deep appreciation for Mr. Martin's eleven years of distinguished service to the Town of Washington in his position on the Zoning Commission - six of which he served as Chairman. Hank guided the Commission through many regulation revisions, difficult applications and agenda items and did so with diplomacy and fairness to all concerned." Reappointments: Motion: To reappoint the following: Kelly Boling as a regular member of the Conservation Commission until 1/1/10; Diane Dupuis as an alternat member of the Conservation Commission until 1/1/10; William Smith as a regular member of the Historic District Commission until 1/1/12; Jane Boyer as an alternate member of the Historic District Commission until 1/1/10; Jean Suddaby as a member of the Housing Commisison until 1/1/10; Tim Cook, Ray Reich and Louis Magnoli as members of the Parks and Recreation Commission until 1/1/10; Paul Frank as a regular member of the Planning Commission until 12/31/11; and Barbara Braverman as an alternate member of the Planning Commission until 12/31/09 by Nick Solley, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS
Potter Farm Proposition Informational Meeting: Saturday, January 6, 2007 at 10:00a.m. at Bryan Memorial Town Hall.
NEW BUSINESS: None.
Adjournment:
Motion: To adjourn the meeting at 4:50p.m. as there was no further business for discussion and to wish everyone a Happy New Year! By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: December 19, 2006 December 14. 2006
First Selectman Richard Sears called the Special Meeting to order at 4:32 p.m.Present: Selectmen: Richard Sears, Nicholas Solley, Mark Lyon
Minutes: Richard Sears made a motion to approve the minutes of the November 30th and December 7th meetings as submitted. Nicholas Solley seconded the motion. Motion unanimously passed.
Correspondence: Emergency Cell Towers: A letter from Fire Chief Dick Murchison and Assistant Chief Duncan Woodruff stressed the importance of strategically locating cell towers for reporting emergencies in town. As pay phones are removed from town, it was felt these should be replaced as a means of initiating emergency services. The service could also provide another option for emergency dispatching and communications at an emergency scene. The Selectmen discussed this at length and agreed that Dick would contact service providers for their suggestions as to locations that would best meet this need.
Dry Hydrant: The fire company requested permission to locate a hydrant at the proposed boat launch site. The Selectmen supported this request and Dick will confer with the project engineer as to the best location. It was suggested this be located at the most easterly portion of the property.
2007 Meeting Dates: The Board approved the list of meeting dates scheduled for the 2007 calendar year (attached).
The meeting was adjourned at 5:10 p.m.
Respectfully submitted,
Kathy Gollow
Acting Secretary
Posted: December 11, 2006 December 7, 2006
Special Meeting
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.
Call to Order: First Selectman Sears called the meeting to order at 5:02 p.m.
OLD BUSINESS:
Awarding of bid for Playground Equipment: Dick Sears explained that an additional bid for the proposed playgrounds was received at the post office prior to the 4:00p.m. deadline on November 30th but had not been picked up prior to the Selectmen's meeting held at 4:30p.m. Sheila Anson, Chairman of the Parks and Recreation Commission, and Selectman's Assistant Kathy Gollow opened the bid received from Childscapes of Marshfield, Mass. The following bids were offered: River WalkTot Lot - $34,598 and Nick Platt Field Playground - $37,027 plus combined build for a total of $74,025.00. The Parks and Recreation Commission and Playground Committee have reviewed the bids and have made their recommendation to the Board of Selectmen. Motion: To award the bid for playground equipment for the River Walk Tot Lot and Nick Platt Field to UltiPlay Parks and Playgrounds of Guilford, CT for a total of $68,778.00. By Dick Sears, seconded by Mark Lyon and unanimously approved. Note: The total budgeted amount for these two projects is $64,756. The remaining $4022 will come from the Village Improvement Society ($2000) and the Parks and Recreation program account ($2022).
Adjournment: Motion: To adjourn the meeting at 5:07p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: December 7, 2006 November 30, 2006
Present: First Selectman Richard C. Sears, Selectman Mark E. LyonPress: Ann Compton - VOICES, Jonathan Shugarts - Waterbury Republican
Public: Valerie Anersen, Ken Cornet, Joe Mustich, Tom Osborne
Call to Order: First Selectman Sears called the meeting to order at 4:32 p.m.
Minutes:
Motion: To approver the minutes of the November 16, 2006 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors:
Valerie Andersen asked to speak regarding the Lake Waramaug Agreement, Boat Launch reconstruction and last evening's Inland Wetlands meeting. She urged the Selectmen to consider what she feels to be a conflict between the Agreement and the scope of work. She also voiced her opinion that the work on the new launch may be counter to the "Heritage Lake" status of Lake Waramaug (the first lake in CT to be designated as such) and suggested further investigation of the Heritage Lake Act 99-135. Valerie also asked the Selectmen to withdraw the Potter Farm Proposition. She feels there are too many unanswered questions i.e. Will the Housing Trust be taking out a mortgage, bank note, bond? What is the Town's relation with the Trust? Is it the best use of the Town's resources? She also feels the Housing Commission may be subject to FOI action as the meeting at which they approved the expenditure of $125,000 from the Affordable Housing Fund, was not noticed properly. Ken Cornet also voiced his opinion that he had serious concerns and questions regarding the Potter Farm Proposition. He has heard it will cost approximately $1 million to clean up the degradation of the land. Ken also asked the Selectmen if they had knowledge of a $4 million offer that had been given to the Potter's as a "starting offer" prior to their beginning discussions in Executive Session. Both Dick Sears and Mark Lyon stated they did not know of this other offer that apparently had been turned down by the Potters. At a later time they did learn there had been an offer that "did not work out". Dick voiced his opinion that he felt this proposition was in conformity with several of the Town's goals including perserving farm land and open space and providing affordable housing and was therefore worth pursuing. Dick also explained that one of the parcels the Town was interested in had been used as pastures and or for growing corn and may not have the contamination problems Ken was referring to. The remaining sites (where any contamination may be) would be the responsibility of the Potters.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for Playground Equipment: The following bids were received: 1. Ulti Play Parks and Playgrounds, Inc. Guilford, CT
Nick Platt Field $39,698.00
River Walk Tot Lot $28,030.00
Shipping $ 1050.00
TOTAL $68,778.002. M.E. O'Brien & Sons, Medfield, MA
Nick Platt Field $40,000.00
River Walk Tot Lot $46,435.00
Discounted TOTAL for both $81,604.003. Game Time Co, Spring Lake Heights, NJ
Nick Platt Field $46,275.00
River Walk Tot Lot $39,608.00
Discounted TOTAL for both $85,424.00The bid will be awarded at a Special Selectmen's Meeting on Thursday, December 7, 2006 at 5:00p.m.
NEW BUSINESS:
Homeland Security Grant-Memo of Understanding: Dick Sears explained that each municipality in the State receives monies from the Federal government for Homeland Security. In order to receive it a Memo of Understanding needs to be signed and a Resolution made by the Board of Selectmen. Motion: To enter into an Agreement with the State of Connecticut and to pass the following Resolution: Resolved, that the Board of Selectmen of the Town of Washington may enter into with and deliver to the State of Connecticut Department of Emergency Management and Homeland Security any and all documents which it deems to be necessary or appropriate; and Further Resolved, that Richard C. Sears, as First Selectman of the Town of Washington, is authorized and directed to execute and deliver any and all documents on behalf of the Board of Selectmen of the Town of Washington and to do and perform all acts and things which he deems to be necessary or appropriate to carry out the terms of such documents, including, but not limited to, executing and delivering all agreements and documents contemplated by such documents. By Dick Sears, seconded by Mark Lyon. There was minimal discussion with Joe Mustich asking if there were "any strings attached" to this Agreement. Dick explained that the monies ($4788 for Washington) are usually used for updating communication systems and emergency preparedness. The motion passed unanimously. Town Meeting - Potter Farm Proposition: Dick explained that he would like to postpone any scheduling of a Town Meeting on this subject and he and the other Selectmen, after speaking to townspeople, were leaning towards holding a referendum instead of a Town Meeting. Dick further explained that the Planning Commission would be meeting next week and as this proposal deals with the acquiring of municipal property, they need to review and report to the Board of Selectmen. The Conservation Commission will also weigh in on easements. Both Dick and Mark would prefer to get these reports, give the people of Town more time to ask questions, think about it, etc. No action taken today. Valerie Andersen again asked about the Housing Commission's following proper procedures. Dick advised her to speak with that Commission directly.
Adjournment:
Motion: To adjourn the meeting at 5:11 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved. Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 22, 2006 November 16, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Jonathan Shugarts-Waterbury Republican, Ann Compton-VOICES, Rebecca Ransom-Litchfield County Times.
Public: Valerie Andersen, Sheila Anson, C.J. Kersten.
Call to Order: First Selectman Sears called the meeting to order at 4:35 p.m.
Minutes:
Motion: To approve the minutes of the November 2, 2006 Regular Meeting of the Board of Selectmen and the November 6, 9 and 13, 2006 Special Meetings of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Valerie Andersen inquired if the November 13th Special Meeting of the Board of Selectmen was legally noticed and it was explained that it had been filed with the Town Clerk within the legal time frame. In light of the news that the Town of Bridgewater and the Bridgewater members of the Board of Education are suing the Board of Education, Valerie then expressed the opinion (as an individual, not as a member of the Board of Education) that the Board of Selectmen and Board of Finance of Washington should begin considering various options that may include de-regionalizing with Bridgewater and re-regionalization with only Roxbury. Bridgewater students could attend Shepaug as tuition paying. Dick Sears explained that the process would be very complex and legal opinions have been and would continue to be sought on such a subject.
Communications:
Letter from Tommy Morse: The Board of Selectmen has received a letter from Tommy regarding the poor condition of the track at Shepaug High School. He asked for the Selectmen's support in pursuing options for its repair. Dick offered to write a letter to the Board of Education.
Appointments/Resignations:
Motion: To appoint Todd Catlin as a regular member of the Zoning Board of Appeals (moving him up from an alternate) until 11/09. This will fill the vacancy created by the resignation of Ed White. By Dick Sears, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS:
To amend the awarded bid for roofing project at New Preston Firehouse: Motion: To amend the awarded bid for re-roofing the New Preston Firehouse to Diamond Roofing for $15,000.00. By Nick Solley, seconded by Mark Lyon. Nick explained that this was due to the fact that there were oversights on the part of the bidder in the original bid. The amount of $15,000 is still lower than the other bids submitted. The motion passed unanimously. NEW BUSNESS:
Extend an Invitation to Bid for Playground Equipment: Sheila Anson, Parks and Rec Chairman, and C.J. Kersten made a presentation to the Board of Selectmen regarding the equipment proposed for the River Walk Tot Lot and the Nick Platt Field. C.J. has been part of a committee that has met several times with Lisa Easter, Parks and Rec Coordinator, and formulated a list of equipment they feel will be appropriate for the locations. Motion: To extend an Invitation to Bid for playground equipment for the River Walk Tot Lot in Washington Depot and the Nick Platt Field in New Preston, CT. Bids will be accepted until 4:00p.m. on Thursday, November 30, 2006 at the Selectman's Office. Specifications may be obtained from the Selectman's Office. By Dick Sears, seconded by Mark Lyon and unanimously approved. Depot Study-recommendations from the Planning Commission: Dick presented an excerpt from Planning Commission minutes that outlined a list of priorities for the Depot as a result of the Depot Study. These were: 1)River Loop Property Walking Trail; 2)Engineering Study and Plan for Bryan Plaza and the Surrounding Area; 3)Implementation of Traffic Calming Measures for Routes 47 and 109; and 4)Pedestrian Bridge Across the Shepaug River to Washington Primary School grounds. There was discussion on each of the points, with Selectmen suggesting ways of accomplishing these goals. Some of the work can be done "in-house" (i.e. cleaning up of River Loop area), some will require engineering input (i.e. the Plaza-parking, entryways, etc.) Mark Lyon stated he feels there is a great deal of interest in the "problems" encountered in the Depot such as parking, safety, traffic flow etc. and these should be addressed first - such things as pedestrian bridges and railings, should be studied further at a later date. Recommendation for expenditure from Affordable Housing Fund: The Board of Selectmen has received a recommendation for expenditure from the Affordable Housing Fund not to exceed $125,000 for partial funding of the Potter Farm Proposition. This recommendation was approved on November 13, 2006 by a unanimous vote of the Washington Housing Commission. Motion: To accept the recommendation of the Housing Commission to expend $125,000 from the Affordable Housing Fund. By Dick Sears, seconded by Nick Solley. Valerie Andersen had some questions regarding the vote of the Housing Commission as it did not post this as part of their agenda. Dick advised her to speak with the Commission directly about this point. Valerie also felt that appropriate boards and commissions should bring their findings and opinions to informational meetings. There was also the suggestion that the Washington Community Housing Trust, as part of this project, should have information available regarding their financial health, etc. Points were taken and noted. The motion passed unanimously Oil Consortium 2007-2008: Information has been received regarding the Town's joining in the Arum & Associates LLI oil consortium for 2007-2008 year. We have been a part of this for several years, it has worked well and saved the Town money. Motion: To sign the agreement to join the oil consortium for 2007-2008. By Mark Lyon, seconded by Nick Solley and unanimously approved. Potter Farm Proposition: The Selectmen announced the following dates for information meetngs on the Potter Farm Proposition: 11/28/06-7:30p.m.-Bryan Memorial Town Hall
12/14/06-7:30p.m.-St. Andrew's Church-Marble Dale
1/6/07-10:00a.m.-Bryan Memorial Town Hall
A date for a Town Meeting has not yet been set. Mark Lyon feels that it is very important that members of the boards and commissions, and Housing Trust be present at these meetings.
Adjournment:
Motion: To adjourn the meeting at 5:41p.m. as there was no further business for discussion. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 17, 2006 November 13, 2006
Special Meeting
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon
Washington Community Housing Trust members John Millington, Liddy Adams, Bill Fairbairn.
Press: Ann Compton-VOICES, Rebecca Ransom-Litchfield County Times.
Members of the community.
Call to Order: First Selectman Sears called the meeting to order at 5:03p.m.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley. This will be to announce details of the proposed Potter Farm
Proposition. The motion passed unanimously.
Executive Session will be dispensed with.
Potter Farm Proposition: First Selectman Sears began the discussion by explaining that last Thursday, the Board of Selectmen met with Town Attorney, David Miles, in Executive Session to discuss this proposition. Although there are still some minor details to be worked out between attorneys and the Potter family, the Selectmen voted unanimously to present the Potter Farm proposition to the citizens of Washington for their consideration at a town meeting in January 2007.
Dick then presented a brief history of the 130 acre Potter Farm and the events that led up to the present decision to sell the farm. Real estate investors have shown interest in dividing the land for development. Several months ago, the Potters approached the Board of Selectmen to ask if the Town might be interested in preserving much of the farmland. Negotiations took place and the following proposition has been developed:
Provide five affordable house lots for single-family, limited-equity homes for ownership by moderate income Washington residents. The Town would purchase these five lots and then turn them over to the Washington Community Housing Trust which will administer the "Limited Equity Home Ownership Program". Limit development on the Potter Farm to six single-family home sites, averaging 13 acres, with each containing a 3-acre building envelope for a house Preserve 78 acres of Open Space by placing conservation easements upon 97 acres, thereby permanently preserving 78 acres of farmland. The cost to the Town will be $1.5 million (the proposal price is $2 million minus a contribution of $500,000 from the Washington Community Housting Trust.) The Housing Commission has recommended $125,000 from the Affordable Housing Fund be allocated to the project which would leave $1,375,000 funds needed. One possible solution would be to draw $375,000 from the General Fund reserves and borrow $1,000,000 as a loan or a bond.
The 2003 Plan of Conservation and Development and the 2004 Town Planning Process goals of open space, affordable housing, municipal project prioritization, and control of taxes are addressed by the proposition.
John Millington, Liddy Adams and Bill Fairbairn all spoke of the benefits to the Town of adding these five homes for moderaltely-incomed families in Town.
Mark Picton asked if there would be control over where the "building envelopes" would be placed in the six home sites. Dick explained the Town would not have control but thanked Mark for his concern about the rural appearance and vbiable farm land loss if not placed correctly.
Phil Dutton voiced his concern about what the proposed moderate income houses would do to his property value. Housing Trust members assured him house plans would be tastefully done, and would be reviewed carefully before approval given.
Mark Krentzman asked if a prospective buyer offered more for the five affordable house lots than the Town was offering to pay what would happen. If the Potter's accepted an offer of this nature prior to signing the agreement with the Town, that would be their decision.
Sandra Canning stressed the importance of alternative energy considerations as well.
Adjournment: Motion: To adjourn the meeting at 5:52 p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 14, 2006 November 9, 2006
Special MeetingFirst Selectman Richard Sears called the Special Meeting to order at 5 p.m. The purpose of the meeting was to consider a draft letter to the Board of Education clarifying the Washington Selectmen’s position regarding the school construction, in particular the “build to suit” option, in an effort to solve the Region’s elementary school space concerns. Present: Selectmen: Richard Sears, Nicholas Solley, Mark Lyon Guests: David Miles, Town Counsel Valerie Andersen, Board of Education Dick outlined the letter, which explained the Town’s initial understanding that the “build to suit” option would meet all educational specs, we could not count on receiving State aid, and that each town would be expected to pay their own costs, including debt service and operating costs. This would bring the gross capital cost to $11.6 M. With State reimbursement, the net would have been $9.3 M.
It noted the WPS “build to suit” option had been abandoned when heavy pressure was received from the Region and the two other towns to allocate construction costs according to the Region’s formula by percent of overall student population, rather than paying our own costs. The $11.6 M option was given to SLAM and the Steering Committee as the Town’s final plan for submission to referendum in early 2006. Numbers derived by this task team would be numbers that would be given to the Board of Ed for a “build to suit” total.
Questions still remained if Board of Ed specs would be met or changed, what provisions the town lease to the Region would contain, how the debt service and operating costs would be allocated, and if state reimbursement could be negotiated. It was concluded there was not much more that could be contributed by the Town until an evaluation of the concept and the specific proposals put forth by Roxbury and Bridgewater could be evaluated by the Region.
The letter concluded that the current thinking is that we would hope to get State reimbursement to reduce the number from $11.6 M to $9.3 million.
Nick questioned what impact the letter might have on the current status of the search for land by the Board of Education and the other two towns. Dick noted these two models are being explored at the same time. This letter would be partially as a response that we would still consider “build to suit,” which had been the agenda for this particular meeting. Mark Lyon noted that he had mentioned in the past that this is our proposal. The task force has worked at great length and come up with a proposal to meet the educational specs. This is the Selectmen’s official statement. Nick felt this letter would only be official in that this is our current feeling on the “build to suit” issue and that it could only be viewed as a work in progress.
Valerie Andersen reported the towns of Bridgewater and Roxbury have presented some plans, some of which were accepted, some not. The SLAM proposal plans were to be the plans for Washington. The Press erroneously had reported that Washington had no plans.
A Board of Education meeting is scheduled November 20th to discuss the concept of “build to suit,” as they have not had the opportunity to do so. Valerie felt it is important for the Selectmen to let the Board of Ed know that the Town is engaged and committed to anything, but that State reimbursement is a requirement.
Richard Sears made a motion to send this letter to the Board of Education. Mark Lyon seconded the motion. Motion passed unanimously.
Richard Sears made a motion to enter Executive Session to discuss a potential real estate transaction. Nicholas Solley seconded the motion. The motion was unanimously passed. The Board entered Executive Session at 5:12 p.m.
The Board re-entered the Special Meeting at 6:40 p.m.
Richard Sears made the following motion: “That the Board of Selectmen present the Potter Farm proposition to the citizens of Washington for their consideration at a town meeting in January, 2007. Mark Lyon seconded the motion. The motion was unanimously passed.
Mark Lyon made a motion to adjourn. Motion seconded by Nicholas Solley and unanimously passed. The meeting was adjourned at 6:43 p.m.
Respectfully submitted,
Kathy Gollow
Selectman’s AssistantA copy of the draft letter is included with these Minutes.
[draft letter was not submitted to webmaster]
Posted: November 12, 2006 November 6, 2006
Special MeetingPresent: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon, Roger Cannavaro, Kevin Smith.
Call to Order: First Selectman Sears called the meeting to order at 6:00 p.m.
EXECUTIVE SESSION: Motion: To adjourn the Regular Meeting of the Board of Selectmen to enter into Executive Session to discuss a personnel issue at 6:00 p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved.
The Selectmen adjourned the Executive Session and re-entered the Regular Board of Selectmen's meeting at 7:05p.m.,
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 7:05 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Richard C. Sears
First Selectman
Posted: November 12, 2006 November 2, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-VOICES, Rebecca Ransom-Litchfield County Times, Jonathan Shugarts-Waterbury Republican.
Members of the community.
CALL TO ORDER: First Selectman Sears called the meeting to order at 4:31p.m.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Dick explained that this would include a post season boat launch issue, announcement of a special Board of Selectmen's meeting, notification of a grant and congratulations to a Shepaug student. The motion passed unanimously.
MINUTES:
Motion: To approve the minutes of the October 19, 2006 Regular Meeting, the October 26th and 30th Speical Meetings of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
VISITORS: Dick Sears welcomed all visitors and invited comment.
Janet Buonaiuto addressed a question to Dick Sears regarding his decision not to write a letter to Congress reporting on the October 28, 2006 Forum. Dick explained that the vote taken at the last Selectmen's meeting on a motion not to allow the First Selectman to write a letter on Town letterhead was defeated and therefore there was "no action" approved. Dick reviewed the course of events starting with the early requests of a special town meeting, his offer of a forum modeled after similar meetings held in Salisbury or Cornwall. Alternative ideas were presented in order for the petitioners to achieve their goals. The meeting that was held on October 28th in Washington was not a function of the Town. Dick explained that he had originally thought he would write a letter to Congress and/or other appropriate parties reporting on the meeting (as requested by the petitioners). Upon further thought, Dick felt that as the Forum was not a Town sanctioned function, his writing a letter as First Selectman would not be appropriate and could be construed as representing the Town even if stated otherwise. Dick urged people to write their congressmen personally. Ken Cornet voiced his disappointment with Dick's decision and asked to see letters that Dick has written on behalf of other constituents. Valerie Andersen spoke about the agenda item stating there would be a site visit at the Lake Waramaug Boat Launch. She voiced concern that the Town may be looking at this in phases and not as an entire project. She feels it would be beneficial to plan for all that will be involved with not only the boat launch, but the boat house and beach house as well. Valerie then spoke about conversations that have been taking place at various commission meetings regarding a project dealing with a large track of farm property that is on the market. As this would be a multi-dimensional process (differenct commissions, working with private groups, i.e.Washington Community Housing Trust), she feels we need to have a "road map" of sorts and have a clear outline of how to get to the desired results. Dick thanked Valerie for her thoughts on long-term planning and proper processes.
COMMUNICATIONS:
Watts Fund-First Congregational Church: Dick announced the Town had applied to the Watts Fund for a grant to assist with funding for the installation of a kitched at the Pavilion. We have received notification that a matching grant in the amount of $10,000 has been approved with a deadline of July 1, 2007. Conversations will begin on how to raise the matching $10,000.
APPOINTMENTS/RESIGNATIONS:
Resignation of Edmund White: Ed White has written a letter to the Board of Selectmen submitting his resignation as Chairman and member of the Zoning Board of Appeals effection October 25, 2006. Motion: To accept, with regret and gratitude for his many years of outstanding service to the Town, the resignation of Edmund White from the Zoning Board of Appeals. By Dick Sears, seconded by Nick Solley and unanimously approved. Appointment of Michael Ajello: Dick announced that he has appointed Mike Ajello as Zoning Citation Officer pursuant to the ordinance passed at the October 3, 2006 Town Meeting establishing citation and fine procedures for violations of the zoning regulations.
OLD BUSINESS:
Awarding of Bid for Heating and Air Conditioning Upgrade at the Old Firehouse: Dick Sears read a letter from Lee Levesque, Buildings and Property Manager, recommending McKenny Mechanical for the above mentioned job. Motion: To award the bid for the Heating and Air Conditioning Upgrade at the Old Firehouse to McKenney Mechanical for an amount of $25,700.00. By Dick Sears, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
Hiring of Highway Director, Kevin Smith: Dick Sears explained that Kevin Smith has been hired to fill the newly created position of Highway Department Director. Roger Cannavaro, who has worked for the department for 27 years, will continue as Road Foreman. Dick voiced his gratitude to Roger for his fine job of directing of the department for many years. The Town looks forward to his working along with Kevin. Inland Wetlands - Lake Waramaug Boat Launch site visit will take place on 11/8/06 at 3:00p.m. and there will be a public hearing on the subject on 11/29/06 at 5:00p.m. The public is invited to attend both. Post Season Boat Launch discussion: Hank Vallely - Boat Ramp Attendant - has approached the Board of Selectmen with the problem of boats that have not yet been removed from Lake Waramaug. It has been posted that the boat launch will close the last weekend in October. After some disucssion of whether a fee could be paid to Hank or a fine imposed if the deadline is not met, it was recommended that Hank attend the next Parks and Recreation and a formal policy be drawn up for next year. Congratulations to Kristina Welles, Shepaug High School senior and Washington resident, for winning the State Championship for girl'scross county for four years! She is only the third girl in state history to accomplish this! Special Board of Selectmen's Meeting: There will be a special Board of Selectmen's meeting on Monday, November 6, 2006 at 6:00p.m. to discuss personnel issues with the newly hired Highway Department Director.
ADJOURNMENT:
Motion: To adjourn the meeting at 5:05p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: November 1, 2006 October 30, 2006
Special Meeting
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon, Dan Sherr and Diane Dupuis of the Conservation Commission, Michael Jackson and Jack Field of the Finance Board and Addie Roberts of the Planning Commission.
Call to Order: First Selectman Richard Sears called the meeting to order at 7:30 p.m.
EXECUTIVE SESSION: Motion: To adjourn the Regular Meeting of the Board of Selectmen to enter into Executive Session to discuss a potential real estate transaction at 7:30 p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved.
The Selectmen adjourned the Executive Session and re-entered the Regular Board of Selectmen's meeting at 9:19 p.m.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 9:20 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Richard C. Sears
First Selectman
Posted: October 31, 2006 October 26, 2006
Special Meeting
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.
Call to Order: First Selectman Sears called the meeting to order at 4:30p.m.
OPENING OF BID FOR HEATING AND AIR CONDITIONING UPGRADE - OLD FIREHOUSE: The following bids were received:
1. McKenney Mechanical Contractors, Newtown, CT: $24,200.00
PLUS: Hot Water heater replacement: $ 1,500.00
TOTAL: $25,700.002. Applied Mechanical Systems, Woodbury, CT: $31,500.00
3. Washington Heating & Plumbing & Forced
Air Sheet Metal, Inc.,Washington, CT: $28,630.00Bids will be reviewed by Lee Levesque, Buildings & Property Manager and awarded at the Selectmen's Meeting on November 2, 2006.
AWARDING OF BID - SNOW PLOW: Motion: To award the bid for the purchase of two Everest 11 foot power angle snow plows for $7,333.00 each with trade in of two 11 foot Tenco high discharge one way plows for $1,800.00 each for a total of $11,066.00 to W.H. Rose, Inc. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 4:41p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
October 19, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-VOICES, Rebecca Ransom-Litchfield County Times.
Call to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Motion: To include subsequent business not already on the agenda. By Mark Lyon, seconded by Nick Solley. Mark explained this would have to do with the use of Town letterhead to report the October 28th forum. The motion unanimously passed.
Approval of Minutes:
Motion: To approve the minutes of the October 5, 2006 Regular Meeting of the Board of Selectmen and the October 12, 2006 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: Dick Sears welcomed all visitors and asked if anyone would like to speak at this point in the meeting.
Valerie Andersen read an email she had sent to Dick Sears requesting a motion be placed on today's meeting agenda "asking the First Selectman not to use Town stationary/letterhead nor to characterize himself as a representative of the Town of Washington when reporting the results of the October 28th meeting of We the People in their resolution to impeach President Bush."
Rebecca Ransom, reporter for the Litchfield County Times, asked that the record note that First Selectman Sears had been misrepresented by a headline in the Litchfield County Times last week. She stated that he did not promise to write a letter requesting impeachment of the President but rather would write a letter "recording" the sentiment of the October 28th forum.
Communications: None. Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Bid for the Mobile Water Supply Fire Apparatus: Dick Sears read a letter from Duncan Woodruff, Chairman of the Truck Committee of the Washington Volunteer Fire Department. Motion: To accept the recommendation of the Truck Committee to award the bid for the Mobile Water Supply Fire Apparatus to Gowans and Knight for $182,640.00. By Dick Sears, seconded by Nick Solley and unanimously approved.
Opening of Bid for snowplow: The following bid was received for an 11' Everest power angle snowplow:
W.H. Rose, Inc. Watertown, CT $7333.00(optional trade in) ($1800.00)
The bid will be awarded at the Special Board of Selectmen's meeting on October 26, 2006.
NEW BUSINESS:
Housing Commission request: Dick explained that the Housing Commission has requested funding from the Housing Fund for a mailing. Motion: To approve expenditure not to exceed $1000.00 from the Affordable Housing Fund to pay for printing and postage of the Senior Housing survey. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Proclamation-American Red Cross: The American Red Cross of Western Connecticut is celebrating 100 years of service on Thursday, October 26, 2006. The Town of Washington has written a Proclamation commemorating this event, signed by the Board of Selectmen. Dick read this for the public and conveyed congratulations.
Poster Contest: Dick explained that the Town is hosting, along with parents, a poster contest to encourage drivers to slow down. Information has been distributed to area schools inviting all Washington children and students to participate. An award reception will take place at the Gunn Junior Library on November 30, 2006 at 4:00 p.m. Posters will remain on display until December 8th.
Use of Town Letterhead to report on the October 28th Forum: Motion: Not to have the First Selectman use Town of Washington letterhead, or to represent the Town of Washington, when reporting the October 28, 2006 forum regarding the impeachment of the President. By Mark Lyon seconded by Nick Solley. Discussion: Mark Lyon stated he was making this motion as he feels there is a need for clarification for the townspeople who have spoken with him about the forum - it's format, how it pertains to the Town and their request not to have a reporting of the forum on Town letterhead. Dick Sears stated he was sorry that some feel a letter from the First Selectman represents the entire Town. There have been articles misrepresenting his position (which have been corrected and clarified). In his mind, what he does on this matter does not represent the Town. He has taken lead from other First Selectmen who have been in similar situations, and he made it clear that in his letter he will be very specific in stating it does not represent the Town of Washington as a whole. Valerie Andersen stated she had asked for a motion to be on the agenda regarding the use of letterhead and was concerned that it did not appear. She stated that her issue has nothing to do with freedom of speech, etc. but is concerned about the precedent of asking the First Selectman to express/report the outcome of any meeting. No one, in her opinion, is against the meeting, the discussion or the debate -just the method of reporting it to the appropriate offices. Don Brigham also expressed his concern about using Town letterhead. Janet Wildman raised her objections as well - two petitions calling for special Town meetings have been defeated and that should take it out of the "town's realm". Ken Cornet was very concerned and stated he felt the Republican party of Washington was trying to suppress this meeting. Bobbie Carey agreed with the expression of opinions and views but felt they should not be expressed as opinions of the Town. Duncan Woodruff compared the request of impeaching the President to the Viet Nam era and the troops feeling the lack of support and would not want to see this Town be a part of any action that would not support our troops in this current war. A vote on the motion was called -Mark Lyon voted in favor of the motion, Dick Sears and Nick Solley voted against it. Therefore, the motion not to use Town letterhead failed.
EXECUTIVE SESSION: Motion: To adjourn the Board of Selectmen's meeting at 5:10p.m. to enter into Executive Session. By Dick Sears, seconded by Mark Lyon and unanimously approved.
The Selectmen adjourned Executive Session and re-entered the Regular Board of Selectmen's meeting at 6:40 p.m.
Adjournment: To adjourn the Regular Meeting of the Board of Selectmen at 6:40p.m. as there was no further business for discussion. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted, .
Mary Anne Greene
Selectmen's Secretary
October 12, 2006
Special Meeting
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon
Call to Order: First Selectman called the meeting to order at 5:30p.m.
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:31 p.m. to enter Executive Session to discuss a personnel issue. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Executive Session ended at 7:00 p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 7:01 p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
October 5, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.Press: Ann Compton-VOICES, Jonathan Shugarts-Waterbury Republican, Rebecca Ransom-Litchfield County Times
Public: Joe Mustich, Sandra Canning, Ken Cornet, Duncan Woodruff and Tom Osborne from the Washington Volunteer Fire Department and numerous members of the community.
Call to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Motion: To include subsequent business not already on the agenda. By Nick Solley, seconded by Dick Sears. Discussion-Dick explained this would include extending an invitation to bid for heating and air conditioning at the Old Fireshouse and announcing of a poster contest. The motion was unanimously approved.
Minutes:
Motion: To approve the minutes of the September 21, 2006 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors: Duncan Woodruff of WVFD requested that the opening of the bids for the new tanker truck be moved up on the agenda. This was agreed and all other visitors welcomed.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for Fire Department Mobile Water Supply Fire Apparatus: The following bids were received: 1) Gowans and Knight $182,640.00
Watertown, CT
2) KME Fire Apparatus $176,273.00
Nesquehoning, PA
3) Seagrave LLC & Fleetmaster, Inc. $182,633.00
Simsbury, CT $167,524.00 (larger tank)
4) Elite $197,875.00
Tilleda, WI
5) New England Fire Equipment & Apparatus $153,650.00
North Haven, CT
The Truck Committee of the Fire Department will review and the bid will be awarded in two weeks at the next regularly scheduled Board of Selectmen's meeting.
Special Board of Selectmen's Meeting Date/Petitioners: Joe Mustich began the discussion by stating that the "petitioners" were requesting the "Salisbury Town Forum" option offered by the Selectmen. According to Joe, this would be a public forum in the Town Hall where the resolution(s) could be debated and voted on, there would be a moderator elected by those present and the First Selectmen would write a letter that would record what went on at that meeting. Selectmen Mark Lyon voiced his opinion that a "local political action group had hijacked the Selectmen's efforts." As this is not Town business, Mark stated he would not support any action that would put any opinion or recording of the event on Town of Washington letterhead as it may then be construed as being Town business or the Town's position. Mark stated it is not our business to impeach the President of the United States - there is a process already in place for doing this. He may or may not attend. Dick Sears stated that he is "clear" in his opinion that this is not Town business but feels strongly that those requesting the forum have the right to do so. Nick Solley stated he may not be able to attend but would not stand in the way of the forum. Ken Cornet explained that the group would like to send a petition to Congress whose job it is to look into impeachment - they themselves are not asking for the impeachment of the President. Valerie Andersen read a letter from Jack Field (at his request) outlining their opposition to the forum and the process. Valerie stated that she, Jack and others she has spoken with, would not be attending and did not support the use of Town letterhead. Valerie also questioned a statement in VOICES that referred to Dick Sears sending a letter that would state the position of the Town of Washingbton. Ann Compton, Voices reporter, clarified the statement, acknowledged she had misquoted Dick and subsequently corrected the statement in the next issue to explain that Dick's letter would comment on the sense of the meeting, not the consensus of the Town. Dick further explained he would attend the forum at which residents can express their opinions - he will write a letter stating the meeting took place, describe the event, and say "some of our residents are concerned about..." and will not make it a Town position. He will then send his letter on to the Speaker of the House, Senate President, Nancy Johnson, and Connecticut Senators. Don Brigham asked that the letter that is sent make it clear that any vote taken is not a vote of the leadership of the Town nor a vote of the Town at large. He too expressed concern about the use of Town letterhead. Jim Brinton asked about the involvement of the Democratic and Republican Town Committees with the petitioners. Dick said he had made the offer to the heads of both but had not heard anything. Janet Wildman of the Republican Town Committee challenged this statement. Tammy Wyant asked if the stronger opinion of the meeting was that the President should not be impeached, would a letter be sent stating that fact. Dick assured those present he would and again stated the letter would state this was not the official opinion of the Town of Washington. A discussion followed as to whether this meeting was to be considered a Special Board of Selectmen's meeting or a Town Forum. There was an apparent confusion on this matter which included whether it would need to be officially noticed as a Board of Selectmen's meeting etc. Some of those present stated that the agenda referred to it as a Special Board of Selectmen's meeting. Mary Anne Greene, Selectmen's Secretary, asked to try to clarify this confusion. She stated that several emails had been received, with her being copied, which discussed the two options offered. When she was asked to place the discussion on the agenda, she placed it, in error, as the "Special Board of Selectmen's meeting" when in fact Joe Mustich's last email did refer to the "Salisbury Town Forum" model. Joe acknowledged this. Chris Charles voiced his opinion that the meeting should be held as people have the right and deserve to be heard. Todd Peterson felt accomodations were being made for this group that should not be made. Discussion continued . Mark Lyon again stated his opinion that a discussion could certainly be held, but that it was not Town business and any correspondence reporting the event should not be on Town letterhead. Nick Solley stated he was against a meeting of this nature being classified as a Board of Selectmen's meeting and offered a suggestion of Dick's writing a letter, signing it as First Selectman, but not on Town letterhead. The discussion ended with agreeing to allow the Forum to be held at the Town Hall on October 28th. It will not be advertised, or posted as a Board of Selectmen's meeting. Nettleton Hollow Bridge engineer: Dick Sears explained that more information has been received and reviewed regarding the kinds of bridge culverts that could be used for this project. Following review, it would be in the better financial interest of the Town to go with the precast concrete box culvert. A DEP flood management plan needs to be done and construction will most likely be done in the summer of 2008. Motion: To change the professional service agreement with Lenard Engineering for the Nettleton Hollow Bridge Project to $97,390.00. By Dick Sears, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
Bio-Diesel for highway vehicles: Dick reported that he would like the Town of Washington to work the the Washington Environmental Council and the Shepaug High School to use the bio-diesel they are manufacturing from cooking oil in some of the Town's highway department vehicles. It would be used as an additive to the fuel. Invitation to Bid for Plow(s): Motion: To extend an Inviation to Bid for an Everest 11 foot power angle plow(s). Trade in of two 11 foot Tenco high discharge roll plows will be considered and will determine the purchase of one or two plows. Bids will be accepted until 4:00p.m. on October 19, 2006 at 4:00p.m. By Nick Solley, seconded by Dick Sears and unanimously approved. STEAP grant-Mygatt Road: Dick announced that the official notification of this grant has been received. It will be in the amount of $390,000 and will be administered by DOT. Edie Johnson of Scofield Hill Road asked to allow the neighbors to have input and give suggestions before this work begins. Engineering of the project will be in 2007 and actual work may not begin until 2008. Invitation to Bid for Heating & Air Conditioning Up-grade: Motion: To extend an Invitation to Bid for Heating & Air Conditioning Up-grade at 2A Bryan Plaza (Old Firehouse). Bids will be accepted until 4:00p.m. on October 26, 2006. By Dick Sears, seconded by Mark Lyon and unanimously approved. Poster Contest: Dick announced that there will be a Poster Contest dealing with speeding and driver and pedestrian safety later this fall. The contest is the idea of Lili Dyer. Rumsey Hall School and Washington Montessori School have agreed to participate. Washington Primary School has been invited as well. More details will follow in 2 weeks. Chris Charles asked to speak to the Board of Selectmen regarding the discontinuance of a portion of Frisbie Road that was voted on and approved at the Town Meeting earlier in the week. Chris voiced his concern and discontentment with the Selectmen for not honoring the Planning Commission's recommendation to maintain passive recreation. Dick Sears stated he would take responsibility for not getting back to the Commission prior to the Town Meeting - events happened quickly, etc. Nick Solley stated that it was his opinion that the Planning Commission could not always assume that the Town or property owners would like to retain recreational access. In this particular situation, the discussion was only about 800 feet that does not go anywhere so there was no point in allowing the public to use it. Mark Lyon sated he was in agreement with the decision to discontinue the portion of the road but felt the process should have been followed more closely. Chris stated part of his concern also had to do with the fact that the Gruson's property value was now enhanced and asked if there should have been some financial discussion. Nick again stated he did not feel any mistake was made and he was looking into a State statute he felt dealt with the Town not being allowed to take monies for property in a situation such as this. Valerie Andersen voiced her support of Chris's position.
EXECUTIVE SESSION; Motion: To adjourn the Regular Meeting at 6:16p.m. to enter into Executive Session to discuss a personnel issue and a potential real estate transaction. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Executive Session ended at 7:08p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 7:09p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 21, 1006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.Press: Ann Compton-VOICES, Rebecca Ransom-Waterbury Republican, Jonathan Shugarts-Waterbury Republican.
Visitors: Joe Mustich, Sandra Canning, Ken Cornet, numerous members of the community.
Call to Order: First Selectman Sears called the meeting to order at 4:30p.m.
Motion: To inclue subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley. Dick explained that this had to do with going into Executive Session to discuss a possible municipal real estate transaction. Unanimously approved.
Minutes:
Motion: To approve the minutes of the September 7, 2006 Regular Meeting of the Board of Selectmen and the minutes of the September 14, 2006 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors: Joe Mustich, Ken Cornet and Sandra Canning agreed to speak later in the meeting.
Communications: None.
Appointments/Resignations:
Motion: To appoint Peter Bowman (Unaffiliated) as an alternate member of the Zoning Board of Appeals until November 2007. By Dick Sears, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS: None.
NEW BUSINESS:
Petition for Special Town Meeting: Dick Sears explained that a new petition had been received with more than 100 signatures that had been certified by the Town Clerk, calling for a Special Town Meeting. Motion: To call a Special Town Meeting, as requested, to consider and act upon a resolution addressed to the Congress of the United States calling for the institution of Articles of Impeachment of the President. By Mark Lyon, seconded by Nick Solley. Discussion: Sandra Canning suggested that the petition, as it differed from the previous one submitted, be read. Nick Solley read the petition in it's entirety. Sandra read a prepared statement explaining why the petitioners felt that the President of the United States had committed "high crimes and misdemeanors" which warrant impeachment. They, therefore are submitting a formal request to give the townspeople the opportunity to act on a non-binding resolution. Valerie Andersen suggested the petitioners use other venues and that the opinion of Town Attorney David Miles be adhered to. Joe Mustich pointed out that Attorney Miles' letter stated that the selectmen were not "obligated" to call the Special Town Meeting but he felt the issue could be debated and the selectmen could decide to have such a meeting even though they were not obligated to do so. A lengthy discussion followed with numerous members of the audience voicing their opinions, including: Kelly Boling, Helen Gray, Todd Peterson, Paul Frenkel, Jack Boyer, Arthur Banks, Rita Wilson, Mildred Pond, John Buoniauto, Diana Hardee, Dorothy Dechecco from Litchfield, Sara Davies, John McGarr, Al Avitable from Bethlehem, Don Brigham, Diane Dupuis, Ken Cornet, Georgia Middlebrook. The Selectmen thanked all those who spoke and entered into their own discussion. Mark Lyon stated that after spending a great deal of time listening to people express their political views, listening to opinions as to whether the petition is valid or not, he felt that the real issue is whether or not a Town Meeting was the proper venue to debate a national issue and a national policy. In his opinion, it is not constitutionally part of the steps in considering impeachment of the President and therefore he would not vote in favor of holding the Special Town Meeting. Dick Sears stated he has spoken with other First Selectman, has received legal opinions, spoken with petitioners and wants to honor their opinions and again would like to offer alternative ways to meet their goals i.e. "Special Board of Selectmen's Meetng", have a vote, record the numbers and then forward on the results of the meeting to the appropriate office(s). Salisbury held such a meeting where people were able to express opinions, debate the issue, etc. Dick stated he acknowledged the concern of the petitioners but agreed with Attorney Miles and felt the issue was "not a proper purpose of a Town Meeting of the Town of Washington". Nick Solley then stated he too had listened with great interest and emotion and that he endorsed many of the positions brought up for discussion today, however, his opinion not to go to a Town Meeting had not changed. Dick Sears called for a vote on the motion. The motion to call a Special Town Meeting was defeated unanimously by the Selectmen. Historic Preservation Grant Resolution for Town Clerk: Dick Sears explained that each year the Town Clerk applies for this grant and part of the application process requires the Board of Selectmen to approve this resolution. Motion: To adopt the following resolution: Resolved: That Richard C. Sears, First Selectman, or Sheila M. Anson, Town Clerk, as his designee, is empowered to execute and deliver in the name and on behalf of the Town of Washington, an application and contract with the State Library for an Historic Preservation Grant. Sheila M. Anson, Town Clerk, is hereby designated as the Agent for making the application. By Richard Sears, seconded by Mark Lyon and unanimously approved. Setting Agenda for October 3, 2006 Town Meeting: Motion: To set the agenda for the October 3, 2006 Annual Town Meeting as follows: 1) To set the dates for the annual town budget hearing and meeting in May 2007; 2) To approve an amount not to exceed $25,000 to complete the town garage improvements project; 3) To adopt an ordinance to establish an affordable housing fund; 4) To adopt an ordinance establishing citation procedures and fines for violations of zoning regulations; 5) To amend the Town's building fees ordinance; 6) To discuss and consider discontinuing a portion of Frisbie Road. By Dick Sears, seconded by Mark Lyon and unanimously approved. Invitation to Bid for Heating and Air Conditioning upgrading at Bryan Plaza Firehouse: Postponed to a later meeting date. Highway Department position: Dick Sears explained that the Selectmen have approved a change in personnel in the Highway Department. The amount, scope and nature of work has increased and changed. The position of Highway Director has been created. The Road Foreman job description has been changed. Roger Cannavaro will remain Road Foreman and he was thanked for his 27 years of service. Motion: To approve the job descriptions of Highway Director and Road Foreman and to advertise for the Director position. By Dick Sears, seconded by Nick Solley and unanimously approved. Municipal Building Code Official Agreement: Dick Sears explained that the Town's agreement with the Building Official will be renewed for the period 10/1/06 to 10/01/10. Motion: To appoint William Jenks, Building Official, until 10/1/2010 at the contract rate of 74% of building fees. By Dick Sears, seconded by Mark Lyon and unanimously approved. CCM Expo-October 3, 2006: Dick Sears announced he will be attending this year's conference and will be bringing three Shepaug High School students with him.
EXECUTIVE SESSION: Motion: To adjourn the Regular Meeting at 6:12 p.m.to enter into Exeuctive Session to discuss a possible municipal real estate transaction. By Dick Sears, seconded by Nick Solley and unanimously approved.
Executive Session ended at 6:29 p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:30p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 14, 2006
First Selectman Richard Sears called the special meeting to order at 4:10 p.m.Present: Board of Selectmen: Richard Sears, Nick Solley, Mark Lyon
The purpose of the meeting was:
1. To award the bid for the Town Garage and Sitework project.
2. To award the bid for the Pedestrian Bridge and Streambelt Stabilization project.
3. To enter Executive Session to discuss personnel issues.
Pedestrian Bridge and Streambelt Stabilization Project: Dick reported the bids had been reviewed by engineers representing both the Town and the State Department of Economic and Community Development, who had noted the lowest bid did not include the required Affidavit and Contractor's Minority Business Enterprise Utilization Form. The engineers felt these were significant in their absence and recommended against awarding the bid to the lowest bidder.
Richard Sears made a motion to award the bids for the Pedestrian Bridge and Streambelt Stabilization project to Stone Construction of Southbury, CT for
$51,425. Nicholas Solley seconded the motion. Motion unanimously passed.
Town Garage and Sitework Bid: These bids had also been reviewed by the Town and the State's DECD engineer. While the lowest bid contained the lowest base price, the engineers felt the overall estimated costs submitted by the second lowest bidder would result in the lowest overall price.
Richard Sears made a motion to award the bid for the Town Garage and Site Work project to Hawley Construction of Danbury, CT in the amount of $233,210.
Mark Lyon seconded the motion. Motion unanimously passed.
Executive Session: Richard Sears made a motion to enter into Executive Session to discuss personnel issues at 4:14 p.m. Mark Lyon seconded the motion. Motion unanimously passed.
The Board re-entered the Regular Meeting at 6:55 p.m.
Respectfully submitted,
Kathy Gollow Selectman's Assistant
September 7, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. SolleyPress: Ann Compton-VOICES
Call to Order: First Selectman Sears called the meeting to order at 4:35p.m.
Minutes:
Motion: To approve the minutes of the August 24, 2006 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved. Motion: To approve the minutes of the August 31, 2006 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: Dick Sears welcomed all those present and invited comment.
Valerie Andersen voiced her concern over what she considers to be a feeling of discontent and animosity prevelant in Town. She feels there are several important issues the public is talking about and there is a need to move forward on them. Two examples are the school issues and speeding. Valerie feels the Town is not providing leadership to solve the elementary school building impasse. A few suggestions regarding the problem of speeding on Town roads were made including flashing "stalker" signs such as in Roxbury that seem to be successful in slowing traffic down. Kelly Boling felt the Depot Study had several suggestions for controlling traffic that did not include signs that would take awsay from the rural character. Valerie was thanked for her input and suggestions.
Communications:
Letter re: advertising in the Waterbury Republican: Dick Sears reported that the Board of Selectmen had received a letter dated 9-1-06 from a number of Washington's citizens requesting that a policy be adopted that would prohibit the advertising of Town Legal Notices, etc. in the Waterbury Republican. Those signing the letter feel that this paper habitually editoralizes "that gay people should be denied basic rights and legal protections afforded to other Americans...". Their feeling is that local tax dollars should not be used to "underwrite the promotion of bigotry and intolerance". Kelly Boling attended today's meeting to represent those who sent this letter and to reiterate their position. The Selectmen explained that typically VOICES is the paper of choice to use for publication of legal notices and advertisements of meetings, etc. There are times, however, when a daily paper is required for publication - either because of time constraints or legal requirements. Kelly asked if another daily paper could not be used - such as the Danbury News times. The thought is that the Waterbury paper has a larger circulation and reaches more of our residents than other daily papers. Nick Solley offered to have the Selectmen's office look into the circulation numbers of the two mentioned daily papers. Kelly thanked the Selectmen for their consideration and attention to this matter. OLD BUSINESS:
Opening of Bid for Fire Department Vehicle Chassis: The following bid was received for a 2007 International Model 7600 Set Back Axle 6x4 (SF647) chassis: Marola Motor Sales, Inc. Torrington, CT $103,100.00
Motion: To include subsequent business not already on the agenda (awarding of the above mentioned bid). By Nick Solley, seconded by Dick Sears and unanimously approved.
National Anthem Project Day - September 14, 2006: Dick Sears announced that on September 14 there will be a ceremony featuring Alicia Evans singing the National Anthem at 9:00a.m. at the Washington Primary School flagpole. The pulbic is invited. During the school year, students at WPS will learn the words and significance of the National Anthem through the music program. NEW BUSINESS:
Awarding of Bid for Fire Department Vehicle Chassis: Following a review by Ducnan Woodruff and Tom Osborne of the Fire Department's "Truck Committee", the following motion was made: Motion: To award the bid for the Fire Department Vehicle Chassis opened at this meeting, to Marola Motor Sales, Inc. of Torrington, CT for $103,100.00 as specified. By Nick Solley, seconded by Dick Sears and unanimously approved. Review of Draft Ordinances re: Affordable Housing Fund and First Cut for Affordable Housing: This review did not take place at today's meeting as the Housing Commission had not had an opportunity to complete their reivew. Land Use Public Notice Registry: Dick Sears announced that as of October 1, 2006, the State of Connecticut is requiring all Planning and Zoning Commissions establish a "Public Notice Registry" that will be used to inform interested landowners, etc. of actions initiated by the commissions. 9-11 Memorial: Tom Osborne of the WVFD announced that there will be a 9-11 Service on Monday, September 11, 2006 at 9:30a.m. at the Washington Depot Firehouse. The public is invited to attend. Dick Sears read a Proclamation from the Board of Selectmen. Adjournment:
Motion: To adjourn the meeting at 5:15p.m. as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
August 24, 2006
Present: Board of Selectmen: Richard Sears, Nick Solley, Mark LyonPress: Ann Compton, Voices; Rebecca Rawson, LCT; Jonathon Shugarts, Waterbury Republican
Minutes: Richard Sear made a motion to accept the minutes of the August 10th, 2006 meeting as submitted. Mark Lyon seconded the motion. Motion unanimously passed.
Bid Openings: The following bids were opened and read aloud:
Town Garage Site Work and Building:
Bidder: Base Bid: Rock in Trench Excav. Rock Excav.
100 cy est. 1,800 cy est.
Nosal Builders, $247,500 $95/cy $35/cy
Middletown, CTConn-Strux $348,000 $42,000 $180,000
Farmington, CTVersatile Services $226,116 $55/cy $45.14/cy
Morris, CTHawley Construction $233,210 $40/cy $20/cy
Danbury, CTStone Construction $327.990 $40/cy $20/cy
Southbury, CTCanoe Brook Bridge and Streambank Stabilization Project:
Bidder: Base Bid:
Stone Construction $ 51,425
Southbury, CTTrue North Enterprises, Inc. $ 49,300
Litchfield, CTThe Board will review the bids and anticipate awarding them at the next regular meeting.
Old Business:
Bids:
Fire Truck Bid: Dick read a letter from the WVFD Truck Committee, who had reviewed the bid. The letter suggested the bid be rejected and rebid due to the fact that it exceeded the funds budgeted for the truck. The Committee noted they feel confident they can reduce costs by reviewing the specifications. The Selectmen agreed the item should be rebid because of the costs, as well as it being the only bid received. They will request the Truck Committee review their specifications. Richard Sears made a motion that a special meeting be scheduled for August 31 at 4:30 p.m. to rebid this fire truck. Nick Solley seconded the motion. Motion unanimously passed.
New Preston Firehouse Roof: Richard Sears made a motion that the reroofing of the New Preston firehouse be awarded to Diamond Incorporated of Waterbury in the amount of $9,600, upon recommendation of the Town's Building and Property Manager. Nick Solley seconded the motion. Motion unanimously passed.
Reclaiming and Repaving Roads: Richard Sears made a motion to award this bid to S&S Paving of Southbury in the amount of $189,941.15. Mark Lyon seconded the motion. Motion unanimously passed.
Public Comment:
Water Hydrants: Betty Mullen of Hinkle Road questioned the procedure the Fire Company uses for installing dry hydrants in ponds on private property. Mark Lyon, a member of the Fire Department, reported the Water Resources Committee is reviewing locations to be developed for dry hydrant water accessibility. The Committee, chaired by Duncan Woodruff, must obtain Inland Wetlands permits, etc. There is no fee paid to property owners. The hydrants also serve neighboring homes in aiding the fire company with having the necessary water resources at various locations.
Signs: Georgia Middlebrook noted two signs that need replacement on Nettleton Hollow Road: A street sign at the corner of Wykeham Road and a Blind Driveway Sign.
Executive Session: Richard Sears made a motion to enter Executive Session at 4:53 p.m. to discuss personnel. Mark Lyon seconded the motion. Motion unanimously passed.
The Board re-entered the Regular meeting at 6:35 p.m.
The meeting was adjourned at 6:36 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
August 10, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Duncan Woodruff, Tom Osborne from the WVFD and a representative from Gowans & Knight.
Kevin Starchak from S & S Paving and Jonathan Metcalf from Metcalf Paving.
Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Dick explained this was to include a third bid opening that had inadvertently been left off the agenda. The motion passed unanimously.
Minutes:
Motion: To accept the minutes of the July 27, 2006 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved. Motion: To accept the minutes of the July 30, 2006 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved. Visitors: Dick welcomed those in attendance who were here for the bid openings. Out of courtesy to them, "Old Business" was taken up next.
OLD BUSINESS:
Opening of Bids for the Reclaiming and Repaving of portions of Nichols Hill Road, Potash Hill Road and Popple Swamp Road: The following bids were received: 1. S & S Paving, Southbury, CT $189,941.15
2. Waters Construction, Bridgeport, CT $203,258.00
3. Metcalf Paving, Beacon Falls, CT $198,498.00
4. Cocchiola Paving, Oakville, CT $191,775.00
The Selectmen will review the bids and award within two weeks.
Opening of Bids for a Tanker for the Washington Volunteer Fire Department: The following bid was received: 1. Gowans & Knight, Watertown, CT $298,800.00 delivered
The "truck committee" of the Washington Volunteer Fire Department will review the bid and get back to the Board of Selectmen.
Opening of Bids for Re-roofing the New Preston Firehouse: The following bids were received: 1. Diamond Incorporated, Waterbury, CT $9,600.00 (does not include the re-installing of gutters.)
2. V. Nanfito Roofing & Siding, Meriden, CT $19,844.00
3. Burr Roofing and Siding, Darien, CT $19,695.00
Lee Levesque, Buildings & Property Manager, will review the bids and get back to the Board of Selectmen.
Communications:
Dick Sears announced he had received a letter from David Miles, Attorney for the Town of Washington, issuing an opinion as to whether or not the Board of Selectmen is obligated to call a town meeting in response to a petition entitled "Petition to hold a Town Meeting to introduce a Resolution of Impeachment against George W. Bush and Richard B. Cheney." There was no discussion at today's meeting and copies of the letter will be available in the Selectmen's Office.
Appointments and Resignations: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 4:45p.m. to enter into Executive Session to discuss a personnel issue. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Executive Session ended at 5:40p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:41p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 30, 2006
SPECIAL MEETING
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.
Board of Finance Members: Jack Boyer and Jack Field.
Board of Education Members: Irene Allan, Michelle Gorra, Larry O'Toole, Jim Hirschfield, Valerie Andersen, Matt Franjola.
Press: John Addyman-Voices, Tom Lucas-Waterbury Republic
Members of the general public.
Call to Order: First Selectman Dick Sears called the meeting to order at 6:04p.m.
Dick welcomed those in attendance and explained that the purpose of this Special Meeting of the Board of Selectmen was to discuss the elementary school needs. Dick further explained it was his hope and intention that members of the three Boards (Selectmen, Finance and Education) could share ideas for going forward before the special Board of Education meeting tomorrow evening. He spoke of the need for collaboration and cooperation by all parties in order to solve the apparent impasse.
Dick used the analogy of a triangle to demonstrate what he felt to be the major points that should be met for any idea and/or suggestion. These points would be: 1)does it meet the educational needs of the children; 2)would the cost be at a level taxpayers can afford; and 3)does it meet the needs of the Town.
Dick asked those who were present from the Board of Finance and Board of Education to spend 3-5 minutes explaining their idea, position or opinion.
Jack Boyer expressed his concern that the three towns are at a standoff. His suggestion would be to move the 5th grade up to the Shepaug campus - a "partial consolidation". This would also decrease some of the renovation costs of the three primary schools. The Selectmen and the Boards of Finance should contact the Town's Senators regarding the allowing of de-regionalization K-4. The Towns would be responsible for each renovation of their primary school buildings and future maintenance.
Valerie Andersen agreed that the three Towns are at a stalemate. On 6/21/06 she sent a memo to the Board of Education resurrecting the idea of the "Build to Suit" concept. She compared this to a commercial real estate deal when the landlord -Town-would fix up the building(s) to meet what the lessee (Region #12) wants and needs. In Valerie's opinion, consolidation is not going to work and de-regionalization may not save money. Legislators may be able to assist with State grants. The Region is maintained and the Towns get to keep their schools.
Larry O'Toole felt that Valerie's idea had merit but voiced concern if state reimbursement monies were not received, Roxbury and Bridgewater would suffer - Washington has less major renovation needs. He felt that a partial de-regionalization was something not to be afraid of. Larry feels that we call ourselves a region however we do not act as one when we do not transfer students from overcrowded schools to a school with more room. We have created a process in which the three towns are fighting instead of working together.
Matt Franjola felt that the situation should be treated strictly as a straight real estate deal and should not be confused with de-regionalization. De-regionalization would not be needed to "Build to Suit". Build to Suit would eliminate the political equation of one town against the other two. Later in the meeting Mr. Franjola suggested the advocates for each of the plans develop a list of pros and cons and meet again to summarize.
Irene Allan voiced her concern that discussing de-regionalization and/or "Build to Suit" is premature until the consultant presents all the pros and cons or a region at tomorrow's Board of Education meeting. She felt that ideas were being expressed at this meeting and it's not known if they are even feasible. Irene personally has no new ideas but posed the question of consolidation in another location as a possibility.
Jack Field expressed his thoughts that the referendums have continually failed in Washington because of the amount of money that would eventually be spent - the costs of the projects, the debt services, operational costs - could amount to as much as $70 million. If a consolidated school were to be built, there could be a savings of $40 million over 20 years. The distribution is askew with Washington paying 45% of the bill and Roxbury and Bridgewater paying so much less proportionally. He also voiced his concern that the voting public is upset when Town leaders do not agree. He posed the possibility of a consolidated school for Roxbury and Bridgewater, or building a new Washington elementary school on the Shepaug campus. Valerie Andersen mentioned a big enough school to accommodate Roxbury and Washington - in Roxbury.
Jim Hirschfield stated he was not an advocate of de-regionalization and had hoped that the Steering Committee's suggestion to bring the subject to the public vote in one question months ago would have been a much better choice. He did not feel a Washington Primary School being built on the Shepaug campus would be well received by the other towns.
Michelle Gorra felt that all parties should keep an open mind and that all ideas are worth considering. She is concerned about the time being lost. Consolidation did not pass - Washington needs to realize that and get on with finding other solutions.
Mark Lyon felt that possible a new approach should be looked at. He stated he had been in favor of the three school renovation plan but cost did become an important factor in his and others decision making. He felt consolidation may be the solution but does not know how to legally or politically bring it back. He felt the Build to Suit idea may present problems with the division of operating costs.
Nick Solley felt that Washington's seniors and taxpayers in general did not feel they could support the other 2 towns financially. He suggested a referendum to spend money needed to get actual bid costs (architectural design). He felt there was a possibility the numbers may come in lower that what has been stated so far.
Dick Sears was the last to share an idea that was given to him by Father Bennett from Our Lady of Perpetual Help Church. Obviously, consolidation was not approved nor has the referendum passed to renovate the three schools. This "new" idea was one actually suggested several years ago in a study done by the Region. It would entail keeping grades K-2 in the present elementary schools in each town. A consolidated school would be built on the Shepaug campus for grades 3-5 or 3-6. This would meet the wish to keep the schools in the towns for the lower grades and meet the lower cost of building a consolidated school for the higher grades and would eliminate the overcrowding in the elementary schools. Mr. Sears felt town and education needs would be met with this plan. The question was raised how many schools would we be eventually be building and/or renovating. Some present felt this may be too large a project.
Bon Lombardi as a member of the audience said he had done some legal research and felt that Washington could separate the elementary school from the Region with the help of our legislators.
Ron Chute felt that Mr. Sears' idea of the triangle presented early on in the meeting was a good one for communicating with the public - keeping all factors on an even plane - not just talking money and politics but including the most important factor which is the education of our children.
Jay Hubelbank former chair of the Board of Education felt that the Build to Suit idea was probably the best we had at this point and cautioned that de-regionalization can be inefficient educationally. He also stressed the point that Washington should not assume for the other towns in the Region.
Adjournment: Motion: To adjourn the meeting at 7:35. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 27, 2006
Present: Selectmen Nicholas N. Solley, Mark E. LyonPress: Rebecca Ransom-Litchfield County Times; Sydney Schwartz-Waterbury Republican
Call to Order: Selectman Nick Solley called the meeting to order at 4:32p.m. noting that First Selectman Dick Sears was away in a well deserved vacation!
Minutes:
Motion: To approve the minutes of the July13, 2006 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Update of Municipal Surcharge on certain motor vehicle violations: This had been announced at the last Selectmen's meeting and further clarification received by the Town indicates that "Public Act 06-106 imposes a $10 surcharge on all motor vehicle moving violat6ions, which the State is to remit to municipalities in which the violations occur. The surcharge became effective July 1, 2006. Each person who pays in any sum as a fine for any violation of sections 14-218a, 14-219, 14-223, sections 14-230 to 14-240, inclusive, sections 14-241 to 14-249 inclusive, section 14-279 for the first offense, or sections 14-289b, 14-299, 14-301 to 14-303, inclusive, shall pay an additional fee of ten dollars."
NEW BUSINESS:
Invitation to Bid for a Pedestrian Bridge and Riverbank Stabilization at Legion Hall: Motion: To extend an Invitation to Bid for a Pedestrian Bridge and Riverbank Stabilization at Legion Hall in Washington Depot. Sealed bids will be received until 4:00p.m. on August 24, 2006. By Nick Solley, seconded by Mark Lyon. Nick explained that this project was one aspect of a STEAP grant received by the Town and would involve replacement of the foot bridge to Legion Hall/Senior Center and some stabilization of the riverbank. There was no further discussion and the motion passed unanimously. Invitation to Bid for a Public Works Garage Expansion: Motion: To extend an Invitation to Bid for a Public Works Garage Expansion at the Blackville Road site. Sealed bids will be received until 4:00p.m. on August By Mark Lyon, seconded by Nick Solley. Nick explained this was also a part of the STEAP grant and would involve some clearing of trees, graveling an area and erecting a 6000 square foot building for storage. There was no further discussion and the motion passed unanimously. Invitation to Bid for Reclaiming and Repaving of Roads: Motion: To extend an Invitation to Bid for the reclaiming and repaving of approximately .50 mile of Nichols Hill Road, approximately .30 mile of Potash Hill Road and approximately .40 mile of Popple Swamp Road. Bids will be received until 4:00p.m. on August 10, 2006. By Nick Solley, seconded by Mark Lyon and unanimously approved. Special Board of Selectmen's meeting: Nick announced there would be a special meeting of the Board of Selectmen on Sunday, July 30, 2006 at 6:00p.m. in the Land Use Room to discuss elementary school issues. The Board of Finance and Washington members of the Board of Education have been invited to attend.
Adjournment: Motion: To adjourn the meeting at 4:45p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 13, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.Press: Ann Compton-Voices, Sydney Schwartz-Waterbury Republican, Rebecca Ransom-Litchfield County Times, Nancy Hutson-Danbury News Times
Public: Ken Cornet, Joe Mustich, Janet Buonaiuto, Helen Gray, Joan Gauthey, Charlotte Johnson, Janet Wildman, Linda McGarr, Sheila Anson, Todd Peterson, Debra Avery, Jennifer Phillips, Laughlin Phillips, Jane Boyer and other members of the community.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Dick explained this had to do with extending an invitation to Bid for a tanker for the Fire Department. Unanimously approved.
Minutes:
Motion: To approve the minutes of the June 29, 2006 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors: Dick Sears welcome the numerous attendees at today's meeting and invited their comments. They were at this meeting to continue the discussion of the Town of Washington holding a special Town Meeting to introduce a resolution of impeachment against George W. Bush and Richard B. Cheney. Those present made comments for and against the holding of the Special Town Meeting. Others spoke of wanting to allow people the right to express their opinion but felt a Special Town Meeting was not the proper venue. Dick Sears explained that the petition that was submitted requesting the Special Town Meeting was legal and that the Board of Selectmen can decide on its own if the request was proper, legal or non frivolous. Mark Lyon and Nick Solley were asked why they did not feel the request was proper. Mark explained his feeling that the Town's legislative body should deal with Town business. He felt he did not infringe on anyone's freedom of speech by voting the way he did, or their freedom to gather. The Board of Selectmen did offer the Town Hall giving citizens the chance to gather and express their intent but he feels a resolution dealing with impeachment is not a Town meeting issue. He is comfortable with his vote and feels that unless the Board is re-petitioned, the vote was taken at the June 15, 2006 Board of Selectmen's meeting, the request denied and that should be honored. Nick Solley offered an explanation of his vote, acknowledging his vote may have been partially emotional, but felt that a town meeting on such a divisive debate would not be beneficial to the Town or "proper". Nick suggested getting a legal opinion on the matter. Dick asked the petitioners several times what their intent was and if there was another way to accomplish that. He offered a model based on the Town of Salisbury holding a "Special Board of Selectmen's Meeting" at which the issue was presented, a petition was available for signing and that was then sent on to the proper legislators. Petitioners expressed their feeling that only those in favor of the impeachment petition would attend but if there were to be a Special Town Meeting people from both sides would be more likely to attend. Dick brought the discussion to a conclusion assuring those present that the Board of Selectmen would continue giving the matter their utmost thought and the discussion would continue.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Honorary First Selectman for a Day - Erik Quist: Dick Sears read a proclamation declaring July 12, 2006 at Erik Quist Day in the Town of Washington. Eight year old Erik held a press conference at the Town Hall yesterday suggesting all Town employees be given a raise and a party . Erik earned this honor by winning the Washington Ambulance Association poster contest "Help us to Find You" which dealt with the importance of people properly numbering their houses in accordance with the Town ordinance.
NEW BUSINESS:
Extend an Invitation to Bid for Roof Replacement at the New Preston Firehouse: Motion: To extend an Invitation to Bid for the replacement of the roof at the New Preston Firehouse, 185 New Milford Tpk, New Preston, CT. Bids will be received until 4:00p.m. on August 10, 2006 at the Selectman's Office, 2 Bryan Plaza, P.O. Box 383, Washington Depot, CT 06794. Specifications may be obtained at 860-868-2259. Building should be inspected prior to the submission of bid. By Dick Sears, seconded by Mark Lyon and unanimously approved. Extend an Invitation to Bid for a Mobile Water Fire Apparatus: Motion: To extend an Invitation to Bid, on behalf of the Washington Volunteer Fire Department, for one (1) Mobile Water Fire Apparatus. Bids will be received until 4:00p.m. on August 10, 2006 at the Selectman's Office, 2 Bryan Plaza, P.O. Box 383, Washington Depot, CT 06794. Specifications may be obtained at 860-868-2259. By Dick Sears, seconded by Nick Solley and unanimously approved. Police Ticket money to Town: Dick reported that at the last session of the State legislature, a law was passed that would allow the towns in the State to retain a $10 surcharge from certain types of motor vehicle moving violation tickets issued within that town. More details will be forthcoming.
EXECUTIVE SESSION:
Motion: To adjourn the Regular Meeting of the Board of Selectman at 5:49p.m. to enter into Executive Session to discuss a potential municipal property transaction. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Executive Session ended at 6:32p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:33p.m. as there was no further business to discuss. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 29, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.
Press: Ann Compton-Voices, Sydney Schwartz-Waterbury Republican
Public: Steven Alesevich, Roderick M. Wyant IIICall to Order: First Selectman Sears called the meeting to order at 4:32p.m.
Minutes:
Motion: To approve the minutes of the June 15, 2006 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Visitors: First Selectman Sears welcomed those in attendance.
Communications:
Dick Sears received an email from Deborah Ghose of the Washington Ambulance Association notifying him that Erik Quist, 9 year old son of John and Pam Quist, was the winner of the 1st Annual Poster Contest "Help us Find You". The subject matter was the importance of having your house number displayed and the winner was chosen at the Firemen's Carnival. Erik will get to be "Honorary First Selectman" for a day. All posters will be displayed in the Town Hall foyer. Dick has been in touch with Erik and a day will be planned. Appointments/Resignations:
Appointment of two alternates to the Planning Commission: As there were four candidates for two positions, the Selectmen voted by ballot, the two highest being selected. Motion: To appoint Barbara Braverman as an alternate to the Planning Commission to 12/31/06 and Richard Carey as an alternate to the Planning Commission to 12/31/08. By Dick Sears, seconded by Mark Lyon and unanimously approved. Mark Lyon asked that the record show the Selectmen's gratitude to all four candidates for volunteering for this position and understood it was a difficult position for all to be in. Appointment of an alternate to the Inland Wetlands Commission: Motion: To appoint John M. Potter as an alternate to the Inland Wetlands Commission to 6/30/08. By Dick Sears, seconded by Mark Lyon and unanimously approved. Reappointments: Motion: To reappoint John Allen to Building and Property Commission to 7/1/09, Dorothy Hill as a regular member of the Inland Wetlands Commission to 6/30/09, Kathryn Coe as an alternate member of the Inland Wetlands Commission to 6/30/09, Georgia P. Whitney to the Judea Cemetery Commission to 6/30/11 and Dean Sarjeant to the Lake Waramaug Authority to 6/30/09. By Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS: None.
NEW BUSINESS:
Homeland Security Resolution: Dick Sears explained that the Department of Emergency Management and Homeland Security requires a Resolution authorizing the First Selectman to act on behalf of the Town of Washington for participation in the Emergency Management grant program. Motion: Resolved: That the First Selectman, Richard C. Sears, be and hereby is authorized to act on behalf of the Town of Washington in executing a Memorandum of Understanding with the State of Connecticut, Department of Emergency Management and Homeland Security, for participation in the FY 2007 Emergency Management Performance Grant Program. By Dick Sears, seconded by Mark Lyon and unanimously approved. National Anthem Project: Dick has received correspondence from Gina Sparks, "Mrs. Manchester"-a contestant in the upcoming Mrs. Connecticut America Pageant. Mrs. America has chosen the National Anthem Project as its platform. A recent survey indicates a problem with our country's ability to voice its patriotism and national pride. There appears to be a lack of knowledge of American historic songs and nearly two in three Americans do not know all of the words to the Star Spangled Banner. September 14, 2006 has been proclaimed to be National Anthem Project Day. Dick has spoken with the Washington Primary School Principal who is in favor of the project and supporting it with the children. The Town will also do some activity as well and will formally declare, by Proclamation, that date as National Anthem Project Day in the Town of Washington. Motion: To support and endorse the National Anthem Project. By Dick Sears, seconded by Nick Solley and unanimously approved. Employees Dental Insurance Program for 2006-2007: Dick explained that the Board of Selectmen and the Board of Finance have been carefully studying and reviewing the rising cost of health and dental insurance for Town employees. There is indication that employees may be asked in the future to contribute to the health insurance program. There will be no additional cost to employees for health for fiscal year 2006-2007. There has been discussion to ask employees who wish to continue with the dental program for 06-07, to pay $5 per pay period toward the cost - or they can choose not to participate in the program. There has also been thought of the Town "self insuring" the dental program. Motion: To keep the same dental program that is in place and to ask the employees to contribute $5 per pay period if they choose to stay in the program. By Dick Sears, seconded by Mark Lyon. Discussion: Mark Lyon expressed his concern that asking the employees to contribute the $5 per pay period now for the coming fiscal year (starting July 1st) was too late. He is not opposed to the employee contribution but felt it should be discussed earlier in the budget process and employees should be given more time to think about it. Nick Solley explained that the Town's insurance agent was not able to get costs to the Selectmen until late in May and therefore the costs were not available earlier. Nick also expressed his concern about asking for the contribution at this time and felt that the self-insured idea could be looked into further and there would be the potential for savings if this were adopted. Dick Sears stated he too has reservations about the contribution for this year and would like to use the next 8 months to work on a program and prepare employees. The original motion was withdrawn by Dick Sears and Mark Lyon withdrew his "second" to the motion. Motion: To continue the Dental Program for Town employees as it is for fiscal year 06-07. By Nick Solley, seconded by Dick Sears and unanimously approved. Adjournment:
Motion: To adjourn the meeting at 5:03p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 15, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.Press: Ann Compton-Voices, Rebecca Ransom-Litchfield County Times, Sydney Schwartz-Waterbury Republican.
Public: Ken Cornet, Joe Mustich, Rod Wyant, Dick Carey, Janet Wildman, Peg Addicks, Jim Brinton, Barbara Braverman, Betty Mullen, Valerie Andersen, Janet Buonaito, Sheila Anson, Mildred Pond.
Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Minutes:
Motion: To approve the minutes of the June 1, 2006 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Mark Lyon and unanimously approved. Visitors: Dick Sears welcomed all visitors.
Communications:
A letter from the Republican Town Committee has been received by the Board of Selectmen submitting the name of John Potter as an alternate to the Inland Wetlands Commission. Action will be taken on this at the next Board of Selectmen's meeting in two weeks. Appointments/Resignations:
A letter from Reginald W.H. Fairbairn has been received by the Board of Selectmen resigning from the Planning Commission effective immediately. Motion: To accept the resignation of Bill Fairbairn with thanks for his service to the Commission and the Town. By Dick Sears, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS:
"Interview" Barbara Braverman and Roderick Wyant III: Candidates for the alternate positions on the Planning Commission, the Selectmen gave each the opportunity to discuss their qualifications, reasons for wanting to be on the Commission, answer questions, etc. The appointment of two of the four candidates will be made at the next Board of Selectmen's meeting in two weeks.
NEW BUSINESS:
Bio Diesel - WEC: Dick Sears wanted to bring to the attention of the Board and the public the work that the Washington Environmental Council, Shepaug High School and The Gunnery are working on producing "Bio Diesel". This is being done by collecting "waste cooking oil" from area restaurants, the school cafeterias etc. At some point there was discussion of using small amounts as a test in one of the Town Highway trucks. Tentative scheduling of Special Town Meeting: Dick Sears explained that the Town Clerk had certified a petition as valid that requests holding a "Town Meeting to Introduce a Resolution of Impeachment against George W. Bush and Richard B. Cheney". Dick read from the Connecticut General Statutes (Sec.7-1(a)) that states "Special town meetings may be convened when the selectmen deem it necessary, and they shall warn a special town meeting on application of twenty inhabitants qualified to vote in town meetings, such meeting to be held within twenty-one days after receiving such application."... (Sec. 7-1(b)): "No duty on the selectmen to call a meeting pursuant to a petition where object is unlawful, frivolous or improper. While the board of selectmen is required to warn a town meeting on petition of twenty inhabitants qualified to vote there is no duty to warn a meeting pursuant to such petition unless the board is reasonably certain that the object of the petition is lawful, proper and not frivolous." Motion: To warn a Special Town Meeting to Introduce a Resolution of Impeachment against George W. Bush and Richard B. Cheney on July 3, 2006 at 7:30p.m. as requested by the petition certified June 15, 2006. By Dick Sears, seconded by Nick Solley. Discussion: Selectmen Nick Solley began the discussion by stating his feeling that the Selectmen have always run a platform that deals with town issues - not national. He feels that over the last several years there has been divisiveness in the town and something like this may drive wedges even further between people. Nick feels that there are other channels, organizations, etc. to work with. Mark Lyon expressed similar feelings suggesting there is a constitutional process for impeachment - a system of checks and balances already in place. Neither selectmen would support a town meeting for the above stated purpose. Ken Cornet, one of the petitioners, explained that this is not to be looked at as a democratic or republican issue - there are signers of the petition from both parties. He further explained that by the Town passing such a resolution, it merely is suggesting to congress to look into the matter. Dick Sears asked if other communities have passed such resolutions and Ken explained that they had. Others in the audience expressed their opinions for and against the issue of the special town meeting and suggestions that a public discussion/debate of the subject matter was fine but should be done in a place other than the Town Hall. Dick Sears reminded the other selectmen to review the statute and asked them to make their decision. Nick stated he did not feel holding a special town meeting for the stated purpose was necessary and felt it to be "improper". Mark stated he was not "reasonably certain it was lawful or proper". Both Selectmen voted against the motion, therefore the motion failed.
Adjournment:
Motion: To adjourn the meeting at 5:48 as there was no further business for discussion. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 1, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.Public: Richard Carey, Steven Alesevich, Valerie Andersen
Press: Ann Compton, Sydney Schwartz
Call to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley. Dick explained this would be to discuss future plans to replace a bridge on Nettleton Hollow Road. The motion passed unanimously.
Minutes:
Motion: To approve the minutes of the May 18, 2006 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Valerie Andersen asked the Selectmen about the meeting prior to this meeting in which they went into Executive Session. Dick Sears explained no action was taken in that meeting and thanked Valerie for her "reminder" that no action regarding a real estate matter - sale, purchase, lease, etc. could happen without a Town Meeting. Communications:
Republican Town Committee Chairman Janet Wildman sent a letter to the Board of Selectmen recommending Richard Carey and Steven Alesevich for Planning Commission alternates. Please see below under "Appointments".
Appointments:
Appointments of two alternates to the Planning Commission: At the last Selectmen's Meeting, two alternate candidates (Barbara Braverman and Roderick M. Wyant III) were proposed for appointment to the Planning Commission. Mark Lyon requested a delay of two weeks in order to give him time to review and consider the candidates. Yesterday, a letter from the Republican Town Committee was received recommending Richard Carey and Steven Alesevich for these positions. Dick Sears explained that he had contacted both the Democratic and Republican Town Committees numerous times over the past several months. He never received word back from the Republican Town Committee. Therefore he acted on the two names suggested at the last meeting. Motion: To appoint Barbara Braverman and Roderick M. Wyant III as alternates to the Planning Commission with terms to 12/31/08 and 12/31/06 respectively. By Dick Sears, seconded by Nick Solley. Discussion followed in which qualifications, length of time in Town, recommendation of Addie Roberts (Planning Commission Chairman), etc. was discussed. Mark Lyon reminded the Board that he had mentioned several weeks ago that the Republican Town Committee was working on getting names for consideration and felt that the fact that the letter from the RTC was received only yesterday should not be looked at as a disadvantage. He asked if there were a way to consider all four candidates and postpone the appointment. Dick reminded the Selectmen of his motion. Motion failed to pass. Motion: To have the Board of Selectmen interview all 4 candidates: Barbara Braverman, Roderick Wyant, Dick Carey and Steven Alesevich, at its earliest convenience and make the appointments at the next Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Motion: To include subsequent business not already on the agenda - to have discussions with the two candidates for Planning Commission alternates that are at today's meeting - (therefore eliminating the need to have another Special Meeting of the Board of Selectmen). By Dick Sears, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS:
Amendment to Building Fee Ordinance: Dick explained this was not voted on at the Town Meeting on May 18, 2006 as had been discussed at the May 18th Board of Selectmen's meeting, because the Selectmen realized that it could not be "noticed" correctly to amend the Town Meeting Agenda. Therefore, as the Building Inspector has recommended this increase in the "post-facto" fee it will be included on the October 3, 2006 Town Meeting Agenda. Motion: To included on the October 3, 2006 Town Meeting Agenda an amendment to the Town Building Fees Ordinance that would propose increasing the Post Facto Building Fee from $100 to $500. By Dick Sears, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
Nettleton Hollow Bridge: Dick Sears explained we have received preliminary cost comparison information from Lenard Engineering for the replacement of a bridge on Nettleton Hollow Road. In addition to the cost of the structure there will be a cost of approximately $232,000 for site work and general construction, $100,000 +/- for engineering and $34,000 contingency. This project has been planned and budgeted for and will be done next year. The Selectmen will meet with Lenard and Roger Kane, consultant, to discuss further. Planning Commission Alternate candidates Dick Carey and Steven Alesevich were invited to sit with the Selectmen and discuss their qualifications, reasons for wanting to be on the Commission, etc. The other two candidates will be given the same opportunity.
EXECUTIVE SESSION: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:45p.m. to enter into Executive Session to discuss a real estate matter. By Dick Sears, seconded by Nick Solley and unanimously approved.
Executive Session ended at 6:24p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:25p.m. as there was no further business to discuss. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
May 18, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon.Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Minutes:
Motion: To approve the minutes of the May 4, 2006 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications: None.
MOTION: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley and unanimously approved.
Appointments/Resignations:
Appointment of Barbara Braverman as an alternate to the Planning Commission until 12/31/08: At Mark Lyon's request, this appointment was postponed until the next Selectmen's meeting in order to give Mark a chance to review and consider the suggestion. Appointment of Roderick M. Wyant, III as an alternate to the Planning Commission until 12/31/06: This appointment will also be considered at the next Selectmen's meeting. Recommendations for appointments can be made by the Democratic Town Committee, the Republican Town Committee, Commission Chairmen, etc.
OLD BUSINESS:
Re-award Bid for Painting of Salt/Sand Building: Motion: To award the painting of the Salt/Sand Building to A Stroke of Color for $7600.00. The first company selected was not able to meet the terms of the contract. By Nick Solley, seconded by Dick Sears and unanimously approved.
NEW BUSINESS:
Adopt National Incidence Management System (NIMS): Dick Sears explained that this "would provide a consistent nationwide approach for Federal, State, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity." Motion: To adopt the National Incidence Management System for the Town of Washington. By Dick Sears, seconded by Nick Solley and unanimously approved. Amend Retirement Plan to exclude "private duty" police officers in pensions calculations: Dick Sears explained that at the request of the Board of Finance, he requested information from several northwestern Connecticut towns regarding pension payments on private duty police time. Five towns responded saying they pay no pension on such expenses. Dick requested that our attorney at Pension Consultants draft an amendment to the Town's Pension Plan disqualifying private duty police time from pension payments. Motion: To amend the Pension Plan to read: "Earnings" shall mean the actual compensation paid to a Participant by the Town during the Plan Year, excluding any amounts paid to a Police Officer while he she is on Private Duty." By Dick Sears, seconded by Nick Solley and unanimously approved. Fall Town Meeting Date: Dick Sears announced that this year's annual October Town Meeting will be held on Tuesday (not Monday) October 3, 2006 because of Yom Kippur. Building Fee Amendment: Nick Solley proposed making an addition to Item #5 on this evening's Town Meeting Agenda. The Town's Building Inspector has requested an increase in the Post Facto Permit fee from $100 to $500 as noted on the Application for Building Permit. Nick explained that this is like a "penalty" fee that would be imposed if someone does not fulfill the terms of the permit or does not follow the proper regulations. Motion: To include this addition to Item #5 on this evening's Town Meeting Agenda that would increase the Post Facto Permit fee from $100 to $500. By Nick Solley, seconded by Dick Sears and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 4:52 p.m. as there was no further business to discuss. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
May 4, 2006
Present: Selectmen Nicholas N. Solley, Mark E. Lyon.Public: Charles LaMuniere, Tony Bedini, Frank Adams, Mark Picton, David Owen, Valerie Friedman, Valerie Andersen, Janet Wildman, Linda McGarr.
Minutes:
Motion: To approve the minutes of the April 20, 2006 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Visitors:
Charles LaMuniere and Tony Bedini, Inland Wetlands Commissioners, began the discussion by referring to the written "informational note" they had submitted to the Selectmen (copy attached to Selectmen's copy of these minutes) regarding their request to have the Zoning and Wetlands Enforcement Officer's hours increased. Mark Picton, IW Chairman, voiced his endorsement of their request. David Owen, Zoning Chairman, also voiced his support. Some of the key points made in support of the increased hours were: The need for more enforcement capabilities - there are more applications, issues more complicated;
The need to follow up on violations;
The need for more preparation/review prior to meetings-advising applicants what is needed, site-reviews, etc. making meeting time more efficient;
Cost effectiveness for the Town (decrease in legal fees);
The need for more monitoring after applications are processed-higher rate of compliance.
The Selectmen explained that their hope was to keep budget figures in check by starting with a receptionist for the Land Use offices - taking more of a work burden off of Mike Ajello and Janet Hill. Those commissioners present expressed their appreciation but felt it would not be enough. Tony and Charles were advised by the Board of Finance to come to the Selectmen first with their request as this increase in the enforcement officer's hours would make a significant difference in the budget figures for 2006-2007. Both Nick Solley and Mark Lyon explained that the Selectmen are approached by all the departments and commissions with requests and obviously they cannot all be approved. All visitors in attendance at this meeting voiced their strong support of this particular request. As the Town's Budget Hearing is this evening, Tony, Charles and others were advised to present their case to the Board of Finance and public. The Selectmen advised they would not oppose this request and that the argument presented was very convincing.
Communications:
Email from Valerie Andersen re: Town Meeting times: The current ordinance only establishes the time of the Annual Town Meeting in October. Valerie Andersen made the argument that all Town Meetings - Regular and Special - should be held "no earlier than 7:00p.m." so that more people would be able to attend. Nick Solley explained there may be times when a special meeting has to be held (i.e. to have an agreement signed, etc.) and he would not want the Selectmen restricted. Valerie agreed there may be "emergencies" but felt, for the most part, the evening hours would work. After discussion, it was agreed to put this on the May 18th Town Meeting agenda as an amendment to the current ordinance.
Appointments/Resignations: None.
OLD BUSINESS:
Building Permit Fees: Nick and Mark referred to the discussion held at the last Selectmen's meeting - agreeing on the first "proposed" increase to $30 for the "1st $1000 value or minimum fee" and after discussion today agreed to increase the "each additional $1000 value or part thereof" to $9.00. This will be placed on the May 18th Town Meeting agenda. Electronic Bill Paying for Taxpayers: At the last Selectmen's meeting it was decided to approve this option pending favorable recommendations from current users. Tanya Wescott, Tax Collector, has contacted a few of the Towns currently using or who have approved to use it and has received no negative comments. Motion: To provide electronic bill paying for taxpayers through the website. By Mark Lyon, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
Proposed Change to Tax Relief Program for Elderly & Disabled Homeowners Ordinance: Barbara Johnson, Assessor, has submitted to the Selectmen, a rationale for suggested changes to the ordinance. Basically the changes would bring our ordinance in line with the State method of when to apply and the time period for calculating the total amount of relief allowed. Selectmen were in agreement to have this placed on the May 18th Town Meeting agenda. Set the Agenda for the May 18, 2006 Town Meeting: Motion: To set the agenda for the May 18th, 2006 Town Meeting as follows: 1. To approve the proposed General Fund Expenses in the amount of $3,650,320 for the 2006-2007 fiscal year.
2. To approve the proposed Nonrecurring Capital Expenses in the amount of $927,050 (net) for the 2006-2007 fiscal year.
3. To approve an expenditure from the 2005-2006 General Fund in the amount of $83,000 to the Town of Washington Pension Fund.
4. To amend Town Ordinance #107 specifying the time of the October Annual meeting be 7:30p.m. and establishing that all Town meetings, regular and/or special, be held at 7:30p.m. unless there is a specific emergency requiring their being held at another time.
5. To amend the Town Ordinance establishing the Building fees for the Town of Washington to increase the permit fee for 1) 1st $1000 value or minimum fee from $20 to $30, and 2) each additional $1000 value or part thereof from $6 to $9.
6. To amend the Ordinance "Tax Relief for Elderly and Disabled Homeowners" under Applications to delete the words "of each year" and to add "Applicants who qualify for the State program may reapply biennially for both programs."; and under Total Tax Relief Allowed, Section F, change "July" to "October."
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Adjournment:
Motion: To adjourn the meeting at 6:10p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 20, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-Voices, Sydney Schwartz-Waterbury Republican
Public: Addie Roberts, Sandra Canning, Joe Mustich, Ken Cornet
Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Minutes:
Motion: To accept the minutes of the April 5th Special Meeting of the Board of Selectmen, to accept the minutes of the April 6th Regular Meeting of the Board of Selectmen with the following correction under the Visitor section: "...that others are gaining access to the Lake (delete the word "illegally"), to accept the minutes of the April 13th Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors:
Sandra Canning asked to speak to the Board of Selectmen about the process to have the Town pass a Resolution that deals with a political viewpoint that would address the immediate return of our troops, censorship and impeachment. Several states, cities and towns have passed similar resolutions and she suggests Washington do the same. Ken Cornet and Joe Mustich also spoke on the issue stating he does not feel it is a Republican and/or Democrat issue but a citizen's issue. He has spoken to numerous individuals who find the actions of the current administration offensive. He feels there should be forums to allow people to have their voices heard. Dick Sears explained the Town Halls availability to the townspeople for conversations/informational meetings. Sandra was encouraged by this and would like to see the hall used to engage conversations on all sides of the above mentioned issues. If there is a strong enough feeling to pass a Town resolution, it should be brought before the Board of Selectmen for their approval to place on the agenda of a Town Meeting for a vote. If for some reason, the Board of Selectmen did not support this placement, a petition could be circulated and if enough signatures are obtained, it could be placed on the Town Meeting agenda despite the Selectmen's decision. Both Nick Solley and Mark Lyon voiced some concern about placing a politically charged resolution on a Town Meeting agenda but agreed to give the matter more thought. Dick offered to clarify the process by researching the State statutes and there was no objection to the Town Hall being used to hold these conversations.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Award of Truck Bid: Motion: To award the bid for a 2007 4 x 4 Heavy Duty Dump Truck to Marola Motors for $115,000. ($130,000 minus $15,000 trade-in). By Nick Solley, seconded by Dick Sears. Nick Solley explained that the truck bid submitted by Hine Brothers did not meet the specifications needed. The motion passed unanimously. Highway Maintainer Job Description: As a follow-up to the discussion held at the last Regular Meeting of the Board of Selectmen, it was decided to add under physical requirements, the submission of a CDL medical card. Motion: To up-date the current job description for "Highway Maintainer" to say under Physical Requirements "Submit within 30 days of hire a current CDL medical card." By Dick Sears, seconded by Mark Lyon and unanimously approved. Building Permit Fees: Possible increase of fees was discussed at the last regular Board of Selectmen's meeting and continued at this meeting. Dick suggested the Board of Finance review the suggested increases and project what effect they would have on the Town and what it would do to the Building Official's (Bill Jenks) income. Bill's contract is up in October and has submitted a detailed report to Dick. Mark Lyon requested he see the report before making a decision regarding the increase of fees. He feels there could be a significant impact on people doing permitted work and therefore wants to make certain the increase is justified. Dick explained that Bill's suggestion of the increase was not to benefit him but to bring Washington into line with other neighboring towns. Nick Solley felt if the Town has not increased its fees in 6 years, this may be the opportunity to bring us into line with the other Towns. A change in the permit fees would have to be voted on at a Town Meeting. The agenda for the May meeting will be set at the next Selectmen's meeting and therefore Dick requested the Selectmen review Bill's report and make a decision by that time. Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon. Discussion - would have to do with a recommendation made by the Tax Collector. The motion was unanimously approved. Electronic bill paying option for tax payers using the town website. Tanya Wescott, Tax Collector has recommended this explaining that citizens of Town could pay their taxed by credit card for a 3% fee or from their checking or savings account for 25 cents per transaction. There is no cost to the Town to set up a "Virtual Hosting" website with MCC Company. A button on our website to "pay taxes electronically" goes to a web page that looks like one of our website pages. Barkhamsted, Litchfield, Goshen, Haddam, Monroe, Morris, Pomfret, Sherman and other towns have already signed up. Both Mark Lyon and Nick Solley felt that the above mentioned towns be contacted. Motion: To provide an electronic bill paying option on the Town's website with MCC Company. By Dick Sears, seconded by Nick Solley. Mark Lyon requested the motion be amended to include "pending satisfactory recommendations from current users." The motion passed unanimously with the amendment. Depot parking: The Selectmen discussed again the scheduling of a meeting with the Zoning and Planning Commissions and the Board of Selectmen that would be open to the public inviting conversation regarding parking in the Depot. Addie Roberts, Chairman of the Planning Commission, stressed the importance of looking at the whole project not just in terms of adding more parking but in terms of traffic flow as well. Dick has spoken with Jim Donovan of Wilbur Smith Associates who was the lead consultant for the Depot Study and he feels we have the makings of a good plan. Addie agreed with this and suggested that a portion of the $35000 that is in the budget for "follow up" from the initial Depot Study could possibly be used for an engineer. She urged the above mentioned meeting be held as soon as possible. Dick will speak with David Owen, Zoning Chairman, and get the date scheduled.
Adjournment: Motion: To adjourn the meeting at 5:30p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 13, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Public: Jack Field, Valerie Andersen, Valerie Friedman, Frank Adams
Call to Order: First Selectman Sears called the meeting to order at 5:05p.m.
BOARD OF FINANCE MAILING:
Dick Sears explained that Washington's Board of Finance has prepared a letter to go to the residents of Washington regarding the upcoming referendum vote dealing with the renovation of the three primary schools in Region #12.
Jack Field of the Board of Finance explained that in order to insure neutrality, the State Elections and Enforcement Commission's primary attorney has agreed to review the letter prior to it's mailing.
Motion: To approve the mailing of information as provided by the Board of Finance to the citizens of the Town regarding the Operating Expense forecast regarding the April 25th, 2006 Referendum. By Dick Sears, seconded by Mark Lyon.
Discussion: Nick Solley felt that the amount of monies being voted on in the referendum will have a significant tax impact and felt comfortable with the information being presented to the townspeople for their information and knowledge. Mark Lyon expressed his approval of the letter being reviewed by the State Elections Commission to guarantee it's unbiased opinion and he is in support of the mailing once it meets the approval of the Commission. Without this approval he felt it possible to be construed as the Board of Finance taking a position that would be biased. Jack Field felt the Board has been very careful not to put itself in a position of appearing to support one option over another by sending out an earlier mailing that clearly outlined the cost of the consolidation project and the cost of the three school renovation project. Valerie Andersen felt that the letter should also include some "discussion" of the Town's income by including information on the growth in the grand list as well as the Town's surplus. She feels that although expenses are rising, so is the income and does not want to think the voters will be scared by this mailing. Jack felt the letter did attempt to provide some of this information as well.
Valerie Friedman expressed her gratitude to the Board of Finance and Jack Field by stating she could not understand people's concern about the issue of bias - she thinks the letter could not be more fair.
Dick asked to Amend the Motion to read: To authorize the mailing of information as provided by the Board of Finance to the citizens of the Town regarding the Operating Expense forecast regarding the April 25th, 2006 Referendum. Mark Lyon agreed to this amendment. This mailing would be done in accordance with CGS 9-369b. The motion was passed unanimously.
Adjournment: Motion: To adjourn the meeting at 5:22p.m. as there was no further business for discussion. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 6, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-Voices, Sydney Schwartz-Waterbury Republican, Rebecca Ransom-Litchfield County Times
Public: Robert and Diane Chase, John Peterson
Call to Order: First Selectman Sears called the meeting to order at 4:30p.m.
Minutes:
Motion: To accept the minutes of the March 23, 2006 Regular Meeting of the Board of Selectmen with the following correction: "the Town is seeking to trade in a 1992 (not 1922) International 4900 4 x 4...". By Nick Solley, seconded by Mark Lyon and unanimously approved.
Visitors:
Dick Sears welcomed all those in attendance and invited Mr. and Mrs. Chase and John Peterson to speak now rather later in the meeting under New Business. The Chases and Mr. Peterson had contacted Mr. Sears previously regarding access to Lake Waramaug for fishing before the ramp opens for the season. They and other fishermen would like the freedom to get on and off the lake before the 15th of April. Their frustration comes in part from the knowledge that others are gaining access to the Lake illegally (dragging their boats through the State Park, etc.) Several ideas were discussed - including having a lottery which would allow a small number of fishermen to moor their boats close to the Town beach; allowing them to have keys to the boat ramp, or increasing the days/hours the ramp is open. For various reasons these options would not work - boats not being inspected, fear of vandalism if left boats ties to moorings, and budgetary constraints. The Selectmen explained that we are also bound by the Lake Waramaug Agreement. The Chases felt that if nothing could be done to assist them as law abiding citizens, then there should be something done about those entering the Lake illegally. Dick Sears did not feel the State had the resources to enforce the rules. At present there does not seem to be anything that can be done to increase the hours. Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Award Bid for a 2007 4 x 4 Heavy Duty Dump Truck: Dick Sears explained that the specs received had some major differences and more study was required in order to make an informed decision. Motion: To delay the awarding of this bid until the Board of Selectmen's Meeting on April 20, 2006 at 4:30p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved. Award Bid for Senior Center/Legion Hall roof replacement: In addition to the Selectmen, the Town's Building and Property Manager has reviewed the received bids and has recommended it be awarded to Diamond, Inc. Motion: To award the bid for roof replacement at the Senior Center/Legion Hall to Diamond, Inc. for the sum of $10,250.00 By Dick Sears, seconded by Nick Solley and unanimously approved. Award Bids for Sanitation Services: Motion: To award the bid for a three-year contract for Operation of the Transfer Station to Wyant and Company for the following amounts: $60,000 for the first year, $63,000 for the second and $66,000 for the third; for Hauling of MSW to Stone Construction for $15.60per ton for the first year, $16.00 for the second and $16.40 for the third; for Recycling Container Haulage to Stone Construction for $225. per round trip for the first year, $235 for the second and $245 for the third; for Disposal of Construction and Demolition Materials to Stone Construction for $705. per round trip for the first year, $715 for the second and $725 for the third; for Recycling Curbside Collection and Hauling to Oliver Rubbish Removal for $40,500 for the first year, $41,500 for the second and $42,500 for the third. By Dick Sears, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
Boat Ramp Access: see above under "Visitors". Homeland Security Grant Program Memorandum of Understanding: Dick Sears explained that the Homeland Security Grant monies that came from the federal government to the State as a result of the 2004 grant have not been completely disbursed. A Memorandum of Understanding was adopted initially but the time period has expired and a new Resolution needs to be done. It gives the First Selectman the authority to sign for the Town. RESOLVED: That the First Selectman, Richard C. Sears, be and hereby is authorized to act on behalf of the Town of Washington in executing a Memorandum of Understanding with the State of Connecticut, Department of Emergency Management and Homeland Security, for participation in the FY 2004 State Homeland Security Grant Program. By Nick Solley, seconded by Mark Lyon and unanimously approved. Building Permit Fees: Dick Sears distributed a handout - meant solely for thought and discussion - showing the current fees charged and a possible increase in two permit areas (1st $1,000 value or minimum fee: current $20 - proposed $30 and Each additional $1000 value or part thereof current $6 - proposed $10.) Dick has spoken with Bill Jenks, the Town's Building Official, who will be submitting a thorough report that will outline the percentage of fees received that goes to the Town and the portion he receives. Both Nick Solley and Mark Lyon had some initial concerns and more discussion will take place in the upcoming weeks. Depot Village Parking: Dick Sears and Dimitri Rimsky attended the last meeting of the Washington Business Association and there was a great deal of discussion about the Depot Study - in particular, parking. There are great concerns about there not being enough parking available to patrons of the local businesses. Some businesses have requested their employees to park over at the Old Town Garage Site and the Town will work on making this a larger and safer place to park. More municipal parking must be developed by changing the configuration of current parking spaces and/or by adding more parking areas. Dick has written to the Planning and Zoning Commissions urging them to consider public parking in the Depot to be a priority issue. The suggestion has been made to have a public discussion with the townspeople, the Board of Selectmen and the Planning and Zoning Commissions. This is being considered. Driver/Road Maintainer Job Description: Some minor changes have been suggested to his job description from the one currently being used. These are in the areas of "Knowledge, Skills and Abilities" and "Physical Requirements". Currently there is a requirement to submit within 90 days of hire evidence of having had a medical examination within the 24 months prior to date of hire. It is suggested that a new requirement would be to have a CDL (Commercial Driver's License) and a current "CDL Medical Card" submitted within 30 days of hire. More discussion will take place on this at the next Selectmen's Meeting. Town Hall Pond Plantings: The Washington Environmental Council has requested permission to plant a "demonstration buffer planting" that would be a "model" that would attract birds, filter water, etc. The Inland Wetlands Commission has granted a permit for this. The Selectmen asked that before this occurs some questions be answered regarding Fire Department access, who is going to maintain, ease of mowing in the area of planting, etc. Dick Sears will discuss with WEC.
EXECUTIVE SESSION: Motion: To adjourn the Regular Meeting of the Board of Selectmen at 5:44p.m. To enter into Executive Session to discuss a personnel issue. By Dick Sears, seconded by Nick Solley and unanimously approved.
Executive Session ended at 6:55p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment: Motion: To adjourn the Regular Meeting of the Board of Selectman at 6:55p.m. as there was no further business to discuss. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
March 23, 2006
Present: First Selectman Richard C. Sears, Selectman Mark E. LyonPress: Ann Compton-Voices, Rebecca Ransom-Litchfield County Times
Public: Dick Carey, Butch and Harry Wyant, representative of Waste Management
Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Minutes:
Motion: To accept the minutes of the March 9, 2006 Regular Meeting of the Board of Selectmen with the correction of Phyllis Mills being appointed as an alternate member of the Historic District Commission until 1-1-08 (not 1-1-07). By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors: Dick Sears welcomed all those in attendance.
Communications: None.
Appointments/Resignations:
Motion: To appoint James Brinton as an alternate member of the Board of Finance until the November 2007 elections. By Dick Sears, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS:
Awarding of Senior Center/Legion Hall Painting Bid: Dick Sears explained there were two bids received for the amount of $7800. The third bid received did not meet the specifications. After reviewing the two bids and discussion with the Town's Building and Property Manager it was felt that the bid submitted by A Stroke of Color would be the preferable as we have worked with this company previously, know the quality of their work and the paint they specified using is of a higher quality than the paint referred to in the second bid. Motion: To exterior painting of the Senior Center/Legion Hall to A Stroke of Color from Waterbury for the sum of $7800.00. By Mark Lyon, seconded by Dick Sears and unanimously approved. Opening of Bids for Senior Center/Legion Hall Roof Replacement: The following bids were received: 1) A.V.T. Construction, Meriden, CT $17,144.00
if plywood needed-additional $2.95 per square foot
2) Diamond Incorporated, Waterbury, CT $10,250.00
if plywood needed-additional $2.75 per square foot
The Selectmen will have the Building and Property Manager review the bid in order to award it at the Selectmen's meeting on April 6, 2006.
Dick Carey asked about the disposition of the debris. It is the responsibility of the contractor to remove it from the site and at their cost.
Opening of Bids for Sanitation Services: The following bids were received: 1) Oliver Rubbish Removal, Oakville, CT, for Recycling Curbside Collection and Hauling: first year $40,500.00
second year $41,500.00
third year $42,500.00
2) Wyant and Company, Washington Depot, CT, for Operation of the
Transfer Station: first year $60,000.00
second year $63,000.00
third year $66,000.00
3) Stone Construction, Southbury, CT for
Hauling of MSW:
first year $15.60 per ton
second year $16.00 per ton
third year $16.40 per ton
Recycling Container Haulage:
first year $225.00 per round trip
second year $235.00 per round trip
third year $245.00 per round trip
Disposal of Construction and Demolition/Scrap Metal:
first year $705.00 per round trip
second year $715.00 per round trip
third year $725.00 per round trip
The Selectmen will review the above bids and award at the Selectmen's
Meeting on April 6, 2006.
NEW BUSINESS:
Oil/Diesel/Unleaded Gasoline Consortium for 2006-2007: Dick Sears reported that the Town has received information from Arum & Associates, LLC regarding the above mentioned consortiums which the Town has been a part of for the past two years. Separate agreements are now made with other companies for service. The first year had some "bugs" but this year has worked well. Motion: To continue the arrangement with Arum & Associates to purchase the Town's heating oil, diesel and unleaded gas for 2006-2007. By Dick Sears, seconded by Mark Lyon and unanimously approved. Invitation to Bid for a Highway Truck: Dick Sears explained that the State will be requiring new emission guidelines on trucks that will increase their cost by approximately $5-7000. By going out to bid now, the Town will be able to "lock-in" to the present price. The Board of Finance has given their approval to extend this invitation at this time. Motion: To extend an Invitation to Bid for a 2007 4 x 4 heavy duty dump truck, delivered complete with an Air Flo body and plow hitch. In addition the Town is seeking to trade in a 1922 International 4900 4 x 4 with plow and sander (available for inspection at the Town Highway Garage) but reserves the right to sell this truck separately. Sealed bids will be accepted until 4:00p.m. on April 5, 2006 at the Office of the First Selectman. Bids will be opened at 4:30p.m. at a Special Board of Selectmen's meeting. Specifications are available from the First Selectman's office. By Dick Sears, seconded by Mark Lyon and unanimously approved. Highway Department position opening: Dick Sears reported that a position is available with the Town's Highway Department. This position has been advertised, applications will be accepted until March 31st at 4:00p.m. Dick Carey asked the Board of Selectmen about the Flood Plain maps that are generated by FEMA - particularly from the Bee Brook Firehouse to the Washington Primary School. Mr. Carey was referring to Planning Commission minutes mentioning the renovation of the Primary School, flood plains, etc. He feels that having new maps done at this time would be of the utmost importance. Dick Sears explained he had been a member of the Washington Primary School renovation committee as well as the Steering Committee and the flood plain issue did not seem to be a roadblock to any work that may be done at the primary school. There was a mentioned cost of $80,000 to have a study done by a hydrologist. Application could possibly be made to FEMA to reduce or modify the flood plain. Dick Carey felt that the fee may be negotiable and there may be grants available. The impact of having these maps correct is crucial to more than the school project -they could affect every level of the Depot Study. The last maps done should be challenged as there are many who feel they are incorrect. Dick Sears thanked Mr. Carey for his input and will look into the matter further.
Adjournment: Motion: To adjourn the meeting at 5:10p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
March 9, 2006
First Selectman Richard Sears called the meeting to order at 4:35 p.m.Present: Board of Selectmen: Richard Sears, Nick Solley, Mark Lyon
Minutes: Mark Lyon made a motion to approve the minutes of the March 23, 2006 meeting as submitted. Nicholas Solley seconded the motion. Motion unanimously passed.
Appointments: Richard Sears made a motion to appoint Phyllis Mills as an alternate to the Historic District Commission until December 31, 2007. Nicholas Solley seconded the motion. Motion unanimously passed.
Bids:
Plumb Hill Road Drainage - Engineering: Richard Sears made a motion to award the bid for the engineering of drainage for Plumb Hill Road to Lenard Engineering of Winsted for $25,500. Nicholas Solley seconded the motion. The Board reviewed their budget and agreed to cover these expenses as follows: Nonrecurring Capital Account - $10,000, General Fund: - $2,000, Town Aid Road Fund - $13,500. Motion unanimously passed.
Senior Center/Legion Hall Roof Bid: There were no bids received for this project. It was agreed to extend the invitation to bid date in an attempt to complete this job. Richard Sears made a motion to extend this invitation to bid to March 23rd at 4 p.m. Motion seconded by Mark Lyon. Motion unanimously passed.
Senior Center/Legion Hall Painting: The following bids were received:
McGuire Bros., Bethel, CT: $7,800 A Stroke of Color LLC, Waterbury, CT $7,800 Vincent DeRosa Painting, Morris, CT $5,600 The Building and Property Coordinator will be asked to review the bids. Bid will be awarded at next Selectman's meeting.
New Business:
Fair Housing: As a recipient of a Small Cities Grant it is a requirement of the Department of Economic Development that the Town actively evidence its commitment to and support for the principles and practices of Fair Housing. In order to comply, Dick reported we must reaffirm the Town's Fair Housing Policy. Richard Sears made a motion to adopt a Fair Housing Policy Statement, Resolution and Civil Rights Compliance Statement. Nicholas Solley seconded the motion. Motion unanimously passed. (Copy of above filed with Town Clerk.)
Executive Session:
The Board entered Executive Session at 5:10 p.m. to discuss personnel issues.
The Board adjourned the Executive Session and re-entered the Regular Meeting at 5:23 p.m.
Regular Meeting:
Richard Sears made a motion to appoint Lee Levesque as a permanent part-time police officer. Mark Lyon seconded the motion. Motion unanimously passed.
Nicholas Solley made a motion to adjourn. Mark Lyon seconded the motion. Motion unanimously passed
Meeting adjourned at 5:25 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
February 23, 2006
Present: First Selectman Richard C. Sears, Selectman Nicholas N. SolleyPublic: Valerie Andersen, Bob Papsin, Hank Martin, Dorothy Hill, Charles LaMuniere, Wayne Hileman
Press: Ann Compton, Voices; Rebecca Ransom, Litchfield County Times.
Call to Order: First Selectman Dick Sears called the meeting to order at 4:36p.m.
Minutes:
Motion: To approve the minutes of the February 9, 2006 Regular Meeting of the Board of Selectmen and the February 17, 2006 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: Dick Sears welcomed all visitors and asked if anyone present had any business they wished to speak to at this point in the meeting.
Hank Martin asked to speak regarding the Health District that was discussed at the last Board of Selectmen's meeting. He felt the Board of Selectmen and the Town should be commended for evaluating and investigating the possibility of joining a Health District. Hank knows the Director of the Torrington Health District and feels he would be willing to discuss pros and cons of a Health District with the selectmen.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for engineering of a drainage project on Plumb Hill Road: The following bids were received for the engineering of a drainage project on Plumb Hill Road in Washington: 1) Lenard Engineering, Winsted, CT $25,500.00
2) Milone & MacBroom, Cheshire, CT $37,750.00
plus additional if include A2 survey 8,000.00
The Board of Selectmen will award the bid at the next Selectmen's meeting on March 9, 2006.
NEW BUSINESS:
Extend an Invitation to Bid for Sanitation Services: Motion: To extend an Invitation to Bid for services in four (4) distinct areas of Sanitation. These services include: 1) Operation of the Town's Transfer Station; 2) Hauling of Municipal Solid Waste; 3) Curbside Collection and Hauling of Recycled Materials; and 4) Disposal of Construction and Demolition Materials and Scrap Metal. Bids will be due on March 23, 2006 by 4:00p.m. By Dick Sears, seconded by Nick Solley and unanimously approved. Amendment to the Town of Washington Retirement Plan: No discussion today. Dick Sears explained more study needs to be done on this subject. Future Town Meeting agenda item: Dick Sears explained the Board of Finance will put forth a motion (at some future Town Meeting) to ask for additional monies this year to fund the Town employees pension program.
Adjournment: Motion: To adjourn the meeting at 4:46p.m. as there was no further business and to enter into the Special Town Meeting. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
February 17, 2006
SPECIAL MEETINGPresent: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley
Call to Order: First Selectman Sears called the meeting to order at 10:15a.m.
NEW BUSINESS:
Scheduling of a Special Town Meeting: Dick Sears explained the need to have a Special Town Meeting for the Small Cities Grant application process for renovations to Dodge Farm Housing. There being no question or further discussion, Mr. Sears made the following Motion: To schedule a Special Town Meeting on Thursday, February 23, 2006, immediately following the regularly-scheduled Selectmen's meeting at 4:30p.m. for the following purpose: To consider and act upon a Resolution by the Board of Selectmen to approve the filing of an application with the Commissioner of the Department of Economic and Community Development for a Small Cities Grant on behalf of the Washington Community Housing Trust for the purpose of renovations to infrastructure of the Dodge Farm Housing complex in an amount not to exceed $400,000; and to authorize and direct the First Selectman to file such an application, to provide such additional information, to execute such other documents as may be required by the Commissioner, to execute an Assistance Agreement with the State of Connecticut for State financial assistance if such an Agreement is offered, to execute any amendments, recessions and revisions thereto, to implement project activities, if approved, and to act as the authorized representative of the Town of Washington on behalf of the Washington Community Housing Trust. By Dick Sears, seconded by Nick Solley and unanimously approved. Adjournment: Motion: To adjourn the meeting at 10:20a.m. as there was no further business for discussion. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
February 9, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Public: Lindsey Gruson, Chris Charles
Press: Ann Compton, VOICES, Rebecca Ransom, Litchfield County Times.
Call to Order: First Selectman Sears called the meeting to order at 4:35p.m.
Minutes:
Motion: To approve the minutes of the January 26, 2006 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Mark Lyon and unanimously approved. Visitors: First Selectman Sears welcomed all visitors, particularly Rebecca Ransom from the Litchfield County Times as this was her first meeting.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Code of Ethics: The Selectmen continued to work through the draft document, focusing today on the last section of "definitions". Dick Sears also explained he has checked with Dan McGuinness from COG regarding questions from previous discussions. There was discussion about the enforcement of a Code of Ethics and what penalties, if any, would be applied if there were violations. Some towns have adopted such a Code - Washington still has questions. Nick Solley expressed his feeling that now that the draft has been reviewed, the Selectmen should discuss if they feel the Town wants such a code - is it necessary? Would there be an ethics commission to report to, etc? Opening of Bids for sale of Police Cruiser: One bid was received from Grace Quality Used Cars from Morrisville, PA. Motion: To award the bid for the sale of the 1999 Crown Victoria Police Cruiser to Grace Quality Use Cars of Morrisville, Pa for $1684.00. By Nick Solley, seconded by Dick Sears and unanimously approved. Discontinuance of Frisbie Road: Lindsey Gruson explained his request for discontinuance of a portion of Frisbie Road and his preference that it be discontinued for all general uses. Roxbury has abandoned their portion and there is no evidence of there ever being a road - there is no passive recreation allowed on the Roxbury section. Lindsey explained that the portion he would like discontinued or abandoned runs within 10 feet of his front door and therefore if passive recreation on Washington's portion is maintained it brings people very close to his house. In addition, if people do go down the road by the house, there is nowhere to go after 300 feet, and there is no place for parking. He sees no advantage therefore in maintaining passive recreational rights. He feels that the Planning Commissions approval of his request to discontinue with maintaining recreational use was just a point of principal. Lindsey also mentioned he eventually would like to give conservation easements to Steep Rock. There was then discussion as to the pole # that the discontinuance would run to- it was agreed pole # 444 - this would not involve other property owners. A survey should be done showing the new property lines should the portion of Frisbie Road be discontinued. Nick Solley voiced his opinion that this is a good candidate for abandonment with no rights retained. Mark Lyon voiced his concern that space for Town trucks to turn around be clarified so there is no question in the future. All Selectmen agreed there was no reason to retain recreational use in this case. After the survey is done, new description of property line is completed, the turn around is clarified; the Selectmen will bring the issue to a Town Meeting. NEW BUSINESS:
Extending Invitations to Bid for painting and roof replacement at the Senior Center/Legion Hall building: Motion: To extend two Invitations to Bid for the exterior painting and the roof replacement of the Senior Center/Legion Hall roof located at 6 Bryan Plaza, Washington Depot until 4:00p.m. on March 9, 2006. By Dick Sears, seconded by Mark Lyon and unanimously approved. Local Health District Resolution: Resolved that the Board of Selectmen empower Richard C. Sears, and in his absence Nicholas N. Solley, to sign contracts and any of it's amendments hereto, on behalf of the Town, between the Town and the Department of Health successor agency, in order to investigate the feasibility of forming a Local Health District with the Towns of New Milford, New Fairfield and Sherman. By Dick Sears, seconded by Nick Solley. Discussion: Dick Sears explained the State is offering incentives for the Town to join a Health District as in the future the legislature will be mandating that each Town have a full-time Health Director. This can be established by joining a Health District as opposed to the current arrangement we now have with the Town of New Milford. The State is offering to pay for up front costs associated with investigating the formation of a Health District. Currently we are investigating joining with New Milford, New Fairfield and Sherman. Chris Charles suggested the Town of Washington also look into benefits of joining other districts - i.e. Torrington or Pomperaug. Chris also suggested speaking with engineers and installers who work with the different districts. Dick assured Chris this would be done. Passage of the resolution was unanimous.
EXECUTIVE SESSION: Motion: To adjourn the regular meeting of the Board of Selectmen at 5:50p.m. to enter into Executive Session to discuss a real estate matter. By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: Motion: To reenter the regular meeting of the Board of Selectmen at 6:06 and to adjourn as there was no further business to discuss. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
January 26, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. LyonVisitors: Valerie Andersen, Chris Charles
Press: Ann Compton, VOICES
Call to Order: First Selectman Sears called the meeting to order at 4:42p.m.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon and unanimously approved.
MINUTES:
Motion: To approve the minutes of the January 12, 2006 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Mark Lyon and unanimously approved.
COMMUNICATIONS:
Letter from Open Space Equity/Kelly Boling: Mr. Boling wrote on behalf of Myfield LLC regarding the water supply for the proposed Myfield project. To establish a water connection, it may be necessary to run a water supply line adjacent (but no beneath) the Mygatt Road travel way. They are basically asking of the Board of Selectmen would have any concerns about this - (letter was received after the discussion at the last Selectmen's meeting). Dick Sears mentioned he would speak with Roger Cannavaro, Road Foreman, regarding the proposed road work and if this would have any bearing on it. DPUC would request the easement.
OLD BUSINESS:
Extending invitation to bid for Plumb Hill Road drainage project. Motion: To extend the due date for the Plumb Hill Road drainage project to 2/23/06. By Dick Sears, seconded by Nick Solley and unanimously approved. Code of Ethics: Dick Sears continued reading the draft Code of Ethics for the Selectmen's review and comment. Today's areas of discussion included codes for former employees or public officials, ineligibility for compensation for a year - 2 years in some cases; and "definitions". Verizon update: Dick Sears explained that he had been notified that the Verizon representative would not attend today's selectmen's meeting because they have "several other viable sites" and would like to study them further before coming back to the Town regarding the New Preston Firehouse site. Valerie Andersen asked if Verizon was withdrawing their interest or just looking at other sites in Town. Dick explained the other sites are in Town and has been told by Verizon they need to have a site somewhere between New Milford and Marbledale.
NEW BUSINESS:
Discontinuance of Nova Scotia Hill Road: Dick Sears has referred this to the Road Discontinuance Committee which has reported back they feel the road should be discontinued with passive recreational use. David Miles, Town Attorney, has also been given this to review. There is a question of easements and notification of adjacent property owners. There was some discussion as to discontinuance vs. abandonment. It was decided to review this again - and also Frisbie Road - in two weeks. There will be a review of the discontinuance process and ordinance dealing with this. Town Hall Study Committee: Dick Sears would like to set up a task force to plan for the best use of staff space, office use, storage and other space issues. There was discussion as to whether there should be a consultant hired and should Town Hall employees be involved as they are aware of the day to day issues. It was decided to involve the Building and Properties Committee - the first step will be to call John Allen. Washington Volunteer Fire Department Officers: Dick Sears explained Board of Selectmen are designated as the Town's "Fire Commissioners" (in Fire Department bylaws) and as such need to approve the Fire Department's elected officers. Motion: To approve the newly elected slate of officers of the Washington Volunteer Fire Department. By Dick Sears, seconded by Mark Lyon and unanimously approved.
OTHER:
Thank you: Valerie Andersen wanted to have the record show her expression of thanks to the First Selectman for his "hard work" on the Region #12 Steering Committee dealing with the Primary School issue of renovation vs. consolidation.
EXECUTIVE SESSION: Motion: To adjourn the regular meeting of the Board of Selectmen to enter into Executive Session to discuss a real estate matter at 5:45p.m. By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: Motion: To reenter the regular meeting of the Board of Selectmen and to adjourn it at 6:15p.m. as there was no further business for discussion. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
January 12, 2006
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Visitors: Bob Papsin, Valerie Andersen, Kelly Boling, Chris Charles
Press: Ann Compton, VOICES
Call to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Minutes:
Motion: To approve the minutes of the December 15, 2005 Special Meeting, the December 15 Regular Meeting and the December 29, 2005 Special Meet of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
MOTION: To include subsequent business not already on the agenda. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Visitors:
Bob Papsin asked if there was any further communication from Verizon regarding the cell tower on Route 202. Dick Sears explained that at this point a representative was hoping to attend the 1/26/06 Selectmen's Meeting. Nothing else has been received. Bob also asked if the Selectmen would look into the lighting on Route 202 - both CL&P's lighting and the private business's lighting (Dowler's garage, Deli parking lot, etc.) Dick offered to follow up with CL&P and the Town's zoning commission re: the private businesses. Bob's third inquiry had to do with the debris that is behind the State sand/salt garage on Route 202 - very unsightly. Dick will follow up with DOT. Kelly Boling attended today's meeting to ask if the Myfield project on Mygatt Road would require obtaining an easement from the Town in order for a public utility (in this case water) to go over the Town's right-of-way. The Selectmen offered to investigate. Nick Solley voiced his opinion that even if it were necessary he did not feel it would be a problem. Valerie Andersen asked if it would be possible to add to the Town's January 18th meeting agenda the Intermunicipal Agreement that was discussed, voted on and subsequently amended at the Town Meeting several months ago. Valerie feels this is an important issue that needs to be settled. Dick Sears explained that the meeting on the 18th was not a Town Meeting but an informational meeting on the school issue. Valerie stated it was her understanding that the Agreement was to form an entity to study the project and a way to disperse the monies to pay for this project. The Town of Washington attorney has given an opinion that the agreement is not valid (because it differs from Roxbury's and Bridgewater's and because Washington's was changed after the vote at the Town Meeting). It was Valerie's understanding that in order for bills to get paid there needed to be this agreement. Dick explained that there would be a special appropriation of funds if necessary and assured Valerie and the public that Washington's share of the bill for the project study would be paid whether there is an agreement or not. It was further explained that at the Town Meeting two votes were taken: 1) on the passage of the Intermunicipal Agreement and 2)on paying the Town's portion. Both were passed by the vote taken at the meeting. Since the Agreement does not agree with the other two towns, that point is a mute one. Payment of the bill should not be a problem for Washington. Nick Solley felt that next week's informational meeting should be just that -let the public hear the information re: renovating the 3 primary schools vs. construction of one consolidated school - and not confuse the matter. Chris Charles voiced his agreement on this point. Mark Lyon felt that should a problem with payment become apparent, we would need to address it as soon as possible with whatever legal means necessary.
Communications: None.
Appointments/Resignations: None.
OLD BUSINIESS:
Code of Ethics: Dick Sears explained that he would like to continue working through and discuss the "draft" Code. If the Board of Selectmen feels it is something that the Town should adopt, it will then be passed along to the commissions for their comments and then to a Town Meeting for adoption. The Selectmen then went through the next few points which included: town employees serving on commissions that would relate to his/her employment; public officials or employees appearing on behalf of private individuals; use of town property. Equipment; accepting fees or honorariums; solicitations of anything of value, etc.
NEW BUSINESS:
Invitation to Bid for the Sale of 1999 Crown Victoria: Motion: To extend an invitation to bid for the sale of a 1999 Ford Crown Victoria 4-door police vehicle. Bids will be received until 4:00p.m. on February 9, 2006. By Dick Sears, seconded by Mark Lyon and unanimously approved. Titus Road property: Dick Sears said the Town is about ready to move ahead on the first stage of clearing up the old town garage property. The Town has the approvals and monies to do the "3rd stage/level" of new town garage property which will make it possible to move equipment that has been stored on Titus Road to Blackville Road. Dick has asked Nick Solley to be in charge of this and has asked Mark Lyon to be in charge of investigating where the piles of sand, stone, etc. can be moved to. Once equipment is removed, clean up along the river will be done for the townspeople to enjoy. Chris Charles suggested the Town make sure that any public safety issues are addressed, areas for public use clearly marked, etc. Invitation to Bid for Engineering Services for Plumb Hill: Motion: To extend an invitation to bid for the engineering of a drainage project on Plumb Hill Road in Washington. Work should be completed by May 1st. Bids will be received until 4:00p.m. on February 9, 2006. By Dick Sears, seconded by Nick Solley and unanimously approved.
OTHER:
Chris Charles asked that it be noted "for the record" that the Litchfield County Times reported inaccurately that the Planning Commission was holding a special meeting to discuss the Depot Study - a reporter was sent and then wrote an editorial regarding the poor turn out. Mygatt Road reconstruction grant: Dick Sears reported that a STEAP grant has been applied for reconstruction/drainage of Mygatt Road.
Adjournment: Motion: To adjourn the meeting at 5:42p.m. as there was no further business to discuss.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Meetings in 2006