The Town of Washington, Connecticut
Minutes: Board of Selectmen, 2004
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen, 2004 |
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December 30, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Dan Sherr, Rocky Tomlinson, Chris Charles.
Press: Akiko Matsuda, Waterbury RepublicanCall to Order: First Selectman Sears called the meeting to order at 4:32 p.m.
Approval of Minutes: Motion: To approve the minutes of the December 16, 2004 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears and unanimously approved.
Visitors:
Robert Tomlinson reported on the NWCOG Emergency Planning Task Force Spending Plan. "Rocky" explained this is a result of the Homeland Security monies that have been projected to state and local governments. The State of Connecticut felt that the regional Councils of Government were the best vehicle to determine where the monies should go. The NWCOG (of which Washington is a member) and Litchfield Hills Council of Elected Officials are working together. Representatives were appointed to form the Emergency Public Safety Task Force. Discussions took place with local health departments, selectmen, police, fire and EMS personnel. The result is a preliminary spending plan for using the FY04 Homeland Security Grant monies. This plan will be presented to the COGs next week. Rocky further explained that at this time there is no expenditure to the individual towns. Once the State notifies the local COGs/Towns that it has the money, requests will be submitted to the State - the State will do the purchasing of supplies, materials and distribute to the Towns - March 2005? At present there would be no budget implications to the Town of Washington. Perhaps in a few years there may be some costs associated with maintenance, replacement of supplies, etc. Rocky distributed a detailed summary and the Selectmen asked that the minutes reflect their gratitude to Rocky for serving on the Task Force and the countless hours he has given.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
WPS Pavilion Project: Dick Sears updated the Board of Selectmen on the progress the Parks and Recreation Commission has made in their fundraising efforts for the Pavilion Project. The Commission has asked for the support of the Selectmen to approach the Board of Finance for an additional $20,000 (ex-budget appropriation) once they meet their fundraising goal. The Selectmen will support this request.
NEW BUSINESS:
Town Planning Process/Poll Report: Dan Sherr came to today's meeting to present the findings of the planning poll which was mailed to all Postal Patrons in the Town of Washington. There were 330 responses submitted by mail and electronically on the website - an excellent response. Dan summarized the responses noting interesting trends and possible conclusions. For example: preserving open space was "very" important to 57% of the responders. Minimizing increases in property taxes scored the second highest in importance. Construction and renovation of the elementary schools is broadly supported. Providing diverse housing generated a divided view. Community projects were recognized as "somewhat important". Chris Charles questioned the drawing of some conclusions as he did not feel we received a wide variety of responders. Dan felt this poll did represent a cross section of the population and the purpose was to gain an understanding of what the townspeople want. The results will be presented to various groups (Board of Education) and studied further. Dick Sears asked that the minutes reflect a "thank you" to Dan for his work on this survey. Proposed Discontinued Road Regulations: The Chairman of the Road Discontinuance Committee (Kelly Boling) has drafted proposed regulations re: road discontinuance. There is a question as to whether this should fall under zoning regulations or should be regulated by a Town ordinance. The proposed regulations deal with both discontinuance and abandoning of Town roads. The Selectmen felt they did not have a chance to study Kelly's document carefully enough to make any comments at today's meeting. The Selectmen will review and make their comments at the next meeting.
Adjournment: Motion: To adjourn the meeting at 5:50p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Happy New Year!
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
December 16, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Mark Lyon, Betsy and Tom Burke, Jane DeMado, Kitty Hunt, Jaye Stuart, Ben Zabel, Tara Cherniske
Press: Elf Lefferts, Litchfield County Times.Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Minutes: Motion: To approve the minutes of the December 2, 2004 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Visitors: Tom Burke asked a question about bonding that had to do with questions in the recent Planning Poll that was recently mailed to all households in Washington. Dick Sears explained that bonding could be used not only for housing but also for open space purchases.
Appointments/Resignations: Motion: To make the following re-appointments:
Conservation Commission: Phillip Markert-Regular, Elizabeth Corrigan-Regular, Linda Frank-Alternate. Historic District Commission: Alison Picton-Regular (pending her acceptance), Ronald Chute-Alternate. Parks and Recreation Commission: Joan Gauthey-Regular, Holly Haas-Regular, Joe Fredlund-Regular. Planning Commission: Dimitry Rimsky-Regular. Police: Ronald Dorazio-Full-time, Caleb Shropshire-Full-time, Patrick Kessler-Full-time, John Wyshynski-Part-time, Herbert Furhman-Part-time. By Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS:
Underage Drinking Ordinance: Dick Sears opened the discussion explaining that such an ordinance would deal specifically with the possession of alcohol by a minor and the issue of hosting underage parties in private homes. Resident Trooper Sordi was not able to attend today's meeting but has expressed his being in favor of such an ordinance. Parents and school administrators have expressed similar approval. There are questions as to how much authority an ordinance would give the police when it comes to parties in private homes and Trooper Sordi will be explaining this at a later meeting. Dick further explained that today's discussion would not result in a vote of any kind. The subject is being brought up to educate the public and to raise the awareness and severity of the issue of minors drinking. Keeping our young people safe is of utmost importance. Jaye Stuart, Kitty Hunt, Jane DeMado, Ben Zabel all spoke of the merits of having such an ordinance in place - i.e. taking away the ambiguity of parent's liability, giving parents the support they may need by saying to their children, "It's the law!" Jaye Stuart further explained the contract student athletes and parents must sign which states they will not use alcohol and/or tobacco. Other Towns have passed similar ordinances and the NW Council of Governments is researching the Town's ability to enforce the ordinance with or without a state law that deals with the same issues. Further discussion took place and the consensus of opinion was that there should be further discussion with the public, police personnel and legal professionals.
NEW BUSINESS:
Elderly Tax Relief Program for elderly and disabled homeowners. A committee was formed several weeks ago to look into a program that could reduce real estate taxes if requirements are met. The committee will present their draft document to the Board of Finance on Monday, December 20, 2004. The contents of the draft include a suggestion that the Town put aside $20,000 per year to be divided equally among those who qualify. There may be as many as 30-40 candidates. Dick would like to go on record as stating he is very much in favor or this program and it's becoming an ordinance. Nick Solley spoke of the hope that if more people are interested and meet the requirements, that in the future more money may be put into the budget. It would not apply to renters. Thank you to committee members Betty Hinkley, Betty Mullen, Lyle Whittelsey, Brigid Davidson and Pam Collins. Transfer Station Operation: Dick Sears had a meeting with Butch Wyant of Wyant & Company who runs the Transfer Station. Problems such as people not paying after they "dump" were discussed as well as possible solutions. The Selectmen will go to the Transfer Station to further discuss suggested changes. 2005 Meeting Dates: Motion: To accept the submitted listing of dates for Board of Selectmen Meetings. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:25p.m. as there was no further business to discuss. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
December 2, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Don BrighamCall to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Minutes: Motion: To approve the minutes of the November 18, 2004 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Visitors: Don Brigham attended today's meeting to follow up on his request for consideration to have the Board of Education elections changed from the May Town Meeting to either the May referendum or November election. (Don had attended a Selectmen's meeting several weeks ago to bring this to the Board's attention at the request of the Republican Town Committee.) Dick Sears explained he had done research on this and had come to no conclusion. Dick recently read about another Town who had been considering adding Board of Education elections to the general election in November- it was voted down by the townspeople. General discussion followed as to the pros and cons of keeping at the May Town Meeting-candidates have an opportunity to introduce themselves; would other Towns in Region #12 have to follow suit?; would state law allow the change? Don expressed his willingness to review the information Dick had assembled.
Communications: None.
Appointments/Resignations: Dick announced there are two vacancies on the Planning Commission - one regular, one alternate. Dick has contacted the Republican Town Committee Chairman Anne Bruzzi as both positions were held by Republicans. The Selectmen would like to fill at least one vacancy as soon as possible as the Depot Study proposals have been received, etc.
OLD BUSINESS:
Town Planning Poll: Dick announced that the Town Planning Poll would be mailed tomorrow to all Postal Patrons. The public is asked to complete and return within a week. It can also be completed on the website.
NEW BUSINESS:
Underage Drinking Ordinance: The purpose of this ordinance "is to address the issue that the unregulated possession of alcoholic liquor by persons under the age of 21 is detrimental to the general welfare, health and safety of the residents of the Town of Washington, especially its youth." Dick explained that an ordinance dealing with underage drinking would be dealing not only with the possession of alcohol by a minor but would also address underage drinking at parties at private homes and define hosts and hosting of these events. Parents who allow minors (other than their own) to drink in their home could be held liable. This is the beginning of the discussion on this issue and an invitation to the public to become involved, continue conversation, etc.
Adjournment: Motion: To adjourn the meeting at 4:58p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
November 18, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Charles Sigsway
Press: Akiko Matsuda, Waterbury RepublicanCall to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Minutes: Motion: To approve the minutes of the November 4, 2004 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: Charles Sigsway re: speeding - see below under "Old Business".
Communications:
The Planning Commission has sent a memo to the Board of Selectmen indicating that they have approved the designation of Walker Brook Road as a scenic road at their meeting on 11-3-04.
Appointments/Resignations: None.
OLD BUSINESS:
Traffic Study of Calhoun Street and Route 109: Dick Sears indicated he has had several conversations with and communications from Charles Sigsway regarding the speeding problem for the general public and the difficulty he has entering and exiting his driveway at this intersection. Dick met yesterday with Steve Martinsen and Joe Ouellette of the CT DOT Traffic Commission. Both gentlemen are engineers, have reviewed the site and file extensively and reviewed the accident history. According to the file, there has been concern about this intersection from different townspeople since 1993. The State recommendation, several years ago, was to lower the crest of the hill on Calhoun Street just north of the intersection. The neighbors and Board of Selectmen did not approve this plan because of exorbitant cost. The Town then installed the blinking "warning" light at the approach to the intersection as well as other caution signs. As a result of this meeting Dick has written the following memo: "This morning I met with Stephen Martinsen, District Engineer and Joseph Ouellette, Transportation Supervision Engineer from the CT DOT. After discussion information in the file and accident reports (file with this report) regarding this intersection, we visited the site. Mr. Martinsen is very familiar with the site and the history of the Town's concern with the intersection. Mr. Ouellette indicated that the "Caution" signage approaching the intersection when traveling south on Calhoun Street appears more than ample-and more than is routinely used in similar cased. Accident reports from the past three years indicated four accidents at this intersection. The driveway at Calhoun Street has the most limited sightline when looking to the north and extreme caution should be used when entering or exiting the drive. Neither man recommends changes in signage or other changes at this time."
Mr. Sigsway spoke about the speeding and still feels there should be a stop sign at the intersection when coming south on Calhoun Street-feels the caution signs do not help. Dick again explained the problem of installing a stop sign here (vehicles not being able to see stopped vehicles because of hill). Dick further explained the decision has been made to keep things as they are and thanked Mr. Sigsway for his input and concern. He has asked the police to monitor the intersection - more speed enforcement, and he will ask the highway department to cut back vegetation along the side of the road.
Dick Sears further explained that while the DOT men were here they also looked at the intersection of Route 109 and Old Litchfield Road and in front of the Washington Supply. The suggestion was made to have more enforcement and education of the public about speeding.
Planning Process Report: Dick Sears reported that the "Focus" meeting last night went very well with approximately 80 townspeople attending. Nick Solley felt Dan Sherr did an excellent job in organizing and running the meeting. The Board of Selectmen is hopeful that the summaries and suggestions made will be very helpful in an advisory way. A "Straw Pole" was taken and will be sent by mail and can be completed on-line. More info coming on this in coming weeks. Lake Waramaug Agreement up-date: The implementation committee appointed met with two gentlemen from the DEP earlier this week to look at what work needs to be done on the plan for the boat launch to make it feasible, etc.
NEW BUSINESS:
Dick Sears notified, for the record, that George Bender has passed away. George was not only chairman of the Planning Commission for numerous years but a great volunteer and a clear and thoughtful leader. His presence will be missed. The service in George's memory will be held on December 1, 2004 at the First Congregational Church. Adjournment: Motion: To adjourn the meeting at 5:14p.m. as there was no further business to discuss. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
November 4, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Victoria Cherniske, Mark Lyon, Valerie AndersonCall to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Motion: To include subsequent business not appearing on the posted agenda for today's meeting. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes: Motion: To approved the minutes of the October 21, 2004 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Visitors: Visitors welcomed by Dick Sears.
Victoria Cherniske, Judge of Probate - see below under New Business. Valerie Anderson came to today's meeting as a "self-appointed liaison from the Board of Education". She reported that the educational specs for the three primary schools have been received - the Building Committee of the Board of Ed is reviewing them. A Communications Specialist has been hired by the Region for a cost of $10,000. Valerie voiced her disapproval of this. Negotiation meetings have started with Jim Hirschfield heading this committee. Valerie is the Board's treasurer and has begun looking into bonding figures - possibly to renovate/repair the track at Shepaug as the STEAP grant did not work for this project. The purchase of the piece of property next to Booth School in Roxbury is not going to happen at the present-Region 12 has withdrawn their offer. Dick Sears spoke of the Boards of Selectmen and Finance in the three towns expressing the desire to keep the three primary schools but did not exclude other ideas to help in the renovation process (example moving the fifth grades to the Shepaug campus). Valerie suggested the Boards of Selectmen can be helpful in controlling the "scope of work" on the primary schools. She also requested information regarding the State's funding of the "No Child Left Behind" - how much money comes back to the smaller towns in the State? Dick will ask about this at next NW Council of Governments meeting. Dick again encouraged the other Selectmen and members of the Board of Finance to do the walk through of the primary schools. Mark Lyon, Washington's Board of Finance representative to the Region 12 union negotiations, reported work has started and is proceeding.
Communications:
Travis Morse has written a letter to the BOS regarding drug use among teenagers and suggesting more drug education be offered by the Town. Dick has responded to this letter explaining what programs are already in place. Eric Todorski has written a letter to the BOS regarding the Potter's Farm being for sale. He inquired into the possibility of groups being formed to donate money to possibly purchase the farm and offered an idea of having volunteers farm the land. Dick will also respond to this letter. Both of these letters come from scouts that are working on the Citizenship in Community Merit Badge.
OLD BUSINESS:
West Mountain Road sign: The matter of the "Private Road" sign at the intersection of Nettleton Hollow Road and West Mountain Road was again discussed. All the Selectmen have inspected the area and feel that as there is nowhere for vehicles to park and/or turn around if they turn into West Mountain Road, it is best to leave the signage as is, even though the discontinued road can be used for recreational use. One private home is accessed by this road. Motion: To leave the signage as is, ("Private Road") as the situation cannot be made better by changing, and in fact could become more dangerous if cars were allowed to go in (entering from and exiting onto Nettleton Hollow Road). By Harry Wyant, seconded by Nick Solley and unanimously approved. Painting of Pavilion Hall in New Preston: Dick reported that the neighbor to the Pavilion Hall has given permission for the painters to go on to her property to paint the north side of the building. Motion: To accept A Stroke of Colors Amendment to the painting bid to paint the fourth side of the building for $2200. By Dick Sears, seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
Probate Court update - Judge Victoria Cherniske attended today's meeting to update the Board of Selectmen on the current talks that are occurring in the Probate system. Currently there are 123 courts which make up the Probate Assembly. The Assembly reports to the Probate Administrator who is appointed by the Chief Justice of the State of Connecticut. There has been a great deal of discussion of consolidating the courts due to a "financial crisis" that the Administrator feels is a result of the phasing out of the succession tax. There is a proposal to urbanize the courts leaving the local courts to only handle administrative duties. The urbanized courts would handle all contested issues and trials. The Assembly is not in favor of the proposal. For residents of Washington, the closest urbanized court would be Danbury but people could be directed to go to Bridgeport, Waterbury, etc. Tara further explained that any proposal would have to be passed by the State's Legislature before the current system could be changed. The Assembly has offered alternative proposals if there is indeed a financial crisis in the Probate system - i.e. insurance for the courts being covered by the State. If the current proposal were to be passed it could possibly cost the Town of Washington $50,000 (an assessed fee) as opposed to the $4500 currently in the Town's budget of the Washington Probate Court. Signage at Washington Primary School: The Parks and Recreation Commission of the Town has requested permission to post signs at the Pavilion at the Washington Primary School due to complaints and damage that has occurred due to skateboarding, etc. They would like to place "temporary" signs now and install more permanent signs after the work is completed at the Pavilion. Motion: To approve the placement of temporary signs at the Pavilion that would read: "Per Order of Selectmen, Town of Washington: Absolutely No Skateboarding, Rollerboarding or Acrobatic Bicycling Allowed". By Nick Solley, seconded by Harry Wyant and unanimously approved.
Motion: To include subsequent business not appearing on the posted agenda for today's meeting. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Elderly Tax Relief: Dick explained that on 10-7-04 he had announced that a committee would be formed to study the matter of Elderly (and totally disabled) Tax Relief. State law says the committee must have five members and once formally appointed has 60 days to do the research and report to the Board of Finance. The report must include numbers, the rationale for the tax relief and the impact to the Town. Motion: To appoint to an Elderly (and totally disabled) Tax Relief Study Committee Lyle Whittlesey, Brighid Davidson, Elizabeth Hinkley, Elizabeth Mullen and Pamela Collins. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:28p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mark Anne Greene
Selectmen's Secretary
October 21, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: Akiko Matsuda, Waterbury RepublicanCall to Order: First Selectman Sears called the meeting to order at 4:35p.m.
Motion: To include subsequent business not appearing on the posted agenda for today's meeting. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Minutes: Motion: To approve the minutes of the October 7, 2004 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Visitors: Welcome Akiko!
Communications:
Dick Sears received a memo from Hank Martin, Chairman of the Zoning Commission regarding street lighting and requesting the Board of Selectmen contact CL&P regarding rural fixtures and lighting (renting vs. purchasing, etc.) similar to what the Town of Salisbury has done. May be worth looking into for both aesthetic and practical reasons. Dick also met with CL&P recently regarding an audit of street lights that has been completed in town. He will take into consideration the request from Zoning. Appointments/Resignations: None.
OLD BUSINESS:
Awarding of Painting Bid for Pavilion Hall, New Preston: Dick met with the Buildings and Properties Committee to review the bids received two weeks ago. They recommend the bid be awarded to A Stroke of Color. Motion: To award the painting bid for Pavilion Hall, New Preston to A Stroke of Color from Waterbury, CT, as recommended by the Buildings and Properties Committee, for a sum of $17,000 for three sides of the building. By Dick Sears, seconded by Harry Wyant. Discussion: Work would be done next May and June. If the fourth side of the building (north end) is also to be painted it will be an additional $2200. Selectmen need to contact neighbor to settle painting of the north end. Following discussion, the motion to award the bid was unanimously approved. Discontinuance of a portion of West Mountain Road: Adjoining neighbors of the portion of West Mountain Road under discussion for discontinuance have all been contacted and invited to today's meeting. Dick Sears was contacted by Mr. Kessler, via letter, stating the discontinuance was agreeable to him. No other communications have been received and no other neighbors attended this meeting to register a comment. Motion: To refer to the Planning Commission: To consider and act upon the formal discontinuance for all public uses, except for and reserving to the Town and the public the passive recreational uses defined and permitted in CGS 13a-141(b), including construction and maintenance incidental thereto, of a section of West Mountain Road between the western boundary line of parcel 2-2/9 and the western boundary line of 2-2/7a as designated on the Town Assessor's Map. This is an extension from that portion of West Mountain Road that had been discontinued formally at the November 12, 2003 Town Meeting from its intersection with Nettleton Hollow Road to the western boundary of parcel 2-2/8 on the Town Assessor's Map. By Dick Sears, seconded by Nick Solley and unanimously approved. Process for discontinuing roads: Review of the process: 1)Highway Discontinuance Committee discusses; 2)submit recommendation to the Board of Selectmen; 3)Board of Selectmen notifies adjoining property owners and invites discussion/comment; 4)Board of Selectmen refers to the Planning Commission for comment; 5) if the Planning Commission is in agreement with discontinuance, they refer back to Board of Selectmen for placement on an agenda at Town Meeting. Formation of Lake Waramaug Agreement committee. Dick Sears reported the formation of a Beach and Boat Launch Committee whose task is the implementation of the terms of the Lake Waramaug Agreement and municipal improvements to Washington Beach property. Chairpersons of the subcommittees will constitute the committee: Implementation of State/Town Agreement-Paul Frank; Boat Launch Construction-Nick Solley, Beach Facilities Construction-Ray Reich; Executive Committee-Dick Sears. Motion: To appoint the aforementioned to the Beach and Boat Launch Committee. By Dick Sears, seconded by Harry Wyant and unanimously approved. Harry Wyant has offered to serve on the Beach Facilities Construction committee.
NEW BUSINESS:
Report on Primary School Visits: Dick Sears reported he took a tour of the three primary schools in the Region. When touring while school was in session it became very evident that Booth and Burnham are indeed overcrowded and in poor condition in some areas. Washington Primary School, while not overcrowded at the present time, does have some needs. Dick recommended that the other Selectmen and Board of Finance members tour the facilities as well. Report on Municipal Project Forum: Dick Sears reported on the first forum, held last evening at the Town Hall. There were approximately 40 in attendance. A good dialogue occurred and budgetary issues were discussed. He and Nick Solley felt the meeting was very productive. Invitation to Bid for Depot Study: Motion: To extend an Invitation to Bid for consultant services to assist the Planning Commission on the Depot Village Area Study to be submitted to the Land Use Coordinator by November 19, 2004 by 5:00p.m. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:07p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
October 7, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: AkikoMatsuda
Public: Charles Sigsway, Irene Allan, Tom Sulewski (Adams and Sons Painting).Call to Order: First Selectman Sears called the meeting to order at 4:32p.m.
Motion: To include subsequent business not appearing on the posted agenda for today's meeting. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes: Motion: To approved the minutes of the September 23, 2004 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors:
Charles Sigsway of 39 Calhoun Street came to today's meeting to discuss what he feels is a very dangerous traffic situation at the intersection of Route 109 and Calhoun Street. Mr. Sigsway lives on the corner and finds it extremely difficult and potentially dangerous to take a left turn off 109 onto Calhoun and then a quick left into his driveway. Cars coming down Calhoun (often too fast) are the major concern. He also feels taking a right onto Calhoun can be dangerous with cars coming down Calhoun over the "rise" too fast. Mr. Sigsway has spoken to the Police Department, the State DOT and now the Selectmen. He proposes a STOP sign be placed at the intersection on Calhoun Street coming south. The Police and the Selectmen expressed concern that this would cause an additional danger in that cars coming down Calhoun would not see the stopped car(s) until they came over the rise and there could possibly be more accidents caused by "rear endings"(not a long enough sight line). Mr. Sigsway also commented on the speeding traffic going north on Calhoun Street, coming from the village. The whole intersection was studied several years ago with the best recommended solution being to take out the hill - at a very prohibitive cost. It was at that time the blinking "dangerous intersection" sign was installed on Calhoun Street. All are in agreement it is a dangerous spot and the Selectmen agreed to look back into the previous study, give it thought and get back to Mr. Sigsway.
Irene Allan , Chairman of the Board of Education, presented the Selectmen with the Educational Specifications for Booth and Burnham Schools noting that Washington Primary's should be completed soon. These are draft editions and once finalized would be translated into architectural designs. The Facilities and Building committee will be working on these. Irene invited the Board of Selectmen and the Board of Finance to tour the schools (when the students are there would be best) to see what the current situation/problems are. Dick Sears expressed his gratitude to Jay Hubelbank for speaking at the Town Meeting last week on the "Public Education" segment of the Town's Planning Process.Communications:
Don Etherington has sent a letter regarding the fire storage tank (cistern) and hydrant that has been discussed previously. Mr. Etherington suggested that the tank be installed on the Nick Platt Field in New Preston and would serve the housing complex, the Congregational Church and the village of New Preston. (More under Old Business).
Richard Dutton has written a letter to the Board of Selectmen and the Board of Finance regarding assessment values, grand list and taxes - who may or may not be paying their fair share. The Selectmen had suggested several months ago that a "study" be conducted. When the results are completed they will share them with Mr. Dutton and the public.
Victoria Cherniske, Judge of Probate has written the Selectmen regarding the State's discussions of consolidating the probate courts. The Selectmen will invite "Tara" to attend the next Board of Selectmen's meeting on October 21st.
Ethan LaBella has written Mr. Sears regarding the Town putting in a skatepark. Dick will respond.
Appointments/Resignations: Motion: To appoint Daniel Sherr as an alternate member of the Conservation Commission until 1-1-06. By Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS:
Awarding of the Bid for the Pavilion Renovation and Construction of Bathroom Addition Project: Motion: To award the bid for the Pavilion Bathroom Addition and Renovation to Rusco-Sedito Construction, LLC for $147,000 pending the conclusion of a successful fundraising drive by the Parks and Recreation Commission. (Note: the amount is lower than the submitted total bid amount on August 12, 2004 due to "voluntary alternates" which Mr. Bradford Sedito included in the original bid and because of an offer of donated contractual services). By Dick Sears, seconded by Nick Solley and unanimously approved.
Opening of Bids for Painting of Pavilion Hall: The following bids have been received:
Adam and Sons, Torrington, CT $23,500
(includes painting the northerly section)
A Stroke of Color, Waterbury, CT $17,000
+ northerly section 2,200 = $19,200 Total
Vincent DeRosa, Lakeside, CT $24,000
+ northerly section 4,000 = $28,000 Total
The Selectmen will consult with the Buildings and Properties Commission and award the bid at the next Selectmen's Meeting on October 21st.
Cistern-Nick Platt Field: The Planning Commission has not yet discussed - wanted an opinion from the Selectmen. There was discussion regarding the BOS determining the specific location for the cistern and looking into whether STEAP grant monies could be applied to the cost of the installation. Motion: The Selectmen approve the Nick Platt Field, New Preston, as a location for the 20,000 gallon cistern provided sufficient ground cover can be achieved below existing grade with the assumption that Washington Community Housing Trust will absorb all costs for installing the cistern. By Nick Solley, seconded by Harry Wyant and unanimously approved.
New Preston Fire Hydrant: The Town has applied for Inland Wetlands approval to install the hydrant on East Shore Road.
Discontinuance of a portion of West Mountain Road: The Planning Commission has sent the Selectmen's request for consideration back to the BOS and asking for a public hearing and/or notification of neighbors. A public hearing will be held at the next Selectmen's meeting on October 21st and the adjoining land owners will be notified.
NEW BUSINESS:
Appointment of William C. Bader as Town Historian: Dick Sears read a citation from the Selectmen.
SBC work on East Street/Horse Heaven Road: The Selectmen have received a notification of installation of electrical boxes. The adjoining property owners have been notified and given copies of the plans.
Report of Highway Department work: Nick Solley reported the Highway Department has been reclaiming and repaving approximately 1400 feet of Shearer Road. Work is nearing completion on Nettleton Hollow Road and should be paved by the middle of the month. Portions of Nichols Hill and Old Litchfield Road will also be re-paved.
Implementation of Lake Waramaug Agreement: Dick Sears reported he will be forming committees to work on several defined tasks as a result of the Agreement (boat house, beach house, and beach). Anyone interested in helping on this should contact Dick.
Elderly Tax Relief: A resident of the Town came to a Board of Finance to ask if there could be consideration of tax relief for the elderly in Town. A Task Force of seniors has been formed to look into what other towns are doing, etc.
Driveway paving - 74 River Road: Rhoda Addison, has asked for the Town's permission to pave her driveway - a portion of which goes over the old railroad right-of-way. Dick Sears has asked the Greenways committee if they have any plans of continuing in that direction - no as not contiguous. He has also consulted with Town Attorney David Miles. Following discussion, it was determined that the BOS would grant Ms. Addison revocable license to pave the portion of her driveway that crosses Town property. The permission would be revoked only if paving became inconsistent with some future use by the Town of Washington of the old railroad bed. Motion: To grant revocable license to Rhoda Addision to pave that portion of her driveway that crosses Town property. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Donation of Herman Margulies painting: A Trustee of Mr. Margulies estate has notified the Town that they will be donating a Margulies painting of the 4th of July fireworks to the Town. Motion: The Board of Selectmen, on behalf of the Town of Washington, gratefully accepts the gift of the Herman Margulies painting. By Dick Sears, seconded by Nick Solley and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:45 p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 23, 2004
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Harry H. Wyant.
Visitors: John McCarthy, Ken Cornet, Joe Mustich.Call to Order: First Selectman Sears called the meeting to order at 4:34 p.m.
Motion: To include subsequent business not appearing on the posted Agenda for today's meeting. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes: Motion: To approve the minutes of the September 9, 2004 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Dick Sears and unanimously approved.
Visitors: John McCarthy of the Washington Art Association attended today's meeting to ask if there were any questions regarding the letter sent by him on behalf of the WAA which in summary proposes the Town transfer to the Art Association a piece of land extending fifty feet directly in back of, and parallel to, their existing property line. This would enable them to extend their building by thirty-five feet - space they feel is needed for their educational programs. It was explained to Mr. McCarthy that as it involves Town land the issue needs to go before the Planning Commission and if approved by them, eventually to a Town Meeting. Nick Solley suggested that if Planning approves, approvals from the other Town commissions should be obtained before going to a Town Meeting. Motion: The Board of Selectmen recommends that the Washington Art Association's proposal to acquire a piece of Town property be referred to the Planning Commission. By Nick Solley, seconded by Dick Sears and unanimously approved.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
West Mountain Road signage: Joe Mustich and Ken Cornet, Nettleton Hollow Residents, were present at today's meeting to discuss the "Private Drive" sign that has been installed at the intersection of West Mountain Road and Nettleton Hollow Road. The West Mountain Road sign has been taken down. The Selectmen explained that that section of West Mountain Road was formally discontinued at a Town Meeting and the reason the Private Drive sign was put up was to prohibit vehicular traffic from going down West Mountain from Nettleton Hollow. Only one house is on that section of road and there is no room for cars to go in and turn around once they would make the turn in. Joe and Ken are concerned as pedestrian and bike passage is still allowed on the Town's discontinued portion and residents will not realize this with a Private Drive sign. There is Steep Rock property as well as Town property for people to use for "recreational purposes". After lengthy discussion it was determined that Steep Rock would also be brought into the conversation as well as the property owners of the one house so that signage agreeable to all might be decided upon. One idea was to reinstall the West Mountain Road sign with a sign directly under it that read "Closed to Vehicular Traffic".
Proposed New Milford development abutting Walker Brook Road, Washington: Dick Sears has written a letter to the New Milford Zoning Commission expressing concerns on how a development of this size would impact Washington. The Conservation Commission has already written and other Washington commission letters may also follow.
Small Cities Grant bid discussion and project timing: The Selectmen explained there was a slight delay with drawings, bid specs, etc. with the elevator project in the Town Hall but is moving ahead.
NEW BUSINESS:
Thank you to "Tribute to Washington" committee, participants, volunteers, attendees for a wonderful evening - huge success with standing room only. Nick Solley asked that the minutes reflect a special thank you and acknowledgment of the Woody Guthrie/aka Richard Sears finale!
COST membership: The Town had terminated its membership with COST when it joined CCM several years ago. There was discussion as to whether there would be merits in re-joining - one advantage being they deal ONLY with small towns whereas CCM deals with large and small city/town issues. CCM has been very helpful with researching various subjects. It was decided not to join at this point in the year (not budgeted for) but to discuss at budget time and to evaluate the costs and pros and cons of belonging to both organizations.
Town Meeting Agenda: Motion: The agenda for the October 4, 2004 Town Meeting will be: 1) to set the date for the Annual Town Budget Hearing as May 5, 2005 at 7:30p.m. and the Annual Town Budget Meeting as May 19, 2005; 2) Introduction and Discussion of the Town's Planning Process. There will be an informal reception following the Town Meeting to further discuss the planning process forums that are scheduled over the next several weeks.
Invitation to Bid Pavilion Hall, New Preston: Motion: To extend n Invitation to Bid for painting of Pavilion Hall in New Preston. Sealed bids will be due on October 7, 2004 at 4:00p.m. Specs will be available in the Selectmen's Office.
Washington Community Housing Trust cistern location request: The Housing Trust is asking for consideration of placement of a 10,000 gallon cistern under the Nick Platt Field in New Preston that would serve the new Church Street housing project. Motion: The Selectmen will refer the request from the Washington Community Housing Trust to place a cistern on the Nick Platt Field (Town property) to the Planning Commission in accordance with CGS 8-24. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:29p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 9, 2004
Present: First Selectman Richard C. Sears, Selectmen Nicholas N. Solley, Harry H. Wyant
Press: Akiko Matsuda, Waterbury Republican
Public: Valerie Anderson, Kelly Boling, Jim KellyCall to Order: First Selectman Sears called the meeting to order at 4:35 p.m.
Approval of Minutes: Motion: To approve the minutes of the August 12, 2004 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Harry Wyant and unanimously approved. Motion: To approve the minutes of the August 13, 2004 Emergency Meeting of the Board of Selectmen. By Harry Wyant, seconded by Dick Sears and unanimously approved. Motion: To approve the minutes of the August 26, 2004 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved. Motion: To approve the minutes of the September 1, 2004 Special Meeting of the Board of Selectmen. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors: Valerie Anderson attended today's meeting to up-date the Board of Selectmen as a member of the Board of Education. She has been elected Treasurer of the Board of Ed and will head the finance committee. Some key points:
Region 12 is proceeding with the purchase of land in Roxbury next to Booth School. At present, the Region is paying $750 month as a retainer to hold the property as it would be necessary to have for the renovation of the school. There is a list of contingencies before the purchase is finalized and approval would have to be voted on at a referendum. The cost of the land will be added on to the renovation costs of the three elementary schools. The Board adopted a "strategic plan" at it 9-7-04 meeting with the provision that it can and will be amended or reviewed. Any costs of specific projects in the plan will have to be approved at referendums. There will be a "Board Retreat" the end of this month. Union negotiations will be conducted this year. The Boards of Finance in the three towns have been invited to send a representative to these meetings. Mark Lyon will be the Town of Washington's representative. Communications: Conservation Commission Memo to Board of Selectmen re: Proposed 80-Lot Subdivision, Route 109 & Walker Brook Road. Kelly Boling of the Conservation Commission explained that New Milford has applied to New Milford Zoning Commission for a zone change. The memo to the Selectmen expressed the concern of the Conservation Commission re: this project and asked the Selectmen to consider passing a resolution such as: "As documented in the Washington Natural Resource Inventory Report and Recommendations, Walker Brook Road exhibits numerous scenic characteristics and is contiguous with important natural, cultural and recreational resources. Widening, paving, or otherwise changing the configuration or character of this road would be inconsistent with the Washington Plan of Conservation and Development. As a matter of policy, the Town of Washington will not make changes to Walker Brook Road to accommodate new development, and will not increase the frequency of maintenance of this road for such a purpose." The Conservation Commission has also sent a letter to the New Milford Zoning Commission. Attorney Jim Kelly, who is representing a New Milford resident who will be impacted by this development, asked if the Town of Washington would be phrasing a "comment" to the Town of New Milford as a project of this size would definitely impact the use of Walker Brook Road. The Town of Washington needs to determine if Walker Brook Road could sustain the kind of use that may be generated. The Selectmen stated that there are no plans for upgrading Walker Brook Road. Attorney Kelly made several suggestions: developers should provide studies re: the impact of the development to Washington and New Milford roads; what are the plans for upgrading in Washington and New Milford?; would Washington have a responsibility to upgrade roads once the subdivision went in - for safety, well-being of residents, etc.; if traffic can not be sustained, whose responsibility is it to make it so - the Towns or the developers?; significant professional studies are warranted and the cost should be taken care of by the developers; Washington needs to consider the future plans for Walker Brook Road-if any. Following discussion, it was decided that the First Selectman will write a letter to the New Milford Zoning Commission incorporating the suggestions of the Conservation Commission and suggestions discussed today.
Appointments and Resignations: Elaine Luckey has written resigning from the Conservation Commission as she has moved from Washington. Motion: To accept, with deep regret and with expressions of gratitude, the resignation of Elaine Luckey from the Conservation Commission. By Dick Sears, seconded by Harry Wyant and unanimously approved.
OLD BUSINESS:
* Opening of Bid for the Reclaiming and Repaving of approximately 1400 linear feet of Shearer Road. One bid was received from: S & S Asphalt Paving, Inc. from Southbury, CT for $37,911.15. Motion: To award the above mentioned bid to S & S Paving. By Nick Solley, seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
Reminder: Annual Town Meeting - October 4th, 2004, 7:30p.m. Town Hall. Town Planning Process: Dick Sears explained that the Town Meeting will be the "kick off" for the Town planning process. The townspeople will be invited to engage in four major issues. Following the Town Meeting there will be four issue forums where one issue will be discussed at a time. The public is encouraged to attend and express their opinions. The schedule of the forums is: October 20 - Municipal Projects
October 28 - Open Space
November 4 - Diversified Housing
November 9 - Public EducationAll meetings will be held at 7:30p.m. at the Town Hall. On November 17 there will be a "Focus Meeting" to summarize the forums and to get a sense of the public's priorities.
Discontinuance of a portion of West Mountain Road: Motion: To refer to the Planning Commission: To consider and act upon the formal discontinuance for all public uses, except for and reserving to the Town and the public the passive recreational uses defined and permitted in CGS 13a-141(b), including construction and maintenance incidental thereto, of a section of West Mountain Road between the western boundary line of parcel 2-2/9 and the western boundary line of 2-2/7a as designated on the Town Assessor's Map. This is an extension from that portion of West Mountain Road that had been discontinued formally at the November 12, 2003 Town Meeting from its intersection with Nettletown Hollow Road to the western boundary of parcel 2-2/8 on the Town Assessor's Map. By Dick Sears, seconded by Nick Solley and unanimously approved. The Selectmen will refer this to the Planning Commission, if approved by them, the discontinuance will be voted on at a Town Meeting. The Planning Commission will be asked to notify the adjoining property owners. New Milford subdivision proposal: Please see above under "Communications". Old Town Garage site: Nick Solley responded to questions from Frank Adams regarding restrictions. Zoning has a 200 foot restriction from the high water mark of the river; Inland Wetlands and a 100 foot restriction from the designated watercourse; the State DEP established Channel Encroachment Lines that vary from 125 to 225 feet; Health could not comment without an application based on perc tests, etc. however "fairly confident" an in ground septic could be build on the site.
Adjournment: Motion: To adjourn the meeting at 5:35p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 1, 2004
Special MeetingPresent: Selectmen: Richard Sears, Nicholas Solley, Harry Wyant
Dick Sears called the meeting to order at 8:00 a.m. in the Selectman's Office.
The meeting was called to review long-range capital plans with a view toward the future requirements of the Town in conjunction with the recently revised Plan of Conservation and Development. Public forums are planned during the month of October on the issues of Open Space, Housing, Education and Municipal and Community projects. These dates will be announced in the near future. It was felt these are necessary to provide information to the public and to hear what the public's wishes are in order to make informed decisions on the future facing the Town.
The Selectmen reviewed their Capital Plan as approved at the May, 2004 town meeting, as well as the outlook for future years. The increased need for a Building and Property Coordinator was discussed. This position has been has been reviewed for several years during budget work sessions and seems to be more imminent as responsibilities grow. The Planning Commission will initiate a Study of the Depot area. Major review of town building infrastructure most likely will result in the need for electrical, telecommunications and office space upgrades. If village centers become more developed, future need for sewage treatment plants and/or water systems may need consideration. Beach and recreation properties and buildings will need upgrading.
The long-range plan for Town roads continues, with roads being upgraded basically on a five-year schedule. The Board agreed to extend an invitation to bid for the reclaimation and repaving of approximately 1400 ft. of Shearer Road. Bids will be due on September 9th at 4 p.m.
Discussion will continue. This meeting was adjourned at 9:20 a.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
August 26, 2004
Present: Selectmen: Nicholas Solley, Harry Wyant
Press: John Addyman, VOICES; Akiko Matsuda, Republican-American
Guests: Washington Art Ass'n.: Lucy Averill, John McCarthy, Pres., Peter Talbot; Frank AdamsSelectman Nick Solley called the meeting to order at 4:30 p.m. in the absence of First Selectman Dick Sears.
Minutes: Minutes of the August 12 and 13, 2004 meetings were tabled until the next meeting since Nick was not in attendance; therefore, there was not a quorum to consider their approval.
Visitors:
Washington Art Association: Representatives from the Washington Art Ass'n. requested the Board's support regarding the use of Town land to provide an expansion to their building in the Depot. As a member of the community for over fifty years and with a membership of 600+, the Art Association felt they have provided vital programs to the community and hopes to remain in the Depot. This would require approximately 50 ft. of town land situated north of the building. Nick voiced his concern over giving up parking area, the future use of the old firehouse building, which is situated next to the Art Association, and the sale of Town property that would require variances from Town Zoning and Wetlands regulations. The members noted they are aware of these concerns and would seek approvals prior to purchase of the property. The proposal would require referral to the Planning Commission, as well as a Town Meeting. The Board requested a more specific request in writing so that it might be considered at the next Selectmen's meeting.
Former Town Garage Site - Titus Road: Frank Adams suggested it would be helpful to know exactly what uses would be permitted at the former town garage property on Titus Road, especially regarding wetlands and health. The Board agreed while the land seems sizeable in area, it is very limited in use for many reasons, including setbacks from the river, floodplain elevation, a DEP restriction, etc. They also noted it would be difficult for the Land Use Commissions and Building and Health Departments to answer this question without specific details in front of them. Nick will pursue this further.
Appointments:
Inland Wetlands Citation Officer: Nick reported First Selectman Sears had appointed Jim Powers as a second Hearing Officer for hearings regarding Inland Wetlands Citations in the event of any possible conflict of interest.
Planning Commission Resignation: The Board accepted with regret the resignation of Robert Buck as an alternate member of the Planning Commission.
Old Business:
Bid: Pavilion Bathroom and Storage: The Board elected at this time not to act on this bid and to defer this matter to a later time.
Special Town Meeting: Reminder: A special Town Meeting will be held on Thursday, September 2, 2004 at 7:30 p.m. to consider and act upon the proposed Lake Waramaug Agreement. Electors and owners of property assessed in excess of $1,000 are eligible to vote on this matter.
New Business:
Revisions within Land Use Staff: Nick reported Janet Hill, the Town's Land Use Coordinator, has agreed to serve as Inland Wetlands Secretary in addition to her responsibilities as the secretary for the Planning and Zoning Commissions. Mike Ajello, current Inland Wetlands and part-time Zoning Enforcement Officer, has agreed to increase his hours in the Zoning Enforcement area to relieve Janet of this responsibility.
Special Town Meeting: Nicholas Solley made a motion that a Special Town Meeting be held on September 9th, 2004 at 7:30 p.m. to elect a member to the Shepaug Valley Regional School District #12 Board of Education. Harry Wyant seconded the motion. Motion unanimously passed. This election will be held to replace Dan Leab, who recently resigned from the Board due to conflicts in his schedule. The Selectmen would like to hear from anyone interested in this position. Nominees will be presented from the floor of the Town Meeting.
Special Board of Selectmen's Meeting: A special meeting will be held on Wednesday, September 1, 2004 at 8:00 a.m. in preparation for the municipal and community development process that will commence in the near future. The Selectmen will review their current capital projects with a view toward future projects.
Review of Town Personnel Responsibilities: At the request of the Board of Finance, the Selectmen will review existing personnel responsibilities, as well as future potential positions that they feel may be needed.
The meeting was adjourned at 5:22 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
August 13, 2004
Present: First Selectman Richard Sears, Selectmen Harry Wyant.Call to Order: First Selectman Sears called the meeting to order at 9:15a.m. The purpose of the meeting was to award the bid for the sale of the Town's 1993 Ford/Collins Civitran 10-passenger bus used for Senior Transportation. The bid had been awarded to Dean Perry on July 29, 2004 for $5,000.00. Mr. Perry subsequently withdrew his bid.
Motion: To award the bid for the sale of the 1993 Senior Van to Paul Swanson of Roxbury for $4,000.00. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 9:20a.m. as there was no further business to discuss. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
August 12, 2004
Present: First Selectman Richard C. Sears, Selectmen Harry H. Wyant
Press: Akiko Matsuda-Waterbury Republican
Public: Christopher Charles, Brad SeditoCall to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Minutes: Motion: To approve the minutes of the July 29, 2004 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors: Dick Sears welcomed those in attendance.
Communications: None.
Appointments/Resignations: Dick Sears reported that he had received a copy of an email sent to Region #12 Superintendent Carmelich from Daniel Leab. Mr. Leab is resigning from the Board of Education. Once the Board accepts his resignation, the Town has 30 days to have a Special Town Meeting to replace him.
OLD BUSINESS:
Opening of Bids for the Pavilion Renovation and Bathroom Construction Project. One bid was received from: Ruscoe-Sedito Construction LLC in the amount of $232,000.00 in accordance with the specifications drawn by William Worcester. Mr. Sedito included voluntary alternates to the plans that could result in a savings of $42,694.00. The Selectmen noted that the bid would be awarded at the next Selectmen's Meeting on August 26, 2004.
Shepaug River Update: Dick Sears reported he had been to a meeting in Waterbury this week with Michael Jackson, Chairman of Steep Rock Association and William Bright, Attorney for the Towns of Washington, Roxbury and Shepaug River Association. There is a pending court date scheduled for October however both sides are hopeful that negotiations can continue and the case be settled prior to the court date. Dick will be returning to Waterbury again next week.
NEW BUSINESS:
Inland Wetlands Hearing Officer: Dick explained that several weeks ago Robert Futh had been appointed as the Town's Inland Wetlands Hearing Officer. Residents who violate Inland Wetlands regulations may be issued a citation - if they do not agree with it, a hearing is scheduled. The first hearing was to be held last week and was postponed until this evening. Mr. Futh and Attorney James Kelly who represents Mr. Fowler (to whom the citation was issued) have a minor business relationship. Both parties feel there is no conflict of interest, however the Commission has asked that another Hearing Officer be appointed in order that there is no "appearance" of a conflict. Dick is working on this and when another officer is appointed, the hearing will be re-scheduled. Both Mr. Futh and Mr. Kelly are in agreement with this. Chris Charles recommended Randy Bernard be considered.
Adjournment: Motion: To adjourn the meeting at 4:46p.m. as there was no further business to discuss. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 29, 2004
Present: Selectmen: Nicholas Solley, Harry Wyant
Fire Chief: Mark Lyon
Press: John Addyman, VOICES; E.L. Lefferts, Litchfield County TimesSelectman Nick Solley called the meeting to order at 4:30 p.m. in the absence of First Selectman Dick Sears.
Minutes: Harry Wyant made a motion to approve the minutes of the July 15, 2004 meeting. Nicholas Solley seconded the motion. Motion unanimously passed.
Old Business:
Fire Apparatus Bid: Nick Solley reported the Selectmen had reviewed the report provided by the Fire Truck Committee and commended the Committee's detailed review. Upon unanimous recommendation by this Committee, Nicholas Solley moved that the Town award the bid to Seagrave in the amount of $337,332. Harry Wyant seconded the motion. Fire Chief Mark Lyon reported he had reviewed the bids with the Committee and also commended their thoroughness. He noted that the Seagrave Company's bid had been chosen as it had met most satisfactorily with the fire company's specifications. The initial payment for this apparatus had been approved as a capital expense in the amount of $137,500 at the May 2004 town meeting. It is anticipated another $137,500 will be approved next fiscal year and the WVFD will cover additional costs. Motion unanimously passed. A copy of the Committee's report is attached.
Senior Van Bid: The following bids were received for the 1993 Ford Civitran senior bus:
Paul M. Swanson II of Roxbury, CT $3,500 Dean Perry, New Milford, CT $5,000 Nicholas Solley moved to award the bid to Dean Perry in the amount of $5,000. Harry Wyant seconded the motion. Motion unanimously passed.
New Business:
Shinar Mountain: Having received notice of the forthcoming Planning Commission public hearing scheduled for August 3 regarding a proposal to accept Shinar Mountain as a scenic road, Nick felt the Selectmen should provide the Planning Commission with information on the current condition of this road. Approximately one-half mile of road situated between the Carter and the Gitterman properties consists of cobble, with high sides allowing little drainage. This section is closed during the winter months and the Town does not plan to rebuild this road because it would be too costly and time consuming considering the volume of traffic that currently exists. The Board agreed.
The meeting was adjourned at 4:45 p.m.
Respectfully submitted,
Kathy Gollow, Selectmen's Ass't.
July 15, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: John Addyman-Voices, Elf Lefferts-Litchfield County Times
Public: Peter Canoni, Don Brigham, Mark Lyon, Joe Bennett, Rachel Stenton.Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Motion: To include subsequent business at today's meeting not already on the agenda. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Minutes: Motion: To approved the minutes of the July 1, 2004 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nicholas Solley and unanimously approved.
Visitors: Dick Sears welcomed and asked if there was any comment for now or later.
Peter Canoni asked the status of the Shepaug River lawsuit. Dick explained that negotiations are continuing. Details such as the amount of water to be released need to be worked out. Dick offered to get more details and information on the status and report to Peter and at the Selectmen's meeting a month from today.
Communications: None.
Appointments/Resignations: Dick Sears announced that as First Selectman he has appointed Robert Futh as Inland Wetlands Hearing Officer for an indefinite term. This appointment comes as a result of the passage of the ordinance last November "Establishing Citation Procedures and Fines for Violations of the Inland Wetlands and Watercourse Regulations of the Town of Washington." Several citations have been issued and one recipient has requested an appeal. Therefore the appointment of the Hearing Officer was necessary.
OLD BUSINESS:
Signage at West Mountain Road and Nettleton Hollow Road: Residents Joe Mustich and Ken Cornet have contacted the Selectmen's Office as they feel the sign placed at the intersection of West Mountain Road and Nettleton Hollow Road that reads "Private Drive" is inappropriate. This sign was placed as a result of that portion of West Mountain Road being discontinued at a Town Meeting. The only property owner on that section of road requested that particular wordage to prevent traffic from entering as there is no where to turn around other than in his driveway. Mr. Mustich and Mr. Cornet have offered suggestions such as "Closed to vehicular traffic". Nick Solley offered to look into this further.
Board of Education Elections: Dick told Don Brigham that the Board was looking into the matter he brought up several weeks ago at a Board of Selectmen's meeting regarding placing candidates for the Board of Elections on a ballot (as opposed to a Town Meeting vote).
NEW BUSINESS:
Motion: To extend an Invitation to Bid to renovate and existing 3200 square foot open air pavilion and construct a new 868 square foot masonry addition containing public restrooms and storage space on Town property located at the Washington Primary School grounds. By Dick Sears, seconded by Nick Solley and unanimously approved. Sealed bids will be received until 4:00p.m. on August 12, 2004 at the Selectmen's Office. Plans are available in the Selectmen's Office.
Motion: To extend an Invitation to Re-Bid a used 1993 Ford/Collins Civitran 10-passenger bus used for senior transportation. By Dick Sears, seconded by Harry Wyant and unanimously approved. Sealed bids will be received until 4:00p.m. on July 29, 2004 at the Selectmen's Office. This is being re-bid as no bids were received the first time around.Motion: Whereas, the Selectmen unanimously endorse a proposed Agreement between the Towns of Kent, Warren and Washington and the Connecticut Department of Environmental Protection for public access to and the protection of Lake Waramaug, known as the "Lake Waramaug Agreement", a copy of which is on file with the Town Clerk, a motion is make to hold a Special Town Meeting on Thursday, September 2, 2004 at 7:30p.m. to authorize the First Selectman to enter into this Agreement on behalf of the Town of Washington. By Dick Sears, seconded by Nick Solley and unanimously approved. Dick Sears explained that he had recently received a copy of the DEP agreement to provide motor boat access to Lake Waramaug using the Washington boat ramp. Before this becomes active, all three towns must sign it - therefore the call for the Special Town Meeting. The three First Selectmen are hopeful for their town's support. The agreement specifically outlines the number of boats allowed per day, the need for boat inspections each time they enter the lake, etc. There will be no changes for the residents of Washington, Warren and Kent. Non-residents of these towns will be limited - up to twenty per day (13 of which will be for campers at the State Park and 7 from the general public. There is not a limit to car top boats but all need to be inspected. Washington will make improvements to the boat ramp and will be eligible for a grant of $100,000 from the State to do this improvement. Dick further explained that this has been in the works for several years - starting in Alan Chapin's term. The Selectmen of the Towns feel strongly that this agreement is in the best interest of the townspeople and the Lake when alternatives are considered. Motion: To hold a Public Information Meeting on Thursday, August 12, 2004 to discuss the Lake Waramaug Agreement. By Dick Sears, seconded by Harry Wyant and unanimously approved. Senator Roraback will attend this meeting as will Tom McGowan of the Lake Waramaug Task Force to answer questions re: the Agreement and give presentations re: invasives, etc. Mark Lyon asked what if one of the Towns voted "no". Dick explained all three Towns need to approve of the agreement in order for it to go into effect. If it is not approved by the Towns, the State will most likely put a boat ramp at the State Park and the limitations on numbers and inspections would most likely not be as stringent.
Adjournment: Motion: To adjourn the meeting at 5:04p.m. as there was no further business to discuss. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 1, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Public: Mark Lyon
Representatives from companies submitting bids for fire vehicle: Walt Little-Firematic/Pierce; Douglas Fisher-Patriot Fire/4-Guys; David Lathrop-Nichols Fire; Robert M. Porter-KME Fire Apparatus; Frank Johns-Rosenbauer New England; Gelly Post-Seagrave/Fleetmasters.Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Minutes: Motion: To approve the minutes of the June 17, 2004 Regular Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved. Motion: To approve the minutes of the June 24, 2004 Special Meeting of the Board of Selectmen. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: No business discussed at this time.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Old Bee Brook Road Discontinuance: Motion: To recommend to the Planning Commission the discontinuance of a portion of Old Been Brook Road located westerly of new Bee Brook Road, also known as Connecticut Route 47, which was abandoned by the State of Connecticut in favor of the Town of Washington by Notice dated September 9, 1960 and recorded in Volume 67, Page 50 of the Washington Land Records (more particular description attached). By Dick Sears, seconded by Nick Solley and unanimously approved.
Call for Special Town Meeting Re: Old Bee Brook Road: Motion: If the Planning Commission concurs with the Selectmen to discontinue a portion of Old Bee Brook Road (see above) the Selectmen will call for a Special Town Meeting on July 15, 2004 immediately following the Selectmen's Meeting at 4:30p.m. to hear public comment and to act on the discontinuance. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Signage at West Mountain Road & Nettleton Hollow Road: Tabled until next meeting.
Opening of Bids for the new Rescue 2 vehicle for Washington Volunteer Fire Department: The following bids were opened noting that it would be awarded at the Selectmen's meeting on July 29, 2004 at 4:30p.m.:1. New England Fire Equipment & Apparatus Corp. New Haven, CT $284,973.00
2. Rosenbauer Fire Fighting Technology Lyons, SD $325,933.00
3. Firematic Rocky Hill, CT $327,665.00
4. Seagrave Fire Apparatus Carol Stream, IL $337,332.00
5. Emergency One Incorporated Wallingford, CT $324,105.00
6. KME Fire Apparatus Nesquehoning, PA $324,271.00
7. 4-Guys, Incorporated Meyersville, PA $348,000.00NEW BUSINESS: None.
Adjournment: Motion: To adjourn the meeting at 4:50p.m. as there was no further business to discuss. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 24, 2004
Special MeetingPresent: Selectmen: Richard Sears, Nicholas Solley, Harry Wyant
First Selectman Richard Sears called the meeting to order at 4:05 p.m. The purpose of the meeting was to award the bid for a new 2005 dump truck. Bids had been received at the June 17, 2004 Selectmen's meeting.
Nicholas Solley made a motion to award the bid to Marola Motors of Torrington in the amount of $91,900 for a 2005 International dump truck as requested in accordance with Town specifications, complete. Richard Sears seconded the motion.
This bid would include the trade-in of the Town's 1993 International Model 2554 dump truck with sander and plow for $17,000. This bid would be awarded in the best interest of the Town for the following reasons:
A majority of the Town's fleet is comprised of International trucks. Lower bid of the two International bids submitted. Interchangeability and conversion for repairs and parts. Excellent service afforded by Marola Motors. Marola had provided service on weekends and nights in emergencies. The motion was passed unanimously.
Harry Wyant made a motion to adjourn the meeting at 4:10 p.m. Nicholas Solley seconded the motion. Motion unanimously passed.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
June 17, 2004
Present: First Selectman Richard Sears, Selectmen Harry Wyant and Nicholas Solley.
Press: John Addyman - VOICES
Public: Peg Addicks, Don Brigham, Ed Frisbie - W.H. Rose; John Jungen - Bridge Haven; Herbert Prawius - Hine Brothers.Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Minutes: Motion: To approve the minutes of the June 3, 2004 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Visitors: See below.
Communications: None.
Appointments/Resignations: Motion: To re-appoint the following with terms beginning July 1, 2004: Barbara Johnson, Assessor, 4 year term; David Showalter, Building and Property Commission, 3 year term; Marguerite Purnell, Inland Wetlands Commission, 3 year term; Mark Picton, Inland Wetlands Commission, 3 year term; Anthony Bedini, alternate Inland Wetlands Commission, 3 year term; to appoint Kathryn Coe, alternate Inland Wetlands Commission, 3 year term; to re-appoint Phyllis Allen, Judea Cemetery Commission, 5 year term; Edwin Matthews, Lake Waramaug Authority, 3 year term; Robin Feret, Marine Officer, 1 year term; and Francis Vallely, Marine Officer, 1 year term. By Dick Sears, seconded by Harry Wyant and unanimously approved.
OLD BUSINESS:
Opening of Bids for 2005 Dump Truck: The following bids were received for the purchase of a 2005 Dump Truck: Bridge Haven, Milford, CT - price after trade in - $87,468; Marola Motors, Torrington, CT - price after trade in - $91,900; and Hine Brothers, Southbury, CT - price after trade in - $93,398.93. Awarding of the bid will take place June 24, 2004 at 4:00p.m.
Opening of Bids for the sale of the Town's older Senior Van: No bids were received. Further discussion will take place as to whether or not to go out to bid again. May also place the van at the new town garage with a "For Sale" sign on it.
Depot Sidewalk update: Several weeks ago discussion took place regarding the Town "swapping property" with William Houldin and Bertram Read in order to maintain the sidewalk from the Ericson Building to Route 47 that crosses over to the Drug Store. Dick Sears explained the process has become too cumbersome for several reasons. The present idea is to put the sidewalk on what is already Town property parallel to the present sidewalk. The old sidewalk can be eliminated by the property owners. The State can be petitioned to move the pedestrian walk to line up with the new walk. Application may have to be made to ZBA for a variance after going to the Planning Commission.
NEW BUSINESS:
Region 12 STEAP grant application: Dick Sears notified the Selectmen he had signed a letter of intent, along with the First Selectmen of Bridgewater and Roxbury, to apply for a $1.2 million STEAP grant for the total reconstruction and upgrading of the track at Shepaug. Dick explained that by doing this it would not jeopardize the Town's applying for future grants for projects we may want STEAP monies for. If the request to apply is approved by the State of Connecticut, the Region 12 office will be asked to do the necessary paperwork and follow-up. The Superintendent and Business Manager have been contacted and informed of this proposal.
225th Anniversary Celebration: The next event in the Town's celebration is the walking tour of Washington Depot, being led by Bill Bader, on June 26th at 11:00 a.m. Reservations can be made by calling the Selectmen's office. Dick praised the committee for doing a wonderful job on planning ALL events and said the August 28th parade and picnic should prove to be a very exciting day.
Paramedic Contract renewal: Dick Sears has signed the contract for paramedic intercept for the period July 1, 2004 through June 30, 2005.
Town Hall Landscaping: Dick announced that The Village Improvement Society has agreed to pay for landscaping materials in front of the Town Hall. The plan is based on a landscape architect's design and the Town's highway department will do the planting. Many bushes currently in front of the building will be saved and moved to other spots on Town property. VIS will also pay for annual trimming and maintenance of the new plantings. Thank you to Peg Addicks for taking the time to come to the Town Hall to review the project.
Don Brigham re: Board of Education elections: Don came to today's meeting to ask the Board of Selectmen to consider an idea put forth at the most recent Republican Town Committee - to elect members to the Board of Education by being placed on the ballot (using voting machines) at the Referendum vote in May or on Election Day in November (rather than their being elected at a Town Meeting). Don said a letter had been sent to the Selectmen (letter not received in Selectmen's office as of this date) merely asking the Board to consider the idea. Dick Sears asked Don if the other Towns in Region #12 have been involved in this idea - Don did not think so and felt the Washington RTC wanted to get this Town's feeling before approaching other towns. Several details would need to be worked out to make the change and it was felt that the elections laws needed to be looked into as the next step. The Selectmen will research this idea and respond to the RTC.Adjournment: Motion: To adjourn the meeting at 5:10p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 3, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: John Addyman - Voices
Visitor: Mark LyonCall to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Motion: To include subsequent business not already on the Agenda. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes: Motion: To approve the minutes of the Board of Selectmen Regular Meeting held on May 20, 2004. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors: None.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS:
Policy regarding "Physical Qualifications for Highway Employees" First Selectman Sears read the proposed policy to be added to the personnel policy if approved. In summary, it states that the Highway employees must be examined and certified as physically qualified in accordance with the schedule of health examinations in the Towns health insurance plan. New employees shall submit a certificate within 60 days of hire showing a medical examination within the prior 24 months. Motion: To approve the Policy regarding Physical Qualifications for Highway Employees and to include in the Town's Personnel Policy (to take effect July 1, 2004). By Dick Sears, seconded by Harry Wyant and unanimously approved.
Homeland Security Grant Resolution: Dick explained that the Northwest Council of Governments and Rocky Tomlinson (Emergency Management Coordinator) have recommended the Town pass this resolution. Motion: To approve: "Resolved: That First Selectman Richard C. Sears be empowered to enter into a Memorandum of Understanding on behalf of the Town of Washington authorizing the State Administrative Agency (SAA) to act as the agent of the Town of Washington and allow the SAA to retain and administer such grant funds on behalf of the Town of Washington." By Dick Sears, seconded by Nick Solley and unanimously approved.
Dump Truck Bid: Motion: To extend an Invitation to Bid for a 2005 six-wheel heavy duty dump truck, delivered complete with a flow and dump body and plow hitch. To include the trade-in of a 1993 International Model 2554 dump truck. Bids are due by 4:00p.m. on June 17, 2004. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Recommending a portion of Old Bee Brook Road be discontinued. As there was some confusion on the exact descriptions of the portion of roads, action on this particular item was tabled until it could be clarified. Motion: Any roads, or portions of roads, that the Highway Discontinuance Committee recommends for discontinuance, should present a full description to the Board of Selectmen for discussion prior to proceeding further. By Nick Solley, seconded by Harry Wyant and unanimously approved. Discussion followed regarding the process. The Selectmen recommended: 1) the Highway Discontinuance Committee make recommendations to their own committee for discussion; 2) a notification to and/or an informational meeting with adjoining property owners take place; 3) submission of the recommendation to the Board of Selectmen; 4) submission of the recommendation (if approved by the Selectmen) to the Planning Commission; and 5) submission of the recommendation (if approved by Planning) to a Town Meeting.
Washington Volunteer Fire Department "Rescue 2" Bid: Motion: To extend an Invitation to Bid for a new aluminum 4-door heavy duty custom fire apparatus chassis with an aluminum rescue body build expressly for fire service. Bids are due by 4:00p.m. on July 1, 2004. By Nick Solley, seconded by Dick Sears and unanimously approved.
Sale of 1993 Senior Van: Motion: To extend an Invitation to Bid for the sale of the Town's 1993 Ford/Collins Civitran 10-passenger bus used for Senior transportation. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Motion: To enter into Executive Session at 4:58p.m. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Adjournment: To adjourn the meeting at 5:10p.m. as there was no further business after coming out of Executive Session. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
May 20, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: Sarah Sparks - Waterbury Republican
Visitor: Mary SachsCall to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Minutes: Motion: To approve the minutes of the Board of Selectmen Regular Meeting held on May 6, 2004, By Harry Wyant, seconded by Nick Solley and unanimously approved. Motion: To approve the minutes of the Board of Selectmen Emergency Meeting held on May 13, 2004. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Visitor: Mary Sachs, President of the Nettleton Hollow Association attended today's meeting at the invitation of the Board of Selectmen. The Association met last Saturday and had questions regarding the proposed work on Nettleton Hollow Road - especially in light of their applying for scenic road status. Nick Solley explained that approximately three years ago the Board of Selectmen requested monies be put in the non-recurring capital fund for reclaiming and repaving of sections of Nettleton Hollow Road. In 2003-2004, $100,000 was approved for the section from the Woodbury town line to just south of the Sprain Brook Bridge (approximately .9 mile). In 2004-2005 Sprain Brook Bridge will be replaced and the 2nd phase of reclaiming and repaving will be done from just north of the bridge to the Mnuchin driveway (approximately .9 mile). In 2005-2006, the 3rd phase of reclaiming and repaving will be done to the vicinity of the Wykeham Road intersection. Nick further explained that this work is necessary as the road is heavily trafficked and is "wheel tracked" due to the constant truck traffic. The process of reclaiming was explained with the hope that the road would not be raw gravel material for more than a week or two at most. The work will be done by outside contractors. Prior to beginning, the Town Highway department will be preparing the sides/edges of the road. They will NOT be widening - just bringing the road back to the original asphalted width. The Selectmen invited any members of the Association to call with questions.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS: None.
Adjournment: Motion: To adjourn the meeting at 4:45p.m. as there was no further business. By Nick Solley, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
May 6, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: John Addyman - VOICES, Elf Lefferts - Litchfield County Times.
Public: Tammy Wyant, Elaine Luckey, Alan Chapin.Call to Order: First Selectman Sears called the meeting to order at 4:33p.m.
Motion: To include a subsequent item not already on today's posted agenda: to enter into Executive Session to deal with a personnel issue at the end of this meeting. By Dick Sears, seconded by Nick Solley and unanimously approved.
Minutes: Motion: To approve the minutes of the Board of Selectmen Regular Meeting held on 4-22-04 and the minutes of the Board of Selectmen Emergency Meeting held on 4-30-04. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Visitors: First Selectman Sears welcomed today's visitors and asked if anyone wished to speak at this time. No.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS:
Annual Town Budget Meeting Agenda: Motion: To set the Agenda for the Annual Town Budget Meeting as follows:
1. To consider and act upon the proposed General Fund Expenses for the 2004-2005 fiscal year.
2. To consider and act upon the proposed Nonrecurring Capital Expenses for the 2004-2005 fiscal year.
3. To consider and act upon an Ordinance regarding terms of office for the First Selectman, Members of the Board of Selectmen, Tax Collector and Treasurer for the Town of Washington.
4. To consider and act upon formally discontinuing several roads or portions of roads in the Town of Washington.
By Nick Solley, seconded by Harry Wyant and unanimously approved.
Discontinuance of a section of Old Bee Brook Road: Dick Sears explained the Town would like to discontinue a portion of Old Bee Brook Road located westerly of new Bee Brook Road, also known as Route 47, which was abandoned by the State of Connecticut in favor of the Town of Washington by Notice dated September 9, 1960 and recorded in Volume 67, Page 50 of the Washington Land Records without reserving any rights for public use. (A more detailed description of the portion of road is in the Selectmen's Office.) This will be on the agenda for the Annual Town Budget Meeting and Dick would like the Selectmen's support. Motion: To support the Town's discontinuance of a portion of Old Bee Brook Road as described. By Nick Solley, seconded by Dick Sears and unanimously approved.
Consideration of the Schaghticoke Amicus Brief: Dick Sears explained that to date 50 other Towns in the State of Connecticut have supported filing an appeal to the Schaghticoke Tribal Acknowledgement as a result of serious concerns regarding the legality of the recognition of the Tribe. Dick reported that at a Northwest Connecticut Council of Governments meeting today, the attending selectmen were told that many other Towns have or will be signing on to this as well. Motion: To acknowledge that Richard C. Sears as the Chief Elected Official can authorize the municipality of the Town of Washington to be included as a filing party to an Amicus Brief to "Support the State of Connecticut, Town of Kent, and other Interested Parties in the Schaghticoke Tribal Acknowledgement Petition Appeal". By Dick Sears, seconded by Harry Wyant and unanimously approved.Discussions of Re-bid for Reclamation and Repaving of Nettleton Hollow Road: Alan Chapin, who arrived as a visitor a few minutes late, asked if he could say a few words regarding the re-bidding of Nettleton Hollow Road. The purposed of his coming to today's meeting was "to go on record" to say that a $25,000 savings to the Town should be considered significant. He understood that Gorman Brothers (the low bidder on the first bid by $25,000) proposed using a "cold" mixture whereas the other companies that bid proposed using a "hot" mixture. The Selectmen re-bid as they felt that the cold mixture may not be used to the best advantage on roads heavily traversed by trucks, it may require chip sealing sooner than a hot material would require and a longer curing time would be needed. These reasons were arrived at following discussions with the Connecticut Transportation Institute Technical Transfer Center. The original bid lacked clarity and specificity. Allie agreed the first bid was not as detailed as it should have been but his first concern was the savings to the Town. He further explained that Baldwin Hill Road was repaved with the cold mixture as was Barnes Road. According to Allie, the Connecticut DOT has approved this mixture for use on state and federal projects and other towns have used the cold mixture successfully. He offered to work with the Town on future reclamation projects. The Selectmen thanked Allie for his input.
Motion: To enter into Executive Session at 4:55p.m. By Nick Solley, seconded by Dick Sears and unanimously approved.
Adjournment: Motion: To adjourn the meeting at 5:25p.m. as there was no further business after coming out of Executive Session. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 22, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: John Addyman-Voices, Elf Lefferts-Litchfield County Times.
Public: Valerie Friedman, Kevin Starcheck (S&S Paving).Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Visitors: Valerie Friedman delivered a message for the Lion's Club re: 225th Anniversary Celebration: They will not be able to provide the flags but will be happy to provide manpower for various events.
Communications: None.
Appointments/Resignations: Dick Sears explained that a Housing Diversity Committee has been formed to make recommendations to the Board of Selectmen re: diverse housing options for the Town of Washington. This committee has come about as a result of the newly completed Plan of Conservation and Development. Motion: To appoint the following to the Housing Diversity Committee: Jeffrey Anderson, John Boyer, Donald Brigham, Alan Chapin, Christopher Charles, Patte Doran, William Fairbairn, Robert Futh, Alice Hull, Elaine Luckey, Mark Lyon, Martin Meyers, Matthew Murgio, Marguerite Purnell, Simone Rourk, Richard Sears, Andrew Shapiro, David Werkhoven, Harry Wyant, Roderick Wyant III. By Richard Sears, seconded by Nick Solley and unanimously approved. The next meeting will be April 26, 2004 at 7:00p.m. This will be an organizational meeting.
OLD BUSINESS: None.
NEW BUSINESS:
Resolution re: Historic Preservation Grant. Motion: To adopt the following Resolution: RESOLVED: That Richard C. Sears, First Selectman, or Sheila M. Anson, Town Clerk, as his designee, is empowered to execute and deliver in the name and on behalf of the Town of Washington, an application and contract with the State Library for an Historic Preservation Grant. Sheila M. Anson, Town Clerk, is hereby designated as the Agent for making the application. By Richard C. Sears, seconded by Harry Wyant and unanimously approved.
Reclamation and Repaving of Nettleton Hollow Road Bids: The following bids were received:
Lucas Paving, Torrington, CT $125,002.00
Waters Construction, Bridgeport, CT $127,690.00
Gorman Brothers, Albany, NY $ 87,580.00
S & S Paving, Southbury, CT $113,115.07Nick Solley explained that the bids would be reviewed and the Selectmen would check with Gorman Brothers re: what they are providing in their bid. The bid will be awarded no later than two weeks from today at the next Selectmen's Meeting.
Adjournment: Motion: To adjourn the meeting at 4:43 p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
April 7, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: John Addyman-Voices, Elf Lefferts-Litchfield County Times.Call to Order: First Selectman Sears called the meeting to order at 4:31 p.m.
Minutes: Motion: To accept the minutes of the March 23, 2004 Budget Meeting, the March 24, 2004 Regular Meeting and the March 31, 2004 Emergency Meeting. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Visitors: None.
Communications: A letter has been received from Allan Grunberg re: Hifield Drive Extension. Dick Sears read the letter and the accompanying petition which asks the Selectmen to consider improvements, repairs to Hifield Road Extension. Nick Solley explained he felt that this particular section of road was probably a "private way" and not a Town road. Harry Wyant explained that if it were a private way and the residents wished the Town to take it over, it would first have to be brought up to Town specs before the Town would even consider taking it over. The Selectmen agreed to look into the matter, determine the status of the extension and then get back to Mr. Grunberg.
Appointments/Resignations: There were no appointments to be made by the Board of Selectmen however, Dick Sears reported that the Board of Finance has appointed John Allen as an alternate to their commission to replace Robin Hirschfield who has submitted her resignation.
NEW BUSINESS:
Small Cities Grant Resolutions: Dick Sears explained that the Town of Washington's application for the Small Cities Grant is in good order (elevator and ADA improvements to the Town Hall). We have been advised that the Town needs to make statements regarding Fair Housing, adopt them and have them on record. Dick Sears read the resolutions and statements. Motion: To adopt the Town of Washington Fair Housing Resolution. By Harry Wyant, seconded by Nick Solley and unanimously approved. Motion: To adopt the Town of Washington Fair Housing Policy Statement (Richard C. Sears is the Town's Fair Housing Officer). By Nick Solley, seconded by Harry Wyant and unanimously approved. Motion: To adopt the Town of Washington Equal Opportunity Statement. By Dick Sears, seconded by Nick Solley and unanimously approved. Dick Sears explained that local lenders and realtors will be notified of these resolutions and statements and they will be posted. It basically gives someone a process to follow should he/she feel the Town is not following fair housing practices.
Bike Race: Dick Sears reported on a meeting he attended regarding a professional bike race on May 16, 2004 that will come through a portion of Washington. Our Resident Trooper has been notified as well.
Adjournment: Motion: To adjourn the meeting at 4:48 p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
March 31, 2004
Small Cities Grant ResolutionFirst Selectman Richard Sears called the emergency meeting to order at 9:15 a.m.
The purpose of this meeting was to comply with requirements associated with the application to the Commissioner of the Department of Economic and Community Development for a Small Cities Grant.
Present: Richard Sears, Nicholas Solley
First Selectman Richard Sears made a motion that a Special Town Meeting be held on Wednesday, April 7, 2004, immediately following the regularly-scheduled Selectmen's meeting at 4:30 p.m., for the following purpose:
To consider and act upon a Resolution by the Board of Selectmen as follows:
WHEREAS, Federal monies are available under the Connecticut Small Cities Community Development Block Grant Program, administered by the State of Connecticut Department of Economic and Community Development pursuant to Public Law 93-383, as amended; and,
WHEREAS, pursuant to Chapter 127c and Part VI of Chapter 130 of the Connecticut General Statutes, the Commissioner of Economic and Community Development is authorized to disburse such Federal monies to local municipalities; and,
WHEREAS, it is desirable and in the public interest that the Town of Washington make application to the State for $500,000. in order to undertake a Small Cities Community Development Program and to execute an Assistance Agreement, therefore, should one be offered;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SELECTMEN:
1. That cognizant of the conditions and prerequisites for State Assistance imposed by Part VI of Chapter 130 of the Connecticut General Statutes; and,
2. That the filing of an application by the Town of Washington in an amount not to exceed $500,000 is hereby approved, and that the Selectman is hereby authorized and directed to file such application with the Commissioner of the Department of Economic and Community Development, to provide such additional information, to execute such other documents as may be required by the Commissioner, to execute an Assistance Agreement with the State of Connecticut for State financial assistance if such an Agreement is offered, to execute any amendments, recessions, and revisions thereto, to implement project activities, if approved, and to act as the authorized representative of the Town of Washington.
Nicholas Solley seconded the motion and the motion was unanimously passed.
The meeting was adjourned at 9:20 a.m.
Respectfully submitted,
Kathleen M. Gollow
Selectman's Assistant
March 25, 2004
Present: First Selectman Richard Sears, Selectmen Nicholas Solley and Harry Wyant.
Press: John Addyman, Voices, Elf Lefferts, Litchfield County Times
Public: Mark Lyon, Chris Charles.Call to Order: First Selectman Sears called the meeting to order at 4:34p.m.
Minutes: Motion: To approve the minutes of the March 11, 2004 Board of Selectmen's meeting. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Motion: To approve the minutes of the March 18, 2004 Special Meeting of the Board of Selectmen. By Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors: See below under New Business.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS:
Fire Company request to include residential numbers n certain street signs: The Board of Selectmen has received a letter from Fireman Duncan Woodruff requesting that house numbers be placed on certain road signs where the road is bisected by other roads, and where portions of road are unimproved and impassable and homes are on either end. These would include Christian Street, Wilbur Road, Kinney Hill Road, Tinker Hill Road, Sabbaday Lane and West Mountain Road. Fire Chief Mark Lyon explained the danger that can arise to emergency response when it is not clear what section of a road a home is on. The Board of Selectmen unanimously agreed to honor this request and will speak with the Highway Department regarding having these signs made. The numbers would be on a sign directly under the road name sign. The Town's 911 list will be used.
Gunn Hill Road being designated as a Scenic Road: The Board of Selectmen discussed the possibility of designating a portion of Gunn Hill Road as a Scenic Road (a petition has been submitted to the Planning Commission). A part of the road has had drainage work done and re-claimed asphalt has been applied. Nick Solley explained that there is a considerable amount of work that still needs to be done to this road to make the necessary improvements (this may include some paving). Nick further stated that he personally would not be in favor of designating Gunn Hill Road or a portion of it as a scenic road until this work is completed. Some property owners have expressed a desire to have the entire road paved; others would like it to be maintained as a dirt road. Chris Charles, a member of the Planning Commission, explained that it was on the agenda for the next meeting (April 6th) to be discussed. The Board of Selectmen agreed they would like to request that the Planning Commission not consider the scenic road designation until the condition of the road can be discussed and the necessary improvements made. The Selectmen will write a letter to this effect to the Commission. Furthermore, the Selectmen discussed the criteria in general for scenic road designation. Joe Gitterman and his committee have written the steps that need to be followed to make the application for designation as a scenic road. It is the sentiment of the Board that another step be incorporated into the process that would require coming to the Board of Selectmen in order that condition and necessary improvements can be discussed with the Road Foreman and an engineer is necessary. Motion: The Board of Selectmen is requesting the Planning Commission place a moratorium on a decision on Gunn Hill Road's being considered as a scenic road until the condition and possible future improvements are reviewed by the Board of Selectmen. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Acceptance of Houldin & Read sidewalk on Green Hill Road: William Houldin and Bert Read have offered to give the Town of Washington a portion of property that includes a sidewalk that runs from the Houldin/Read building to the cross walk to Washington Pharmacy. The sidewalk is in need of repair and the current owners do not wish to do this work. They would be inclined to remove the walk if the Town does not take it over. The Selectmen feel the sidewalk should be repaired and kept as a public convenience. Motion: The Town of Washington will take over ownership of this piece of property (pending Town Meeting approval) if Mr. Houldin and Mr. Read assume financial responsibility for legal expenses that would include a survey and closing costs. By Dick Sears, seconded by Nick Solley and unanimously approved.
Presentation of Draft 2004-2005 General Fund and Capital budgets to the Board of Finance. The Board of Selectmen have been holding budget work sessions for the past several weeks and the drafts will be given and discussed with the Board of Finance on Monday, March 29th, 2004 at 5:00p.m.
Adjournment: Motion: To adjourn the meeting at 5:05p.m. as there was no further business to discuss. By Nick Solley, seconded by Harry Wyant, and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
March 18, 2004
Special MeetingSweeper Bids
First Selectman Richard Sears called the meeting to order at 4:00 p.m.
Present: Richard Sears, Nicholas Solley, Harry Wyant
The purpose of the meeting was to receive bids on the Town s sale of a 1989 Mobil sweeper. This was the third invitation to bid extended on this sweeper. The following bids were received:
· Rick Gamelin Woodbury, CT $2,250.39
· DuCotey Bros. Lawn Svc., Inc. Torrington, CT $5,000
The Board reviewed the bids and felt the higher of the bids was adequate.
Nicholas Solley moved to award the bid to DuCotey Bros Lawn Service for $5,000, with the requirement that they pick up the sweeper by April 1, 2004. Harry Wyant seconded the motion and the motion was passed unanimously. The owner will be notified to contact the road foreman to make arrangements.
The meeting was adjourned at 4:10 p.m.
Respectfully submitted,
Kathy Gollow
Selectman s Assistant
March 11, 2004
Present: First Selectman Richard Sears, Selectman Harry Wyant
Visitors: Frank AdamsCall to Order: First Selectman Sears called the meeting to order at 4:32 p.m.
Minutes: Motion: To approve the minutes of the February 26, 2004 Board of Selectmen's Meeting. By Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors: Frank Adams presented a letter to the Board of Selectmen regarding his proposal for use of the Old Town Garage Site. Mr. Adams is suggesting the Town not wait for a formal study of the Depot area - this may take years. Rather he feels that those who have suggestions for the use of the old town garage property should present them to the townspeople and let them decide what they feel would be the best use of the property. His proposal would include tennis courts, picnic groves, bocce courts, table tennis, and a center with lavatories, a pro shop, senior pinochle and chess games. Programs would be under the auspices of the Parks and Recreation Commission and Senior Center. He states the project would be of no cost to the Town. Paying "memberships" would provide the income necessary to build, run and maintain the facility. The public at large would also be able to use the facilities at no charge. Mr. Sears explained that the Plan of Conservation and Development highly recommended a full study of the whole Depot area and the old town garage property is just a piece of that. Mr. Sears is in favor of looking at the "village" as whole and not just pieces of it. He feels that the long term benefits for the Town need to be looked at very carefully and all options should be explored. Some other proposals that have been mentioned are senior and/or affordable housing, town parking with additional shops being built and Town playing fields. Mr. Sears feels that we need to look at the highest and best use of the property. Harry Wyant expressed his feeling that Mr. Adams proposal is worth "considering" but have to hear and evaluate all other proposals. The selectmen cautioned that public property cannot be "exclusive" in its use. They also mentioned that the property is still not completely free of the DEP's restrictions due to salt contamination. Mr. Adams feels if too much time is lost, the people he knows who are interested in his proposal will begin to look elsewhere (to purchase commercial property) and that the facility they build will be private, exclusive and not for the good of the townspeople. The Selectmen thanked Mr. Adams for his thoughtful presentation, it will be considered but cautioned that they are not in favor of acting quickly on this proposal but rather are in favor of doing the "Depot Study".
Communications: J. Winston Fowlkes has written a letter to the Board of Selectmen asking for consideration of paving the balance of Potash Hill Road. This would be the length of road from Sach's to just past Fowlkes's. Both Dick and Harry felt this to be a proposal worth considering however noted that several factors need to be considered: the cost of readying the road for pavement, where it fits into the Long Range Capital Plan of the Town, etc. Mr. Sears will respond to Mr. Fowlkes letter.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS: None.
Adjournment: Motion: To adjourn the meeting at 5:07 p.m. as there was no further business. By Dick Sears, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
3-11-04
February 26, 2004
Present: First Selectman Richard Sears, Selectmen Nick Solley and Harry Wyant.
Press: John Addyman, Voices
Public: Elaine Luckey, Linda Frank, Valerie FriedmanCall to Order: First Selectman Dick Sears called the meeting to order at 4:34p.m.
Minutes: Motion: To accept the minutes of the February 12, 2004 Board of Selectmen's meeting as presented. By Nick Solley, seconded by Dick Sears and unanimously approved.
Motion: To include subsequent business in today's meeting that is not already on the agenda. By Dick Sears, seconded by Nick Solley and unanimously approved.
Visitors: See below under New Business.
Communications: None.
Appointments/Resignations: Robert Weber has written a letter resigning from the Inland Wetlands Commission. Motion: To accept the resignation for Robert Weber. By Harry Wyant, seconded by Nick Solley and unanimously approved. Dick Sears asked that the minutes reflect gratitude to Bob for his years of service to the Town.
OLD BUSINESS:
* Old Sweeper Bid: Motion: To extend an invitation to bid for the old sweeper to be due March 18, 2004 at 4:00p.m. By Nick Solley, seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
Elaine Luckey and Linda Frank attended today's meeting to discuss the sub-committee of the Conservation Commission dealing with Town-owned properties. The purpose of this committee is to monitor these properties. Elaine and Linda feel there are several parcels that could be removed from the Town's ownership - there is no harm in holding on to them but they are of no benefit to the Town because of their location, size, being in a wetland, etc. - unless it is more trouble to get rid of them. Those pieces in discussion include: Litchfield Turnpike just past Garland Road, Bee Brook Road (this parcel is partly owned by the State), Green Hill Road near the intersection of Routes 47 and 199, Slaughterhouse Road, and Wykeham Road near the intersection of Sabbaday Lane. It was decided that Elaine and Linda will walk these properties in the spring, study them further and look into alternatives such as offering them to neighboring land owners, etc.
Valerie Friedman inquired about a committee meeting dealing with recycling. Dick Sears reported he had met with members of the Washington Environmental Council (Phil Markert and Dan Sherr) and Randy Snook our representative to BRRFOC and TROC. They will be meeting again to discuss strategies to increase the Town's recycling efforts. Initial plans include more education on recycling, speaking with schools and local businesses, etc.Adjournment: Motion: To adjourn the meeting at 4:59. By Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
February 12, 2004
Present: First Selectman Richard Sears, Selectman Harry Wyant.
Press: John Addyman, Voices; Elf Lefferts, Litchfield Country Times
Public: Tom and Betsy BurkeCall to Order: First Selectman called the meeting to order at 4:32p.m.
Minutes: Motion: To accept the minutes of the January 29, 2004 Board of Selectmen's meeting as presented by Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors: None.
Communications: None.
Appointments/Resignations: None.
OLD BUSINESS: None.
NEW BUSINESS:
Affirmative Action Policy Statement: Dick Sears reported the Town of Washington has had an Affirmative Action Policy in place which states the Town will not discriminate against anyone and to be open to all people. No changes have been made to the Policy except for being updated by having Dick sign as First Selectman. Motion: To accept and affirm the Policy as is by Harry Wyant, seconded by Dick Sears and unanimously approved.
Report of Commission Chairmen meeting of January 27, 2004: Dick reported the meeting was an excellent opportunity to have the Chairmen get together, for him to get to know the workings of the commissions better, and to share with each other what the commissions are involved in. The major focus of the meeting was to discuss implementation of the Plan of Conservation and Development that has been approved in concept. Minutes of the meeting are available for review and it is hoped these meetings will be held several times throughout the year. Dick mentioned that as a result of the POCD, the Town will be facing several major issues, i.e. open space, affordable housing, possible public works property expansion, use of old town garage property, town beach, upgrade of the Washington Primary School, etc. The large question on all these subjects is "how much and at what cost?" Dick would like to propose holding several public forums to discuss these and other issues.
Town Newsletter: A memo has gone out to commissions, and organizations throughout Town inviting them to submit articles to the Newsletter. Candy Korzenko has again agreed to edit and supervise with production. Anyone interested in submitting an article should do so by March 30th. Mailing is scheduled for May 1st.
Paramedic Contract with Campion Ambulance Service, Inc. Dick reported he met with the other 7 towns that participate in the contract with Campion and agreed to continue the contract for one year.
Recycling Efforts: Dick reported on the Town's recycling efforts, noted we are considerably low in comparison to other towns in the area - only 15% of our waste is recycled. It is much more costly to haul and dispose of solid waste than recyclables. It is estimated if the Town increased from 15% to 30%, there could be a cost savings of $15,000 per year. In conjunction with the Washington Environmental Council, a letter will be going out to the public inviting more residents to recycle in the next several weeks.Adjournment: There being no further business, the meeting was adjourned at 4:47p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
January 29, 2004
Present: First Selectman Richard Sears, Selectmen Nick Solley and Harry Wyant.
Press: John Addyman, Voices; Sarah Sparks, Waterbury Republican.
Public: Adam Woodruff, Trooper Steve Sordi.Call to Order: First Selectman Sears called the meeting to order at 4:31p.m.
Minutes: Motion: To accept the minutes of the January 15, 2004 Board of Selectmen's meeting as presented by Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors: Adam Woodruff came to the Selectmen's meeting to discuss his Eagle Scout Project which is to build a foot bridge in the Macricostas Preserve of Steep Rock. He is looking for a place to store materials and to construct the bridge and was inquiring about the old Town Garage. Contractor Pete Bennett has agreed to move materials that Adam will be using that came from the old Washington Montessori School and to the "construction site" and then to move the bridge out when completed. Adam is hoping to have the project completed within a 3-4 week time (mid February-mid March). As the highway department stores equipment, police vehicle, sweeper, Engine 6, chipper, etc. there is concern about the amount of space that would be available for Adam. Harry Wyant and Nick Solley agreed to look at the space and let Adam know if it would be large enough. Other suggestions of places were also made. Harry also offered to speak to Butch Wyant re: space in his building. Dick Sears asked that the minutes reflect "congratulations" to Adam on a job well done and for coming as far as he has with his project.
NEW BUSINESS:
I. Trooper Steve Sordi came to discuss two grants: 1) Police Vehicle Grant: This grant is under the State's DUI Enforcement Program and may help with payment of the new police vehicle that has already been approved for purchase. The grant specifies that the vehicle has to be designated at the "DUI vehicle". The state would reimburse 80% of the cost of the new vehicle. The Selectmen unanimously agreed it is worthwhile to apply for this grant. 2) Positive Police Interaction with Youth Grant: Trooper Sordi that this grant (in the amount of $12,000) would be done in conjunction with the Shepaug Youth Association (as the sponsoring agency), the Town, and the State Police Troop Explorer's Program. The grant monies would allow us to offer youth in Region #12 a program to certify them on mountain bikes to assist the police department with patrolling. They would be trained in CPR and as First Responders. The monies would help buy the bikes and pay for training. We would develop the program and would set requirements re: age group, etc. Because this would be applied for as a "Region" these trained youth would also be used in Bridgewater and Roxbury. Possible patrol areas would be Steep Rock, land preserves in other towns, July 4th fireworks, etc. Steve said that volunteers from the SYA have already come forward to work with this program. Nick Solley asked who would fund the program after the first year. Steve feels the SYA would make the commitment. Dick Sears will be meeting with the First Selectmen of Roxbury and Bridgewater next week and will discuss.
II. Budget Planning Process: Dick Sears reported that the budget planning process has begun and as a part of this, he and the other two selectmen have been meeting with all Town employees to give an opportunity to hear concerns, plan for the future, etc.
III. Implementation of Recommendation of the Plan of Conservation and Development/Board of Selectmen Responsibilities: 1) Preserving Rural Character: a)establish Open Space Committee: discussion followed as to whether this should be a separate commission adopted by ordinance and/or Town Meeting or should it be an ad hoc committee of the Conservation Commission. Susan Payne, Chairman of Conservation, will be invited to the next Selectmen's meeting to get her idea on this. b)adopt an Open Space Plan. 2)Agricultural and Farming: It is also a responsibility of the Board of Selectmen to support local agricultural by PA 490. Nick Solley and Harry Wyant explained that there are tax breaks for farm land - landowners who rent land for farming can also get tax breaks. This should be encouraged. 3)Enhance Village Centers: The Planning Commission has asked two of its members to look for a consultant to discuss Washington Depot. The Board of Selectmen would support this by budget requests. 4)Housing Diversity: Reconstitute the Housing Study Committee to conduct an evaluation of strategies to accomplish the goals of the Housing Study Committee of 2002. Suggestion made to have a public discussion of housing needs and wants dealing with acquisition of land, single family dwellings/multiple family dwellings. Townspeople should be involved. There is a state mandated 10% affordable housing. Dick reported that the Ellsworth apartments may be added into this percentage and there is legislation proposed to include accessory apartments. Dick also suggested a "Housing Diversity Committee" which would include members from the first committee plus other interested parties. Board of Selectmen would appoint this committee which would be made up of 6-10 members. 5)Community Facilities: