The Town of Washington, Connecticut
Minutes: Board of Selectmen, 2003
|
www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen, 2003 |
|
Disclaimer: While we have attempted to reproduce them accurately, the electronic documents you see here are not the official public documents. Official copies may be obtained on paper from theTown Clerk . Also note that minutes of recent meetings are often not yet approved by the Board, and are subject to correction.
Jump down to: General information about the Board of Selectmen
December 30 •December 18 •December 4 •November 20 •November 6 •November 3 •October 23 •October 16 •October 9 •September 25 •September 11 •August 28 •August 14 •August 1 •July 31 •July 17 •July 2 •June 30 •June 26 •June 19 •June 5 •May 22 •May 8 •April 30 •April 24 •March 27 •March 13 •February 27 •February 13 •January 30 •January 16 •January 2 •Meetings in 2002
December 30, 2003
Present: First Selectman Richard Sears, Selectman Nick Solley.
Press: John Addyman, Voices; Sarah Sparks, Waterbury Republican
Public: Valerie Friedman, Tom and Betsy Burke, Bruce Cotton-Interstate FordCall to Order: First Selectman Sears called the meeting to order at 4:32p.m.
Minutes: Motion: To approve the minutes of the December 18, 2003 Board of Selectmen's meeting as presented by Nick Solley, seconded by Dick Sears and unanimously approved.
Visitors: Valerie Friedman asked the Selectmen for clarification in the Commercial Timber Harvesting Ordinance, of what is considered "personal use" vs. "commercial use". Nick Solley explained that generally the volume distinguishes the difference. Commercial Harvesting is usually on a large scale, large trucks, many trips on and off the property, etc. Valerie requested the Selectmen look at the permit and "tighten up the wording" and suggested it be re-named "Timber Harvesting Ordinance" with clearer wording on volume harvested, what requires permits, etc. Nick Solley agreed to follow up on this and review the current ordinance.
OLD BUSINESS:
Police Vehicle Bid: The following two bids were received for a new 2004 Ford Explorer, Special Service Police, four-door sports utility vehicle:
1. Interstate Truck Center, Hartford, CT $23,492.00
2. Litchfield Ford, Litchfield, CT $24,243.90
Nick Solley explained the bids would be reviewed and awarded at the next meeting of the Board of Selectmen which will be held on January 15, 2004.
NEW BUSINESS:
Letter to the People: First Selectman Sears explained the letter that went to all Postal Patrons in the towns of Bridgewater, Roxbury and Washington signed by the three First Selectmen. The Selectmen have reported a positive response. He explained that he had received an invitation from the Shepaug Youth Association (as did the other First Selectmen) to sign such a document. They met with school administrators and Resident State Troopers and discussed the increase in drug and alcohol use among the youth in the Region. It was agreed to write the letter, sign and mail as close to Christmas as possible. Prior to the letter going out, High School Principal Horrigan held a school assembly where the same subject was addressed and a letter from him went to all parents of high school students as well. Mr. Sears said he has been asked the question "What next?" Some towns in Connecticut have passed an ordinance supporting and giving the police the authority to go on to private property if they know of underage alcohol/drug use. Mr. Sears explained that unless such a law is passed on the State level, however, it cannot be fully enforced. The issue is "private property". There is energy to pass such a law. He is hopeful that through continued communication with the communities, there can be a constant awareness. At one time there was discussion of placing "School Resource Officers" in the schools. Questions of who would pay for this service have been raised, etc. as there are no longer state funds for this. At some point in the future, this may need to be addressed and endorsed. At the present, Mr. Sears is pleased that the school and police are addressing the problem. Mr. and Mrs. Burke commented positively on the letter and felt it very beneficial to let parents know what they are liable for.
Proclamation : Mr. Sears explained that 2004 is the 225th Anniversary of the Town of Washington. Motion: To accept the following Proclamation by Dick Sears, seconded by Nick Solley and unanimously approved:"Town of Washington, 225th Anniversary Proclamation: Whereas the General Assembly of the sovereign Commonwealth of Connecticut on January 7th AD 1779 did establish the Town of Washington out of Woodbury and New Milford, and whereas said Town has united it inhabitants into a unique community of mutual service and friendship, with its own spirit and life style. Therefore, we, the Selectmen of the Town of Washington, do declare and proclaim that the year of our Lord, Two Thousand and Four, sometimes called the Common Era, be the Two Hundred Twenty Fifth Anniversary of our Town's establishment. The year shall be celebrated by solemn assembly, by parades, fireworks, illuminations and seemly recreation in gratitude for the past, in high hopes for the future and rejoicing in our present state. Given at Washington, Connecticut (Date), Signed (by the Board of Selectmen.)"A 225th Anniversary committee has been formed with Bill Fairbairn and Helga Hershey acting as co-chairmen. All groups will be invited to participate in the celebration. Organizations and businesses in Town will soon be receiving a letter.
Democracy Cup: The Town of Washington will once again be awarded the Democracy Cup for achieving the highest percentage of voters in the State in the last election. The celebration will take place on Friday, January 9, 2004 at 3:00p.m. Dignitaries have been invited and there will be a "surprise visitor". The public is invited.
Thanks to Washington Volunteer Fire Department and Washington Ambulance Association: Mr. Sears reported that two calls came into the office today praising the services of the Town's Fire and Ambulance services. Dick would like to thank them and our other civic organizations and the countless volunteers who are always standing ready to serve the Town and its people.
Adjournment: There being no further business, the meeting was adjourned at 4:58p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
December 18, 2004
Present: First Selectman Richard Sears, Selectmen Harry Wyant and Nick Solley.
Press: Sarah Sparks, Waterbury Republican
Public: Valerie Friedman, Rex Swain, Ron Chute, Rod Wyant, Mr. and Mrs. Thomas Burke.Call to Order: First Selectman Richard Sears called the meeting to order at 4:31p.m.
Minutes: Motion: To approved the minutes of the December 4, 2003 Board of Selectmen's meeting as presented, by Harry Wyant, seconded by Nick Solley and unanimously approved.
Visitors: Dick Sears asked those attending the meeting if they wished to speak now or would they prefer to discuss the revaluation issue which is on the agenda under "Old Business". It was decided to speak later. Valerie Friedman did present a question about Timber Harvesting permits: when does the cutting and clearing of trees require a permit and when is it considered commercial as opposed to residential. Nick Solley explained that for the most part, if a private property owner has trees cut, land cleared for a home site, etc. it does not require a Timber Harvest permit. However, if the selectmen are notified of numerous truckloads of wood being taken off a property and a permit has not been taken out, they would look into it.
Communications: None.
Appointments: Motion: To accept the following appointments and reappointments: Conservation Commission-Regular Member: reappoint Kelly Boling to 1/1/07; Alternate Member: reappoint Diane Dupuis to 1/1/07. Historic District Commission-Regular Member: reappoint Paul Graney (D) to 1/1/09; Alternate Member: reappoint Jane Boyer (D) to 1/1/09. Parks and Recreation Commission-reappoint Tim Cook (D) to 1/1/07, reappoint Ray Reich to 1/1/07, reappoint Louis Magnoli (D) to 1/1/07. Planning Commission-Regular Members: appoint from an alternate - Dimitri Rimsky (U) to 12/31/04, appoint from an alternate-Adelaide Roberts (D) to 12/31/08; Alternate Members: appoint from a regular - Robert Buck to 12/31/04, appoint Paul Frank (D) to 12/31/05 and appoint Reginald William Fairbairn (D) to 12/31/06. Constables: Ronald J. Dorazio, Caleb Shropshire, John Wyshynski, Herbert Furhman, Patrick Kessler all to 12/31/04, by Dick Sears, seconded by Nick Solley and unanimously approved.
OLD BUSINESS:
Response to Valerie Friedman letter. Valerie explained for those present that the purpose of her letter was to request the Assessor evaluate results of the revaluation in a formal way. This would involve comparing the reval figure to the sales price figure. Thomas Burke posed the question as to why a sales price could not be considered as it's market value and taxes calculated on that amount. He gave the example of a house assessed at $500,000 selling for $2 million. His thought is to have the taxes calculated on the $2 million as opposed to the $500,000. It was explained that an assessment couldn't be changed solely on what a property sells for (by State Statute). Mr. Sears stated that many factors go into determining an assessed value and Washington is unique in many ways-no subdivisions, scenic views, water frontage, the "desire" to live here, etc. Valerie feels there is a pattern in that most modest homes seem to be fairly or under assessed whereas the higher end homes are grossly under-assessed. Dick Sears went on to say he shares the concerns voiced. Rex Swain presented a form he has suggested that would keep track of all homes sold. It would record the date sold, sale price, assessed value and date, acreage, etc. Mr. Sears said such records would be kept for the next 16 months. At the end of that period the data will be evaluated by the Selectmen and a report given to the public. Ron Chute asked if "improvements" to a property could be figured in. Mrs. Thomas Burke felt that our current system favors the wealthy in Town. Mr. Solley explained he had recently done an informal study of 18 homes moderately priced and found that most did not suffer any tax increase and in fact some had a decrease. He also stated the highest end homes in Town incurred a substantial increase in taxes. Valerie Friedman acknowledged this increase but did not feel those taxes had gone up as much as they should have.
NEW BUSINESS:
Motion: To accept the STEAP grant engineering proposals for the following areas:
New Preston-Stuart Somers for $13,500
New Town Garage Site-Arthur Howland for $6,000
Canoe Brook-Land Tech for $9,500
Depot Sidewalk-Land Tech for $8,500,
By Nick Solley, seconded by Harry Wyant and unanimously approved.
Dick Sears explained that after the engineered plans are done, will go out to bid for the work that will be done.
Motion: To include business not posted on the agenda regarding an invitation to bid by Dick Sears, seconded by Nick Solley and unanimously approved.
Motion: To publish an invitation to Bid for a new 2004 Ford Explorer Police Vehicle (information available in the selectmen's office), by Dick Sears, seconded by Harry Wyant and unanimously approved.
Adjournment: There being no further business, the meeting was adjourned at 5:20p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
December 4, 2003
Present: First Selectman Richard Sears, Selectmen Harry Wyant
Press: John Addyman, VOICES
Visitor: Valerie FriedmanCall to Order: First Selectman Richard Sears called the meeting to order at 4:30p.m.
Minutes: Motion: To approve the minutes of the November 20, 2003 Board of Selectmen's meeting as presented by Harry Wyant, seconded by Dick Sears and unanimously approved.
Visitors: Valerie Friedman came to the meeting as a follow up to a letter she had sent to the Selectmen requesting that the Tax Assessor be required to analyze the 2003 revaluation results by comparing the market value of homes to the reval amount. The purpose of this analysis would be to make sure the system is fair. Dick Sears explained that since Selectmen Nick Solley was not present at today's meeting, he would like to address this issue again at the next meeting of the full Board. Ms. Friedman stated she had done research on this subject and has interesting materials from Norwalk and will share this with the Board. She feels that the evaluation should start immediately and that it should be done by the Assessor's office.
Communications: Letter from Valerie Friedman - see above.
Appointments/Resignations: Dick Sears announced there were no appointments to be done at this meeting however there would be several at the next meeting as several commission member terms expire.
OLD BUSINESS:
Plan of Conservation and Development has been accepted and adopted. Dick Sears would like to congratulate and thank the many volunteers who have spent countless hours working on this project in particular George Bender, Chairman of the Planning Commission and other members of the Planning Commission. Dick also mentioned that he would be holding a meeting of the Commission Chairmen in January to discuss the implications of the new POCD.
NEW BUSINESS:
DOT Agreement re: Senior Van: Motion by Harry Wyant, seconded by Dick Sears and unanimously approved: Resolved: That Richard C. Sears, First Selectmen, be empowered to enter into an Agreement on behalf of the Town of Washington, Connecticut with the Connecticut Department of Transportation for a cash grant toward the purchase of a wheelchair accessible motor vehicle for service to elderly and/or disables persons in accordance with FTA Grant # CT-16-0029 and State Project # 270-5216.
Democracy Cup Award: The Town of Washington has again won the State's Democracy Cup for having the highest percentage of registered voters participating in the recent election (66.1%). There will be a celebration in January.
Traffic Study: Dick Sears stated he has been approached by many residents of Town about the amount of traffic and the increased speed of vehicles in Town. It is a public safety issue. Dick has spoken with the Resident State Trooper and the constables. Increased monitoring is being done and the most dangerous areas are being identified. In the next few weeks, Dick would like to appoint a "Traffic Committee".
Adjournment: There being no further business, the meeting was adjourned at 4:45p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
November 20, 2003
Present: First Selectman Richard Sears, Selectmen Nick Solley and Harry Wyant.
Press: John Addyman, VOICES, Richard Kleinberg and Carol Matteo.Call to Order: First Selectman Richard Sears called the meeting to order at 4:30p.m.
Minutes: Motion: To approve the minutes of the November 6, 2003 Board of Selectmen's meeting as presented, by Nick Solley, seconded by Harry Wyant and unanimously approved.
Visitors: Richard Kleinberg and Carol Matteo attended today's meeting as they were interested in following up on Tinker Hill Road. Nick Solley asked that the notes show (since the Inland Wetlands Commission's decided to reject the Selectmen's request for an emergency permit and advised Ms. Dixie Reinhardt to get an engineer), that when Ms. Reinhardt first came to the Selectmen, she was advised at that time to get an engineer and that apparently did not happen. Ms. Matteo asked that the record show she did not receive any notification of the agreement that was signed between the Town and Ms. Reinhardt. She asked how the Town could be working on a discontinuance project for Tinker Hill and at the same time allows a private citizen to put in a driveway on that same road. She also felt the Town had made an application to Inland Wetlands with no notification to her as an abutting property owner. Ms. Matteo is in favor of the portion of Tinker Hill being discontinued and then be designated a "greenway" and commends the Town for this idea. However, in light of that, how can we allow for a driveway and also assist with work on the road? Ms. Matteo feels that basically none of the work has been done through the normal procedures. She is concerned if Ms. Reinhardt's driveway would have any impact on the leaching fields she installed recently. Nick Solley explained that the Town had identified two sections of Tinker Hill as potential for discontinuance - as far as maintenance by the Town is concerned. Having a "greenway" would be a subsequent natural happening. Ms. Reinhardt does have a legitimate request to be able to gain access to her driveway. The Town did give her permission to make repairs to a portion of Tinker Hill in order that she could get to her house - she holds the liability, etc. She will need a permit for installing her driveway to her house off of Tinker Hill. Nick further explained that the Town enters into agreements with contractors all the time to repair roads. Maintenance of Town roads is done on an as needed basis - not always notifying property owners when it comes to regrading, replacing pipes, etc. Mr. Kleinberg is concerned about the flow of water and asked that the Town make certain that Ms. Reinhardt finish the work that she has started - clean up, placement of riprap (if Inland Wetlands agrees - may need engineered plan first). Mr. Kleinberg also requested that meeting agendas and legal notices be placed on the Town's website. Dick Sears explained that this is something he will be working on with various commissions and offices.
Appointments: Dick Sears notified the Selectmen that he had appointed Elaine Luckey as an alternate to the Conservation Commission to fill a vacancy. Her term will expire 1/1/2006.
OLD BUSINESS:
Sweeper Bid: One bid was received to purchase the Town's 1990 Mobil Sweeper, Model #H10-1 for $1,550.00 from Rick Gamelin of Woodbury. Motion: To reject the bid of Mr. Gamelin by Nick Solley, seconded by Harry Wyant and unanimously approved. It was decided that this was not a good time to sell the sweeper and therefore will store the old one for this winter and go out to bid again in the spring.
Road Discontinuance: Motion: To accept the decision of the November 12th, 2003 Town meeting to discontinue portions of Old Litchfield Road, West Mountain Road, Potash Hill Road, Curtis Road and Bantam River Road (also known as Lower Mount Tom Road) by Dick Sears, seconded by Nick Solley and unanimously approved.
No Parking Signs at Beach: The resolution was passed at the Town Meeting giving the Selectmen the right to have our police force issue fines, tow vehicles, etc. Motion: To order the signs for the Beach that read "No Overnight Parking. Violators will be to towed at owner's expense." By Nick Solley, seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
Rent - Old Firehouse: Motion: To increase the rent for Steep Rock Association (upper level of Old Firehouse) to $720 a month and for Susan Schulman (lower level) to $700 a month. This will be effective January 1, 2004 through December 31, 2004. Both tenants will be notified.
Holiday 12/26/2003: Dick Sears notified the Selectmen that Elaine Luckey had designated December 26, 2003 as a Holiday for town hall and highway department employees (weather permitting for highway).
225th Anniversary of the Town: Dick announced that in December he will be appointing an anniversary committee to work on celebration plans. Any interested persons can contact the selectmen's office.
Welcome to First Selectman Sears: Nick Solley asked that the minutes reflect the Board's welcome to Dick at his first meeting and wish him well.
There being no further business, the meeting was adjourned at 5:04p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
November 6, 2003
Present: First Selectman Elaine Luckey, Selectmen Nick Solley and Harry Wyant.
Press: John Addyman-VOICESCall to Order: First Selectman Luckey called the meeting to order at 4:31p.m.
Minutes: Motion: To accept the minutes of the October 23rd Board of Selectmen's meeting and the minutes of the November 3rd Board of Selectmen's Special Meeting as presented, by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
OLD BUSINESS:
-Transfer Station Tire fees: The cost to the Town for removal of tires has increased making it necessary to alter the fees that are charged at the transfer station for their disposal. As the Selectmen have the right (by ordinance) to amend transfer station fees the following motion was made: Motion: To change the fees for disposal of tires at the Transfer Station to:
Motorcycle: $3/each Car: $3/each Car w/rim: $5/each Light Truck: $4/each Large Truck: $12/each Extra large truck, tractor, loader: $25-$150/each depending on size ** Please see attendant for exact price. By Harry Wyant, seconded by Nick Solley and unanimously approved.
-GASB contract: Kathy Gollow and Rex Swain met with Pioneer Consulting Group representative to discuss the GASB requirements and contract and subsequently met with the Town of Middlebury's CFO to discuss how they are doing it, what we should look for, etc. Motion: To recommend to the Board of Finance that the Town enter into contract with Pioneer Consulting Group, Inc. of Woodbury, Connecticut, to assist the Town in preparing a town-wide fixed asset accounting system based on GASB Statement No. 34 requirements through fiscal year 2003 for the fee of $5,800 by Elaine Luckey, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
-Sale of Sweeper Bid: No bids were received (due today). Motion: To extend the bidding period by two weeks (to November 20, 2003) as no bids to purchase the sweeper were received by Nick Solley, seconded by Elaine Luckey and unanimously approved.
Elaine: There was a unanimous consensus of opinion to have the minutes reflect gratitude to Elaine Luckey (as this was her last Selectmen's Meeting as First Selectman) for her dedication and service to the Town of Washington!
Adjournment: There being no further business, the meeting was adjourned at 4:39.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
November 3, 2003
Present: First Selectman Elaine Luckey, Selectmen Nick Solley and Harry Wyant.Call to Order: Elaine Luckey called the meeting to order at 8:42 a.m.
Town Meeting Agenda: Motion: To place the Traffic Control Resolutions/Ordinance on the agenda for the Town Meeting to be held on November 12, 2003 by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Motion: To place the conveyance of Town of Washington property to Realco, LLC and the conveyance of Realco, LLC property to the Town of Washington on the agenda for the Town Meeting to be held on November 12, 2003 by Elaine Luckey, seconded by Nick Solley and unanimously approved.
Motion: To place the Public Highway Discontinuance resolution dealing with segments of Old Litchfield Road, West Mountain Road, Potash Hill Road, Curtis Road, Bantam River Road and Tinker Hill Road on the agenda for the Town Meeting to be held on November 12, 2003 by Elaine Luckey, seconded by Nick Solley and unanimously approved.
Transfer Station Fees: Discussion of changing the disposal fee for tires at the Transfer Station will be continued at this Thursday's Selectmen's meeting. The rates that the Town is being charged for their removal have increased for some tire types.
Tinker Hill Road - IW application: Following discussion regarding road construction /repair work being done on Tinker Hill Road and the agreement between the Town and Dixie Reinhardt, it was decided to write a letter to the Inland Wetlands Commission from the Board of Selectmen requesting a "De minimus" consideration of Inland Wetland approval. No changes are being done to the road - pipes are replacing old pipes exactly where they were, drainage and water run off is not changing, etc.
Adjournment: There being no further business, the meeting was adjourned at 9:02a.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
October 23, 2003
Present: First Selectman Elaine Luckey, Selectmen Nick Solley and Harry Wyant.
Visitors: Polly Roberts, Dick Sears, Valerie FriedmanCall to order: Elaine Luckey called the meeting to order at 4:32p.m.
Minutes: Motion: To accept the minutes of the October 9th Board of Selectmen's meeting and the October 16th Special Meeting of the Board of Selectmen by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Visitors: Polly Roberts: Ms. Roberts asked if there was any work from Land Tech Engineers re: South Street Driveway application submitted by Gunnery. Elaine Luckey explained that Mr. Oley of Land Tech had understood that the driveway would be gravel but has since learned from Curt Smith it would be asphalt. That information would alter his opinion and therefore he was doing over the report. Once the report is received, Elaine said she would get it to Gunnery first and then to the neighbors requesting to see it. The traffic counter on South Street has been installed and records the number of vehicles and what speed they are travelling at. Study will be done for one week. Equipment will then be returned to Goshen where the information will be calculated. Once the report is received it will be given to Ms. Roberts as she requested. Ms. Roberts also submitted a copy of a letter to the editor from South Street residents.
Valerie Friedman: Ms. Friedman asked if the selectmen had received information from the Federation of Connecticut Taxpayers Organization re: binding arbitration resolution. Elaine explained that Jack Field was working on re-writing the resolution as we are a regional school district and therefore the wording would differ somewhat from that written for a municipality. Once completed, it would be signed by the Selectmen from the three towns in our region as well as the Board of Education.
OLD BUSINESS:
-Sheila Anson - copier request: Sheila explained she had presented her request to the Board of Selectmen several months ago, had gone to the Board of Finance this past Monday and was advised to come back to the Board of Selectmen. The use of the copier has increased greatly not only by Town Hall employees but also by title searchers, attorneys, etc. She proposes to move the copier presently on the lower level of the Town Hall to the vault and purchase a new copier - placement of which is to be determined. Sheila explained she takes in approximately $7000 - $8000 a year in copy fees.
Motion: To purchase the Minolta copier Sheila has researched for $4858 (not to exceed $5000) by Harry Wyant, seconded by Nick Solley and unanimously approved.
-Fence at Beach: Elaine met with Doug Humes and Jimmy LaPan of the DOT at the beach the other day to discuss where the Town is proposing to put the fence and they brought the Deed of Condemnation for the piece of property being discussed. Elaine has called the fence company for an estimate of cost.
-Campbell property on Plumb Hill: Elaine and Roger Cannavaro met at the Campbell's property to review the area with the erosion problem. Roger will speak with the Campbell's directly about the plan to alleviate the problem and will get written permission from the Campbell's to let the Town on their property to do the necessary work.
NEW BUSINESS:
-Offer by State to purchase land on Bee Brook Road: Elaine has received a letter from the State of CT DOT re: a parcel of land on Bee Brook Road approximately 18,828 square feet in size, notifying the Town of its intention to sell. After discussion it was decided the Town would have no use for this property and therefore is not interested. Elaine will notify the DOT of this and suggest they contact the abutting property owners (Floyd Williams and Joe Bennett).
-Agreement with Dixie Reinhardt driveway: Elaine explained that she, Kathy Gollow and David Miles were working on an agreement with Ms. Reinhardt which would specify who would be doing the maintenance of the driveway (she or Town) what specs needed to be met for construction, etc. If that portion of Tinker Hill Rd were discontinued in the future the agreement would then be negated.
-Amending Transfer Station Disposal Fees: The cost to the Town for removal of appliances has increased greatly and as a result the Town is losing money. Harry Wyant will look into other companies that do removing of appliances to check their costs. In the meantime the Selectmen have the right (by ordinance) to periodically amend the fees charged.
Motion: To charge the following for the disposal of appliances: Dehumidifiers - $20; air conditioners and refrigerators - $40; and commercial refrigerators - $50 by Harry Wyant, seconded by Nick Solley and unanimously approved.
Adjournment: There being no further business, the meeting was adjourned at 5:20p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
October 16, 2003
A special meeting of the Board of Selectmen was called to order at 9:10 a.m. by First Selectman Elaine Luckey.Present: Selectmen: Elaine Luckey, Nick Solley, Harry Wyant
Wood Waste Removal Bid: Harry Wyant moved to award the bid for the grinding, chipping and removal of wood at the transfer station to Total Landscaping & Tree Service of Newtown, CT for $6,800. Nicholas Solley seconded the motion. Motion unanimously passed.
Sale of 1990 Sweeper: Nicholas Solley moved to extend an invitation to bid for the sale of the Town's 1990 Mobil sweeper. Bids will be due on November 6, 2003 at 4 p.m. Elaine Luckey seconded the motion. Motion unanimously passed. It was agreed to extend this invitation to several towns in addition to advertising in the press.
BOYS CLUB & SENIOR CENTER - PAINTING/SIDING: It was agreed to refer these projects that have previously been approved to the Building and Property Commission for their review.
The meeting was adjourned at 9:24 a.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
October 9, 2003
Present: First Selectman Elaine Luckey, Selectmen Nick Solley and Harry Wyant.
Press: John Addyman, VOICES
Visitors: Rex Swain, Dick SearsCall to Order: Elaine Luckey called the meeting to order at 4:37p.m.
Minutes: Motion: To accept the minutes of the September 25, 2003 Board of Selectmen's meeting by Elaine Luckey, seconded by Nick Solley and unanimously approved.
Communications:
-Request for traffic study on South Street: Elaine Luckey read a request from Susan Payne for a traffic study on South Street from 7:00a.m. into the evening hours - including weekends. Some discussion of the validity of doing this now when the use of the Gunnery land is not known - would it make more sense to wait. In the meantime, Elaine will contact Dan McGuiness of COG to inquire about doing a study, cost, etc.
-Japanese Knotwood: Natalie Dyer has sent a letter and information regarding this invasive weed which can be spread by roadside mowing and can also be water born. Elaine Luckey suggested speaking with the Conservation Commission about this and asking for their input.
-BRRFOC & TROC report: Randy Snook, Town's representative to BRRFOC & TROC sent a report to Elaine re: the meetings he has attended. At his suggestion Elaine has sent letters to Senator Roraback and Representative O'Neill re: the State's possible increase of the waste-to-energy tax. Randy will continue to keep the Selectmen posted of major issues.
OLD BUSIINESS:
-Awarding of Bids: Motion: To accept S & S Asphalt Paving, Inc.'s bid of $99,315.25 to reclaim and repave .8 mile of Nettleton Hollow Road realizing it may not be done this fall and requesting that it be done in a timely manner next spring by Nick Solley, seconded by Harry Wyant and unanimously approved.
Motion: To accept S & S Asphalt Paving, Inc.'s bid of $15,115.15 to repave the parking lot behind Bryan Memorial Town Hall by Nick Solley, seconded by Elaine Luckey and unanimously approved.
-Opening of Bids for Wood Waste Removal: The following bids were opened for grinding, chipping and removal of approximately 500 yds. +/- of wood waste located adjacent to the transfer station: Supreme Industries of Harwinton - $20,000.00 and Total Landscaping & Tree Service of Newtown - $6,800.00. The Selectmen will contact the companies with any questions and will probably award by the next Selectmen's meeting.
-Campbell property-Elaine Luckey had a telephone conversation with David Miles who advised the Town did not need to get an easement but could request "permission" to go on the Campbell's property to extend a pipe and replace rip-rap. Could be in a "form" format that the Campbell's sign.
Adjournment: There being no further business, the meeting was adjourned at 5:05p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 25, 2003
Present: First Selectman Elaine C. Luckey, Selectmen Nick Solley and Harry Wyant.
Press: John Addyman, VOICES
Other: Kevin Starcheck, S&S Paving; South Street and Painter Ridge Road ResidentsCall to Order: First Selectman Luckey called the meeting to order at 4:35p.m. noting that the order of the agenda may be changed.
Opening of Bids: The following bids were received for 1) reclamation and repaving of Nettleton Hollow Road and 2)repaving of the parking lot behind Town Hall:
S&S Paving: Nettleton Hollow Rd: $99315.25, Parking Lot: $15,115.15
Waters Construction: Nettleton Hollow Rd: $107,803.00, Parking Lot: $15.325.00Minutes: Motion: To accept the minutes of the Board of Selectmen's meeting of September 11, 2003 by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Motion: To accept the minutes of the Board of Selectmen's special meeting of September 18, 2003 by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Visitors: Elaine Luckey welcomed the visitors from South Street and Painter Ridge Road who attended the meeting to discuss the application for a Driveway Permit submitted by The Gunnery School for property on South Street. Mrs. Luckey explained all were welcome to speak but did request a time limit of 3-4 minutes. Nick Solley reminded everyone that we were here only to discuss the permit for the driveway, nothing else.
Polly Roberts asked what the First Selectman's responsibility is when it comes to driveway permits. Elaine explained that her concern (as specified in the Ordinance) is grade, site line, run off and public safety only where the proposed driveway intersects with the Town road.
Rex Swain reviewed the dates of meetings, permits, etc. with Inland Wetlands Commission, date of Zoning Hearing, communications from the Gunnery and lack of communication from the Gunnery. Despite a letter from Mr. Ullram of the Gunnery back in 2001 that they were concerned about the reactions of the neighbors, there has been no contact until this driveway permit application. Mr. Swain feels the plans for the property are a non-residential use, there will be an increase in traffic. He requested that the Board of Selectmen act on a larger matter - that they do not approve or disapprove the driveway application, that they go back to the Gunnery and ask them to submit a plan of what they would be doing. He made the suggestion the Selectmen get the appropriate commissions together.
Steven Piscuskas (Painter Ridge Rd-property abuts) feels the Gunnery has not been forthright - every other institution has plans of what they are planning, cannot believe the Gunnery does not have a plan or know what they are going to use the property for. He feels their approach has been "sneaky" and disconcerting. Headmaster Susan Graham has not reached out to the community. Two years ago the Gunnery had possible plans for a septic project on this property and their approach was "minimal" on that as well. Mr. P. passed out a copy of a letter he had written to the Editor two years ago.
Ann Burton asked if the proposed driveway could be located elsewhere. By approving the permit, would it be preventing other options from being looked into? Personally, has a very difficult time backing out of her driveway and additional traffic is a serious matter. She asked if other roads that lead into the property could be looked into for placement of the driveway. She received a letter from the Gunnery in today's mail, which was very nice, but felt it should have been received a long time ago.
Calvin Kiiffner explained he spoke up against the Gunnery's plans two years ago and feels the "wider scope" needs to be looked into - more traffic (busses, cars), soccer camps occurring in the summer? He feels the site line cannot be good for busses coming out of the property. Concerned about a "Driveway to Nowhere" and compared the project to the "Field of Dreams" and the theory "If you build it, they will come".
Margie Stern reiterated the concerns that had already been mentioned and added that a Gunnery Board Member had told her that "They need the soccer fields and it is just a matter of time..."
Michael Stern expressed his opinion that there never was a proper review by the Inland Wetlands Commission and now plans seem to be going forward. He requested the Board of Selectmen review the situation.
Elaine Luckey thanked all for their comments and explained that a decision would not be made at this meeting.
Communications: 1). Elaine received communication from Susan Payne (also a South Street resident) who is very concerned about the Gunnery's proposed plans and requested her comments be on record. 2). A letter has been received from Curtis Smith of Bradford E. Smith & Son (engineer) re: the Driveway Permit, which refers to stabilization plans, etc. 3). A copy of the letter sent to the South Street property owners and abutting property owners has been received from Susan Graham, Headmaster of Gunnery.
Gunnery Driveway Discussion Continued: Nick Solley spoke about the curtain drain and the minimal impact the driveway may have. Those in attendance expressed the opinion of being "more worried about the stream of busses than the stream of water." Elaine Luckey again reminded all that approval of the driveway permit (should that happen) DOES NOT give permission for anything else.
Steven Piscuskas asked if there has ever been any precedent for a driveway application permit being submitted with no plans for what is being done on the property. The Selectmen explained that this has been done i.e. into a field, etc.
Michael Stern asked that since the plan for the driveway shows it opening it up across from a home, this should be a concern for the Selectmen and can they decide where it could go - an alternate site?
Nick Solley explained that several other locations were looked into by the Gunnery one being off Route 47 however the grades are too difficult.
Polly Roberts stated she felt it is within the Selectmen's purview to ask the Gunnery what their plans are.
Elaine Luckey explained that she did not feel that the Selectmen or she as First Selectman could deny a permit because of some of the concerns noted today.
OLD BUSINESS:
-Corrections to Ordinances on Agenda for the October 6 Town Meeting: Motion: To amend the Open Space Acquisition Fund Ordinance previously approved for the Town Meeting agenda (to include recent changes) by Harry Wyant, seconded by Nicholas Solley and unanimously approved. Motion: To amend the Acquisition of Open Space Ordinance previously approved for the Town meeting agenda (to include recent changes) by Elaine Luckey, seconded by Nick Solley and unanimously approved.
-Scenic Road Ordinance: Elaine explained that the Planning Commission recently reviewed this and they had some concerns about the wording and felt that clarification was needed. After discussion it was felt it should be placed on the agenda and if approved, someone could always amend it at a later date to include any changes. Motion: To place the Scenic Road Ordinance on the agenda for the Town Meeting by Nick Solley, seconded by Elaine Luckey and unanimously approved.
-Approval of Town Meeting Agenda: Motion: To approve the agenda as presented for the October 6 Town Meeting by Nick Solley, seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
-Health Department Agreement: The Town's Agreement with the New Milford Health Department covering the period July 2003 - June 2005 is basically the same as the previous agreement. Discussion followed that Washington may at times need more time given to us. Michael Crespan, Director of Health, has explained to Elaine that he is working with New Milford to hire a part time sanitarian to assist Suzanne as needed. This would need to be discussed next budget season. Elaine will sign the agreement and return it to New Milford.
-No Overnight Parking Signs at the Town Beach: Motion: To order signs that say "No Overnight Parking - Violators will be Towed at Owner's Expense" to be placed at the Beach by Nick Solley, seconded by Harry Wyant and unanimously approved.
-Extension of fence at Town Beach: Motion: To extend the fence to the edge of the road by Nick Solley, seconded by Harry Wyant and unanimously approved. Cost will be looked into.
-Small Cities Grant Resolution: Motion: That the Board of Selectmen, based on the discussion of the Public Hearing held on September 16, 2003, will proceed with the pre-application to the State of Connecticut Department of Economic Development for funds under the Small Cities Program to make ADA improvements to Bryan Memorial Town Hall by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
-Wood Waste Removal Bid: Motion: To go out to bid for Wood Waste Removal with bids being due October 9, 2003 at 4:00p.m. by Elaine Luckey, seconded by Nick Solley and unanimously approved.
Adjournment: There being no further business, the meeting was adjourned at 5:47p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
September 11, 2003
Present: First Selectman Elaine Luckey, Selectmen Harry Wyant
Press: Sarah Sparks, Waterbury Republican
Guests: Elmer Quist, Vincent Quist. Tanya WescottCall to Order: First Selectman Luckey called the meeting to order at 4:30p.m.
Minutes: Motion: To accept the minutes of the August 28, 2003 meeting as presented by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Visitors: Elmer Quist was present at today's meeting to request permission to sell his paintings on the Town Hall front lawn. Mr. Quist was a long time resident of Town as is the rest of his family. He has donated numerous paintings to volunteer organizations in Town that have brought in quite a bit of money for them. He had done this last spring and fall and the only problem had been his setting up on the edge of the lawn that took up parking spaces for the market, etc. It was agreed to allow him to have his sale on Saturday, situating himself more on the front lawn across from the real estate office and using the Town Hall lobby in case of rain.
Tanya Wescott, Town of Washington Tax Collector, came to the meeting to request the Selectmen to consider an ordinance (allowed by CGS 12-146a) that would give the tax collector the right to revoke municipal and district health department permits for failure to pay personal property taxes within one year of becoming due. The Town does not presently require health permits for businesses and it is Tanya's understanding that in order to do this it must be brought up at a Town Meeting. It would be the responsibility of the health department head or his representative to insure that a business does not operate once the license/permit has been revoked or denied. Elaine and Harry asked Tanya to provide them with a sample ordinance from another Town and also advised her they would like to discuss this with Town Attorney David Miles and Selectman Nick Solley who was not present at today's meeting. This would most likely not be on the agenda for the October 6th Town Meeting but could possibly be on for another meeting held later in October.
Communications: A letter has been received from Mary and Jim Clark of Bell Hill Road concerning their drainage problem. Harry Wyant has met with them and discussed the problem. Part of the water running onto their property is from the road, and some is from their neighbor's property. As there are several other similar problems in the Town, it was decided to have the Selectmen meet with Road Foreman Roger Cannavaro on September 18th at 8:30a.m. As some are major projects, budget considerations will need to be discussed as well as prioritizing. There may be a "temporary solution" that can help the Clark's before this winter starts and this will be discussed as well.
OLD BUSINESS:
Awarding of Sweeper Contract: Motion: To award the purchase of the Sweeper to C.N. Wood of Connecticut as stipulated in their bid for a total of $111,330 by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
NEW BUSINESS:
-Washington Lions Club has asked the Selectmen for their consideration of allowing their annual Cow Chip Raffle to be held on the Town Hall lawn between the Town Hall and the old firehouse. It has always been held on the lawn by the river on Titus Road. The idea has been brought up to have it on the Town Hall lawn the same day as the annual Washington Business Association Sidewalk Sale. This year it will be in the same location as always but they are thinking of the future. Elaine and Harry agreed to notify the Lions Club that should they wish to move to the Town Hall location it would be fine.
-Paving of Nettleton Hollow Road and Paving of the Town Hall Parking Lot Bids: These will be due on September 25th, at 4:00p.m.
-Ordinances: Motion: To place the following ordinances on the agenda of the October 6th Town Meeting for discussion: Fees for Land Use Applications, Inland Wetlands Enforcement, Open Space/land Acquisition Fun, Timber Harvesting, Conservation and Planning Commission Acquiring Land in the name of the Town by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Ordinances will be sent to the website as soon as possible for review by the public and Elaine is preparing summaries for the press.
-Boys Club garbage: The Selectmen granted the Boys Club permission to take old furniture to the Transfer Station at no charge.
Adjournment: There being no further business, the meeting was adjourned at 5:15p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
August 28, 2003
Present: First Selectman Elaine Luckey, Selectmen Harry Wyant.
Press: John Addyman, VOICES
Robert Cook from C.N. Wood of Connecticut, LLC.Call to Order: First Selectman Luckey called the meeting to order at 4:30p.m.
Minutes: Motion: To accept the minutes of the August 14, 2003 meeting by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Communications: Northwestern Connecticut AIDS Project has requested that Washington join other communities in the State in proclaiming its support of the Connecticut AIDS Bike Tour 2003 on September 10th. Motion: That the Board of Selectmen of the Town of Washington support the CT AIDS Bike Tour and will sign the Proclamation declaring that Washington will observe the Bike Tour by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Appointments/resignations: The Litchfield Hills Visitors District, now the Northwestern Regional Tourism District, which includes Washington, is required to have a representative appointed for a three-year term. Motion: To appoint Nancy Conant as the Town of Washington's representative to the Tourism District for a three year term by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
OLD BUSINESS: None.
NEW BUSINESS: Opening of Bids for Sweeper:
C.N. Wood of Connecticut, LLC-Elgin, Pelican "P" single, purchase price: $104,900 with an optional $4,600 for auto lube system.
Tri County Contractors Supply Inc.- Husky Sweeper, purchase price: $115,000 with an optional $5,000 auto lube system.*
*NOTE: this bid did not meet the specifications for a three-wheel sweeper, the quote and information sent is for a four-wheel sweeper.
No bids were received to purchase the Town's 1990 mobil sweeper, although Tri County offered to purchase it only if the Town purchased their Husky Sweeper.
Adjournment: Motion: To adjourn the meeting at 4:43p.m. by Harry Wyant, seconded by Elaine Luckey and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
August 14, 2003
Present: First Selectman Elaine Luckey, Selectman Harry Wyant.Call to Order: First Selectman Elaine C. Luckey called the meeting to order at 4:42 p.m.
Minutes: Motion: To accept as presented the minutes of the July 31, 2003 Board of Selectmen meeting by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Motion: To accept as presented the minutes of the August 1, 2003 Emergency Meeting by Elaine Luckey, seconded by Harry Wyant and unanimously approved.
Old Business:
a.Fire Lanes:
Don Etherington, Fire Marshall for the town had suggested that he would like to have an Ordinance to empower the Fire Marshall to establish fire lanes. The Selectmen had requested more information be given. A copy of New Milford's ordinance was presented to the Selectmen. Further study and consideration will be given to this issue.
b. Drainage Problems:
Discussion followed on the town roads that need attention due to drainage problems. The Board of Selectmen, ( Elaine Luckey, Nick Solley, Harry Wyant ) and road foreman, Roger Cannavaro will meet to prioritize and assess the cost for improvements and repairs so that the F/ Y 03-04 can implement the cost figures in the budget.
New Business:
A piece of property on West Church Hill owned by George Nassar, Linda Uruburu and Helen Schneider was previously subdivided, and pursuant to the Planning Commission's subdivision regulations, granted a Conservation easement to the Town of Washington. There is a CL&P pole in the middle of the entrance to the proposed driveway into the subdivided parcel. According to CL&P, if a legitimate request comes from the Board of Selectmen of the town, CL&P will move the pole at no cost to the town. Selectman, Elaine Luckey has written such a request. ( See attached letter.)
Adjournment: The meeting adjourned at 4:50 p.m.
Respectfully submitted,
Phyllis J. Allen, acting secretary
August 1, 2003
Present: Selectmen: Elaine Luckey, Nicholas SolleyFirst Selectman Elaine Luckey called the emergency meeting to order at 12:15 p.m. The purpose of the meeting was to discuss the lack of communication and service from the Town's current curbside recycling contractor, Chuckin' It of Easton, CT.
Numerous calls had been received that curbside recycling was not being collected over the past several weeks. Initially, the Selectmen felt it may take a week or two for the new company to get used to the roads; however, they had been assured that Chuckin' It would collect whatever they had missed and would stop at the town hall before leaving at the end of the day for a list of misses. The Town had tried to contact the company on many occasions during the previous two weeks via phone, fax and mail. During the past week they had not received any response to any of their communication. In addition, several requirements of the bid had not been provided to the Town, including a performance bond, proof of worker's compensation insurance, motor vehicle drivers' licenses and registration, among other things.
It was felt that this lack of communication, as well as lack of service, was not in the best interest of the Town. Motion made by Elaine Luckey to contact Chuckin' It again to discuss this lack of response to the Town. If no response is received by 4:30 p.m. on August 1, they would be notified that their services were no longer needed. Nick Solley seconded the motion and it was unanimously passed.
Motion made by Elaine Luckey to contact Oliver's Rubbish Removal to determine their availability to once again provide this service to the Town if a response is not received from Chuckin' It. Nicholas Solley seconded the motion and it was unanimously passed.
The meeting was adjourned at 1:00 p.m.
Respectfully submitted,
Kathy Gollow, Selectman's AssistantA second emergency meeting was called to order at 4:50 p.m. Elaine Luckey made a motion to contact Oliver Rubbish Removal to begin the collection of curbside recycling on Monday, August 4th. Nicholas Solley seconded the motion and it was unanimously passed.
Oliver's was contacted and agreed to begin the collection on August 4th.
The meeting was adjourned at 5:00 p.m.
Respectfully submitted,
Kathy Gollow, Selectman's Assistant
July 31, 2003
Present: First Selectman Elaine Luckey, Selectmen Nick Solley and Harry Wyant.
Press: John Addyman, VOICESCall to Order: First Selectman Elaine C. Luckey called the meeting to order at 4:35p.m.
Minutes: Motion: To accept as presented the minutes of the July 17, 2003 Board of Selectmen meeting by Elaine Luckey, seconded by Nick Solley and unanimously approved.
Communications: Mrs. Luckey has received letters of resignation from ZBA from Heman Averill and Reese Owens. Both are effective immediately and both terms expire 11/05. Elaine has spoken with Ed White, ZBA Chairman, who feels he can do with two less on the commission until the November elections. Felt it would be difficult for the selectmen to appoint two people now when they may or may not run and/or be elected in November.
OLD BUSINESS:
Town Beach Signs: There was a lengthy discussion about the signs that have been at the beach and the proposed signs. There is a triangular piece of land - the ownership of which is in dispute, that was also discussed. Town Attorney David Miles could use regulations passed by the Selectmen (ref: Ordinance 1201 which gives the Selectmen the authority to adopt and enforce rules and regulations in regard to the Town Beach area) to take action, if necessary, regarding this piece of land and the equipment stored on it. Motion: To have two signs made up for the Town Beach Parking Lot that read: NO OVERNIGHT PARKING - 10:00 P.M. - 7:00 A.M. by Elaine Luckey, seconded by Nick Solley and unanimously approved. Motion: To have two or three signs made up for the Town Beach Parking Lot that read: BEACH PARKING ONLY - 10:00 A.M. - 5:00 P.M. (seasonal) by Nick Solley, seconded by Elaine Luckey and unanimously approved. These signs would also support the Parks and Recreation Commission with their concerns about who is parking there, how long, and when.
Speed Limit signs on Popple Swamp Rd: Elaine received a phone call from a resident expressing concern about the speed of cars on Popple Swamp and there being no speed limit signs. The Selectmen felt there should be one 35-MPH sign going in either direction on the stretch of road between Scofield Hill and Upper Church Hill. Will check with Police Department to see if that speed is appropriate for that road.
60 minute Parking across from market: George Verrastro from the Washington Food Market is concerned about the number of parking spaces across from the Market that are being taken up by employees of various other businesses. The Selectmen felt enforcing "time limit" parking would be difficult. It was decided to contact the Washington Business Association and request they notify Depot businesses at their next meeting to please park elsewhere - perhaps behind Town Hall.
Handicapped Parking spaces: The two spaces to the right of the Market are currently next to each other and it is difficult for the passenger in the far right space to navigate the curb around the tree. The Selectmen will discuss with George at the Market the idea of placing one space on either side of Market door.
Town Hall Parking: The use of the parking lot behind the Town Hall will be discussed at a later meeting.
NEW BUSINESS:
Randy Snook - TROC and BRRFOC Rep: Mr. Snook has agreed to be the Town's representative at the once a month meetings of TROC and BRRFOC. He will be taking the place of Valerie Friedman who can no longer do it. The Selectmen asked that the minutes reflect their appreciation for the excellent job she did.
Sweeper Bids: Motion: Based on information in house, an Invitation to Bid, due August 28, 2003, will be Legally Noticed for a road sweeper by Nick Solley, seconded by Elaine Luckey and unanimously approved.
Motion: An Invitation to Bid, due August 28, 2003, will be Legally Noticed for the purchase of the Town of Washington's present road sweeper by Nick Solley, seconded by Elaine Luckey and unanimously approved.
Curbside Recycling Pick Up: Nick Solley would like the minutes to reflect the dissatisfaction with Chuckin' It - the company that was awarded the bid to pick up the recyclables each Monday. We have not yet received a signed contract from them nor have they submitted their proof of insurance. Each week there have been many missed pick-ups. Three letters have been sent to them this week alone and they have not responded to these or repeated phone calls. The Selectmen understand there is a period of time allowed for learning the routes, etc. but do not understand the lack of communication. Nick suggested that if things do not improve by the next Selectmen's Meeting to consider them in default.
Adjournment: Motion: There being no further business the meeting adjourned at 5:19 p.m. by Nick Solley, seconded by Harry Wyant and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's SecretaryADDENDUM: After conferring with Parks and Recreation and Beach personnel, Elaine Luckey, by conference call with the Selectmen on August 1, 2003, made the motion to change the aforementioned regulation regarding the "No Overnight Parking - 10:00p.m. - 7:00a.m." sign at the Beach to read: NO PARKING AFTER DARK. This motion was seconded by Nick Solley and unanimously approved.
July 17, 2003
Present: First Selectman Elaine Luckey, Selectmen Nick Solley and Harry Wyant.
Guests: Don Etherington, Fire Marshall, Sheila Anson, Town Clerk, Rex Swain
Press: David Lambino, Litchfield County Times, Sara Sparks, Waterbury Republican.
Call to Order: First Selectman Luckey called the meeting to order at 4:30p.m.
Motion: First Selectman Luckey made a motion to add to the agenda if time allows, seconded by Nick Solley and unanimously approved.
Minutes: Motion: To accept as presented the minutes of the July 2, 2003 Board of Selectmen Meeting by Nick Solley, seconded by Elaine Luckey and unanimously approved.
Guests: Don Etherington, Fire Marshall: Mr. Etherington explained to the Selectmen he was there to present three areas of concern: a. Proposal of a Housing Code: Mr. Etherington explained that the present fire code does not include 1 and 2 family homes in the Town of Washington. This would apply mostly to rental properties. His concern is should he receive a complaint, for example, about a furnace or an electrical system, there is nothing he can do. Other towns apparently have a code that would allow him to intercede if a problem exists. Selectmen asked him to look into other towns with such a policy and present a "model" for their review. This would not need to be in the form of an ordinance but rather a "code" or "regulation". b. Water Supply tanks: Mr. Etherington proposed that the Town require a 10,000 - 20,000 gallon water tank on such buildings as schools, housing developments, senior housing, etc. This would be particularly necessary should a sprinkler system in a building or development fail. He proposes this become part of zoning or building department requirements. The Selectmen requested he present them with an example of such a policy. c. Ordinance to empower the Fire Marshall to establish fire lanes: Mr. Etherington explained this would again be very helpful in the event there was a fire and/or emergency in a school, large public building, etc. This would allow emergency access to the building. There is a state statute that gives the Fire Marshall the authority to establish such fire lanes but with the approval of the Town. The Selectmen asked him to give them information on the particular statute.
Sheila Anson, Town Clerk: Ms. Anson presented the Selectmen with a handout about copy machines. The workload of the Town Clerk has increased greatly and a large amount of time is spent making copies for people coming into the vault for information. The present copier is very often busy with town hall employees from both levels. She proposes getting another copier for the vault that possibly would allow those needing copies of land records, etc. to make their own. She has quotes for new copiers and also presented the idea of moving the downstairs copier up and getting a new one for downstairs offices. The Selectmen asked Ms. Anson to get specific prices for both ideas presented and come back to them and/or the Board of Finance. Ms. Anson made a second proposal to close the Town Hall one afternoon a week to the public. This would allow time to get more work done without the constant interruptions.
Rex Swain: Mr. Swain was present to ask the Board to ask the various commissions to submit their minutes to him for posting on the website in a more timely manner. Presently, several of the commissions submit them after they have been approved at the next meeting. This often results in information being posted that is out dated. Mrs. Luckey felt they should not make a decision for all the commissions however the Motion was made: To have the Board of Selectmen's minutes submitted to the website in the same time frame as required by the Town Clerk by Nick Solley, seconded by Harry Wyant and unanimously approved. The Board agreed to speak with the other commission chairmen as soon as possible or at the next Land Use Commission Chairmen's meeting. Mr. Swain expressed his willingness to attend that meeting if it would be helpful.
Appointments/Resignations: The Board of Selectmen have received and accepted the resignation of Bruce Skoog from the Zoning Board of Appeals. Motion: To appoint Todd Catlin to fill this alternate spot for the remainder of the term, November 2005, by Elaine Luckey, seconded by Nick Solley and unanimously approved.
Communications: A letter has been received from Mr. and Mrs. Urban of West Morris Road concerning the condition of the road, i.e. drainage, narrow width, etc. Mr. Solley explained that informal surveys have been done over the years of residents on our unimproved roads which indicate people living on them do not wish to see them paved, etc. Some drainage work is planned for West Morris Road. Mrs. Luckey will respond to the Urbans via letter.
The Selectmen's office received a call from a Mr. Burrus regarding a flat tire he feels happened as a result of hitting a pothole on Whittelsey Road. The Town does have a "tire policy" which states the person should bring the tire in, and he/she will be reimbursed proportionally to the wear and cost of a new tire. Mr. Burrus has been informed of this policy.
New Business:
- Town Hall Painting bid: Motion: At the recommendation of the Building and Properties Committee, the painting of town hall will be awarded to LaPiere Painting Co. with the cost being $17,900 by Nick Solley, seconded by Harry Wyant and unanimously approved.
- Transfer Station Signs: Perry Cable from the Highway Department is repairing two of the signs and a new sign will be ordered with the new fees posted.
- Conveyance of Property: There is a triangle shaped piece of land abutting the new Town Garage property owned by REALCO. Without this piece, the town would not be able to do the drainage and future development of the property that may be needed. The Town has proposed to "swap" a similar size piece of land with REALCO. A letter explaining this has been sent to the Planning Commission. If this is agreeable, the Selectmen will look into whether or not this needs to go to a Town meeting.
The meeting was temporarily adjourned at 5:30 to hold the Town Meeting. The Selectmen's meeting was again called to order at 5:40p.m.
- Timber Harvesting Ordinance: The current ordinance does not specify a "termination" date. Proposed change to the ordinance would specify the permit was good for one year with the ability to request a 6 month extension. Mrs. Luckey has asked Mike Ajello, IW Enforcement Officer, to work on this.
- Handicapped Parking Spaces: One of the two current spaces does not have easy access to the sidewalk. Selectmen and the police will look at the spaces again and have them repainted when the pavement painting is done (usually in the fall).
- Parking Town Beach: This will be looked into with possible signage that reads "No Overnight Parking" and/or "Beach parking only 10:00-5:00". Mrs. Luckey will consult with Trooper Sordi.
- River Road Tree Cutting: Mrs. Luckey has received a request to cut down some trees on a town right of way along the old railroad bed. She will look into with Roger Cannavaro.
- Larry Wagner of Wagner Associates: Mr. Wagner was welcomed by the Board. He will be the grant administrator for both the STEAP grant and the Small Cities Grant. Mr. Wagner explained with the passage of the Resolution at today's Town Meeting, the STEAP grant contract can now be executed. Mrs. Luckey will get the appropriate forms, sign them and have Town Attorney David Miles sign where necessary, then submit them. Mr. Wagner explained that once the contract is executed, funding requests can be amended. In regard to the Small Cities Grant, Mr. Wagner explained that a "Community Needs Public Hearing" needs to be scheduled. The next funding date is July 1, 2004. He suggests the following time table: "Needs" Public Hearing then another Public Hearing that states which specific project the Town will be applying for-early fall (September); Pre-Application then submitted. If this is approved then the Town is invited to make a full application in March or April. Funding-July 1st. Mr. Wagner will advise as we go along.
Adjournment: Motion: To adjourn the meeting, as there is no further business, at 6:14p.m. by Elaine Luckey, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
July 2, 2003
Present:
Selectmen: Elaine Luckey, Harry Wyant
Guests: Gary Fitzherbert; John Addyman, VOICES reporterFirst Selectman, Elaine Luckey, called the meeting to order at 4:38p.m.
Guest: Gary Fitzherbert attended today's meeting to make the Selectmen aware of a problem on Shearer Road. He realizes budget constraints, the probable cost in repairing, etc. and therefore requested they look at the road and consider it's repair in the next budget season. Harry Wyant mentioned he, Nick and Roger Cannavaro (Road Foreman) are aware of the problems i.e. the road drops approximately 2 feet below the level of the fields on either side causing flooding, mud covering, etc. Mr. Fitzherbert also asked the selectmen to look at the intersection of Shearer Road and Hinkle Road where the visibility is poor. Trimming, moving of a utility pole, etc. would help improve the situation. The Selectmen assured Mr. Fitzherbert that they were aware of both problems and will be looking at the repairs next budget season.
Minutes:
6/19/03 - Regular meeting: Selectmen Nick Solley was not present at this meeting however he made a motion, in absencia, to approve the minutes. Harry Wyant seconded the motion and it was unanimously approved.
6/26/03 - Special Meeting re: Painting Town Hall bids. Elaine Luckey made a motion to approve the minutes. Harry Wyant seconded the motion and it was unanimously approved.
6/30/03 - Special Meeting re: Insurance. Elaine Luckey made a motion to approve the minutes. Harry Wyant seconded the motion and it was unanimously approved.
Communications: None.
Appointments: There is a vacancy on ZBA for an alternate. Elaine Luckey explained that by statute the Selectmen can fill a vacancy of an unexpired term. She has met with Todd Catlin who is interested in serving in this position. She has requested that Harry Wyant and Nick Solley contact him as well.
Old Business:
Overnight Parking on Town Property: Elaine explained that we have had several instances over the past few months with residents leaving trailers, cars, etc. on town property. She feels there should be a policy that addresses all properties including parking lots, beach, old town garage, etc. COG is working on getting sample policies dealing with this. Once this information is received Elaine and Harry will compose policy for Washington.
Town Meeting Date for STEAP Resolution: Elaine has been looking into whether the resolution could be presented and signed at a Board of Selectmen's meeting or a Town Meeting. Grant manager with the State, Shelly Pilley, advised could be either. David Miles (Town Attorney) suggested a Town Meeting. The STEAP grant is to be used in New Preston for drainage, infrastructure, etc. and in the Depot for sidewalk work, bridge to the Senior Center repair, correction of erosion on Canoe Brook and site work at the new Town Garage. Elaine Luckey made a motion to set the Town Meeting for Thursday, July 17th, 2003 at 5:30 p.m. The Resolution will be the only item on the agenda. Harry Wyant seconded the motion and it was unanimously approved.
Contract with Larry Wagner Associates: Elaine Luckey made a motion to hire Larry Wagner Associates (grant consultants) to help implement Small Cities Grant for the elevator project in Town Hall. Harry Wyant seconded the motion and it was unanimously approved.
Painting Town Hall Bids: Awarding of this bid was tabled until the Building and Property Committee can review the bids.
Adjournment: There being no further business, the meeting was adjourned at 5:11 p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
June 30, 2003
Board of Selectmen's Emergency MeetingPresent: Selectmen: Elaine Luckey, Nicholas Solley
First Selectman Elaine Luckey called the meeting to order at 9:30 a.m. The purpose of the meeting was to discuss proposals for worker's compensation and liability, auto and property insurance coverage that had been received from the two Interlocal Risk Management Agencies, the Connecticut Interlocal Risk Management Agency (CIRMA) and the Municipal Interlocal Risk Management Agency (MIRMA).
Copies of both proposals are attached to these minutes.
Worker's Compensation: MIRMA: $35,851. Experience modification factor: .80
CIRMA: $38,223. Experience modification factor: .81
Liability/Auto/Property: MIRMA: $60,303.
CIRMA: $47,358.
CIRMA's proposal included a three-year budget stabilization endorsement at the guaranteed rate of $47,358 from July 1, 2003 through July 1, 2006. This endorsement would require participation in their worker's compensation program and would be customized to include specific risk control-related commitments as agreed between the Town and CIRMA. Requirements would be based on current exposures, past loss history and anticipated trends. CIRMA's risk control consultant would work with the Town to develop these requirements and to give the Town the necessary tools needed to meet the requirements. While rates would not increase, CIRMA would be able to offer a decrease in the Pool's rates decrease in years two and three of the policy.
Both agencies requested a minimum of four quarterly installments.
The Selectmen discussed the proposals, noting that comparable property, equipment and payroll schedules had been provided to both agencies. They discussed options with Board of Finance Chairman Michael Jackson, via the phone, who recommended that a local agent be contacted to offer thoughts on anticipated liability and property insurance costs for the future and adequacy of coverage. The Selectmen also noted their appreciation of the immense amount of work undertaken by both agencies to arrive at these rates. The Board agreed it would be in the best interest of the Town to continue the coverage offered through CIRMA. Elaine Luckey made a motion to accept the offer of CIRMA at the rates of $38,223 for Worker's Compensation Insurance for the 2003-04 fiscal year and $47,358 for Liability-Automobile-Property Insurance for the 2003-2006 fiscal years. Nicholas Solley seconded the motion and the motion was unanimously passed.
The meeting was adjourned at 10:30 a.m.
Respectfully submitted,
Kathy Gollow, Selectman's Assistant
Att. (2)
June 26, 2003
Present: Selectmen: Elaine Luckey, Harry Wyant
Guests: John Allen, Chairman, Building & Property Commission
Press: Sarah Sparks, The Waterbury RepublicanFirst Selectman Elaine Luckey called the meeting to order at 4:45 p.m. The purpose of the meeting was to open bids for the painting of Bryan Memorial Town Hall. The following bids were received:
Shanley Associates, Southington, CT: No bid offered as they are very heavily scheduled at this point but would like to be kept in mind for future exterior work. A. Gamache Contracting, Willimantic, CT: $31,860. Metal stairs in back of building and loft is additional $2,500. Forino Painting Corporation, Waterbury, CT: $15,481.98 Roberge Painting Co., Forestville, CT $54,870. Deduction of Item #6 - strip windows sills to bare wood, then apply linseed oil and turpentine and let dry for two weeks before painting - would reduce cost by $9,670. K. J. LaPier Painting Co. Inc., Glastonbury, CT: $17,900. The bids will be referred to the Building and Property Commission for review. The Selectmen will make their decision thereafter.
The meeting was adjourned at 5 p.m.
Respectfully submitted,
Kathy Gollow, Selectman's Assistant
June 19, 2003
Present: Selectmen: Nick Solley, Harry WyantGuests: Greg Seeley
Selectman Nick Solley called the meeting to order at 4:35 p.m. First Selectman Elaine Luckey was not in attendance due to family matters. Nick noted the Selectmen wished her well and hope she returns soon.
Minutes:
6/6/2003 - Regular meeting: Elaine had left word that the last sentence of the 6/5/03 minutes regarding Paul Kureck should be deleted with regard to their conversation. She noted she had called him but had not spoken with him. Harry Wyant made a motion to approve the minutes with the correction. Nicholas Solley seconded the motion and it was unanimously passed.
Appointments:
Lake Waramaug Authority: Harry Wyant made a motion to reappoint Dean Sarjeant to the Lake Waramaug Authority until 6/30/06. Nicholas Solley seconded the motion and the motion was unanimously passed.
Constables: Harry Wyant made a motion to reappoint the following constables from 7/1/03 to 12/31/03: Ronald Dorazio, Caleb Shropshire, Patrick Kessler, John Wyshynski and Herbert Furhman. Nicholas Solley seconded the motion. Since their appointments on 7/1/01, a town ordinance had been passed, which changed the date that reappointments were to be made. The new ordinance states the two-year appointments would be made by the First Selectman within two weeks of his/her election. It was felt it would be easier for a newly-elected First Selectman to have the extra few weeks to consider these appointments.
New Business:
Personnel Policies: After having met with town employees this Spring, it was felt most were in favor of returning to the prior Personnel Policies regarding personal time. Nicholas Solley made a motion to amend the Personnel Policies to increase personal days from two to three for full-time employees and decrease bereavements days for immediate family members from five to four for full-time employees. Harry Wyant seconded the motion and it was unanimously passed.
Painting Bids - Town Hall: It was noted these bids are due on June 26 at 4 p.m. It was agreed to open the bids at that time and refer them to the Building and Property Commission for review. It is anticipated they will be awarded at the July 2nd meeting.
Highway Position: It was agreed to meet with applicants for this position on Thursday, June 26th. The Selectmen will review the applications prior to these meetings.
The meeting was adjourned at 4:50 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
June 5, 2003
Present: Selectmen: Elaine Luckey, Nick Solley, Harry WyantFirst Selectman Elaine Luckey called the meeting to order at 4:32 p.m.
Minutes:
5/22/2003 - Regular meeting: Elaine Luckey moved to approve, seconded by Nicholas Solley and unanimously passed.
Communications:
Regional Workforce Investment Board: Elaine reported Walter "Harvey" Clark of Woodbury will represent the towns of Woodbury, Middlebury, Redding, Washington Bethlehem and Roxbury on this regional board.
New Preston Congregational Church: Beatrice Murgio requested the Selectmen consider the inclusion of ample parking for the New Preston Congregational Church when changes are made to the Church Street area in New Preston. She has estimated at least fifty spaces would fit and are needed for use of the New Preston field and related events. The Selectmen noted the proposed plans only formalized the current parking; however, they did note the proposed change in use of this area would eliminate the parking currently available at the school building. The Selectmen do not want to compromise the playing field and felt additional parking could be considered in the future if the actual need is shown and if the church population grows. Elaine will answer Ms. Murgio's letter.
Old Business:
Tinker Hill Road (off Loomarwick): The Selectmen discussed Susan Reinhart's offer to upgrade the section of Tinker Hill Road from Loomarwick to the rear of her property. She currently has access to her property from Perkins Road, a private road extending from West Shore Road, but is concerned with the steep grade in the winter for access. State Statute allows the Town to assess the landowner the costs to upgrade a road if it is not a public convenience. Ms. Reinhart has requested that the Town maintain the road once the upgrading is complete. Elaine and Nick walked the town road and noted it would require engineering and upgrading to Town standards to allow a town vehicle to turnaround. They were unsure if Ms. Reinhart was aware of the costs involved. Elaine will consult with Town Counsel to determine if the Town is obligated to maintain the road if it is upgraded. She noted the Greenway Committee had hoped this area could be established as part of the Greenway trails. Harry noted maintenance of this road would be difficult and suggested Ms. Reinhart be given a right-of-way over the property.
The property could be discontinued for future traffic use while still allowing its use for walking. She will write to Ms. Reinhart to report they will make a decision after conferring with the road foreman and town counsel. The Selectmen will review the letter prior to its being sent.
Appointments:
Inland Wetlands Commission: Elaine Luckey made a motion to appoint/reappoint the following commissioners:
Dorothy Hill as a regular member to 6-30-2006.
Mark Picton from an alternate to a regular position until 6-30-2004.
Robert Weber from a regular to an alternate position until 6-30-2006.
Elaine noted she had discussed the change in position with the commissioners, who were agreeable. Nicholas Solley seconded the motion and the motion was unanimously passed.
Judea Cemetery Commission: Elaine Luckey made a motion to reappoint Dennis Hussey until 6-30-2008. Harry Wyant seconded the motion and the motion was unanimously passed. Elaine noted she had clarified the amended ordinance regarding appointments to this commission with town counsel.
Building & Property Commission: Elaine Luckey made a motion to reappoint John Allen until 6-30-2006. Nick Solley seconded the motion and the motion was unanimously passed.
There remain alternate vacancies on the Conservation Commission and Zoning Board of Appeals.
New Business:
Transfer Station Fee: At the May town Meeting, an Ordinance was adopted to allow the Board of Selectmen to set the disposal fees for materials brought to the Town's transfer station. The following scheduled was presented for consideration:
CURRENT DISPOSAL FEES RESIDENTIAL BULKY WASTE AND RECYCLABLES THE FOLLOWING FEE SCHEDULE HAS BEEN ESTABLISHED FOR THE DISPOSAL OF RESIDENTIAL BULKY WASTE AND RECYCLABLES AT THE TOWN'S TRANSFER STATION ON CLARK ROAD:
- TIRES:
CAR: $3/EACH
CAR W/ RIM: $5/EACH
TRUCK: $10/EACH
TRACTOR: $15/EACH
- BATTERIES:
CAR & TRUCK: $2/EACH
- APPLIANCES:
REFRIGERATORS/DEEP FREEZE UNITS: $35/EACH
ALL OTHERS, IN GENERAL: $10/EACH
AIR CONDITIONERS $20/EACH
DEHUMIDIFIERS: $10/EACH
- PROPANE TANKS:
SMALL/OUTDOOR GRILLS: $5/EACH
LARGE/CYLINDERS: $10/EACH
- BULKY WASTE:
FURNITURE CONTAINING METAL
FRAMES, BOX SPRINGS: $5/MINIMUM
- DEMOLITION/CONSTRUCTION/CARPETING/METALS:
$5/MINIMUM
COMPACT PICKUPS/MINI-VANS: $25
FULL-SIZED PICKUPS & VANS: $50
1-3 TON DUMP TRUCKS: $100
ALL FEES ARE PAYABLE UPON DELIVERY. LOADS IN EXCESS OF STATED LIMITATIONS MAY BE SUBJECT TO AN ADDITIONAL CHARGE AT THE DISCRETION OF THE ATTENDANT. PAYMENT BY CHECK REQUIRED FOR ALL FEES IN EXCESS OF $5. RECEIPTS WILL BE ISSUED IN EITHER CASE PRIOR TO LEAVING FACILITY. Effective 7-1-2003
Nicholas Solley made a motion to approve the proposed fee schedule. Elaine Luckey seconded the motion and the motion was unanimously passed. The transfer station attendant will be asked to review these fees and signs will be made.
Elevator and Handicapped Access Work - Town Hall: The Bryan Memorial Hall Board of Trustees had originally planned to install an elevator in the Town Hall prior to the Town learning of the availability of a Small Cities grant. As chairman of the Trustees, Greg Seeley reported he had sought proposals for electrical and carpentry work needed in the lower hall. He will call a Trustees meeting to determine the Board's interest in these alternative projects. He reported a minimum of three emergency lights are needed. The Board noted their appreciation of his efforts.
Invitation to Bid - Painting Town Hall: The Selectmen agreed to extend an invitation to bid for the painting of the town hall. Bid will be due June 26 at 4 p.m. A decision will be made at the July 2nd meeting. The Building & Property Commission had prepared the specifications for this project and will also be asked to review the bids. A representative from the Village Improvement Society will be asked to meet to review the plantings at the town hall.
STEAP Grant: Elaine and Nick met with Larry Wagner to discuss the STEAP grant. He would be willing to offer preliminary assistance at an hourly fee and will review the regulations. Nick noted engineering is required for drainage work in New Preston, while survey work and engineering is needed for the new town garage property on Blackville Road. Nick reported he has conferred with Spath-Bjorklund of Southbury for engineering drawings required for drainage work on Church Street, a section of Hinckley Road and a section of New Preston Hill Road.
A survey showing contour lines will be done of the new town garage property and the addition to the property that had been exchanged with Steep Rock in order to proceed with the engineering of a drainage system for the new area by Land Tech Engineering. A barn for equipment storage will be erected on that property. Elaine talked with Todd Parsons of Lenard Engineering regarding a proposal for the revitalization of Canoe Brook. She also spoke with Paul Kureck of the D.O.T. about a sidewalk along Route 47.
The meeting was adjourned at 5: 15 p.m.
Respectfully submitted, Kathy Gollow, Selectman ' s Assistant
May 22, 2003
Present:
Selectmen: Elaine Luckey, Nick Solley, Harry WyantFirst Selectman Elaine Luckey called the meeting to order at 4:30 p.m.
Minutes:
4/24/2003 - public hearing on floodplain management: Elaine Luckey moved to approve, seconded by Harry Wyant and unanimously passed.
4/24/2003 - regular meeting: Elaine Luckey moved to approve, seconded by Nicholas Solley and unanimously passed.
4/30/2003 - special meeting regarding historic preservation grant: Elaine Luckey moved to approve, seconded by Harry Wyant and unanimously passed.
5/8/2003 - regular meeting: Elaine Luckey moved to approve, seconded by Nicholas Solley and unanimously passed.
Old Business:
Sanitation Bids: Elaine reported a response had been received from Chuckin' It regarding their Sanitation bids. They have signed an agreement for the curbside recycling, but have respectfully declined for the hauling of the recycling container. The Selectmen were in agreement to award this item to the second highest bidder, Stone Construction of Southbury, for next three years, in the best interest of the Town. A letter will be sent to Stone Construction offering this agreement.
New Business:
BRRFOC/TROC Representative: Elaine reported Valerie Friedman would no longer be representing the Town at the BRRFOC and TROC meetings. The Selectmen received Valerie's resignation with regret and noted their appreciation of the time and effort Valerie had spent on behalf of the Town.
Workforce Investment Act: The Danbury/Torrington Workforce Investment Board, charged with administering a variety of employment and training initiatives, is consolidating with the Greater Waterbury Workforce Investment Board due to State consolidations. The new board will be called the Northwest Regional Workforce Investment Board. Based on population, the towns of Woodbury, Middlebury, Redding, Washington, Bethlehem and Roxbury will share one seat. Elaine reported the Town has been a member since the law was enacted in 1998 and legal counsel has reviewed this consolidation. She made a motion that the Town remain a member and to approve the consolidation. Motion seconded by Nicholas Solley and unanimously passed.
The meeting was adjourned at 4:45 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
May 8, 2003
Present:
Selectmen: Elaine Luckey, Nick Solley, Harry Wyant
Guests: Jim Brinton; Simone Rourk; Joan TalbotFirst Selectman Elaine Luckey called the regular meeting to order at 4:35 p.m.
Old Town Garage Site: Jim Brinton discussed the Town's plans for the old garage site on Titus Road with the Selectmen. He requested a general cleanup be done, as well as a possible buffering of the property. The Selectmen agreed that a general cleanup is necessary and Elaine reported the future of this property is still in question. While it has not been included in the revision of the Plan of Development due to costs, it has been suggested that a consultant be used to address the future of this area, as well as the traffic in the Depot. Elaine noted the land is partially in a floodway, as well as a flood plain. According to D.E.P. regulations, building is not allowed in a floodway. The Town may not go beyond the channel encroachment lines. In addition, local planning and zoning regulations require at least a 200 ft. setback from the Shepaug River. The Selectmen are inclined to wait until the Planning Commission has provided suggestions; however, they felt the garage building would remain at the site for the foreseeable future. Future possibilities were discussed, including the Town's use of the land, it's use by others to recoup money for the Town, and/or selling the land. The possibility of it being used for recreational fields by the private schools on a lease agreement was suggested. Elaine's personal opinion was that the Town should keep the land and that it should be cleaned up and made as attractive as possible for the time being. It was agreed that those who have left vehicles on the site will be contacted to remove them and that the debris that has accumulated by the river will be removed by the Town. Jim noted his concern about possible contamination from oil and fuel spillage. The Town continues to monitor for salt as required by the D.E.P.; and through general attenuation, the salt is decreasing. There has been no indication that there are other contaminants. Jim also noted that a levee seems to have built up in the river. Elaine felt this might have been done for flood prevention. The Selectmen plan to use some STEAP grant funds to assist in cleaning up this property, as well as prepare a site plan for additional space at the new garage site to store equipment that is currently at the old site. Jim indicated he would be interested in serving on a committee if one if formed to address the future of this property.
STEAP Grant - New Preston: Simone Rourk of Hinckley Road inquired about specific plans for use of STEAP grant funds in the Church Street neighborhood. The Selectmen reported the grant funds would be used to address drainage concerns, hydrants, curbing, sidewalks, possibly upgrading drainage in the town-owned field and street paving. As president of the New Preston Water Company, Simone reported neighbors are concerned that the STEAP funds would be used for the housing project. The Selectmen noted the funds could not be used for a private project, whether it is the housing or to replace water pipes. It would be the responsibility of the Water Company to dig up the road to replace pipes and to replace the material around them. The Town would be willing to patch these road strips in order to allow for safe travel. Once the Housing Trust completes the housing project, the Town would repave the street. Simone suggested many residents would like to see a playground in the recreational field to replace the one currently at the Washington Montessori School. The Selectmen agreed this was not included in the grant application but that the Town most likely could assist in a fund raising or providing funds toward this idea
United Nations Flag: Joan Talbot reported the U.N. flag had been flown for United Nations Day in October in front of the town hall. She requested it be flown on a permanent basis below the United States and Connecticut flags in front of the town hall. At this point in time, it was felt there is divided feeling regarding the United Nations. The Selectmen felt that since it might create controversy within the Town, they did not feel they would approve this request. Ms. Talbot thanked them for their consideration.
Minutes: Consideration of the minutes of the April 24 public hearing regarding the amendment to the floodplain ordinance, the April 24 special meeting regarding the historic preservation grant and the regular meeting of April 24 were tabled until the next regular meeting.
Correspondence:
Church Street STOP sign: A memo received from Hank Martin, chairman of the Zoning Commission, indicated the Commission strongly recommends a three-way STOP be initiated on Church Street in New Preston. The Selectmen agreed to erect a STOP sign on the corner of the church property for drivers facing the town field. Elaine Luckey so moved. Harry Wyant seconded the motion and it was unanimously passed.
Ordinance 306D: Elaine reported she had made revisions to the Transfer Station Ordinance to delete waste oil and add plastics #1 and #2. The Selectmen agreed on the additional amendment that the fees would be set by the Board of Selectmen, which will be determined by the current costs to the Town for removal of bulky waste.
Land Use Commission fees: Discussion was held regarding land use application fees for Planning, Zoning and Zoning Board of Appeals via the establishment of a new town ordinance. It was felt further discussion would be beneficial and the land use commission chairmen will be consulted.
Town Meeting - May 22, 2003 - 7:30 p.m:
Elaine Luckey made a motion to publish the following agenda for the proposed town meeting:
The voters and electors of the Town of Washington are hereby warned that the Annual Town Budget Meeting will be held on Thursday, May 22, 2003 at 7:30 p.m. at Bryan Memorial Town Hall, Washington, Connecticut, to consider and act upon the following agenda:
1. To consider and act upon the proposed General Fund Expenses for the 2003-2004 fiscal year.
2. To consider and act upon the proposed Nonrecurring Capital Expenses for the 2003-2004 fiscal year.
3. To consider and act upon an Ordinance regarding the appointment of the Assistant to the Town Clerk and Registrar of Vital Statistics.
4. To consider and act upon an Ordinance regarding the affixing of street numbers for public safety purposes.
5. To consider and act upon a motion to rescind Town Ordinance 306E entitled "Disposal Fees for Residential Bulky Waste and Recyclables" and to amend Town Ordinance 306D regarding Transfer Station Regulations, including but not limited to the setting of disposal fees.
6. To consider and act upon an Ordinance to rescind the current Floodplain Management Ordinance, as amended, and to replace it with a new Ordinance.
7. To consider and act upon a motion to enter into a Recyclables Diversion Agreement with the Tunxis Recycling Operating Committee.
8. To elect two (2) members to the Shepaug Valley Regional School District #12 Board of Education from the Town of Washington.
Nicholas Solley seconded the motion, which was unanimously passed. The meeting was adjourned at 5:42 p.m.
Respectfully submitted,
Kathy Gollow, Selectman's Assistant
April 30, 2003
First Selectman Elaine Luckey called the meeting to order at 3:55 p.m.Present: Board of Selectmen: Elaine Luckey, First Selectman; Nicholas Solley, Selectman; Town Clerk: Sheila Anson; Phyllis Allen, Kathleen Gollow
Elaine Luckey moved that the following Resolution be adopted:
Resolved: That Elaine C. Luckey, First Selectman, or Sheila M. Anson, Town Clerk, as her designee, is empowered to execute and deliver in the name and on behalf of the Town of Washington, an application and contract with the State Library for an Historic Preservation Grant. Sheila M. Anson, Town Clerk, is hereby designated as the Agent for making the above application.
Nicholas Solley seconded the motion and it was unanimously passed.
The meeting was adjourned at 3:57 p.m.
Respectfully submitted,
Kathleen Gollow
Selectman's Assistant
April 24, 2003
Present:
Selectmen: Elaine Luckey, Nick Solley, Harry Wyant
Press: Sarah Sparks, The Waterbury Republican
Guests: Janet Hill, Land Use Coordinator; Bldg. & Property Commission: John Allen, Dave Showalter, Reese OwensFirst Selectman Elaine Luckey called the regular meeting to order at 4:51 p.m.
Floodplain Management Ordinance Amendments: Selectman Nicholas Solley made a motion to rescind current Ordinances 1505 and 1505A, as well as 1505B, relating to the Floodplain Rate Maps, and to propose a new Ordinance to incorporate all amendments as proposed by the State Department of Environmental Protection, as well as the Floodplain Rate Maps, into one Ordinance for consideration at the Town Meeting scheduled for May 22. Harry Wyant seconded the motion and the motion was unanimously passed.
Minutes: Minutes of the March 27 and April 10 meetings were accepted as submitted.
Guests:
Bldg. & Property Commission: The Building and Property Commission discussed their concern that a procedure is needed to coordinate and administrate Town projects. Since the establishment of the Commission in 1997, it has been difficult to follow through on projects due to lack of authority in hiring contractors and/or scheduling town employees for the work. The need for a person to oversee building and ground projects, as well as the concern for placing pressure on the highway department to address these issues at the expense of their highway duties, was expressed. The Boys Club roof and firehouse window projects, as well as coordination of a proposed landscaping plan for the town hall, were discussed. It was agreed highway personnel will complete the Boys Club roof and firehouse window projects. This will be coordinated through the Board of Selectmen. It was suggested representatives from the Selectmen, Building Committee, Village Improvement Society and Highway Department meet to discuss the planting further.
With regard to the Bryan Memorial Trustees' plans to install an elevator in the town hall, it is anticipated the Town would apply for a Small Cities Grant to offset the anticipated $300,000 needed. The Town will apply this summer anticipating the availability of funds the following summer. It was hoped the Trustees might consider reallocating some funds to allow for outside masonry work needed on the side of the building. Additional projects needing attention include the infrastructure of the building, outside lighting, the stage area, air conditioning, heating, etc. The Commission felt the Town must prioritize the maintenance of buildings to prevent problems arising out of deferred maintenance. It is their opinion that the best value comes from an in-house person with talent to do this. Specifications for painting the trim on the town hall were provided by the Commission. A local engineer will be asked to review the dam at the foot of Lake Waramaug.
Appointments/Resignations:
Zoning Board of Appeals: A letter of resignation has been received from Bruce Skoog as alternate on the Zoning Board of Appeals due to his move from town. The Selectmen accepted this resignation with regret.
Old Business:
Sanitation Bids: Nick Solley made a motion to award the bids to the following companies as submitted:
- #1: Operation of the Transfer Station - Wyant & Co., Washington Depot, CT
- #2: Hauling municipal solid waste: H. H. Stone, Southbury, CT
- #3A: Curbside Recycling: Chuckin' It, Easton, CT
- #3B: Hauling Recycling Container from Transfer Station: Chuckin' It, Easton, CT
- #4: Hauling & Disposal of Demolition Materials & Scrap Metal: H. H. Stone, Inc., Southbury
Elaine Luckey seconded the motion. Elaine and Nick voted in favor of the motion. Harry Wyant abstained from voting.
New Business:
Proposed Ordinances:
Assistant Town Clerk: Nick Solley made a motion to propose an Ordinance at the May Town Meeting allowing the Town Clerk to appoint up to three Town Clerk's assistants and up to three Registrar of Vital Statistics assistants, with the approval of First Selectman. Harry Wyant seconded the motion and the motion was unanimously passed.
Street Numbering: Elaine Luckey made a motion to propose an Ordinance requiring residents to post street numbers at their properties for the purpose of identifying their homes in the interest of public safety. A fine of $50 may be issued by the Emergency Management Coordinator in the event this is not done following receipt of a written notice at least fourteen days before. Harry Wyant seconded the motion and it was unanimously passed.
Transfer Station Fees: Elaine Luckey made a motion to proposed an Ordinance replace the current ordinance regarding transfer station fees. This would allow the fees to be set by the Board of Selectmen based on current costs to the Town for disposal of items. The motion was seconded by Nick Solley and unanimously passed.
Floodplain Management Ordinance: Due to a recent D.E.P review of the Town's Floodplain Ordinance, certain changes were recommended. These will be presented for approval. Motion to approve by Elaine Luckey, seconded by Nick Solley and unanimously passed.
Fees for Land Use Applications: This may be considered for the town meeting, as Elaine has not received specific recommendations at this point.
Invitation to Bid: In order to apply for a Small Cities Grant for renovations to the town hall, the Town is required to employ a grant administrator. Elaine Luckey made a motion to extend an invitation to bid for this purpose. Harry Wyant seconded the motion and the motion was unanimously passed.
The meeting was adjourned at 6 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's AssistantPublic Hearing: Floodplain Management
First Selectman Elaine Luckey called the public hearing to order at 4:30 p.m.Present:
Selectmen: Elaine Luckey, Nick Solley, Harry Wyant
Press: Sarah Sparks, The Waterbury Republican
Guests: Janet Hill, Land Use Coordinator
Floodplain Management Ordinance - Amendments: Elaine read the legal notice for the public hearing that had appeared in the April 9th and 20th issues of Voices regarding the Town's Floodplain Management Ordinances #1505 and #1505a. The Town has been advised that the State D.E.P. had recently reviewed the current Ordinance for compliance with the minimum standards of the National Flood Insurance Program. Their review indicated modifications are needed and these were provided for the Town to make the required changes. Bill Jenks, the Town's Building Inspector, is the administrator of the regulations and he had anticipated attending the hearing to describe the proposed changes. Unfortunately, due to medical reasons, he was unable to do so but submitted a summation of his review. He noted basically the changes are minor corrections to miscellaneous wording and definitions. The major area of change regards "manufactured housing", commonly known as house trailers. While the Washington Zoning Regulations may not allow this type of housing unit, the section also covers recreational trailers and mobile homes, which many residents do own.
Janet Hill provided the background on the Town's current Ordinance, which originally was established in 1988. She noted the floodplain insurance rate maps, which detail the areas of Town that fall within the jurisdiction of this Ordinance, will not change. These were approved under Ordinance 1505b in . The proposed amendments are required by both the Federal Emergency Management Agency and the Connecticut Department of Environmental Protection to comply with minimum standards of the National Flood Insurance Program. The Town has received the exact language that is required to make the necessary changes and is required to do so by June 25, 2003. Janet noted the majority of changes are the addition or revision of definitions for the purpose of clarification in order to establish more uniform regulation throughout the State and to provide less opportunity for individual towns to apply their own interpretation. Additional changes relate to wording that allows if one section of the Ordinance is found to be unconstitutional or invalid, the remaining sections will still apply. Proposed changes also clarify the duties of the administrator of the Ordinance and prohibit encroachments in a regulatory floodway except under certain specific circumstances. Neither the purpose, applicability, nor administration of this Ordinance will change as a result of the proposed amendments.
There being no further comment from the public, the hearing was adjourned at 4:50 p.m.
Respectfully submitted,
Kathy Gollow, Selectman's Assistant
March 27, 2003
Present:
Selectmen: Elaine Luckey, Nick Solley and Harry Wyant
Press: Mark Daft, Voices
Guests: Alan Chapin, John DeFeo - Rabbit Hill Road residentsFirst Selectman Elaine Luckey called the meeting to order at 4:30 p.m.
Minutes: Elaine Luckey made a motion to approve the minutes of the March 13th meeting as submitted. Motion seconded by Harry Wyant and unanimously approved.
Correspondence: Correspondence was received from Valerie Friedman regarding the listing of the ten highest delinquent property taxpayers recently printed in The Litchfield County Times from a neighboring town. She will forward this to the chairman of the Board of Finance and had spoken with Tax Collector Tanya Wescott. Tanya was not enthusiastic about doing this and felt her collection rate was acceptable. The Selectmen were not agreeable to doing this.
Old Business:
Cell Towers: Alan Chapin expressed the appreciation of the Rabbit Hill Road neighbors to the Board for their time spent on the issue of cell towers. Elaine reported she had written a letter directly to the CT Siting Council on this issue, which the full Board agreed to sign. (attached) John DeLeo felt the spirit of the letter was great but requested the Selectmen pass a motion stating they are against the towers. While the Selectmen opposed the proposed site on Rabbit Hill Road and asked that the tower sites be kept away from residential areas, they also asked the Siting Council to delay any further action in order to allow time for an environmental assessment and to allow AT&T to explore other sites and the possibility of combining equipment with other companies. Harry Wyant made a motion to endorse the letter as written. Elaine Luckey seconded the motion and it was unanimously passed.
New Business:
Birch Hill Run: Elaine has received a request that the Town accept Birch Hill Run as a town road. Zoning regulations required that 50% of the lots in a subdivision must have certificates of occupancy in place before this is considered. One more house is needed to meet these requirements. It was felt these regulations should be followed and Elaine will report this to the owner.
Volunteer Appreciation: The CT Federation of Planning and Zoning Agencies has recognized Ed White and Fritz Byerly for their volunteer service as members of the Zoning Board of Appeals and Planning Commission, respectively. A minimum of twelve years of continuous service is required to receive this honor. The Selectmen noted their appreciation of their efforts.
Letter regarding Snow Removal: Elaine has composed a letter to the property owners in New Preston Center, who front on Route 25 regarding snow removal. The map of this area will be reviewed prior to sending it.
House Numbering Ordinance: Elaine proposed an Ordinance be established to require that property owners make their street numbers visible in the interest of public safety. Implementation, enforcement and awareness of this Ordinance will be discussed further.
The meeting was adjourned at 5:15 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's AssistantAtt: (1)
March 26, 2003
Ms. Pamela Katz, Chairman
Connecticut Siting Council
Ten Franklin Square
New Britain, CT 06051Re: Proposed AT&T cell tower at 911 Rabbit Hill Rd., Warren, CT
Dear Ms. Katz:
Approximately a hundred people attended the Zoning Commission's public hearing on January 27, 2003 regarding the AT&T Technical Report proposing a cell tower facility at 911 Rabbit Hill Road in Warren, CT (in our Town, one hundred people at a Zoning Commission meeting is a large number). This property is within a couple of hundred feet of the Washington town line. The strong sentiment of the group was in opposition to the proposed tower. No one spoke in favor of it. We, the Board of Selectmen, would like to register with the Siting Council some of our community's concerns and requests.
Our Concerns:
1. Health: In spite of FCC regulations curtailing consideration of possible health impacts from radiation, the Town's most crucial concern is for the health and safety of its residents. Although we are aware that the Siting Council does not consider the potential for deleterious human health effects from cell towers if they meet FCC standards, there are many professional and knowledgeable people in the country and abroad who are still very concerned about their possible existence. Families who live in the area of the proposed tower are very frightened about their future health and safety. In addition, some people are concerned about sending their children to the new Washington Montessori School 3,000 feet away from the proposed tower.
Although there is no conclusive evidence that these deleterious health effects exist, there also is none, which we know of, proving that they do not. We support these concerns and must safeguard the well being of this neighborhood or any other residential neighborhood in town.
2. Zoning Regulations: The Zoning Regulations of Washington prohibit cell tower facilities within 750 feet of dwellings. The Warren regulations prohibit such facilities within 1500 feet of dwellings. This site is in violation of both Washington's and Warren's set back regulations.
3. Environmental: The Conservation Commission memo of January 22, 2003 (sent to AT&T, the Siting Council et.al.) details its serious concerns regarding the potential short-term and long-term impacts of the proposed tower upon health, visuals, the environment, wildlife and habitats, and water resources in this area. This includes the very significant natural resource 350+ acre Macricostas Preserve (the purchase of which the State of Connecticut helped fund). Also substantial acreage to the east in Meeker Swamp, which is not protected by the Preserve, is of concern. The proposed site is right at the edge of a "critical habitat area", according to the Washington, Connecticut: Natural Resources Inventory Report and Recommendations.
The Inland Wetlands Commission has indicated that there appears to be wetlands on the proposed site and the drainage flows toward Bee Brook, a tributary of the Shepaug River, and Meeker Swamp. There is concern about potential harmful run-off that may leach from the batteries/equipment of the cell tower. The Commission requests that time be allowed for an environmental assessment of this problem as well as upon the wildlife within the critical upland review area.
4. Property Devaluation: Because of the perceived negative health effects, residents are also concerned about the devaluation of their property. Incidents were cited of people who wanted to move from a cell tower area, but could not get a sufficient price to enable such a move.
5. Aesthetics: The rural and natural landscape of Washington and surrounding towns is one of the most prized characteristics of the region and a contributing factor to our special quality of life. Concerns have been expressed regarding the height and type of tower (the "needle" would be most desirable) and it's visibility. A frequently asked question is: "Are there other less intrusive technologies that could be employed to provide coverage?"
We request that:
1. Cell tower sites be kept away from residential areas;
2. The Siting Council delay any further action until June in order to provide time for an environmental assessment;
3. AT&T explore other sites which would be less offensive;
4. The Siting Council explore the possibility of combining the AT&T equipment with that of Sprint on a tower Sprint is proposing in Litchfield.
5. AT&T also look into alternative sites on Mount Tom, Waterbury Reservoir, further north on Rabbit Hill Road (including a revisit to the silo on Luke Tanner's farm) and other state property in vicinity;
We would like to take this opportunity to thank you for your presentation and the information presented at the public hearing on January 27th. We attach a list of documents submitted into the record of the Zoning Commission Hearing on January 27th. The actual documents have been forwarded to AT&T and should be part of the record for the Siting Council Hearing.
Sincerely,
Elaine C. Luckey, First Selectman
Nicholas N. Solley, Selectman
Harry H. Wyant, SelectmanECL:mag
CC: Rabbit Hill Association
March 13, 2003
Present:
Selectmen: Elaine Luckey and Harry Wyant
Press: David Lombino, Litchfield County Times
Guests: Ellen Tracy, Jean Chapin - Rabbit Hill Road residentsFirst Selectman Elaine Luckey called the meeting to order at 4:30 p.m.
Cell Towers: Ellen Tracy and Jean Chapin appeared before the Selectmen regarding the proposed Rabbit Hill Road cell tower in Warren. Elaine reported she had not received a response to her original letter to AT&T but had received word from the CT Siting Council that they had received their copy of this letter. The Siting Council indicated they would keep it on file in the event that an application for this site was received. Ellen and Jean requested the Selectmen write an original letter directly to the Siting Council opposing the site. This was agreeable and Elaine will write this letter. Ellen and Jean will stay in touch with the Conservation Commission regarding a proposed environmental study to determine who would have this study done. It was hoped the Washington Environmental Council and Steep Rock would become involved.
Minutes: Elaine Luckey made a motion to approve the minutes of the February 27th meeting as submitted. Harry Wyant seconded the motion. Motion unanimously passed.
Old Business:
Floodplain Management Ordinance Revisions: The State D.E.P. has proposed certain revisions to the Town's Floodplain Ordinance for compliance with the minimum standards of the National Flood Insurance Program. Once revisions are approved, the Town will be fully compliant with program standards. A draft will be prepared for submission to the D.E.P. prior to April 25th and will be considered at a public hearing and the May town meeting. Sharon Morrissey of Dark Entry Road has volunteered to assist with these revisions. The Selectmen noted their appreciation.
207 Old Bee Brook Road: Joseph Bennett, Jr. of 207 Bee Brook Road had requested the Selectmen consider his request to obtain a piece of land that had been the former Bee Brook Road and runs through the center of his property. Elaine has referred this matter to Town Council David Miles to determine if the land in questions actually belongs to the Town or is a right-of-way that reverted from the State to the Town. Mr. Bennett's attorney will be contacted.
New Business:
FEMA Reimbursement: The Town will seek reimbursement for 75% of winter maintenance expenses incurred by the storm of February 17 and 18. A meeting will be held next week for specifics.
Personnel Policies: Elaine Luckey made a motion to amend the Town's Personnel Policies to allow one additional personal day and reduce the number of bereavement days by one. Harry Wyant seconded the motion. The motion was unanimously passed. This will become effective July 1, 2003.
Use of Hall:
New Milford Hospital: A request to use the main hall of Bryan Memorial Town Hall has been received from the Deck the Halls with Music Committee of the New Milford Hospital for November 2nd for a post jazz concert reception. Since the building is usually only available for use by Town residents and Town organizations, it was felt this should be discussed. The proceeds from the event will go to the Diagnostic Imaging Center of the hospital. Last year, they raised $144,000 for the Cardiology Department. To show the Town's support and appreciation for the hospital, the Selectmen agreed to make the building available for this function.
The meeting was adjourned at 5:05 p.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
February 13, 2003
Present: Selectmen: Elaine Luckey, Nick Solley, Harry Wyant
Press: David Lombino, Litchfield County TimesFirst Selectman Elaine Luckey called the meeting to order at 4:35 p.m.
Minutes: Minutes of the January 16 and 30th meetings were approved as submitted.
Appointments:
Inland Wetlands: Elaine Luckey made a motion to appoint Anthony Bedini as an alternate to the Inland Wetlands Commission. Harry Wyant seconded the motion. Elaine noted Mr. Bedini will not begin on the Commission until later in the Spring due to previous commitments but would attend a D.E.P. Training Session beginning next week, if appointed. The motion unanimously passed.
Nettleton Hollow Road Bridge: An estimate for the design, construction and administration of this proposed bridge replacement had been received from Lenard Engineering in the amount of $488,000. It was felt this estimate was high and needed to be more specific. It was agreed to review the project, as well as consider alternatives. Nick will contact bridge installers.
STEAP Grant: Elaine had spoken with the administrator for the STEAP grant about possible revisions to the plan that was submitted for the grant. She was told we must keep to the proposal submitted. She also spoke with Dirk Sabin of the Conservation Commission, who noted they and the Environmental Council were concerned about Canoe Brook. He will contact Lenard Engineering to discuss various possibilities. The Canoe Brook Bridge, as well as repairs to this area, was included as part of the STEAP grant application. We are still awaiting specific requirements for this grant from the State. Harry and Nick will talk with various contractors for guidelines for costing specific areas of this project. It will be considered in the proposed capital budget.
New Business:
Animals on Private Property: A request had been received by the Town to remove a dead deer on private property. It has been the Town' s policy to remove animals only from the Town roads and rights-of-way. Private homeowners will be responsible for removal on their own property.
Meeting Dates: The Selectmen will hold work sessions on the proposed budget on February 18, 20, 25 and 27 at 8:30 a.m.
Snowplowing in New Preston: Due to parking problems in New Preston because of the snow and in the interest of public safety, the Town will remove as much of the snow from this as possible. It was noted the area in front of the shops is not within the Town's right-of-way. This will be reported to the shopkeepers, who will be responsible in the future.
The meeting was adjourned at 5:15 p.m.
Respectfully submitted,
Kathy Gollow, Selectman' s Assistant
February 27, 2003
Present: Selectmen: Elaine Luckey, Nick Solley, Harry Wyant
Press: David Lombino, Litchfield County TimesFirst Selectman Elaine Luckey called the meeting to order at 4:35 p.m.
Minutes: Minutes of the February 13 meeting were approved as submitted.
Communications:
207 Bee Brook Road: Murray Kessler, attorney for Joseph Bennett, Jr. of 207 Bee Brook Road, sent a letter to the Selectmen to inquire into the possible purchase of a town-owned parcel of land on Bee Brook Road. This matter will be referred to Town Council for review. If the sale of this property is considered, it must be submitted to the Planning Commission, as well as approved at a town meeting.
Washington Art Association: Jack Dunbar had requested use of the side of the old firehouse in the Depot to place a sculpture on behalf of artist Tim Prentiss. This would be during a showing of their works at the Washington Art Association from May 31 to June 22. A picture of the sculpture showed a hanging sculpture comprised of small rectangles. This was agreeable to the Board with the stipulations that the lessees of the building are agreeable and that no damage is done to the building.
Cell Tower Attorney Fees: Elaine reported the Board of Finance had approved an ex-budget appropriation for $8,000 for legal costs to review the possible leasing of the New Preston firehouse for a cell tower. In the event that there is an interest in the firehouse or any Town location, it was felt the Town should be represented by legal counsel before the Siting Council, should have legal counsel review any contracts and insurance, and should insure that the Town would be relieved of any liability. Costs were based on a fee of $200/hour for the services of Attorney Michael Ziska of Murtha Cullina, LLP., who is experienced in these types of legalities.
Donations in Lieu of Open Space: Elaine reported according to Statute 7-131r, any municipality, by vote of its legislative body, may establish a land acquisition fund. An amount not to exceed the amount that would be generated from two mills may be appropriated by the municipality for this purpose. Statute 8-25b allows a municipality to set up a fund where any fee paid, in lieu of a land use requirement to provide open space, may be deposited in a fund to be used to preserve open space or acquire additional land for open space, recreational or agricultural purposes. This had been discussed at a recent meeting of the Land Use Chairmen, and the Planning and Conservation Commissions are interested in finding out if these funds could also be used to monitor and manage this land. Elaine noted that land that has been donated for open space has sometimes become a hodge-podge of small parcels and difficult to monitor and manage. The Steep Rock Ass'n., while unable to take on this full responsibility, has indicated they could monitor some properties, but would like to be compensated for doing so. It was agreed to confer with Town Counsel and the Town's auditor about the legalities.
Snow on Private Property Causing Traffic Hazards: Due to recent parking and safety problems in New Preston because of the large amount of snow, Elaine will write a letter to the business owners to notify them that next year they will be responsible for removal of snow in their parking areas unless it is on a town right-of-way. This was agreeable to the Board.
The meeting was adjourned at 5:00 p.m.
Respectfully submitted,
Kathy Gollow, Selectman's Assistant
January 30, 2003
Present: Selectmen: Elaine Luckey, Nick Solley, Harry Wyant
Guests: Ellen & Megan Tracy
Press: David Lombino, Litchfield County TimesFirst Selectman Elaine Luckey called the meeting to order at 4:45 p.m.
Guests:
Ellen and Megan Tracy thanked the Selectmen for their support and involvement with the Rabbit Hill Road residents' concerns over the proposed cell towers. Elaine noted a