The Town of Washington, Connecticut
Minutes: Board of Selectmen, 2005
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen, 2005 |
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December 29, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark Lyon, Road Foreman Roger CannavaroCall to Order: First Selectman Sears called the meeting to order at 9:12a.m.
STEAP GRANT: There was discussion of different roads in Town that are in need of work - some requiring more extensive work than others. It was decided that a STEAP Grant would be applied for the work required on Mygatt Road. Motion: To apply for a STEAP Grant for drainage, reclamation and paving of Mygatt Road. By Nick Solley, seconded by Mark Lyon and unanimously approved.
EXECUTIVE SESSION: Motion: To enter into Executive Session at 9:25a.m. to discuss personnel issues dealing with the Highway Department. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Motion: To end Executive Session at 10:55a.m. and re-enter the regular Selectmen's Meeting. By Nick Solley, seconded by Dick Sears and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 10:55a.m. as there was no further business to discuss. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
December 15, 2005
SPECIAL MEETINGPresent: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Mark E. Lyon, Road Foreman Roger Cannavaro.
Call to Order: First Selectman Sears called the meeting to order at 2:39p.m.
Roger Cannavaro updated the Selectmen on the road work that has been accomplished over the last year. A review of the roads and the type of work that is scheduled to be done in the next year or two was done. There was discussion of the work that is in need of more immediate attention. An engineering study of Plumb Hill Road may be scheduled for this winter. There are 26 miles of dirt roads and some are in need of upgrading, possibly even paving one or two. Mary Anne Greene was asked to categorize the roads by the type of work needed or projected to be needed - i.e. engineering, rebuilding, drainage, wedging, paving, guardrail installation, etc.
The snow plow routes have been changed slightly this winter and there have been a few kinks to work out. Last snow storm there were two truck breakdowns which delayed the road's being cleared as quickly as normally.
The meeting was adjourned at 4:22p.m. and will be continued on December 29, 2005 at 9:00a.m. at which time personnel issues will be discussed.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Highway Department Secretary
December 15, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Mark E. Lyon.Press: Ann Compton-VOICES, Dan D'Ambrosio-Waterbury Republican
Public: Doris Matthews, Bob Papsin, Jules Finker, Bob Papsin, Rex Swain.
Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Approval of Minutes:
Motion: To approve the minutes of the December 1, 2005 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Dick Sears and unanimously approved. Motion: To approve the minutes of the December 12, 2005 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Dick Sears and unanimously approved. Visitors: Dick Sears explained to those present that the representative from Verizon had contacted him and would not be able to come to a meeting of the Board of Selectmen until January.
Rex Swain attended today's meeting to follow up on his letters to Dick Sears regarding the transcript of the May 19, 2005 Town Meeting that have yet to be transcribed. He asked Dick if he was telling the truth when he has replied that they would be done. Dick assured Rex that they would be and further explained that he had spoken to the clerk who had said they would be completed after the New Year. The tape is available and the motions have been filed with the Town Clerk - meeting the legal requirement. Rex then asked about the November 15, 2005 Special Town Meeting - no minutes have been sent to him for posting on the website. Dick said he would follow up to see if they had been filed with the Town Clerk. Rex requested that the "First Selectman be more attentive to these issues". Nick Solley expressed his opinion that there was no reason not to take the clerk at her word and feels they will be completed by the end of January. Mark Lyon suggested a policy be written that is acceptable legally, outlines the procedure and time lines for submitting and would prevent this from happening again in the future. Rex also voiced his disappointment in the minutes from the meeting with the Land Use Chairmen. Appointments/Resignations:
Motion: To make the following appointments and reappointments: *reappoint Susan Payne and Joseph Gitterman as regular members of the Conservation Commission - term to 1/1/09.
*reappoint Daniel Sherr as an alternate member of the Conservation Commission - term to 1/1/09.
*reappoint Elizabeth M. Rives as an alternate member of the Historic District Commission - term to 1/1/09.
*appoint Ronald Chute as a regular member (moving up from an alternate member) of the Historic District Commission - term to 1/1/11.
*reappoint Sheila M. Anson and Christopher Kersten to the Parks and Recreation Commission - term to 1/1/09.
*reappoint Sarah E. Gager to the Planning Commission - term to 12/21/10.
*reappoint full-time Constables Caleb Shrophsire, Patrick J. Kessler and part-time Constables John Wyshynski, Herbert Furhman and Thomas Accousti - term to 12/31/06. By Dick Sears, seconded by Nick Solley and unanimously approved.
As a point of information the following vacancies exist: Board of Finance alternate, Inland Wetlands alternate, Planning alternate and Zoning Board of Appeals alternate.
OLD BUSINESS:
Code of Ethics: Dick Sears explained that the draft he distributed to the selectmen was the result of work done by the Ethics Subcommittee of NWCOG and LHCEO. It deals with public officials and employees. The Board of Selectmen will review, make changes and/or suggestions, adopt a "draft" and then present at a Town Meeting. At today's meeting there was a review of a few key points: public officials and municipal employees should act on behalf of the public and represent the common good. They need to be careful not to give the appearance of acting for one's own good; "Conflict of Interest" was another point discussed - On the Land Use commissions there can be a fine line between placing someone on the commission who can share his expertise and having a possible conflict of interest. Dick Sears is hoping that having a document such as this will clear up any misconceptions. Points of the draft will be continued to be reviewed at the upcoming meetings. Dick Sears reported he had been contacted by the Verizon Representative who will be attending a meeting of the Board of Selectmen in the near future (hopefully January). As was mentioned at the last Board of Selectmen's meeting, Verizon has contacted the Town of Washington regarding the placement of a cell tower on the New Preston Firehouse property. The Board of Selectmen has not given an opinion on this proposal but rather has invited Verizon to come to provide information and answer questions. Dick reported he has received numerous communications from townspeople who are both against and in favor of a cell tower being constructed within the Town. Jules Finker suggested that a "comprehensive plan" for cellular service be created. He also feels the federal government has developed strict standards that must be met. Dick invited Jules and anyone else interested to bring their issues to the public meetings. Bob Papsin asked if the towers in New Milford and Bantam could increase the amount of "energy" they produce to cover the dead zone in between them. Bob also mentioned that perhaps the old radio tower on the top of Mount Bushnell could be considered as an alternative site.
NEW BUSINESS:
Motion: To approve the following meeting dates for the Board of Selectmen for 2006: January 12, 16; February 9, 23; March 9, 23; April 6, 20; May 4, 18; June 1, 15, 29; July 13, 27; August 10, 24; September 7, 21; October 5, 19; November 2, 16, 30; December 14, 28. All meetings, unless otherwise posted, are at 4:30p.m. in the Land Use Room of Bryan Memorial Town Hall. By Dick Sears, seconded by Nick Solley and unanimously approved. Holiday Letter: Dick informed the Board that he, Pat Murphy of New Milford, Bill Stuart of Bridgewater, and Barbara Henry of Roxbury has signed a Letter to the Editor that has been sent to area newspapers dealing with teenage "risky behavior" - concentrating on underage drinking. Special Selectmen's Meeting: Scheduled for 12/29 at 9:00a.m with the Town's Road Foreman. This will be in Executive Session as it will be dealing with personnel issues. Regular Selectmen Meeting: Motion: To cancel the regularly scheduled meeting of the Board of Selectmen for December 29, 2005 at 4:30p.m. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:20p.m. as there was no further business to discuss. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
December 12, 2005
MINUTES
SPECIAL BOARD OF SELECTMEN MEETING
DECEMBER 12, 2005
5 P.M.
LAND USE OFFICE, BRYAN MEMORIAL TOWN HALLATTEND: R SEARS, M LYON, N SOLLEY, H MARTIN, S PAYNE, M PICTON, C TREADWAY, A ROBERTS, E WHITE
Dick Sears called the meeting to order at 5:10 p.m. The meeting took the form of a "Roundtable Conversation" among Board and Commission chairpersons and the Selectmen.
Chairperson reported activities and concerns regarding the work of their groups.
Meeting adjourned, 6:40 p.m.
Respectfully submitted,
Richard C. Sears
December 1, 2005
Present: First Selectman Richard C. Sears, Selectman Mark E. LyonPress: Ann Compton-VOICES
Public: Valerie Andersen, Chris Charles
Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Approval of Minutes:
Motion: To approve the minutes of the November 16, 2005 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Visitors:
Dick Sears welcomed Ann Compton as the new reporter from "Voices". Valerie Andersen: see below under "Communications".
Communications:
Letter from Valerie Andersen, Valerie Friedman, Rex Swain: Dick Sears read the letter which was received on November 30, 2005. Those who signed were concerned about the Intermunicipal Agreement which was voted on at a Washington Town Meeting on November 15, 2005. The wording of the Agreement as voted on was approved by the Board of Finance. At a School Options Steering Committee meeting, a second agreement with slightly different writing, was signed by the First Selectmen of each Town. Valerie, Valerie and Rex are requesting that the "Washington Town attorney review this matter and issue an opinion letter as to whether this agreement can stand as altered, despite the vote of the majority, or an amendment to the original agreement be placed on the agenda for another vote." Dick Sears explained the history of this issue which has to do the Region's elementary school facilities - their need for renovation or consolidation. A Steering Committee was formed consisting of the three First Selectmen, Chairmen of the Boards of Finance and Region #12 administrators. The Towns agreed to pay for work to get to a referendum which would give the voters a chance to decide on retaining local schools or building a consolidated school. Once this first referendum is completed, Region #12 would take charge and the Intermunicipal Agreement would be voided. The problem has arisen in that Roxbury and Bridgewater's Agreement is slightly different from Washington's. This difference involving the breakdown of payment - by school population formula which our Board of Finance was not in agreement with. Therefore, an "amendment" was signed which included a sentence that Washington had originally deleted. Dick further explained he fully agrees with the writers of the above mentioned letter and will definitely seek legal council. Mark Lyon also suggested that our attorney be consulted on whether or not the Intermunicipal Agreement ends with the first referendum. If "yes", the whole question as to the wording may be a mute point. Valerie Andersen stressed the point that time is of the essence in receiving this legal opinion. The process should not be held up and presently there is no agreement in effect. If the amendment is legal - fine; if not there should be another vote as soon as possible. Dick assured those present that he would send a letter to David Miles tomorrow and he would notify Valerie of what he is advised. Valerie also asked that the Board of Selectmen pursue the "combined" alternative (Roxbury & Bridgewater together and Washington renovate). She also mentioned a special Board of Ed meeting on December 12th at which ed specs and square footage proposals by SLAM will be discussed. Chris Charles stressed the point that the cost of operating individual schools vs. a consolidated school should be a part of discussions as well as the costs incurred with buildings that may be left vacant. Dick explained this subject has been considered and brought up at most meetings. He thanked Chris for his work on engineering and conservation matters. Letter from Verizon Wireless: Dick Sears read a letter received from Verizon which states that the New Preston Firehouse property has been identified as a possible suitable site for a telecommunications facility. The letter further offers a rent suggestion of $21,600 per year to the Town plus 30% of the collocation fee collected by Verizon from each additional carrier that goes on the tower. There would be a 15% escalator per term. The initial term would be five years with five, five year options. Those present at today's meeting felt that the above mentioned terms may be and should be negotiable to benefit the Town more. After discussion it was decided that representatives from Verizon would be invited to the next Board of Selectmen's meeting. More information could be gained at that time which hopefully would also include what the tower would look like, radio waves emitted, etc. Before any final agreement would be reached, the Board of Selectmen would have to refer the matter to Planning and a final vote by the people at a Town Meeting. Valerie suggested also considering the Town's possible need for the space in the future.
Appointments/Resignations:
Resignation of Mark Lyon from the Board of Finance: A letter has been received from Mark (following his election to the Board of Selectmen) resigning from the Board of Finance, effective immediately. The letter is hereby acknowledged with gratitude for the work Mark has done on that Board. The Board of Finance will themselves appoint someone to fill the vacancy. Appointment of Lisabeth Adams to the Housing Commission: Dick notified the Board of Selectmen that "Liddy" has accepted to serve on this newly formed commission. She has experience serving on the Washington Community Housing Commission, the First Congregational Church's Ellsworth apartments and is a long time resident. Motion: To appoint Lisabeth D. Adams to the Housing Commission with a term to expire 1-1-08. By Dick Sears, seconded by Mark Lyon and unanimously approved.
OLD BUSINESS:
Discontinuance of a portion of Frisbie Road: Lynsey Gruson has done research and found that when Roxbury discontinued their portion of Frisbie Rd they gave up full rights. Mr. Gruson is requesting that the Washington portion be discontinued from the Roxbury line to a point yet to be determined (on the Gruson property). The Board of Selectmen has no objection to this, has referred it to the Road Discontinuance Committee who has no objection. The Board of Selectmen will now refer to the Planning Commission who will also look into technical matters such as the potential for other lots being built on, abutting property owners, etc. Motion: To recommend the discontinuance(and termination of the public right of way for all purposes) of a portion of Frisbie Road from the Roxbury town line to a point to be determined on the Gruson/Whitney property to the Planning Commission for their consideration, asking them to pay particular attention to abutting property owners, further lot development, etc. By Dick Sears, seconded by Mark Lyon and unanimously approved.
NEW BUSINESS:
2006 Employee Holiday Schedule: Motion: To approve the following Holiday Schedule for 2006: January 2, January 16, February 20, April 14, May 29, July 4, September 4, October 9, November 10, November 23 & 24, December 25. By Dick Sears, seconded by Mark Lyon and unanimously approved. Code of Ethics: Dick distributed a hand out for review and study of a Code of Ethics for municipalities. This is as the result of work by NWCOG. To be discussed at a later date. Public Works Garage expansion: Dick reported this has been approved by Zoning and work will be done with a $150,000 STEAP grant.
Adjournment: Motion: To adjourn the meeting at 5:21p.m. as there was no further business for discussion. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
November 17, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Visitors: Selectman-elect Mark Lyon
Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Minutes:
Motion: To approve the minutes of the November 3, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved. Motion: To approve the minutes of the November 9, 2005 Emergency Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications: None.
Appointments/Resignations:
Resignation of Charles Treadway: Mr. Treadway has written the Selectmen notifying them of his intention to resign from the Historic District Commission effective 12/31/05. Motion: To accept Mr. Treadway's resignation from the Historic District Commission with regret and gratitude for his twelve years of dedicated service. By Dick Sears, seconded by Harry Wyant and unanimously approved. Resignation of Candace Korzenko: Ms. Korzenko has written the Selectmen notifying them of her resignation from the Inland Wetlands Commission effective November 4, 2005. Motion: To accept Ms. Korzenko's resignation from Inland Wetlands Commission with regret and gratitude for her dedicated service. By Dick Sears, seconded by Nick Solley and unanimously approved. Appointment of David Thomson: Motion: To appoint David Thomson to the Inland Wetlands Commission as an alternate with a term to expire on 6/30/08. By Dick Sears, seconded by Harry Wyant and unanimously approved. (Mr. Thomson previously served on the Commission and brings knowledge and expertise to this position.) Appointment of Anthony J. Bedini: Motion: To appoint Anthony J. Bedini as a regular member of the Inland Wetlands Commission (moving up from an alternate member) with a term to expire on 6/30/08. By Dick Sears, seconded by Harry Wyant and unanimously approved.
OLD BUSINESS:
Awarding of Bid for Painting of Salt/Sand Building: Motion: To award the bid for painting of the Salt/Shed Building to Vincent DeRosa of Morris for $5500.00 contingent upon his having current worker's compensation and liability insurances. By Nick Solley, seconded by Harry Wyant and unanimously approved. Awarding of Bid for Fire Department radios: Motion: To award the bid for 11 Motorola RIT Portable Radios for the Fire Department to Northeastern Communication of Waterbury for $12,031.62. By Nick Solley, seconded by Harry Wyant and unanimously approved. Discontinuance of a portion of Frisbie Road: The Road Discontinuance Committee has reviewed the request of Mr. Gruson and has recommended discontinuance of the portion of Frisbie Road from the Roxbury town line to a point to be determined after discussion with Mr. Gruson. As there was some discussion as to the legal differences of discontinuance and abandonment, it was decided to table further discussion or recommendation to the Planning Commission until after the next Board of Selectmen's meeting.
NEW BUSINESS:
Storage of Emergency Equipment: The Northwest Council of Governments has asked the member towns if they would be willing to be a "host" town for storage of an equipment trailer that would contain materials and supplies for an emergency shelter. The host town would be responsible for periodic inspections of the trailer and providing insurance. After discussion it was determined that due to a lack of storage space the Town of Washington would decline. Personnel Policy: Dick Sears explained that currently permanent part time employees of the Town do not have any sick leave. After discussion the following motion was made: Motion: To amend the Personnel Policy, Section VIII, F.1. to read as follows: Sick Leave: Sick leave with pay for full-time employees, excluding elected officials, shall accrue at the rate of six days per year. Sick leave for permanent, part time employees shall accrue at the rate of one day per year....." By Dick Sears, seconded by Harry Wyant and unanimously approved. Luncheon invitation: Dick Sears extended an invitation to the Board of Selectmen and selectman-elect Mark Lyon to attend the Senior Holiday Luncheon held at the Washington Primary School on Monday, November 21, 2005 at 11:45a.m.. Swearing in Ceremony: A ceremony will be held on Monday, November 21, 2005 at 4:00p.m. at Bryan Memorial Town Hall for the swearing in of newly elected officials. The public is invited to attend. Harry H. Wyant Resolution: RESOLVED: That Harry H. Wyant has served the Town of Washington well and faithfully as a Selectmen for the past four years and as the First Selectman, on behalf of the Town, thank him for his excellent service and wish him well. By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:01p.m. as there was no further business for discussion. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
November 9, 2005
Emergency MeetingPresent: Board of Selectmen: Richard Sears, Nicholas Solley and Harry Wyant
First Selectman Richard Sears called the meeting to order at 10:25 a.m.
The meeting was called to consider an amendment to the proposed Intermunicipal Agreement regarding the feasibility of constructing and/or renovating elementary school properties in each town and alternatives thereto. Due to time constraints for the Warning for a Town Meeting scheduled for November 15, an emergency meeting was called. The following items are on the agenda for the Town Meeting:
To consider and act upon a proposal to enter into an "Intermunicipal Agreement" with the towns of Bridgewater and Roxbury, as amended and approved by the Board of Selectmen on November 9, 2005, to establish an Elementary School Steering Committee to evaluate the feasibility of constructing and/or renovating elementary school properties in each town and alternatives thereto. To consider and act upon a proposal to approve an amount not to exceed $33,400 for the Town's portion of expenses associated with the evaluation of the feasibility of constructing and/or renovating elementary school properties in each town and alternatives thereto. The Board of Finance had discussed the two proposals at their meeting on November 7th. Concern was raised about the last sentence in Section 7 of the Agreement: "All costs including bids and construction to be paid in proportion to the student population allocation under the then current school year."
The Board, as well as Town Counsel, did not feel this sentence was pertinent to the proposed Agreement. The Board indicated their support of the funding required, with the understanding that the particular sentence would be deleted from the Agreement.
The Selectmen discussed the matter and recognized the efforts made by the Steering Committee. They agreed that this sentence was not imperative to the Agreement and felt it would be in the best interest of all to delete this sentence in order that the funds could be approved to proceed with the project.
Harry Wyant made a motion to amend the proposed Agreement with the deletion of the last sentence of Section 7 and to present the proposed Agreement, as amended, and the funding required for consideration at the Town Meeting. Dick Sears seconded the motion. The motion unanimously passed.
The Warning and the Agreement, as amended, are attached to these minutes. The meeting was adjourned at 11:05 a.m.
Respectfully submitted,
Kathy Gollow, Selectman's Assistant
November 3, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Visitors: Valerie Andersen
Call to Order: First Selectman Sears called the meeting to order at 4:30p.m.
Minutes:
Motion: To approve the minutes of the October 20, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications:
Letter from J. Winston Fowlkes complimenting and expressing gratitude to the Town's Highway Department for prompt attention to Potash Hill Road after the heavy rain storms. Letter from Paul Frank, Lake Waramaug Association thanking the Town Highway Department and Police Department for assistance in cleaning up the Lake.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for Painting of the Salt/Sand Building: - Complete Painting Service Company - Wallingford, CT - $5875.
- Vincent DeRosa - Morris, CT - $5500.
- P & J Painting Co., LLC - Kensington, CT - $11,850.
- A Stroke of Color - Waterbury, CT - $7,600.
- L.R. & Son Painting & Power Washing - Torrington, CT - $15,089.44
The bid will be awarded at the Selectmen's Meeting on November 17, 3005.
Opening of Bids for Fire Department Radios: - Northeastern Communication - Waterbury - $12,031.62
The bid will be awarded at the Selectmen's Meeting on November 17, 2005
NEW BUSINESS:
Setting of agenda for a Special Town Meeting, November 15, 2005: Motion: To set an agenda for a Special Town Meeting to be held on November 17, 2005, at 7:30p.m. for the following purpose: 1) To consider and act upon a proposal for the Town of Washington to enter into an "Intermunicipal Agreement" with the towns of Bridgewater and Roxbury to establish an Elementary School Steering Committee to cooperatively evaluate the feasibility of constructing and/or renovation elementary school properties in each town and alternatives thereto; 2) To consider and act upon a motion to approve an appropriation not to exceed $33,400 for the Town's portion of those expenses associated with establishing the "Intermunicipal Agreement: with the towns of Bridgewater and Roxbury. Discussion: Dick Sears distributed a "DRAFT" of the proposed "Intermunicipal Agreement". The purpose would be to form an Elementary School Steering Committee and would set up a system to disburse monies for the feasibility study. Costs associated with the study will be divided among the three towns according to the Region #12 formula based on student population. Each of the three towns needs to hold a Special Town Meeting to pass the above. A special Board of Finance Meeting will be held in Washington on Monday, November 7, 2005 to discuss the expenditure involved. Therefore the following will be voted on at the November 15, 2005 Special Town Meeting: Resolved that the Town of Washington enter into an "Intermunicipal Agreement" with the towns of Bridgewater and Roxbury to establish an Elementary School Steering Committee to cooperatively evaluate the feasibility of constructing and/or renovating elementary school properties in each town and alternatives thereto. Resolved to approve an amount not to exceed $33,400 for expenses associated with establishing the "Intermunicipal Agreement" with the towns of Bridgewater and Roxbury. Motion unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:00p.m. as there was no further business.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
October 20, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Visitors: Lyndsey Gruson, Michele Telash, Valerie Andersen.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes:
Motion: To approve the minutes of the October 6, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved. Visitors:
Steep Rock Association notified the Selectmen's Office they would prefer to come at a later date. Michele Telash, a Certified Senior Advisor representing Dorothy Hill, 71 River Road, attended today's meeting to discuss an easement. Mrs. Hill is applying for a federal reverse mortgage. Her septic system is on the opposite side of River Road (Town property) from her home. The easement that is currently in place addresses this matter on the deed but is to and from the property owner. In order to complete the application process, the easement language needs to be changed so that the easement would be from the Town of Washington to the property owner. Following discussion, the Board of Selectmen found no difficulty in granting this request. Harry Wyant explained that what is needed is the Town to be able to give permission to repair the pipe under the road. Mrs. Hill would take care of the legal work involved. Motion: To approve Mrs. Hill's request for a change to an easement regarding her property on River Road. By Dick Sears, seconded by Nick Solley and unanimously approved. Lyndsey Gruson, Frisbie Road updated the Selectmen on research he had done regarding Frisbie Road - Roxbury officially abandoned a portion in that town 10-15 years ago. He has spoken with Roger Cannavaro, Washington's Road Foreman, and he has no problem with the section of Frisbie Mr. Gruson has requested be abandoned. They have discussed room for turn-arounds for trucks, etc. Dick Sears advised Mr. Gruson that the Selectmen were waiting for the report back from the Road Discontinuance Committee and would be in touch as soon as that information was received.
Communications:
Letter from Rex Swain regarding the transcribing of a Town Meeting in May that has not yet been done. Mr. Swain's letter voices disappointment and another request to have this done as soon as possible. Dick Sears explained he has spoken with the transcriber previously and will call her again. Dick will also respond to Rex. The point was made that the legal obligation of filing the motions with the Town Clerk was done.
Appointments/Resignations:
Re-instatement of Valerie Friedman to Zoning Commission: Dick Sears explained he had been contacted by Valerie Friedman and she explained she had changed her mind regarding resigning from the Zoning Commission and would like to remain a commissioner. Motion: To rescind the acceptance of Valerie Friedman's resignation from the Zoning Commission which was done at the October 6, 2005 Selectmen's meeting. By Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS:
Appointments to the Housing Commission: Dick Sears explained he had spoken to both Republican and Democratic Town Committees and had several names for recommendation. Motion: To appoint Don Brigham, Wayne Hileman, Jean Suddaby, Susan Werkhoven and Judie Gorra (pending her eligibility as a property owner vs. registered voter) to the Housing Commission. Terms will be as follows: 1 for 1 year, 2 for 2 years and 2 for 3 years. By Dick Sears seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
Invitation to Bid Portable Radios: Motion: To extend an invitation to bid, on behalf of the Washington Volunteer Fire Department, for eleven Motorola RIT Portable Radios, including equipment, installation and warranty. Bids will be accepted until November 3, 2005 at 4:00p.m. at the Selectman's Office, P.O. Box 383, 2 Bryan Plaza, Washington Depot, CT 06794. Specifications may be obtained by calling 860-868-2259. Bids will be opened at the Board of Selectmen's meeting at 4:30p.m. that day. By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 4:55p.m. as there was no further business for discussion. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
October 6, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Visitors: Valerie Andersen, Lyndsey Gruson.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Minutes:
Motion: To approve the minutes of the September 22, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Lyndsey Gruson, 62 Frisbie Road, came to discuss the possible abandonment of the south end of Frisbie Road. Dick read Mr. Gruson's letter and explained that the Board of Selectmen would refer the matter to the Road Discontinuance Committee to research and review. They will in turn come back to the Selectmen with a report - then to a Town Meeting for a final decision. Mr. Gruson requested that the Selectmen, if possible, give a "feeling" of their opinion to the Zoning Board of Appeals. There was discussion as to the exact section of road Mr. Gruson would like abandoned. The Board of Selectmen will report at the next meeting the finding of the Road Discontinuance Committee.
Communications: None.
Appointments/Resignations
Appointments: Motion: To appoint Larry O'Toole, Valerie Friedman, Kathy Gollow, Roger Cannavaro and a member of the Board of Finance to be appointed by the Chairman, to the Employee Compensation Task Force. By Dick Sears, seconded by Nick Solley and unanimously approved. Valerie Andersen asked why this task force was needed - couldn't the Board of Selectmen review and make any necessary administrative decisions? Nick Solley and Dick Sears explained that the Board could do this but they felt it worthwhile to have this group gather data and report their findings. This is something that was done several years ago and it was felt to be very useful and beneficial. Resignations: Dick Sears read a letter from Valerie Friedman to Hank Martin, resigning from the Zoning Commission. Dick asked that the minutes reflect the letter has been received with regret and the Selectmen expressed their gratitude for the work she has done for the Town of Washington.
OLD BUSINESS: None.
NEW BUSINESS:
Invitation to Bid for Painting of Salt/Sand Building: Motion: The Town of Washington will accept sealed bids for the staining of the salt/sand building located at the Town Garage, 12 Blackville Road, Washington Depot, CT. Bids will be received until 4:00p.m. on Thursday, October 27, 2005 at the Selectman's Office, 2 Bryan Plaza, Post Office Box 383, Washington Depot, CT 06794. Specifications may be obtained at the Selectman's Office or by calling 860-86-2259. The building should be inspected prior to the submission of bid. Current liability and worker's compensation insurances are required. The Town of Washington reserves the right to reject any and all bids and to award the bid in the best interest of the Town of Washington. The Town is an Equal Opportunity Employer. By Dick Sears, seconded by Harry Wyant and unanimously approved. Valerie Andersen asked to speak re: the October 3, 2005 Town Meeting. Valerie felt that issues that were on the agenda were of importance and those that were defeated should possibly be revisited at a later date. However, she felt that the necessary research had not been done prior to the meeting and resulted in the defeat of proposed ordinances. She did not feel that amendments should be made to proposed ordinances at the Town Meeting. She also felt that people who were involved in putting forward a proposed ordinance should be at the meeting to answer any questions the public may have. She asked that these minutes reflect her thoughts.
Adjournment: Motion: To adjourn the meeting at 4:55p.m. as there was no further business. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 22, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Visitors: Valerie Andersen
Press: Dan D'Ambrosio
Call to Order: Dick Sears called the meeting to order at 4:31p.m.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes:
Motion: To approve the minutes of the September 8, 2005 Regular Meeting of the Board of Selectmen. By Dick Solley, seconded by Nick Solley and unanimously approved. Communications: None.
Appointments and Resignations:
Resignation: A letter of resignation from Frederick Byerly from the Planning Commission has been received. Motion: To accept, with regret, the resignation of Frederick Byerly from the Planning Commission and to have the minutes reflect that he has served the Town well and faithfully for many years. By Dick Sears, seconded by Nick Solley and unanimously approved. Appointment: Motion: To appoint Paul Frank as a regular member (from an alternate member) of the Planning Commission to fill the vacancy created by Mr. Byerly's resignation. This appointment will continue until 12-31-06. By Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS:
Land Use Fees: Motion: To place on the October 3, 2005 Town Meeting Agenda an amendment to the Ordinance Establishing Land Use Fees that would increase zoning permit fees from $25 to $45 for projects 500 square feet and under and from $25 to $90 for projects over 500 square feet; applications to Change Zoning Maps from $175 to $200 and zoning fees for signs shall be $25. By Dick Sears, seconded by Harry Wyant and unanimously approved. Transfer Station Fees: Motion: To place on the October 3, 2005 Town Meeting Agenda an amendment to the Ordinance Establishing Transfer Station Fees that would increase the charge for refrigerators and deep freeze units from $40 to $50, commercial refrigerators from $50 to $60, air conditioners from $40 to $50 and dehumidifiers from $20 to $50. By Dick Sears, seconded by Nick Solley and unanimously approved. Hiring Policy: The Selectmen have reviewed the present policy and made minor changes to the policy that would apply to new employee hires.
NEW BUSINESS:
Employee Compensation Task Force: Dick Sears reported he has spoken with the Board of Finance regarding researching how the Town of Washington compares to other municipalities and work forces in regard to wages, benefits, etc. A task force of 5-6 people will be appointed by the next selectmen's meeting. October 3, 2005 Town Meeting Agenda: Motion: To set the agenda for the October Annual Town Meeting as follows: - To set the dates for the annual town budget hearing and meeting in May of 2006.
- To approve an amendment to the Ordinance Establishing Fees for the Land Use Commissions.
- To approve an amendment to the Ordinance Establishing Fees for the Transfer Station.
- To discuss and consider, for a vote on the June 2006 Referendum, a resolution amending the Town Ordinances to provide for four year terms of office for the offices of First Selectman, members of the Board of Selectmen, Tax Collector and Treasurer, commencing with the next regular election after this ordinance is adopted.
- To establish an Ordinance authorizing tax exemption for farm machinery and farm buildings.
By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Valerie Andersen asked about the Executive Session that the Board of Selectmen were about to enter - was it dealing with the Moore property? Dick Sears said it was not. She also asked about the Board of Selectmen publicly supporting or not supporting items prior to putting on the Town Meeting Agenda (i.e. Farm machinery/building exemption). It was explained it was not necessary to have the Selectmen endorse a subject but at times they do. Valerie also asked about the extension of terms item on the agenda - did the Selectmen have communication from the Democratic and Republican Town Committees supporting it? Dick expressed his understanding that both committees had considered the issue and that they wanted the issue to be decided by the residents of the Town at a referendum vote. Valerie suggested that the committees be informed of the vote to be taken. Dick thanked Valerie for her suggestion and will get the information out to the committees.
Adjournment: Motion: To adjourn the Selectmen's meeting at 4:57p.m. to enter into Executive Session. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Re-entered the Regular Meeting: 5:09p.m.
Motion: To spend $4322.32 out of the Open Space Acquisition Fund for expenses related to the consideration of a purchase of a parcel of land. By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: Motion: To adjourn the Selectmen's meeting at 5:10p.m. as there was no further business for discussion. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 8, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Visitors: Judge James Lawlor, Betty Mullen, Janet Wildman, Ruth Alex, Victoria Cherniske, Pam Osborne, Sheila Anson, Valerie Anderson, Liddy Adams.
Press: Dan D'Amborsio, Waterbury Republican
Minutes:
Motion: To approve the minutes of the August 25, 2005 Regular Meeting of the Board of Selectmen with the following correction: paragraph two: "Valerie Friedman..." should be "Betsy Manning...". By Dick Sears, seconded by Nick Solley and unanimously approved. Motion: To approve the minutes of the August 31, 2005 Emergency Meeting of the Board of Selectmen (awarding of Church Street improvements bid). By Dick Sears, seconded by Harry Wyant and unanimously approved.
Visitors:
Judge James Lawlor, Probate Administrator for the State of Connecticut: Judge Lawlor thanked the Selectmen for the opportunity to speak and explained he was the Administrator for 123 Courts in the State. His office provides administration services, a relationship with the Legislature, etc. The individual Courts collect revenue as services are provided. From 1998-2002 the amount of revenue was very good. Expenses also increased in this period. After 2002, income inexplicably decreased, however expenses continued to increase with cost of staffing, operations and insurance. Expenses such as health care cannot be controlled. The Judge went on to report that four studies have been done of the Probate system over the last ten years which resulted in the suggestion that the number of courts be reduced. Towns would contribute to the cost of the Courts. Some Towns were not in favor of this and suggested a capping of expenditures. A bill was introduced in the Legislature that would cap spending and have the State contribute to health care costs. Judge Lawlor feels there could be new fees paid to the Probate Courts that would result in an increase in revenue and there should be a program review process. The latter has been established by the Legislature with a committee being formed. The Judge feels that if the State took over the health care costs from the Probate Administration, and spending is capped, the current financial problems may be resolved - at least for the time being. There was general discussion which included some of the services that are provided by the Courts - estate and social service issues. There has been the suggestion of consolidation of the smaller Courts and some Towns (Northwest Connecticut) have begun to do this. Judge Lawlor feels that this has worked in some cases but feels that bottom line is to wait and see what the program review provides before making any decisions in regard to Washington's Probate Court. He complimented our Court for a fine job. The Selectmen also asked that the Administration know that the Town of Washington is very pleased with our Court, our Judge, clerk etc. and would like to preserve it as it is presently. Judge Lawlor's advice" "Sit tight." Valerie Anderson Asked for clarification of awarding of the Church Street improvements bid to Stone Construction. Dick explained that the lowest bidder did not provide a Bid Bond in their package as was required. This automatically disqualified them. Stone was the next lowest bidder. Valerie asked about payment of the $253,000 and why Church Street was in need of the work in the first place. It was explained by the Selectmen that payment would come from the STEAP grant which had been approved for this project and Church Street has had drainage issues needing to be addressed for several years. Also, a new water line has been installed. Valerie asked if this was because of the affordable housing project at 16 Church Street. There was discussion of the time line - it was felt best to wait until after the project at #16 Church Street was completed and the new water line installed. The New Preston Water Company authorized the improvements. It was noted that the Town of Washington is not paying for any work, repairs, etc. created by the Washington Community Housing Trust.
Communications: None.
Appointments/Resignations:
Betsy Corrigan, member of the Conservation Commission, at her request, will move from a regular member of the Commission to an alternate member. Linda Frank, alternate, has agreed to move to a regular member. Appointed: The First Selectman appointed Betsy Corrigan as an alternate member of the Conservation Commission and Linda Frank as a regular member. Both terms will expire January 1, 2008.
OLD BUSINESS:
Housing Commission appointments: Dick Sears reported he has written to the Republican and Democratic Town Committees reminding them he would like names submitted for this new commission. He has offered several suggestions and would like to make the appointments at the October 20, 2005 Selectmen's meeting. Ruth Alex asked for clarification of the duties of this commission. Dick explained that the Housing Diversity Committee felt if public funds were going to be used - a public entity should be involved in the decision making - not a private group such as the Housing Trust. Betty Mullen expressed her thought that it may be more than is needed. Draft Ordinance - Tax Exemption for Farm Machinery & Buildings: The agenda for the Town Meeting, October 3, 2005, needs to be set at the next Selectmen's meeting. If this ordinance is to be on the agenda, should it be discussed more by the Selectmen? Nick Solley suggested that the Board of Finance needs to have input on this before it can be put on the call. The fiscal implications are important in the consideration of this ordinance. Draft Ordinance - Open Space Tax Benefits: Dick Sears announced this will not be on the agenda for the Town Meeting. The Open Space Committee feels the public needs more time to review the information.
NEW BUSINESS:
Referendum question regarding four year terms of office. Dick Sears explained that a draft ordinance was put on the May 2004 Town Meeting that would increase the terms of office of Selectmen, Treasurer, Town Clerk and Tax Collector to four years. The Republican and Democratic Town Committees did not feel enough information had been made available and at the Town Meeting a motion was made to table the matter indefinitely. Both Committees felt that it was something that should be voted on at a referendum rather than a Town Meeting. In May 2005 Jack Boyer again addressed the subject and proposed that it be discussed at the October Town Meeting and if the public agreed, it should be on the ballot in November. Dick has spoken with the Secretary of State's office and there would not be the needed length of time to do this this fall. There was thought that it could still be discussed at the Town Meeting and placed on the May referendum. Review of Land Use Fees: The Selectmen have received some input from the Land Use Commissions and will study this further. Hiring Policy: Dick Sears distributed a draft of a Hiring Policy. It is essentially the same policy that has been in effect for several years with some minor changes and additions. It will be discussed again in two weeks.
Adjournment: Motion: To adjourn the meeting at 5:45p.m. as there was no further business to discuss. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
August 25, 2005
Proposed Ordinance for Tax Exemption for Farm Machinery and Buildings: Prior to calling the meeting to order, informal discussion was held on a proposed ordinance for tax exemptions. Betsy Manning reported the State had passed legislation that would enable the Town to authorize an additional tax exemption of $100,000 for farm machinery. This would be in addition to the current exemption of $100,000 that was approved in the 1950's. First Selectman Sears had brought this to the attention of the Conservation Commission, who works in association with the Farmland Preservation Task Force of the Steep Rock Association. Application for the exemption would have to be made annually and income requirements would also be considered. Question was raised as to the tax implications that would occur. It was suggested this be reviewed with the Assessor and Board of Finance.Valerie Friedman reported legislation has also been passed to provide an exemption of up to $100,000 on buildings used exclusively for farming. This also would require application. Currently, three towns in the state have adopted these proposals (Guilford, Woodstock and North Canaan (machinery only).
This pre-meeting conversation was tabled to enter the regular Selectmen's meeting at 4:47 p.m.
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Board of Selectmen's Meeting First Selectman Richard Sears called the meeting to order at 4:47 p.m.Present: Selectmen: Richard Sears, Harry Wyant
Guests: Valerie Anderson, Carlos Canal, Bill Fairbairn, Jack Field, Valerie Friedman, Mark Lyon, Betsy Manning, Dan Sherr, Rex Swain, Janet Wildman
Minutes: Harry Wyant made a motion to accept the minutes of the August 5, 11 and 18th meetings as submitted. Richard Sears seconded. The motion was unanimously passed.
Communications:
Old Litchfield Road: Valerie Andersen raised the question of a 3-way STOP at the intersection of Old Litchfield Road and Route 109. Dick reported State engineers had reviewed the intersection, but there was not enough evidence of accidents to warrant a sign. Since then, the Town has been running radar and placing the radar box in that area to bring more information back to the D.O.T.
Street Lights: Valerie Friedman suggested the Town consider taking ownership and responsibility for the street lights. She noted the Town could use the vendor that currently maintains the lights for continued maintenance.
Truck Bid: Dick Sears made a motion to award the bid for a new 2006 Ford 550 to Ray Seraphim of Interstate Ford for the net price of $55,025. This includes purchase of the vehicle at $70,025, with a $15,000 trade-in on the used F350 advertised. Harry Wyant seconded the motion. The motion was unanimously passed.
Proposed Ordinance for Tax Exemption for Farm Machinery and Buildings, continued: Discussion continued on the draft ordinance for tax exemptions for farm machinery and buildings. Betsy Manning suggested an exemption of $100,000 at the current mill rate of 11 would equate to about $1,100/farmer. She felt it was fair to keep in mind that the Town would not be realizing a huge tax loss but that it might make a difference to keep someone going in their business. Rex Swain suggested the Board of Finance may want to review more specific figures and that he would like to see the language in the ordinance clarified. Mark Lyon questioned the $15,000 in income and loss relating to this legislation. He felt it could be easy to claim a loss of $15,000 if you are not farming as a way of life and felt advantage could be taken of this. Dick will ask the Assessor to provide more detailed information. Discussion will be continued at a future meeting. The proposal has the unanimous support of the Conservation Commission.
The meeting was then tabled to call the Town Meeting to order at 5:05 p.m.
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The Selectmen's meeting resumed at 5:45 p.m. following a short recess after the Town Meeting.
Proposed Ordinance for Open Space Tax Benefits: Dan Sherr reported the Open Space Committee of the Conservation Commission, at large, has long been committed to the maintenance of rural character. He noted there are a variety of ways that open space is preserved, including permanent easements where no building or development is allowed, as well as temporary easements. Public Act 490 provides tax benefits for open space but only in communities where it has been authorized. Currently, the Town allows tax benefits for forest and farming under PA 490. It does not allow the benefits for open space as this does not provide permanent provisions.
Dan reported there are other ways to keep protected permanence, such as through land trusts, i.e. Steep Rock and Weantinoque. The land trusts work with landowners with the intent that the owner would provide a permanent easement against development. Dan reported this has been thoroughly discussed with all of the parties that would be affected by it. Application would be made and the property must meet the Washington Plan of Conservation and Development definition of Open Space. It would be subject to a perpetual, irrevocable Conservation Restriction as defined in CGS 47-42a and must be held by a governmental body or charitable organization whose purposes include the preservation of land and watercourses. The Open Space Committee would confirm that the requirements have been met and that the property is eligible. They would then pass this to the Assessor, who would make a determination of the tax benefit to the applicant.
The Open Space Committee also would vote to provide this opportunity to those property owners who have previously placed permanent easements on their property in order that they would also benefit in the future if this ordinance is passed. Those properties that have already been held by land trusts would also have to make application. Dan reported the Committee has been working with Bill Fairbairn and have included all of their forecasting of revenue and its effect on taxes in the town.
There would be no minimum acreage required. The Committee removed the five acre minimum because they realized there are significant smaller parcels they would like to see preserved. e.g. Properties that may adjoin a land trust with a conservation easement, such as the property across from the Cogswell Tavern.
Permanent easements must be held by the town or a state-approved land trust, which would allow the Conservation Commission to have a check and balance of the process. The properties would be reviewed by the Conservation Commission. The Land Trust would own the easement on that property, but not the property. The process used by land trusts involved in the maintenance and administration of properties would be used. The maintenance of properties would be reviewed annually by the land trust, as the Committee did not want to burden the Town or the Open Space Committee with that kind of responsibility. Property owners would be asked to donate $2,500 toward a fund in perpetuity to help maintain the property.
Carlos Canal noted all conservation easements are not equal. Those with reserve rights may reserve the ability to construct within the envelope on the property. Dan felt that could present a problem in the future as a building might detract from other acreage. It was suggested if the property owner had that right, there should be a price to it; and an additional surcharge could be placed per building within the envelope. It was felt it is important that we seize this opportunity and put the message forward that if you are truly giving a conservation easement, you would get the full benefit. Agreement should be made at the time of the easement if it is on the entire property with envelopes or just on a particular portion of the entire property.
Dan felt as far as the Open Space Committee is concerned, their real interests are not in the envelope. Benefits would only apply to that portion of property deemed to be open space. Dan reported the Committee wrote the Ordinance to be consistent: Properties could not be passed to us from land trusts and the intent was to create an opportunity for people who have already developed an open space program to encourage them to enjoy tax benefits. Jack Field noted the concept was to give people an incentive to prevent development on land permanently. It does not include easements that are going to have building envelopes as it was not within the concept.
It was suggested the language should be reviewed to exclude building envelopes and not give a benefit to property with building envelopes.
Mark Lyon felt the proposal will generate much discussion and questioned if there would be further discussion in addition to the town meeting. Dick noted the intent was to start the discussion at this meeting and try to get the word out as much as possible. This was the beginning of the process to consider such an ordinance - a first reading, rich conversation, the first comment back from the wider public. Valerie Friedman noted it is imperative to have some limitation of acreage unless there are specific advantages. You will have a multitude of property owners, the land won't be contiguous, etc.
Rex suggested publishing the informational meeting as the issue is fairly complex. He suggested specific figures on the tax impact should be made available to the Board of Finance.
Dick reported a preliminary schedule had been set as follows: Board of Selectmen - September 8; Board of Finance - September 19th ; a Community Meeting - date not set; Town Meeting - October 3rd. Dick noted it may turn out that we may be well served to move at a more cautious pace. He commended the Open Space Committee for their excellent strategy to accomplish this goal and for the good conversation at this meeting.
Petition for Town Meeting: Dick reported a petition to hold a special town meeting to consider the establishment of a formal policy regarding the availability and completeness of minutes of Town Meetings has been received. The petition included the following:
An audio recording of every Town Meeting shall be made by the Secretary of the Meeting. Within 10 days of each meeting, both the audio recording and a complete written transcript shall be filed with the Town Clerk and the full text of the transcript shall be made available in electronic form for publication on the Town Web Site.
The full transcript aspect of this policy shall be retroactive to May 19, 2005. Transcripts of all Town Meetings from then through and including the date of this meeting shall also be submitted to the Town Clerk and the Town Web Site within 20 days of this meeting.
A town meeting date must be set within 21 days of receipt of the petition. The Selectmen were asked if they would recommend being in favor of this issue. It was noted Selectman Wyant had not seen the petition before this meeting.
It was noted that minutes of town meetings are filed in the office of the Town Clerk according to State Statute; however, the Statutes do not require that a full transcript be done. In the past, transcripts have been done for most meetings, but no time frame was set to their completion. It was agreed that a town meeting would be scheduled for September 1, 2005* at 7:30 p.m. on this matter.
Discussion was held as to the disparity on the counting of hand votes taken at town meetings. It was suggested that a count be taken rather than a general observation of hands by the moderator.
The meeting was adjourned at 6:45 p.m.
Respectfully submitted, Kathy Gollow, Selectman's Assistant
*Note: The date for the town meeting was changed to September 6, 2005 at 7:30 p.m. due to lack of time available to publish legal notice.
August 31, 2005
Emergency MeetingFirst Selectman Richard Sears called the meeting to order at 8:53 a.m. The purpose of the meeting was to award the bid for the Church Street Improvements project in New Preston.
Present: Richard Sears, Nick Solley
First Selectman Sears had received notice from the State Department of Economic and Community Development that the Stone Construction Co. of Southbury bid submitted for the Church Street Improvements project met the requirements of the STEAP grant and that the Selectmen could proceed to award the bid for this project.
Nick Solley made a motion to award the bid for the Church Street Improvements project to the Stone Construction Co. of Southbury in the amount of $253,695. Dick Sears seconded the motion. The motion was unanimously passed.
The meeting was adjourned at 8:58 a.m.
Respectfully submitted,
Kathy Gollow, Selectmans Assistant
August 18, 2005
Board of Selectmen
Special Meeting
Bid Opening
Church Street ImprovementsFirst Selectman Richard Sears called the special meeting to order on August 18, 2005 at 4:31 p.m. The purpose of the special meeting was to open bids received by 4:00 p.m. that afternoon.
Present: Selectmen: Richard Sears, Harry Wyant
Consultant: Ed Scoville, Stuart Somers Co., Inc.
Project Coordinator: Roger Kane
Consultants: Nelson Rebo, Reliable Construction Co., Inc.
Willy Wiley, Stone Construction Co., Inc.
Lenny Mastri, Waters Construction
Nick Mancini, Jr., NJR Construction Co.The following five bids were received for the Church Street Improvements project in New Preston:
Marquise Construction & Development Corp., Thornwood, N.Y. $347,775.
Stone Construction Co., Southbury, CT $253,695.
Reliable Excavation Co., Danbury, CT $236,913.46
Waters Construction Co., Bridgeport, CT $319,096.
NJR Construction, LLC, Harwinton, CT $315,900.The Selectmen agreed that bids would be reviewed in their entirety for compliance with invitation to bid. Bids will be forwarded to State Department of Economic and Community Development for review in accordance with STEAP Grant requirements.
Bidders in attendance were allowed to review bids submitted.
The meeting was adjourned at 4:50 p.m.
Respectfully submitted,
Kathy Gollow, Selectmans Assistant
Board of Selectmen
Special Meeting 8-18-2005 Church St. Improvements Bid Opening
August 11, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Harry H. Wyant.Public: Ken Cornet, Joe Mustich, Valerie Anderson, Susan Branson, Susan Schulman, Susannah Schultz.
Call to Order: First Selectman Sears called the meeting to order at 4:35 p.m.
Minutes:
Motion: To accept the minutes of the July 28, 2005 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears and unanimously approved. Motion: To accept the minutes of the August 8, 2005 Emergency Meeting of the Board of Selectmen (to extend the date for the Invitation to Bid on the Church Street Improvements). By Dick Sears, seconded by Nick Solley and unanimously approved. Visitors:
Ken Cornet attended today's meeting to voice his objection to a note received by him from Dick Sears. He asked that the note be read into the minutes: "Dear Ken: Your childish "Booing" of Representative O'Neil at the Depot Study meeting was way out of line, deeply disrespectful and far below the civility I would expect in public discourse. Your aggressive rudeness troubled me and numerous citizens and I hope you will display personal restraint in the future. There is room for protest and opposition to policies and opinions but your behavior seemed to cut through to a personal attach and slight to a public official. Do better in the future. Dick Sears". Mr. Cornet expressed what he feels to be his "right" to confront, his right to "boo". He asked if there was a public policy regarding "booing" that gave Dick the authority to write the note he did. Dick explained there was no such policy, that the note was a matter of civil discourse and respectfulness in a public arena. Joe Mustich added his opinion that if "people have a right to applaud; people should also have the right to boo." Valerie Anderson: Valerie asked for procedural clarification of calling a "special" or "emergency" meeting held on the telephone. Dick explained that when a decision needs to be made quickly and it is not possible to get the Board of Selectmen together in person, it is allowed to do so by phone. He offered to get back to Valerie with the specifics.. COMMUNICATIONS:
Conservation Commission: The Conservation Commission has prepared a memo for the Board of Selectmen and land use commissions regarding preservation of Town-initiated open space. It has developed a list of recommendations to establish a coordinated and clear process for reviewing and accepting conservation easements for the benefit of the Town. Robin Grossman: A letter has been received expressing the opinion that the installation of cell towers in the Town of Washington should strongly be considered and pursued for emergency communications. There was some general discussion about this subject - there has been a great deal of opposition in the past by some groups. Susannah Schultz, as an EMT, spoke on the benefits to the ambulance personnel if there were cell phone service in Town. Dick Sears said Rocky Tomlinson, our Emergency Management Coordinator, has spoken of this as a tool for emergency communication as well. The Board expressed its opinion that it may be time to again address the subject - inviting emergency personnel, citizens, etc. to a meeting in the not-too-distant future. Dick will write to Ms. Grossman. Darcy Campbell: A letter has again been received expressing concern about speeding off Route 202 onto Christian Street. Dick explained he has spoken with the State DOT who has suggested changing the "turn" onto Christian Street but the State has indicated they would not pay for this. It is not currently in the Town's budget to make this correction/change. Dick offered to follow up again with the State and stay in communication with Ms. Campbell. Gaylinn Fast: A letter has been received requesting the Board of Selectmen to consider placing signs on Baldwin Hill Road indicating "No Commercial Vehicles" and "Police Ticketing Area". Ms. Fast owns a B&B on the curve of Baldwin Hill Road just up from Route 202. She is very concerned about the speeding and amount of noise particularly from commercial vehicles she feels are using Baldwin Hill as an access route into the Depot. Nick Solley spoke briefly about Old Litchfield Road having a similar problem several years ago and the legality of placing such signs, what was suggested, tried, etc. Dick has spoken with Resident Trooper Sordi, he will look into the request further and get back to Ms. Fast. John Payne: An "Open Letter" that was sent to residents of the Town has been received regarding the application of the Gunnery School for it's proposed project on South Street. The letter was read into the minutes of the Inland Wetlands meeting last evening as well. Cynthia and Tom Mitchell: Another letter regarding the Gunnery's proposed use of their land located on South Street. Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for 2006 Ford F550: The following bid was received: - Ray Seraphin Ford, Inc.:
Option 1: $65,971
Less Trade In: $14,000
Net Bid: $51,971
Option 2: $54,083
Less Trade In: $14,000
Net Bid: $40,083
"Options" would be additional on both bids prices.
The Board of Selectmen will award the bid on August 18, 2005 at 4:00p.m.
Special Town Meeting: Reminder: August 25, 2005, 5:00p.m. Agenda: Proposed Ordinance regarding taking of private property by Eminent Domain and Proposed Amendment to Open Space Land Acquisition Fund Ordinance.
NEW BUSINESS:
Depot Firehouse Leases: Dick explained present leases are up for renewal on 9/30/05. Discussion followed regarding the Town's possible future need for additional space and moving some of its offices to the old firehouse. Susan Branson (Steep Rock) and Susan Schulman upstairs and downstairs tenants both spoke about their desire to continue in their locations. Susan Schulman particularly expressed her desire to stay in her location as she is hoping to retire in 5 years. She feels she has "contributed" to the Depot and the Town by having her business located here. The Selectmen listened and expressed the Town's need to do a "study" of town hall program and space needs. Dick assured the tenants they would at least give three months notice if the lease was not going to be renewed in September 2006. Motion: To extend a lease to both tenants for a one year period October 1, 2005 through September 30, 2006 for a rent of $770.00 each (with Steep Rock paying an additional $50.00 a month or garage space.) By Dick Sears, seconded by Nick Solley and unanimously approved. Susan Schulman requested 180 days notice.
Invitation to Bid - Fire Department Radios: A delay was requested by the Town's Fire Chief and Emergency Management Coordinator as further study is being done on the type of radios and the communication system with Litchfield County Dispatch. Open Burning Official: Vincent Ives has retired from this position and the Town thanks him for his many years of service. Gunnar Neilson has agreed to be appointed as our Burning Official. Hours of operation, how residents will get forms, etc. is being worked out and information will be sent to the public as soon as possible. Resolution-Small Cities Grant: Motion: Resolved: That the filing of an application by the Town of Washington in an amount not to exceed $400,000.00 is hereby approved, and that the First Selectman is hereby authorized and directed to fine such application with the Commissioner of the Department of Economic and Community Development, to provide such additional information, to execute such other documents as may be required by the Commissioner, to execute an Assistance Agreement with the State of Connecticut for State financial assistance if such an Agreement is offered, to execute any amendments, recessions, and revisions thereto, to implement project activities, if approved, and to act as the authorized representative of the Town of Washington. By Dick Sears, seconded by Harry Wyant and unanimously approved. Resolution-Health District: Dick explained the possible formation of aHealth District. Costs for this still need to be investigated. Presently the Town is ONLY investigating the formation of a district with New Milford, New Fairfield and Sherman. The State of CT will give the Town $5000 to take this initiative and to pass the following resolution. Motion: Be it resolved that the Board of Selectmen empower Richard C. Sears, and in his absence Nicholas N. Solley, to sign contracts and an of it's amendments hereto, on behalf of the Town, between the Town and the Department of Health successor agency, in order to investigate the feasibility of forming a Local Health District with the Towns of New Milford, New Fairfield and Sherman. By Dick Sears, seconded by Harry Wyant and unanimously approved. Transfer Station: The cost of removal of Freon from appliances taken to the transfer station has risen greatly. In addition the Town has to pay for the removal of the appliance. Therefore, the fees for taking these appliances to the Transfer Station need to be adjusted. This will be discussed and voted on at the October Town Meeting. Thank you Doug Smith for the donation of a conference table for the Land Use Room!
Adjournment: Motion: There being no further business, the meeting was adjourned at 5:52p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
August 5, 2005
Emergency MeetingFirst Selectman Richard Sears called the emergency meeting to order on Friday, August 5, 2005 at 4:30 p.m. The purpose of the meeting was to extend the date for the Invitation to Bid on the Church Street Improvements. The meeting was held via a phone conversation between Richard Sears and Selectman Harry Wyant.
The reason for the extension is to provide additional information not included in the initial bid package to interested bidders. The extension would allow the bidders further time to receive and consider this information in preparation of their bids.
Richard Sears made a motion to extend the date for the Invitation to Bid on the Church Street Improvements from August 11, 2005 to August 18, 2005 at 4:00 p.m. Harry Wyant seconded the motion. Motion unanimously passed.
Meeting adjourned at 4:40 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
July 28, 2005
Present: Selectmen Nicholas N. Solley and Harry H. Wyant.Call to Order: Nick Solley called the meeting to order at 4:35p.m.
Minutes:
Motion: To approve the minutes of the July 14, 2005 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved. Motion: To approve the minutes of the July 18, 2005 Emergency Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved. Visitors: WELCOME TO FORMER FIRST SELECTMAN ELAINE LUCKEY who stopped in for a quick surprise visit with Addie Roberts!
Communications:
The Town of Washington has received a letter from ASAP thanking it for it's contribution. "Your commitment to our program makes it possible for ASAP to continue providing much needed artistic experiences for the children in the region." Appointments/Resignations
Mark Averill has written resigning from Zoning Board of Appeals effective July 16, 2005.
OLD BUSIINESS:
Reminder: Invitation to Bid has been extended for the New Preston drainage and road project. Pre-bid conference will be held 8/4/05 at 1:00p.m.
NEW BUSINESS:
Motion: To schedule a Special Town Meeting on August 25, 2005 at 5:00p.m. (immediately following the Board of Selectmen's meeting) to consider 1) a Proposed Ordinance Regarding the Taking of Private Property by Eminent Domain; 2) a Proposed Amendment to the Open Space Land Acquisition Fund Ordinance. By Nick Solley, seconded by Harry Wyant and unanimously approved. Written comments will be received in the Selectmen's office prior to the meeting. Dick Sears will be meeting with Oliver Rubbish in August to discuss adding mixed paper to the recycle pick-up. Dick Sears left word that prior to his vacation he had met with Mayor Murphy of New Milford, Health Director Michael Crespan and Pamela Kilby-Fox from the State office of Public Health to discuss the formation of a Public Health District. More conversations need to occur and financial considerations need to be taken into account as well. Motion: To extend an Invitation to Bid for a 2006 Ford F550 with the following two options: 1) Cab and chassis with a Combination Body: 2) Cab and chassis with an 8 foot - 3 yard dump body. The Town is seeking to trade in a 1999 Ford F350 with an 8 foot Fisher plow and stainless steel Swenson sander (Fisher plow only if Option 2). Sealed bids will be accepted until 4:00p.m. on August 11, 2005 at the Office of the First Selectman, Bryan Memorial Town Hall. Bids will be opened at 4:30p.m. at the Board of Selectmen's meeting. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:08p.m. as there was no further business. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 18, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Call to Order: First Selectman Sears called this emergency meeting to order at 8:40a.m.
Invitation to Bid: Motion: To extend an invitation to bid for "Church Street Improvements"(drainage and road improvements) due August 11, 2005 by 4:00p.m. in the First Selectman's Office. By Dick Sears, seconded by Nick Solley and unanimously approved. A copy of the contract documents will be available in the First Selectman's office or from the office of Stuart Somers Co LLC, 1211 Main Street South, Southbury, CT 06488, 203-264-8511. A pre-bid conference will be held at Church Street and Hinckley Road in New Preston on August 4, 2005 at 1:00p.m.
Adjournment: Motion: To adjourn the meeting at 8:50a.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 14, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Harry H. Wyant.Public: Victoria Cherniske, Judge of Probate; Henry Martin, Chairman Zoning Commission
Call to Order: First Selectman Sears called the meeting to order at 4:35p.m.
Approval of Minutes:
Motion: To approve the minutes of the June 30, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved. Motion: To approve the minutes of the June 23, 2005 Special Meeting of the Board of Selectmen (Region #12 elementary school discussion) revisions. By Dick Sears, seconded by Harry Wyant and unanimously approved. Visitors:
Henry Martin: Mr. Martin came to inform the Board of Selectmen that at the June 27, 2005 Zoning Commission meeting, the Supreme Court Decision regarding eminent domain on a New London, CT case was discussed. The Commissioners feel the decision is a threat to private property owners as it allows for private property to be taken by private developers if the resulting project would yield more property tax revenue. The commissioners authorized Hank to come to the Board of Selectmen with the goal of coming up with an action that would protect private property owners. He presented a proposed ordinance that would limit the Supreme Court's decision within the Town of Washington. The Selectmen asked to have time to review the proposed ordinance. Hank asked that the minutes reflect the support of Dick Sears in conversation about this subject.
Communications:
Dick Sears reported he had received an email from Susan Payne regarding maintenance of the Greenways. Dick will speak with Roger Cannavaro, Road Foreman, regarding what duties - if any - the Highway Department may be able to fulfill. A letter has been received from Mr. & Mrs. Morniere regarding concerns with the proposed Mygatt Road project and its effect on water and drainage on to Wheaton Road. A letter has been received from Mr. Brunhuber asking the Selectmen to consider the use of millings on West Church Hill Road for surfacing and to clear intersections for better site lines. A letter has been received from Brodies also noting concerns about construction on Mygatt Road.
Appointments/Resignations:
Historic District Commission: Dick Sears explained he has been notified by Paul Graney that he will be resigning from the Historic District Commission, effective July 19, 2005 because he will be moving from Town. The Board of Selectmen accepts - with regret - this resignation. Motion: To appoint Peter Arturi as a regular member of the Historic District Commission to fulfill the term vacated by Paul Graney. By Dick Sears, seconded by Harry Wyant and unanimously approved. OLD BUSINESS:
Region #12 Primary Schools: Dick reported that the leaders and officials of the three Towns in Region #12 have met twice to discuss the future of the primary schools. Birch Hill Run: Dick reported he will be meeting with Peter Pappas of Birch Hill Run next week to further discuss the Town's taking over the road Buildings and Property Manager: The Board of Selectmen will be meeting with a candidate for this position in an Executive Session following this meeting.
NEW BUSINESS:
Land Use Fees: The Selectmen have asked the Town's Land Use commissions to review their fee schedules. Street Lighting Review: Dick reported he will be meeting with a company next week that will to an audit to see if any overcharges over the past several years have occurred in relation to street lighting within in the Town. There is no fee if no errors are found. If there are errors, this company will charge a percentage of the resulting savings to the Town. Water Company (R.J. Black Co., Inc.): Dick reported that R.J. Black would like to sell the Judea Water Company. Dick and Michael Jackson have met with Mr. Black and the Board of Finance will review. Probate Court Update: Dick reviewed the movement to consolidate the smaller courts in the State. Town of Washington has been approached by Litchfield to join with them and several other towns. Victoria Cherniske, Judge of Probate, shared concerns about losing the local courts. The Board of Selectmen will invite the Probate Administrator to come for discussion, with Victoria attending, for the purpose of gathering facts - pros/cons - financial concerns vs. service to the people etc. Nettleton Hollow Road Engineering: Lenard Engineering has been in contact with the Selectmen and has lowered their fee for engineering Sprain Brook culvert by approximately $9,000. Further costs of the project will be discussed in the near future. Motion: To accept the proposal from Lenard Engineering for engineering services in regard to rebuilding Sprain Brook culvert on Nettleton Hollow Road per their agreement dated July 12, 2005 with the provision that the 10% reduction in fees be clarified. By Nick Solley, seconded by Dick Sears and unanimously approved.
EXECUTIVE SESSION: Motion: To adjourn the regular meeting of the Board of Selectmen at 5:20p.m. to enter into Executive Session to discuss the position of Buildings and Property Manager with a possible candidate. By Dick Sears, seconded by Nick Solley and unanimously approved. The Executive Session was adjourned at 6:00p.m. to re-enter the Regular Meeting.
Adjournment: Motion: To adjourn the meeting at 6:00p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 5, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley.Call to Order: First Selectman called the meeting to order at 8:32a.m.
AWARDING OF BID: Motion: To award the bid for the reclamation and paving of a portion of Nettleton Hollow Road to S. & S Paving of Southbury for the amount of $164,115.15. By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 8:37a.m. as there was no further business. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 30, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Harry H. Wyant.Public: Alan Chapin, Mark Lyon, Valerie Friedman, Valerie Anderson
For Bid Opening: Kevin Starchak (S & S Paving)
Call to Order: First Selectman Sears called the meeting to order at 4:35p.m. and asked for a moment of silence in memory of Major Stephen Reich who was killed in Afghanistan this week.
Approval of Minutes:
Motion: To approve the minutes of the June 16, 2005 Regular Meeting of the Board of Selectmen; the minutes of the June 20, 2005 Emergency Meeting of the Board of Selectmen; the minutes of the June 21, 2005 Special Meeting of the Board of Selectmen; and the minutes of the June 23, 2005 Special Meeting of the Board of Selectmen. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors:
Alan Chapin presented the Board of Selectmen with a letter regarding the Town's pension program. Alan, in his letter, outlines the fact that the Town Plan has not been amended with regard to monthly compensation since 1993 and requests the Board of Selectmen and the Pension Committee of the Board of Finance to consider an increase in the Town's contribution and to develop a one time buyout for those employees who may wish to retire. There was some discussion on what other municipalities are doing, etc. Alan feels this proposal would assist current employees and would also be attractive to new employees. The Selectmen thanked Alan for his input and will take the matter into consideration. Alan requested his letter be sent to the Pension Committee members. Valerie Friedman commented on the fact that she did not feel the minutes of the May Town Meeting were "complete" in that audience comments were not mentioned and she did not feel the vote on affordable housing was accurately recorded. She requested that future meetings be more specific and accurate. Valerie also suggested the Selectmen think of a Department of Public Works/Supervisor position that could also incorporate the Buildings and Property Manager position.
Communications: None.
Appointments/Resignations:
Motion: To re-appoint Reese Owens to the Building & Property Commission until 7/1/08; Charles LaMuniere as a regular member of the Inland Wetlands Commission until 6/30/08; Candace Korzenko (move from alternate to regular) member of the Inland Wetlands Commission until 6/30/08; Nelly Condon to the Judea Cemetery Commission until 6/30/10; Sandy Papsin to the Lake Waramaug Authority until 6/30/08. By Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS:
Opening of Bids for the Reclamation & Repaving of Nettleton Hollow Road: The following bids were received: 1) S & S Paving, Southbury, CT $164,115.15
2) Water's Construction, Bridgeport, CT $181,385.00
There will be a special meeting of the Board of Selectmen on Tuesday, July 5th at 8:30a.m. to award the bid.
Houldin sidewalk: Dick Sears reviewed previous discussions on this matter - sidewalk goes from the edge of Route 47, across from the Pharmacy, to the Ericson Agency building. Houldins are willing to remove the old sidewalk that is in disrepair and the Town will replace (on Town property several feet to the right) with a new walk. Work to be scheduled in the fall when similar wedging/paving work will be done in Town. Amendment to Open Space Acquisition Fund Ordinance: Motion: To present the amendment to the Open Space Acquisition Fund Ordinance to the public at a Special Town Meeting (date to be determined). By Dick Sears, seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
Resident Trooper Contract: Dick Sears explained we have received the new contract for the Resident Trooper for the period 7/1/05-6/30/07. He has met with the Troop L commander and Trooper Sordi to discuss and Dick, of course, highly recommends it's being renewed. Resolved: That Richard C. Sears, First Selectman, be and herewith authorized to execute a contract on behalf of the Town of Washington with the Connecticut Department of Public Safety, Division of State Police for the services of one (1) resident Trooper for the period of July 1, 2005 to June 30, 2007. By Nick Solley, seconded by Harry Wyant and unanimously approved.
EXECUTIVE SESSION: The regular meeting of the Board of Selectmen was adjourned at 5:14p.m to enter Executive Session to discuss the position of Buildings and Property Manager. The Executive Session was adjourned at 5:40p.m. to re-enter the Regular Meeting.
Adjournment: Motion: To adjourn the meeting at 5:40p.m. as there was no further business to discuss. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 23, 2005
SPECIAL BOARD OF SELECTMEN'S MEETING
Present: Richard Sears, First Selectman Washington, Michael Jackson, Board of Finance Chairman Washington, William Stuart, First Selectman Bridgewater, Irene Allan, Board of Education Chairperson, Barbara Henry, First Selectperson Roxbury, Richard Carmelich, Superintendent, Nicholas Solley, Selectman Washington, Neil Cable, Selectman Bridgewater, Ed Tierney, Board of Finance Chairman Roxbury, Molly Stratton, Board of Finance Chairperson Bridgewater, Public & Press
Richard Sears opened the meeting by welcoming the representatives from Washington, Bridgewater and Roxbury to this special meeting. Mr. Sears went on to say that he called this meeting not to talk about what happened in the school referendum vote but to move forward and discuss options in pursuit of what the wider public feels is best for the kids in our towns. Mr. Sears would like to see everyone working together on the options available through a structured process while keeping the wider public informed. He closed by saying he would like to hear from everyone at the table and when discussion was done there would be time for public comment.
Barbara Henry began by asking Irene Allan what direction the Board of Education was headed at this point. Ms. Henry feels that the vote was a directive; town's people want to keep the primary schools in the individual towns but not at any cost. Irene Allan answered that the Board has not yet sat down to discuss a direction they were waiting till after today's meeting. Ms. Allan went on to say that she disagreed with Ms. Henry on the point of the vote being a directive and stated that she felt the vote was tainted by the "No No" mailings that went out to residents in Washington and Bridgewater. Ms. Allan went on to say that the Board of Education has done research over many years and there are no other options. Ms. Henry went on to say that people are looking for other options, before the vote she thought that people wanted to consolidate, but the vote showed to opposite. Ms. Henry suggested moving the 5th grade to the middle/high school to open space in the elementary schools, move walls to make space.
Ed Tierney spoke next and began by stating that regardless of the "No No" mailings people have the sense to vote what they want and the people doing the "No No " mailings have every right to express their opinion. Mr. Tierney's concern is with the buildings that will be left for the towns if consolidation occurs. The expense of renovating these buildings, which should have been maintained through the years, should be the responsibility of the Board of Education. Mr. Tierney feels it should be part of the consolidation costs.
Nicholas Solley was next to speak he agrees with Ms. Henry that townspeople want to keep their schools but not at any cost. Mr. Solley feels the main problem is finding land around the middle/high school area. He also agrees the 5th grade has options. Mr. Solley closed by saying that he has had experience working with the private school sector and construction can be done cheaper than architects design.
Irene Allan is here to listen. She offered the following information: constructing the elementary schools individually is more expensive, to renew to new gives you a 20 year warranty with state reimbursement and simple renovations/maintenance gives you no warranty or state reimbursement. Ms. Allan went on to say that the elementary schools have been maintained it's just cheaper to demolish than to renovate, this can be done in Bridgewater and Roxbury.
Richard Carmelich sees the situation as a triangle, you have the needs of: the kids, the taxpayers and the towns, the problem being where do those points intersect? The notion of schools in the three communities meets the needs of the kids and towns but not the taxpayers. Mr. Carmelich at one time proposed moving the 5th grade to the middle/high school but was rebuffed. If you do move the 5th grade to the middle/high school permanently you would still need to renovate the elementary schools and will now be working on four buildings. This situations works for the kids and towns but not the taxpayers, not to mention you will still have substandard rooms and infrastructure. Ed Tierney interjected that these inferior buildings will be left to the towns; perhaps the towns should take over the cost of renovating with no state reimbursement or deregionalize grades K-5. Mr. Carmelich replied that deregionalizing is a long and expensive process. Barbara Henry asked what if each town kept up their own buildings? Mr. Carmelich answered that you would get no state money and would still need to meet the Educational Specifications. Educational Specifications are the common and educational guidelines for what is needed at each grade level. Irene Allan added that public school codes are stringent; there is a distinction between school building code and regular building code. Mr. Carmelich addressed Ed Tierney's question regarding the cost of renovating the left over school buildings. His personal opinion is that money should be made available for these buildings; it all comes from the same pockets. Mr. Carmelich questioned who would set the price for renovation of the old school buildings; he would think each town would want to make that decision according to their use.
Molly Stratton spoke next, saying it is difficult to get to what option is best; each has different costs and benefits. She doesn't understand the last vote or what the out come meant. There is a need to fully understand the options, costs, choices and benefit for the kids.
This is a complicated problem Michael Jackson stated you have three communities and need to develop a mechanism to present the information to these communities so the people can decide. Mr. Jackson went on the say that facts need to be gathered, he feels the Board of Education has a lot of the information, you need to find a communication process that works and then the townspeople will make a decision.
William Stuart is not happy with the process thus far, the renovation proposal was too much money and didn't go forward and he felt the advisory question was badly worded, voters didn't like it. Mr. Stuart also feels that people write codes every day, next week there will be new ones. He agrees with Michael Jackson's comments and would like to see a new committee formed to present information to the towns. Consolidation might work if presented differently, could it be built for less? Mr. Stuart also agrees with Molly Stratton and feels that increasing the Bridgewater school 60% is ridiculous.
Richard Sears took the floor once again, addressing the representatives at the table. There are two options: three schools or one school. He would like to see the information for these two options include capital expenses and the operating cost for ten years. Mr. Sears would also like to include the cost for a new middle/high school track and address the septic problem at the middle/high school. Mr. Carmelich interjected that at a facilities meeting recently the septic issue was addressed and repairs will be made with in the operational budget. Michael Jackson suggested putting a dollar amount on the table. Mr. Carmelich disagreed, if the amount doesn't meet the kid's needs you don't want to spend the money. William Stuart agreed with Mr. Jackson, have a cap. Mr. Carmelich was concerned once a figure is out there you can't change it. Mr. Sears got back to the structure of the new committee. The Steering Committee will be made up of top town officials; Board of Selectmen and Board of Finance and school officials Superintendent and Board of Education Chair. There will be two Task Force Committees; the first looking at the three school option and the second looking at the one school option. There will be a Process and Public Input Committee that will make sure all is going smoothly. Mr. Carmelich felt the subcommittees should be under the Board of Education and could still maintain a level of comfort with community leaders. He would like to see a referendum question in the Fall. Irene Allan and Michael Jackson both wondered about the Board of Education Building Committee being involved in this process. Ms. Allan also reminded that you want to keep up with the Educational Specification changes; you want the end product to be professional.
Neil Cable addressed people at the table. He stated that he was originally on the Board of Education Building Committee, but when they were told you couldn't vary from the Educational Specifications he knew the schools would be to expensive. If you abide by the Educational Specifications with out modifications it will be a waste of time. Mr. Carmelich stated that you need to meet the needs of the kids or you are wasting your time and money.
Valerie Andersen from the public felt this was all good news and encouraged the steering committee to look at the 14+ options that the Board of Education has gone through in the past. Ms. Andersen wasn't sure about the referendum question in the fall, maybe a conceptual question in the fall and a money question in April.
A man from the audience was pleased that the Task Forces would include information on operational and capital costs. He also supported Neil Cable on the concern with sticking to the Educational Specifications. And closed by saying something needs to pass, you need flexibility.
Matt Franjola addressed the people by agreeing that it seemed townspeople wanted to keep their local schools but not at the proposed cost. Private schools don't have to meet Educational Specifications and state mandates, should local schools be privatized? The problem seems to be dealing with state mandates and reimbursements.
In closing Dick Sears encouraged people to keep talking. The First Selectmen and representatives of the Board of Finance will meet within a week and will set a date for a second group meeting.
Meeting adjourned at 6:40pm.
Respectfully submitted subject to approval,
Pamela L. Osborne, acting Secretary
Revised 7/5/2005 corrections in italics.
June 20, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant, Road Foreman Roger Cannavaro.Call to Order: First selectman Sears called the meeting to order at 8:45a.m.
Awarding of Bids:
MOTION: To award the bid for a 2005 Kubota (or comparable) tractor to Ruwet & Sibley Equipment Corporation of Torrington per their submitted "Alternate Bid" for $18,600.00 (including trade-in). By Dick Sears, seconded by Nick Solley and unanimously approved.
MOTION: To award the bid for a 2006 4 x 4 heavy duty dump truck to Marola Motor Sales of Torrington per their submitted bid for $109,300.00 (including trade-in). By Dick Sears, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 16, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant, Selectmen's Assistant Kathleen Gollow.Public: Valerie Anderson, Mark Lyon
For Bid Openings: Herbert Praveis-Hines Brothers, Ed Frisbie-W.H.Rose, John Rebillard-R&S Rentals & Sales
Insurance Agent: Arthur Mulligan
Call to Order: First Selectman Sears called the meeting to order at 4:35p.m.
Approval of Minutes:
Motion: To approve the minutes of the June 2, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
Valerie Anderson: Spoke briefly about the meeting on 6/23 with First Selectmen from Region #12, Board of Finance Chairs, Superintendent and Board of Ed representatives. Valerie asked that when working on the Depot Study Process this weekend that the Washington Primary School building be included in discussions and also suggested that the Board of Education be involved in any discussions regarding the building, should a consolidated primary school be approved in the future. Arthur Mulligan, The McKellan Group re: Employee Health Insurance Benefits. Art gave a brief overview of his company and the medical insurance coverage currently in place for Town employees. This year the Town is faced with an 18.14% increase in rates for the same type coverage. Three Options were presented to the Board of Selectmen: first-an employee contribution would be made to the current medical plan premium that would result in an increase of 8.57% to the Town; second-the employee contribution would be slightly less than Option 1 resulting in an 11.62% increase; and third-offer an HMO program with higher co-pays/deductibles resulting in an 8.84% decrease. The Town could use the money saved (approximately $20,000) plus the amount approved in the Town Budget to create a "reserve" to pay the employee's deductible. Art explained the management of such a program that would be in compliance with HIPPA regulations, etc. The reserve could be added to each year and unused funds accumulated. This will be presented to the Board of Finance on Monday evening - June 20th and the employees Wednesday morning. The Board of Selectmen expressed their support for Option #3.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Tractor Bids: The following bid was received for a Kabota Tractor: Ruwet & Sibley, Torrington, CT:
Kubota Model B7800HSD-F $17,800.00
Less Trade-In 2,700.00
TOTAL $15,100.00
ALTERNATE BID:
Kubota Model B3030H5D6 $21,300.00
Less Trade-In 2,700.00
TOTAL $18,600.00
Opening of Truck Bids: The following bids were received for a 2006 4 x 4 heavy duty dump truck: Gabrielli, Hartford, CT:
Mack $162,702.63
Less Trade-In 15,000.00
TOTAL $147,702.63
Hines Brothers, Southbury, CT
(W.H. Rose, Columbia, CT)
International $125,249.39
Less Trade-In 10,000.00
TOTAL $115,249.39
Marola Motors, Torrington, CT:
International $126,300.00
Less Trade-In 17,000.00
TOTAL $109,300.00
NEW BUSINESS:
To extend an Invitation to Bid re: Reclamation & Repaving a portion of Nettleton Hollow Road: Motion: To extend an invitation to bid for the reclamation and repaving of a portion of Nettleton Hollow Road in Washington, CT with hot mix bituminous concrete from SNET pole #3667 to CL&P pole #12320. Bids will be accepted until June 30, 2005 at 4:00p.m. at the Selectman's Office, 2 Bryan Plaza, Box 383, Washington Depot, CT 06794. Further specifications are available at the Selectman's Office - 860-868-2259. By Dick Sears, seconded by Nick Solley and unanimously approved. Fire Marshall's Report - Harry Erickson Pavilion Hall, New Preston: The Selectmen have received a report with violations indicated in regard to exit lights, fire alarm and storage of paints. These violations will be corrected as soon as possible.
Adjournment: Motion: To adjourn the meeting at 5:55p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 2, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Call to Order: First Selectman Sears called the meeting to order at 4:32 p.m.
Minutes:
Motion: To approve the minutes of the May 19, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications:
Debra Avery-Cell Tower Information: Debra has visited with Dick Sears and sent information regarding cell towers and safety issues associated with them that have not been resolved. She and others (individuals and organizations) feel that the FCC has not been protective of the public and is requesting the Town of Washington write an amices curie. Dick has asked for David Miles opinion and he has advised against the Town writing its own. However the National Lawyers Association may write a brief and Dick would consider signing it based on the Town's opposition to cell towers and questions of safety in the past. Transfer Station Letter: A letter has been received from "D.B." regarding several concerns he/she has about recycling procedures, tidiness, proper disposal of garbage, etc. Several suggestions are offered regarding these concerns. As the Selectmen did not have a chance to read the letter in its entirety prior to this meeting, they will discuss it further at the next meeting.
OLD BUSINESS:
Awarding of Bid for Technical Services to prepare a Small Cities Program Application: Motion: To award the bid for technical services to prepare a Small Cities Community Development Program Application for housing renovations to Dodge Farm Apartments to L. Wagner & Associates, Inc. for $3000.00 plus implementation hourly rate per fee proposal. By Nick Solley, seconded by Harry Wyant and unanimously approved. Proposed Amendment to the Open Space Acquisition Fund Ordinance: Dick Sears has asked David Miles to prepare a simple amendment that would ease the process of approving funds for initial "up-front" costs associated with the acquisition of open space. David has prepared a draft but Dick would like to discuss the process further with him. Pavilion Project Update: Dick reported the construction of the bathrooms and renovations to the pavilion are moving along well. The project is only slightly behind due to weather. Depot Study Update: Dick reported this project is also moving along well. There will be a special edition of the Town's newsletter dealing exclusively with the Study. The slogan for the project is: "Let's Talk Depot...Your Voice - Your Choice."
NEW BUSINESS:
Building and Property Manager: This newly created position will be advertised requesting letters, resumes and references be due by June 17th at 4:30p.m. Housing Commission: The establishment of this new Commission was approved at the Town Meeting in May and the Selectmen are now searching for candidates to serve. The Housing Diversity Committee, the Washington Community Housing Trust, the Democratic Town Committee and the Republican Town Committee will be contacted asking for suggestions. Extend an Invitation to Bid for Tractor: Motion: To extend an invitation to Bid for a 2005 Kabota (or comparable) tractor, 30 horsepower, diesel engine with hydrostatic transmission, 4 wheel drive, with all-weather cab and 60" mowing deck delivered. More information is available from the Selectmen's Office. By Harry Wyant, seconded by Dick Sears and unanimously approved. Extend an Invitation to Bid for Truck: Motion: To extend an invitation to Bid for a 2006 4 x 4 heavy duty dump truck, delivered complete with an Air-Flo body and plow hitch. More information is available from the Selectmen's Office. By Dick Sears, seconded by Harry Wyant and unanimously approved. Engineering Design for Plumb Hill Road drainage: The Selectmen will be preparing to extend an Invitation to Bid for this project at the next Selectmen's meeting.
Adjournment: Motion: To adjourn the meeting at 5:15p.m. as there was no further business to discuss. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
May 19, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Call to Order: First Selectman Sears called the meeting to order at 4:30p.m.
Approval of Minutes:
Motion: To approve the minutes of the May 5, 2005 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears and unanimously approved. Motion: To approve the minutes of the May 13, 2005 Emergency Meeting of the Board of Selectmen. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors: None.
Communications:
Letter received from Lili Dyer: Dick Sears received a letter from Ms. Dyer regarding the speeding of trucks, and cars on Sabbaday Lane. She feels the majority of the cars are on going to or from Rumsey Hall School. Dick has written a letter to Thomas Farmen, Headmaster of Rumsey and has also responded to Ms. Dyer. Police have been asked to patrol and monitor the area as well.
Appointments/Resignations: None.
OLD BUSINESS:
Dick Sears wished the minutes to reflect that the Washington Community Housing Trust has asked to withdraw its request for tax abatement for 16 Church Street, New Preston from the Town Meeting agenda. The Board of Selectmen will honor this request. Christian Street/Route 202 Intersection: Dick reported he will be meeting with John Bado of the DOT tomorrow morning to inspect this intersection. (A letter from a resident has been received regarding speeding and was discussed at the last Board of Selectmen's meeting.)
NEW BUSINESS:
Open Space/Land Acquisition Fund: Dick Sears explained this fund was established a year and a half ago, by Town Ordinance, for the acquisition and administration of open space, The fund can also be used for "up front" costs such as appraisals, etc. The Ordinance stipulates that the request for funds should originate with the Conservation Commission, it then goes to the Planning Commission, back to the Conservation Commission, to the Board of Selectmen to the Board of Finance back to the Board of Selectmen and finally to a Town Meeting to authorize the purchase of land. Dick feels this is appropriate for the actual purchase of land but is proposing that the procedure for up front costs could possibly be changed to expedite the process. The Board of Selectmen could possibly have limited authority to spend up to a specified amount of money (up to $6000?) from the non-recurring capital fund for appraisals. Dick suggested that a member of the Conservation Commission be involved with the Board of Selectmen when making this request. Following discussion it was decided to refer this to the Town Attorney, asking if the Ordinance could be amended to include this change.
Adjournment: Motion: To adjourn the meeting at 4:50p.m. to enter Executive Session to discuss a potential real estate acquisition. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Call to Order: The Selectmen ended their Executive Session at 5:04p.m. and re-entered the Selectmen's Meeting.
OLD BUSINESS:
Slaughterhouse Road parcel: The Board of Selectmen have received a request to sell a piece of property approximately 50' x 50' on Slaughterhouse Rd (see minutes of 5-5-05). The Selectmen have since heard from other residents in Town that this parcel may have some historical value (an animal holding pen from the original Slaughterhouse in Town?). After discussion it was decided that Dick would contact the potential buyers and ask what their intention with the piece is, could we possibly sell with condition that it not be developed or altered.
Adjournment: Motion: To adjourn the meeting at 5:15p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
May 5, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Harry H. Wyant.Public: Mark Lyon, Jack Boyer
Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Approval of Minutes:
Motion: To approve the minutes of the April 21, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved. Motion: To approve the minutes of the April 28, 2005 Emergency Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved.
MOTION: To include subsequent business not already on the agenda for today's meeting. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Visitors:
Jack Boyer attended today's meeting as requested by the Democratic Town Committee to ask the Board of Selectmen to consider placing on the October Town Meeting Agenda a resolution that would extend the terms of office of selectmen, treasurer and tax collector to four years. If the Town was in favor of this, it would go to a vote and not take effect until after the November '05 elections. It is Jack's understanding that the Republican Town Committee has also voiced their support for this. Jack also asked that the Board of Selectmen to consider preparing a resolution that would put the Town of Washington on record as requesting the repeal of Section 215 of the Patriot's Act. Jack explained that this section would, in his opinion, detrimentally effect libraries and book stores and their patrons. Ms. Keilty, owner of the Hickory Stick Book Store has done quite a bit of research on this (some of this info was given to the Selectmen today). Jack felt this was something that should come before the townspeople at a Town Meeting for discussion. The Selectmen thanked Jack for his information and request and advised they would discuss the matter further later in today's meeting. Communications:
Darcy Campbell of Christian Street has written a letter to the Board of Selectmen regarding speeding on Christian Street particularly in the area of the Meeker Swamp/Steep Rock area. Her concern is magnified by the fact that Steep Rock is doing quite a bit of work on the old farm house, improving the parking area for hikers, etc. and this will bring even more vehicles to the road. Her letter makes several suggestions (changing the access from Route 202, speed bumps). Dick Sears explained he has contacted the Department of Transportation to discuss the matter and has also replied to Ms. Campbell's letter. He will continue to follow up on the request. Phillip Manno and Jim Fontaine of Slaughterhouse Road have written a letter to the Board of Selectmen requesting the Town sell a piece of property to them that is approximately a 50' x 50' square enclosed by rocks that is surrounded by their property. (May have been a holding area for the animals when the slaughterhouse was in business.) Discussion followed resulting in a feeling that the Town would most likely never have a use for this piece, but felt some research should be done into a proper and reasonable cost. Mr. Manno and Mr. Fontaine have offered to pay for closing costs. Motion: To begin the process of recommending to the Planning Commission the consideration of the sale by the Town of this piece of property. By Dick Sears, seconded by Harry Wyant and unanimously approved. Appointments/Resignations: None.
OLD BUSINESS:
REMINDER: The Board of Selectmen will hold a special meeting on Wednesday, May 11, 2005 at 4:00p.m. to award the bid for technical services to prepare a Small Cities Community Development Program Application. Zoning Regulation revisions as relating to Lake Waramaug were discussed and studied by the Board. They reviewed the proposed changes/additions made by the Zoning Commission as well as comments and suggestions made by NWCOG and Tom McGowan of the Lake Waramaug Task Force. The Selectmen felt comfortable with the documents particularly as they related to the Lake and new boat ramp area. A note to this effect will be sent to the Zoning Commission.
NEW BUSINESS:
Motion: To extend an invitation to bid for the drainage and paving project in New Preston, pending DECD approval of the project. By Dick Sears, seconded by Nick Solley and unanimously approved. The NW CT/Litchfield Hills Public Safety Task Force ahs requested the Town's support for the spending plan developed by the Task Force for the use of the FY 2004 Homeland Security grand funds. This plan has been reviewed and discussed at previous Selectmen's meetings. The spending plan calls for 22% of the FY 2004 Homeland Security grant to be allocated to regional projects, with the remaining 78% available for municipal projects. In order to release the grant funds for the priority regional projects, the CT Department of Emergency Management and Homeland Security has requested that municipalities in the MWCCOG and LHCEO regions indicate their support by signing an authorizing resolution. Motion: To support the Task Force's spending plan as indicated above by signing the prepared resolution Pertaining to the Use of FY 2004 Homeland Security Funds for Regional Projects. By Dick Sears, seconded by Harry Wyant and unanimously approved. Board of Education elections - Jack Field has emailed Dick Sears requesting that the issue of placing the Board of Ed elections in the municipal elections in November be re-addressed. (This had been discussed previously with Don Brigham and at the last BOS meeting [at Don's suggestion] it was determined that there did not seem to be a strong enough desire or reason to change). There was some discussion at today's meeting as to: the pros and cons of changing, when would the terms of office begin, would the other Town's in Region also have to change, etc. Discussion will continue on the subject. Mr. Sears recommended that advocates of the idea continue to pursue the subject. Housing Diversity Committee, through Chairman, Bill Fairbairn, has recommended that a Housing Commission be established with 5 members appointed by the Board of Selectmen. This would be the Town commission that would be the public entity responsible for the Town's "accountability" in the affordable housing issue. Monies are approved in the Town budget for affordable housing and this commission could be involved in the spending decisions of this money. A "Housing Commission" draft is available on the website and in the Town Clerk's and Selectmen's offices. Setting of the Agenda for the Annual Town Budget Meeting scheduled for May 19, 2005. Prior to setting the agenda, the Selectmen further discussed Mr. Boyer's request regarding the Town's discussion of Section 215 of the Patriot's Act. The consensus of opinion was as there was not enough information known at the present time, and Jack would not be able to attend the meeting to present information and answer questions, this should be postponed until a later date and that the proper approach may be to have an informational meeting to introduce the subject. Motion: To set the Agenda for the Annual Town Budget Meeting, May 19, 2005 as follows: 1. To consider and act upon the proposed General Fund Expenses for the 2005-2006 fiscal year.
2. To consider and act upon the proposed Nonrecurring Capital Expenses for the 2005-2006 fiscal year.
3. To discuss and consider the establishment of a Housing Commission.
4. To discuss and consider a permanent tax abatement for Washington Community Housing Trust's property at 16 Church Street, New Preston.
5. To elect representatives to the Shepaug Valley Region #12 Board of Education.
By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: The meeting was adjourned at 6:10p.m. to enter Executive Session to discuss a personnel issue.
Call to Order: The Board of Selectmen re-entered their Regular Meeting at 6:25p.m. from Executive Session.
Adjournment: Motion: To adjourn the meeting at 6:25p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 28, 2005
Emergency Meeting of the Board of Selectmen held on Thursday, April 28, 2005 at 8:30 a.m.Present: Dick Sears, Nick Solley
Budget: First Selectman Dick Sears called the emergency meeting to order to discuss the proposed budget. The Board agreed to increase the Parks and Recreation line for Pavilion Maintenance by $550 from $1,700 to $2,250 and to reduce General Maintenance by $10,000 to offset costs with Town Aid Road funds.
The new total Selectmens General Fund budget is $3,427,636.
The meeting was adjourned at 8:50 a.m.
Respectfully submitted,
Kathy Gollow
Selectmans Assistant
April 21, 2005
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley and Harry H. Wyant.Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Approval of Minutes: Motion: To approve the minutes of the April 7, 2005 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications:
A letter has been received from Mutual of Omaha congratulating Devon D'Agosta of New Preston for being chosen as Connecticut's delegate to the Mutual of Omaha's Wild Kingdom Kids' Summit for his essay on the American Crocodile. He will be honored at a special presentation on April 22 at the State Capitol and rewarded with an all-expenses-paid trip to Los Angeles for the Wild Kingdom Kids' Summit on May 4-6. The Board of Selectmen asked that the minutes reflect their congratulations and the Town of Washington's pride for Devon's accomplishment! An email has been received from Susan Payne on behalf of the Greenways Committee notifying the Selectmen of the "beautification" of the small "green" on School Street by the river by the Committee. New plantings have been done that will require watering and maintenance and a request to the school to keep the busses off that area. A letter has been received from Don Brigham regarding the research he has done on moving School Board Elections from the May Town Meeting to November elections. Apparently it can be done but in checking with other Towns, etc, there does not appear to be a desire to make the change. Therefore, for now, School Board Elections will stay as is. Appointments/Resignations: None.
OLD BUSINESS:
Planning Commission/Depot Study: The Planning Commission has requested that the Town grant the contract for the Depot Study to the Wilbur Smith Company. Motion: To allow the Planning Commission to enter into a contract with the Wilbur Smith Company for a fee not to exceed $35,000. By Nick Solley, seconded by Dick Sears and unanimously approved. Birch Hill Run roads: Dick Sears has written a draft of a letter to Mr. T. Peter Pappas, President of Birch Hill Run regarding the acceptance of Birch Hill Run Phase I roads as Town roads. Following inspection, the roads meet the criteria for road standards and the subdivision approvals issued in 1992. The Board of Selectmen will recommend that the formal process of accepting Birch Hill Run and Chestnut Lane by the Town, by referring to the Planning Commission, will begin after minor conditions are met.
NEW BUSINESS:
Municipal Consortium for Fiscal Responsibility: Discussion has taken place regarding the Town's Board of Selectmen, Board of Finance and Board of Education joining the consortium whose purpose is to provide strength, share ideas, etc on such subjects as school budgets and tax reform (keeping taxes and school costs down without sacrificing services). The Town's Board of Finance has voted to do this. Dick expressed his being in favor of adding Washington's name and supporting the concept. Motion: To have the Town of Washington's name be a part of the Municipal Consortium for Fiscal Responsibility. By Dick Sears, seconded by Harry Wyant and unanimously approved. Application for Small Cities Community Development Program for housing renovations to Dodge Farm Apartments. Motion: To advertise for requests for proposals from qualified firms or individuals for professional and technical services to prepare a Small Cities Community Development Program Application for housing renovations to Dodge Farm Apartments. By Dick Sears, seconded by Nick Solley and unanimously approved. The Planning Commission has notified the Board of Selectmen that they have received an application for scenic road designation for Nettleton Hollow Road. This will be considered at the Commission's May 3rd meeting. The Board is in support of this but would like to notify the Nettleton Hollow Association of the planned and scheduled work that will be done on the bridge over Sprain Brook and the reclaiming and repaving of approximately 1.3 miles of the road. The Zoning Commission will be holding an informational meeting on April 25th at 7:30 to discuss possible regulation changes. The Board of Education meeting scheduled for April 25th at 7:00p.m. will deal with the primary school renovation projects and the First Selectmen of Bridgewater, Roxbury and Washington will speak on the issue. Dick Sears has been working with Dan McGuinness and Tom McGowan regarding proposed Zoning regulations that would include the new boat ramp on Lake Waramaug.
Adjournment: Motion: To adjourn the meeting at 4:59p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 7, 2005
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Addie Roberts, Mark Lyon.
Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Approval of Minutes:
Motion: To approve the minutes of the March 23, 2005 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved. Motion: To approve the minutes of the April 1, 2005 Special Meeting of the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved. Visitors:
Addie Roberts, Planning Commission Chairman came to today's meeting to discuss and update the Selectmen on the Depot Planning Study. The Planning Commission has interviewed several companies and has chosen the one they would like to use. The Planning Commission would like to recommend to the Board of Selectmen that the Town enter into a contract with Wilbur Smith Associates. Addie then outlined the Proposed "Phase 1 Task Schedule and Due Dates" which will begin the first week of May and last 12 weeks, culminating in a final plan for presentation and adoption. Following Addie's presentation there was general discussion regarding moving into implementation of the plan in the fall, prioritizing projects, budget requests and process, etc. The question was raised about privately owned properties that are in the "gateway areas" of the Depot. The general consensus is that at least some of the owners will be willing to participate in the plan. Communications:
Richard Dutton has written a letter discussing different financial philosophies that perhaps the Town should look at. Various scenarios were proposed. The Selectmen will refer and discuss further with the Board of Finance. Hank Martin has communicated with the Selectmen regarding an article that appeared in the "Litchfield County Times" quite some time ago regarding the sale of the Institute for Hospitality Management and a derogatory reference that was made by a local real estate agent about the land use process in Washington which possibly discouraged a purchase by the Graduate Institute. Mr. Martin has received communication from the Graduate Institute stating that zoning application process and requirements were by no means an impediment... and indeed thanked the entire Land Use office for their cooperation and assistance during discussions. Tom and Ann Tibbatts have emailed the Selectmen regarding a problem with the Post Office and the delivery of incorrect mail to their address and their mail being incorrectly delivered to other addresses. Dick has spoken to the local Post Office regarding this communication. They have also addressed a concern about the site line at the intersection at the Washington Supply corner. Dick will write to the Supply and inquire as to the possibility of not allowing larger vehicles park in the three spaces closest to the intersection. Institute for Municipal and Regional Policy has written a letter proposing a program in Connecticut where two communities get together ("sister cities/towns") to exchange information, co-sponsor activities, etc. Dick will look into this further. Appointments/Resignations: None.
OLD BUSINESS:
Under Age Drinking Legislation: Dick reported that he testified before the State Legislature in favor of a Bill dealing with Under Age Drinking. Appearing to get favorable reviews. Housing Diversity Report: The Committee has submitted their report to the Selectmen. Suggestions have been made, etc. The Selectmen will review the report further and extend their thanks to the committee for a job well done. Revaluation Report: a request was made a year and a half ago to conduct a Sales Comparison study dealing with assessed value vs. the sales price of properties in the Town. This draws no conclusions - simply reports the numbers. This has been done by the Assessor and will be forwarded on to the Board of Finance, the Town's website and the resident who made the request. April 12, 2005, 7:30p.m. - Shepaug River Informational/Town Meeting. Reminder. Pavilion Renovation - Bathroom Addition Construction: Work has started! NEW BUSINESS:
Proposal for new phone system: Schultz Communications has submitted a proposal for a new Town Hall phone system. This will not be considered this "budget season" but possibly next. Historic Preservation Grant Resolution: Motion: Resolved: That Richard C. Sears, First Selectman, or Sheila M. Anson, Town Clerk, as his designee, is empowered to execute and deliver in the name and on behalf of the Town of Washington, an application and contract with the State Library for an Historic Preservation Grant. Sheila M. Anson, Town Clerk, is hereby designated as the Agent for making the above application. By Richard C. Sears, seconded by Harry Wyant and unanimously approved. Adjournment: Motion: To adjourn the meeting at 5:22p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 1, 2005
Special MeetingFirst Selectman Richard Sears called the Special Meeting to order at 8:40 a.m.
Present: Selectmen: Richard Sears, Nicholas Solley
The purpose of the special meeting was to discuss the proposed agreement regarding the Shepaug River.
Dick Sears made a motion to hold a joint informational meeting with the Town of Roxbury on April 12, 2005 at 7:30 p.m. at Bryan Memorial Town Hall to discuss the Shepaug River Stipulated Judgment Settlement Agreement proposed between the City of Waterbury and the Towns of Washington and Roxbury, et al. Nick Solley seconded the motion. The motion was unanimously passed.
Dick Sears made a motion to hold a Special Town Meeting immediately following the informational meeting on April 12, 2005, which begins at 7:30 p.m., to consider and act upon a resolution authorizing the First Selectman to execute on behalf of the Town of Washington the Stipulated Judgment and Settlement Agreement to resolve the matter of the City of Waterbury vs. the Town of Washington, et al, as currently drafted and presented at the Town Meeting. Nick Solley seconded the motion. The motion was unanimously passed.
Nick Solley made a motion to adjourn the meeting at 8:45 a.m. Motion seconded by Dick Sears and unanimously passed.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
March 23, 2005
Present: First Selectmen Richard Sears, Selectmen Harry Wyant.Call to Order: First Selectman called the meeting to order at 4:35p.m.
Approval of Minutes:
Motion: To approve the minutes of the March 10, 2005 Regular Meeting of the Board of Selectmen with the following correction: "The Special Town Meeting for March 23, 2005 at 7:30.m. (not 4:30p.m.)..." By Harry Wyant, seconded by Dick Sears and unanimously approved. Motion: To approve the minutes of the March 17, 2005 Emergency Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Visitors: None.
Communications:
T. Peter Pappas, President of Birch Hill Run, Inc. has written a letter to the Town of Washington, Attention: Dick Sears re: a) Renaming Mount Rat to Mount Birch Hill or Birch Hill.
b) Giving two pieces of property that are currently part of Lot 1 of the Birch Hill Run subdivision to the Town of Washington for possible affordable housing sites.
c) Transferring the phase 1 roads (Birch Hill Run and Chestnut Lane) to the Town of Washington as was contemplated in the subdivision approvals issued in 1992.
Further discussion will take place on the above topics at a later date.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS:
MOTION: To re-adopt the Fair Housing Resolution, the Fair Housing Policy Statement and the Title VI Equal Opportunity Statement to support the Town's Small Cities Program and/or future application requests. By Dick Sears, seconded by Harry Wyant and unanimously approved. Public Hearing re: Small Cities Grants: A public hearing will be held on Thursday, April 21, 2005 at 5:00p.m. in Bryan Memorial Town Hall to review and discuss its proposed Application to the State Department of Economic Development for funds under the Small Cities Program. The Town is considering submitting an Application for repairs to Dodge Farms Apartments not to exceed an estimated $200,000 but will consider other projects and programs eligible for Small Cities Program funding.
Adjournment: Motion: To adjourn the meeting at 4:45p.m. as there was no further business to discuss.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
March 10, 2005
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.Call to Order: First Selectman Sears called the meeting to order at 4:32p.m.
Minutes:
Motion: To approve the minutes of the February 24, 2005 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for the Pavilion Bathroom Addition and Renovation Project: The following bids were received and opened: Michael James Company, Stratford, CT $242,000.00
Daniel J. Martin, Woodbury, CT $132,000.00
Fairbairn Brothers, Washington, CT:
Bathroom Addition: $106,500.00
Renovation: $ 59,000.00 Total: $165,500.00
The Selectmen will review and award the bid at 9:00a.m. March 17, 2005.
Shepaug River Update: Dick Sears reported on the press conference he attended on Tuesday, March 8, 2005 in Waterbury. All parties involved are in agreement. An informational meeting will be held in Bryan Memorial Town Hall on April 12, 2005 at 7:30p.m. Attorney Bill Bright will be present as well as water experts, local town officials, etc. A Special Town Meeting will most likely be held the end of April to vote on the Town's endorsement of the Agreement. NEW BUSINESS:
Special Town Meeting Date: Motion: To set a Special Town Meeting for March 23, 2005 at 4:30p.m. with the following Agenda: To vote on a Resolution Authorizing the Amendment and Execution of Certain Agreements to Permit the Bristol Recovery Facility Operating Committee to Issue Refunding Bonds. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 4:50p.m. as there was no further business to discuss. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
February 24, 2005
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.Press: Elf Lefferts, Litchfield County Times
Public/Visitor: John Allen
Call to Order: First Selectman Sears called the meeting to order at 4:32 p.m.
Minutes:
Motion: To approve the minutes of the February 10, 2005 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors:
John Allen, Chairman of the Building and Property Committee: John presented to the Board of Selectmen the recommendation of the Building and Property Committee to hire a Buildings and Property Manager. This would be a part-time position - approximately 20 hours a week. The salary would be in the $25,000 - $26,000 range with a $2,000 mileage reimbursement ($28,000 maximum). John distributed a "Job Description" for review. The Manager would use his/her own vehicle and own hand tools. Power tools at the town garage would be available to the person. The reasoning for this recommendation is that the committee feels the responsibilities of identifying and doing the arranging for and/or doing the maintenance and repair of town-owned buildings and facilities has surpassed a "volunteer" job. The volume of work has increased greatly with more buildings, more deficiencies in older buildings, etc. The committee as it is presently does not have the capability of supervising the work they recommend be done. With the support of the Board of Selectmen of this recommendation, the committee will then make its recommendation to the Board of Finance.
Communications:
Nicholas Rimbocchi has written a letter regarding the CL&P substation on Bee Brook Road. He is interested in acquiring this property (which adjoins his) should it become available. Typically CL&P would offer the property first to the Town. At this particular time the Board of Selectmen feels the Town would not be interested but has received no formal communication from CL&P. Dick Sears also mentioned that the Greenways Committee has requested the piece be maintained as part of the Town's Greenway. Dick will write to Mr. Rimbocchi and assure him we will keep his request on file.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS:
Extend an Invitation to Bid for the Pavilion Bathroom Addition and Renovation Project: Motion: To extend an invitation to bid to renovate an existing 3200 square foot open air pavilion and construct a new 868 square foot wood-frame addition containing public restroom and storage space on Town property located at the Washington Primary School grounds. Bids will be received until 4:00p.m. on March 10, 2005 at the Selectmen's Office. By Nick Solley, seconded by Dick Sears and unanimously approved. More information can be obtained from the Selectmen's Office. Special Town Meeting Agenda: Motion: To amend the agenda for the scheduled March 10, 2005 Special Town Meeting to include: (1)Ordinance: Tax Relief Program for Elderly and Disabled Homeowners; (2)Ordinance: Possession of Alcohol by Minors; (3)Discontinuance of a portion of West Mountain Road. By Dick Sears, seconded by Harry Wyant and unanimously approved. Washington Community Housing Trust will be dedicating the new affordable units in New Preston this Saturday, February 26th. Dick Sears read a Proclamation that will be presented. Democracy Cup Ceremony will be held on March 15, 2005 at 10:00a.m. to honor the Town of Washington again having the highest voter turnout in the November 2004 elections.
Adjournment: Motion: To adjourn the meeting at 5:08p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Office
February 21, 2005
Housing Diversity CommitteePresent: Jeff Andersen, Don Brigham, Chris Charles, Patte Doran, Bill Fairbairn, Marty Meyers, Simone Savage, Selectman Sears, Dave Werkhoven
Approval of Minutes: The January 10 minutes were approved unanimously.
Chairman Bill Fairbairn called the meeting to order at 7:10 p.m. He reviewed the original charge to the committee from Selectman Sears. This included developing strategies for fulfilling the key recommendations of the 2002 Housing Study Report. One of these was to produce 96 new units of affordable housing over ten years. Another was to develop possible funding ideas. Bill felt that setting up a parcel program and creating a Town Housing Commission were two high priority goals.
Don Brigham agreed with the goal of 96 units over ten years and with the parcel program. The latter seemed both practical and popular with many in the community because it enabled people to own something. He felt the Housing Commission idea was not as attractive as was an expanded role for the Housing Trust, but he would go with the group consensus on this matter. As to funding, the town should provide some amount through the tax structure. Currently, there is a $25000 line item and this should be increased to $50000. Bill Fairbairn interjected that he preferred segregated funds for affordable housing initiatives. David Werkhoven agreed that some figure should be earmarked in the town budget for affordable housing.
Selectman Sears researched the faculty apartment concept and found the private schools receptive to the idea. However, such matters would have to go through the schools' trustees. Chris Charles pointed out that this didn't address the home ownership concept. However, Jeff Anderson felt that the faculty apartment idea could be used as a stop gap for the town to buy time in meeting the dictates of the State Housing Appeals Act. Moreover, once River Woods, Ellsworth, and the New Preston units were all certified, these would probably give the Town 62 points, with an additional 13 points needed. Chris Charles reasoned that ten single family units would put the town "over the hump" in meeting the moratorium.
Marty Meyers hoped that whatever system is set up, it addresses how to keep the town's young people and older people who want to stay here. As to funding, perhaps to really move on limited equity housing, a two million dollar bond might be in order. Chris Charles added that once we reach 75 points, there would be time to produce well thought out projects. Simone Savage felt that filling quotas, while not a key goal, was necessary in order to get to the moratorium. She also favored the idea of ear marking substantial additional funds that went beyond the $50000 a year line item. Chris Charles said this additional money would be used to secure a parcel of land and then the town would get its money back.
Simone Savage updated her research on accessory apartments. She suggested inviting Patrick Hare of Hare Planning to address the committee. He is an expert on accessory units. (Handouts describing Hare Planning on file in the Selectman's Office)
Jeff Andersen gave out a revised handout of his scenario for keeping the 2 percent affordable housing moratorium in place while the town housing stock continues to grow. (Handout on file in Selectman's Office)
Chris Charles felt that having money ear marked for affordable housing would show developers that the town is proactive on this matter. He envisions a Housing Commission and the Housing Trust having some overlap. A Housing Commission would add on to the Housing Trust's existing projects.
Selectman Sears said that an empowered Housing Commission, elected or appointed, and created by written ordinance, would provide a leadership structure for producing results. Each Town Commission speaks for and to the community regarding its area of oversight. Chris Charles requested that all the research done by this committee be collected and given over to the Housing Commission, once it was formed. The committee will recommend, as part of its March report, the formation of a Town Housing Commission. In order to help in the drafting of the ordinance, the committee would do some research on similar ordinances from other towns.
At the next meeting, the committee will go over a draft of the March report.
Bill Fairbairn, and any other committee members who can, should attend the March 21st meeting of the Board of Finance, which starts at 5 p.m.
The meeting was adjourned at 8:35 p.m.
THE NEXT MEETING WILL BE MONDAY, MARCH 7, 7 P.M. TOWN HALL.
Respectfully submitted,
Patte Doran
February 10, 2005
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.Press: Elf Lefferts, Litchfield County Times
Public: Mark Lyon
Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Minutes:
Motion: To approve the minutes of the January 27, 2005 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors: Dick Sears welcomed Elf and Mark!
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Bid for Town Hall Elevator Project: Dick Sears reported that Peter Talbot Architects had done reference checking on F.B. Mattson Co., Inc. (lowest responsible bidder on this project). He received very good recommendations and felt confident that the work could be performed on time and on budget. Wagner Associates reported to Dick that bonding performance was also checked and the company qualified. Motion: To award the bid for the Byran Memorial Town Hall elevator and ADA Update Project to F.B. Mattson, Co., In. of Waterbury for $369,900.00. By Dick Sears, seconded by Harry Wyant and unanimously approved. Dick will contact to set up a pre-construction conference within the next ten days. West Mountain Road signage: Since the original Selectmen's decision about the signage, the Board has received public feedback and objection to the wordage. Following more discussion an alternative decision was arrived at. Motion: To take down the "Private Drive" sign, re-post the West Mountain Road sign and place a "Dead End" sign under that. By Dick Sears, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
Discontinuance of a portion of West Mountain Road on Town Meeting Agenda: Motion: To place on the March 10, 2005 Special Town Meeting Agenda the discontinuance for all public uses, except for and reserving to the Town and the public passive recreational uses defined and permitted in CGS 13a-141(b), including construction and maintenance incidental thereto, of a section of West Mountain Roads between the western boundary line of parcel 2-2/8 and the western boundary line of 2-2/7a as designated on the Town Assessor's Map. This is an extension from that portion of West Mountain Road that had been discontinued formally at the November 12, 2003 Town Meeting from its intersection with Nettleton Hollow Road to the western boundary of parcel 2-2/8 on the Town Assessor's Map. By Dick Sears, seconded by Nick Solley and unanimously approved.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley and unanimously approved.
CL & P Contract to replace light fixtures: Dick Sears reported that an energy efficiency audit of four Town buildings (Town Garage, Upper Town Garage, Veteran's Hall and Bryan Memorial Town Hall) had been done and a proposal has been made to the Town. Light fixtures would be replaced that would result in a savings of kilowatts. The cost of this replacement would be covered 75% by CL & P and 25% by the Town ($577 Veteran's Hall, $325 Town Hall, $2030 Town Garage and $2700 Upper Town Garage). There is enough money in this current year's budget to pay for the upgrade at the Veteran's Hall and Town Hall. The Selectmen would like to present this to the Board of Finance and request an "ex-budget appropriation" to proceed with the work at the two Town Garages. Discussion followed as to the actual savings - will use approximately 1/2 the amount of kilowatts in the course of a year - and the concern for the quality of light (lumens). Motion: To request an "ex-budget appropriation" from the Board of Finance in the amount of $4730 for the replacing of light fixtures in accordance with the contract with CL & P. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 4:55p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
January 31, 2005
BOARD AND COMMISSION CHAIRMEN COUNCIL MEETINGPresent: First Selectman Dick Sears, Selectman Nick Solley, Sheila Anson (Parks and Recreation), John Allen (Building and Property), Jack Field (Finance), Hank Martin (Zoning), Paul Graney (Historic District), Susie Payne (Conservation), Mark Picton (Inland Wetlands), Ed White (Zoning Board of Appeals), Addie Roberts (Planning).
Welcome and Call to Order: Dick Sears called the meeting to order at 5:15p.m. and welcomed those in attendance. He thanked the board and commission volunteers for their dedication and hard work and expressed the feeling that all are working for the common good of the Town. He feels there is more communication with the public through the use of the Town's website and good press coverage.
REPORTS:
Finance: Jack Field: The Board of Finance is beginning to get ready for the annual budget planning process for the next fiscal year. He expressed the Board's feeling that the Town is in excellent financial shape but wants to take a close look at upcoming initiatives and what will be required. Two members from Roxbury, Bridgewater and Washington's Boards of Finance are working closely with the Regional #12 School District office and Board of Education and are coming to a common ground on educational expenditures and what the towns can afford - specifically dealing with the renovation of the three primary schools.
Conservation: Susie Payne: Expressed gratitude to Dick Sears for his support of the commissions for the work they are doing. Conservation repeated the desire to have liaisons from the other town commissions as they work in an advisory capacity. Also invited the other commissions to use their expertise to advise on various issues. Susie feels that Conservation has a very good team and has established various sub-committees. They are currently working on the Town's Plan of Conservation and Development and Natural Resource Inventory Report recommendations. A request was also made at today's meeting to resolve the signage issue on West Mountain Road and Nettleton Hollow Road.
Zoning: Hank Martin: Zoning interrelates well with other Town commissions on such issues as ridge line protection (Conservation), special exception matters such as generators and pool motor noise (ZBA), Lake Waramaug Agreement requirements, discontinued roads (Selectmen). Currently Zoning is working on evaluating and implementing POCD recommendations in regard to ridgelines, commercial district regulations, condominium (high end and affordable) and multi-family housing units.
Zoning Board of Appeals: Ed White: Working very well with Zoning. Ed has a concern about legal costs involved with lawsuits but he and other commission chairmen present feel it necessary to be firm and consistent with enforcement of each commission's regulations. Ed reported that the Town recently "won" a suit and one has been withdrawn. There was some discussion of speaking with Attorney Mike Ziska about negotiating his law firm's rates as all commissions now seem to be using him (currently charges a preferred municipal rate). One of this commission's biggest problems is "policing" - example: approving of a variance and then property owners go further than variance stipulates.
Building and Property: John Allen: John has served under three administrations and he and his other commission members feel that their "purpose" can no longer be adequately done by a volunteer commission. They are currently working with the Board of Selectmen and the Board of Finance to hire a person to oversee the maintenance and construction projects associated with Town buildings and properties. This commission feels that one of the most important projects done was an extensive study of the Town Hall infrastructure and code compliance. John is fearful that nothing will be done as the general public is not aware of all that is needed to be done to the building.
Planning: Addie Roberts: This week interviewing of firms will begin for the Depot Study Project. Addie expressed her support of Building and Property Commission especially in regard to the Town Hall upgrades. She has requested a copy of the reports John referred to.
Parks and Recreation Commission: Sheila Anson: This commission is doing well - great members who work well together and working well with the schools. Numerous programs are held throughout the year that are very successful. The Pavilion Project (bathrooms) is hopefully going to begin this spring. This has taken longer than hoped but Sheila expressed her feeling that it is difficult for volunteers who are not fundraisers to go out and raise the amount of money they needed to. The goal is nearly reached and she has expressed her gratitude to her commissioners and to those who have contributed so generously.
Selectmen: Nick Solley: The Board works well together and Nick specifically feels he is helpful in assisting Dick oversee the highway department and the numerous projects that fall under that department. The Board has accepted bids for the Town Hall Elevator and ADA Upgrade Project and will award the bid at the next Selectmen's meeting. The STEAP grant that will provide funding for projects in New Preston, the highway department property and Depot is moving along. Nick mentioned his personal endorsement of hiring the property manager to oversee the Town properties.
Historic District: Paul Graney: The Commission is attempting to establish a reputation of being more forceful with its regulations and enforcement of same. There is also a membership issue in that some members have been on the commission for many years and are thinking of "retiring". Recruitment of historic district residents, architects, lawyers would be beneficial. When a Certificate of Appropriateness is applied for the Commission now notifies adjoining neighbors (at HCD expense). The suggestion was made to have the applicant take care of this notification step (and prove it by registered mail receipts) at their expense as other commissions require. Paul also mentioned that the scope of their work and responsibilities is much different than years ago - much larger projects. There are currently two outstanding Applications for C of A's - one is a fence issue that HDC is working with Zoning on and the other is the Ross project on Sunny Ridge Road. Following the discussion earlier on the Town Hall renovation and upgrade, Paul suggested that an application be made to place the building on the National Register of Historic Places. If this designation were granted, some of the new building codes would not have to be conformed with. Paul asked for advice on having a "pre-application meeting" with property owners. Zoning will occasionally do this but always has at least two people present and the property owner must be told this meeting is "non-binding".
Inland Wetlands: Mark Picton: This is a diligent Commission and all who serve take their work very seriously. Mark complimented Mike Ajello and Janet Hill for doing an excellent job with the administrative and enforcement work of this Commission. He feels that the Commission is trying very hard to educate the public and the beneficial result will be to protect the natural characteristics of our Town as much as possible. The Commission attempts to be firm and consistent and bases their decisions and issuances of permits upon facts and information in the public record.
First Selectman: Dick Sears: Upcoming: the next Town newsletter will be mailed on March 1st; the Town is working closely with the State regarding the Lake Waramaug Agreement; the Shepaug River Case is nearing an end according to attorneys; and the Board of Selectmen and Board of Finance are gearing up for the budget process for fiscal year 2005-2006. Dick would like to have another meeting of this Council in late March or early April.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
January 27, 2005
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Kelly BolingCall to Order: First Selectman Sears called the meeting to order at 4:37 p.m.
Motion: To include subsequent business not already on the agenda. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes:
Motion: To approve the minutes of the January 13, 2005 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Dick Sears and unanimously approved. Motion: To approve the minutes of the January 24, 2005 Emergency Meeting of the Board of Selectmen. By Harry Wyant, seconded by Dick Sears and unanimously approved. Motion: To approve the minutes of the January 26, 2005 Special Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears and unanimously approved. Visitors: Kelly Boling - see below under Old Business.
Communications:
The Board of Selectmen has received a letter from Richard Dutton expressing his opinion on such items as: the Town's involvement on low cost housing; the use of "slush funds" for the purchase of open space and/or housing; and investing Town monies in higher bearing interest funds. The Board of selectmen has received a letter from J. Winston Fowlkes III regarding the paving of a portion of Potash Hill Road. The selectmen mentioned that this will be discussed further at budget sessions. An engineer may need to be hired, pricing done, etc.
Appointments/Resignations:
Motion: To appoint Sarah Gager as a regular member of the Planning Commission - term to expire on 12/31/05. To appoint J. Winston Fowlkes III as an alternate member of the Planning Commission - term to expire on 12/31/07. By Dick Sears, seconded by Harry Wyant and unanimously approved.
OLD BUSINESS:
Discussion of Proposed Road Discontinuance Regulation: Kelly Boling began his discussion by presenting a brief history of the Road Discontinuance Committee. In 2003 the Committee proposed a number of roads to be discontinued. Currently there is no mechanism to control what happens on these discontinued roads. Attorney Mike Ziska was consulted for his opinion. He felt this should be a zoning issue and become part of that commission's regulations. Kelly spoke with Hank Martin, Chairman of the Zoning Commission, who felt the Selectmen should be made aware of the proposed regulations first. Kelly also asked Mr. Ziska if an ordinance (similar to the Driveway Ordinance) could accomplish the same thing as being part of the zoning regulations - he felt not. Nick Solley felt that by discontinuing roads we are creating "private roads" and adjoining property owners then have rights to do things they did not have previously. An important question has to do with the Town being able to preserve the rural character and to prevent the property owners from doing things they want to do that would not be in conformity (ex. paving and lighting). Following discussion, the suggestion was made to have the selectmen review the regulations again with Kelly and a representative from the Zoning Commission. West Mountain Road signage: Dick Sears notified the Selectmen that he had a conversation with Joe Mustich and let him know that a decision about the sign at the intersection of West Mountain Road and Nettleton Hollow Road will be made in two weeks at the next Selectmen's meeting. Date for awarding Elevator Bid: The Board of Selectmen will award the bid for the Bryan Memorial Town Hall Elevator and ADA Improvement Project at their meeting on February 10, 2005. Once the bid is awarded, Wagner Associates will meet with the contractor and explain the federal guidelines, etc.
NEW BUSINESS:
Date for Special Town Meeting: A Special Town Meeting will be held on March 10, 2005 at 7:30 p.m. The proposed agenda will include: Washington Community Housing Trust request for a tax abatement for the affordable housing project on Church Street, New Preston; Elderly Tax Relief Ordinance; Underage Drinking Ordinance. Newly elected officers of the WVFD: Dick Sears announced the officers of the Fire Department are now: Chief: Matthew Somerset, 1st Assistant Chief Dick Murchison, 2nd Assistant Chief Duncan Woodruff, Captain Mark Collins, 1st Lieutenant Greg Gollsneider, 2nd Lieutenant Brian Ohmen. Town Newsletter: The next edition of the Town Newsletter is scheduled for mailing on March 1st. Legislative Priorities. Dick Sears announced that the NWCOG has identified several issues of importance to small towns. He will keep the Selectmen informed.
Adjournment: Motion: To adjourn the meeting at 5:43p.m. as there was no further business to discuss. By Dick Sears, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
January 13, 2005
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Jack Boyer, Bill Fairbairn, Mark Lyon
Press: Elf Lefferts-Litchfield County Times, Akiko Matsuda-Waterbury RepublicanCall to Order: First Selectman Sears called the meeting to order at 4:33 p.m.
Approval of Minutes: Motion: To approve the minutes of the December 30, 2004 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: Washington Community Housing Trust representatives Jack Boyer and Bill Fairbairn were present at today's meeting to notify the Board of Selectmen that the 11 unit project on Church Street, New Preston, is completed and the Certificate of Occupancy has been received. The Housing Trust is seeking a tax abatement for the project in the amount of $11,194.50. The Trust would like the Selectmen's support to make a presentation at a Town Meeting requesting a permanent abatement. They see this as a contribution from the Town in support of affordable housing which would tie into the Town's goals. The Selectmen expressed their support and discussed scheduling a special meeting rather than waiting for the May meeting. A date will be set at the next Board of Selectmen's meeting for a Town Meeting in mid to late February.
Communications: None.
Appointments/Resignations: Dick Sears again mentioned the two vacancies on the Town's Planning Commission (one regular member and one alternate member) and is hopeful to get two names from the Republican Town Committee next week.
OLD BUSINESS:
Underage Drinking Ordinance Informational Meeting: Dick Sears scheduled an informational meeting on this subject for January 26, 2005 at 7:30 p.m. A draft ordinance will be available at this meeting which will be open to the public. Proposed Road Discontinuance Regulations: Dick reminded those present that a draft of proposed regulations for the discontinuance of roads was introduced at the last Board of Selectmen's meeting. There is question as to whether these regulations should be handled through the zoning process or through the Selectmen's Office as part of or similar to the Driveway Ordinance. Following discussion, it was determined that Kelly Boling (author of the proposed regulations) should be invited to a Selectmen's meeting to discuss further.
NEW BUSINESS:
Scenic Road Designation - West Morris Road: The Selectmen announced the Planning Commission will be holding a public hearing on February 1, 2005 to consider the designation of West Morris Road as a "Scenic Road".
Adjournment: Motion: To adjourn the meeting at 5:08 p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
January 10, 2005
HOUSING DIVERSITY COMMITTEEPresent: Jeff Andersen, Bill Fairbairn, Marty Meyers, Matt Murgio, Simone Rourk, Dick Sears, Dave Werkhoven
Guests: Dan Scherr
Approval of Minutes: The December 13 minutes were approved unanimously.
Chairman Bill Fairbairn called the meeting to order at 7 p.m.
Selectman Dick Sears reviewed the results of the December 2004 Town Poll. 70 people were polled live at the November 17 Town Forum, 53 polled via the Internet, and 277 through the mail. In the category Very Important to the Quality of Life in Washington, the vote was: 20% Community Projects; 57% Open Space; 36% Housing; 37% Schools; 42% Minimize property tax increases. Now the committees need to consider what the results mean for future planning. The Housing Committee was formed to address the following:
1) The Connecticut Housing Appeals Act which requires towns to have 10% of its housing stock affordable. 2) The belief that a town is a more creative, productive, and vital place if people of varied means can live there and that 3) young and elderly people who have lived in Washington for a long time can find housing that allows them to stay.
Bill Fairbairn reported on some zoning assumptions that could help reach the goals of diverse and affordable housing. The Zoning Board is aware it must deal with the Housing Appeals Act. By being proactive, the Zoning Board could preempt developers from "calling all the shots". The Board could control such matters as setbacks and avoid the overriding of soil based regulations. He specifically recommended the following:
Develop special permit processes to allow development of more condominiums and congregate housing, assisted living facilities or skilled nursing facilities
Amend Section 13.15 of the Washington Zoning regulations to allow private initiatives to develop affordable housing
Amend zoning regulations to allow mixed commercial/residential uses in village areas
Selectman Sears said it behooves the Town to get permanent tax abatements on the Church Street and Ellsworth properties if they are to continue to be counted as affordable housing. The River Woods Senior Housing already has this.
Jeff Andersen reported on scenarios for keeping the 2% affordable housing moratorium in place even while the town housing stock continues to grow. His handout's figures are based on housing permits reports, assumptions regarding the current building and zoning climate and the assumption that building will slow in town, given that land best for building has been used. (A copy of this Handout is available in the Selectman's Office.)
Marty Meyers speculated that perhaps the most effort should be put into condos as this would save land and be a less expensive approach.
Selectman Sears wondered if the apartments owned and operated by the private schools in town might be counted as affordable if they are rented below market rates.
Simone Rourk reported on whether accessory apartments could play a role in meeting affordable housing criteria. Evidently, there are some of these apartments where exchange for services is used in lieu of rent. There might be some owners of accessory apartments, if there was an incentive of a lower property tax, who would be willing to have a ten year restriction on the rent charged.
Don Brigham was to report on the pros and cons of a Housing Trust versus a Housing Commission as oversight providers. He will give this report at the February meeting.
Selectman Sears delineated possible interactions between a Housing Commission and a Housing Trust. The former can make policy and exert leadership and oversight while the latter can carry forth on the project once they were set up.
David Werkhoven used the example of how the Parks and Recreation Commission came about and suggested a similar voluntary Housing Commission.
Phil Markert, who is on the Open Space Committee, sent a handout outlining how allowing cluster housing on specific large tracts of land could generate income from house and land sales as well as tax benefits from permanently preserving open space. Of the total housing units, 20-25% would be affordable and price-subsidized by the high priced luxury units. This approach illustrates how transactions can be totally funded privately.
Dan Scherr, Chairman of the Open Space Committee, discussed ways Open Space and Housing might work together. The Open Space Committee advocates and facilitates for open space. It does research and offers recommendations to the Conservation Commission, whose members are appointed and whose mission is defined by state statutes. The Housing Committee needs a similar commission to provide for accountability and oversight. The Open Space Committee, in discussions with property owners and the community, can advocate a role for diversified and affordable housing.
Bill Fairbairn gave the Committee the task for next month's meeting, which is to agree on what should be included in the report to the Selectmen, due in March.
The meeting was adjourned at 9:05 p.m.
THE NEXT MEETINGS WILL BE: MONDAY, FEB., 21 AND MONDAY, MARCH 14, 2005 7P.M. TOWN HALL
RESPECTFULLY SUBMITTED,
PATTE DORAN
Meetings in 2004